HomeMy WebLinkAbout01-27-03 4A Agenda Packet Notice of Board of Directors of the 4A Development Corporation Page 1 of 1
TOWN OF WESTLAKE, TEXAS
NOTICE OF MEETING Y�`� E
TO THE CITIZENS OF THE TOWN OF WESTLAKE, TEXAS:
Notice is hereby given that the Board of Directors of the 4A Development Corporation of the Town of
Westlake, Texas, will meet at 6:30 p.m. on Monday, January 27, 2003, in Suite 207, 3 Village Circle, in
the Town of Westlake, Texas. The Board will consider the following agenda:
1. Meeting called to order.
2. Review and approve minutes of the meeting held on February 12, 2001.
3. Conduct a Public Hearing to consider approving capital projects using 4A funds in the FY 2002/03
budget, in furtherance of the economic development projects of the Town of Westlake as authorized
in Section 4A of the Texas Revised Civil Statutes, Ann. sec. 5190.6.
4. Adjournment.
CERTIFICATION
I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 3
Village Circle, Suite 207, Westlake, Texas, on Friday, January 24, 2003, at 5:00 p.m., under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
Grnge rosswy, Town SeQptary
The Board of Directors may at any tune convene into executive session as authorized by Chapter 551 of the
Texas Government Code to discuss any item posted on the agenda.
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
Town Secretary 48 hours in advance at 817-430-0941 and reasonable accommodations will be made to
assist you.
http://www.westlake-tx.org/a,2endas/4aaOl2703.htm ni
Notice of Board of Directors of the 4A Development Corporation Page 1 of 1
TOWN OF WESTLAKE, TEXAS
NOTICE OF MEETING
TO THE CITIZENS OF THE TOWN OF WESTLAKE, TEXAS:
Notice is hereby given that the Board of Directors of the 4A Development Corporation of the Town of
Westlake, Texas, will meet at 6:30 p.m. on Monday,January 27,2403, in Suite 207, 3 Village Circle, in
the Town of Westlake, Texas. The Board will consider the following agenda:
1. Meeting called to order.
2. Review and approve minutes of the meeting held on February 12, 2001.
3. Conduct a Public Hearing to consider approving capital projects using 4A funds in the FY 2002/03
budget, in furtherance of the economic development projects of the Town of Westlake as authorized
in Section 4A of the Texas Revised Civil Statutes,Ann. sec. 5190.6.
4. Adjournment.
CERTIFICATION
I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 3
Village Circle, Suite 207, Westlake, Texas, on Friday,January 24, 2003, at 5:00 p.m., under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
/a (/7' 1,0�h
dingerrrosswy, Town S tary
The Board of Directors may at any time convene into executive session as authorized by Chapter 551 of the
Texas Government Code to discuss any item posted on the agenda.
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
Town Secretary 48 hours in advance at 817-430-0941 and reasonable accommodations will be made to
assist you.
httu://www.we,tlake:-tx nry/a0,P„riPciaaa01)'7n2 b+—
TOWN OF WESTLAKE, TEXAS
MINUTES OF THE MEETING
OF THE BOARD OF DIRECTORS OF THE
WESTLAKE 4A CORPORATION
February 12, 2001
Present: Elton Haynes, Vice Chairman
Scott Bradley, Member
David Loeser, Member
Fred Held, Member
Trent Petty, Town Manager
Stan Lowry, Town Attorney
Ginger Crosswy, Town Secretary
Absent: Bill Greenwood, Chairman
Item#1: Mayor Bradley called the meeting to order at 6:42 p.m. by announcing a quorum consisting of Mr. Haynes,
Mr. Held,Mr. Loeser and himself.
Item#2:Appoint officers. Motion by Mr. Held to appoint Mr. Greenwood as Chairman and Mr. Haynes as Vice
Chairman. Motion passed by acclamation and Mr. Haynes assumed the chair.
Item#3: Conduct a Public Hearing to consider approval of the expenditure of 4A sales tax funds in an amount not to
exceed $1,605,000.00 to construct the utility duct bank phase 1, in furtherance on the economic development projects
of the Town as authorized in Section 4A of the Texas Revised Civil Statutes, Ann. Sec. 5190.6. The Public Hearing
was opened at 6:44 p.m. The Public Hearing was closed at 6:45 p.m. Motion by Mr. Bradley, seconded by Mr. Held,
to approve this expenditure. There was a short question and answer session. After which, the motion carried
unanimously.
Item#4: Motion by Mr. Bradley, seconded by Mr. Held, to adjourn. The motion carried unanimously.
The meeting was adjourned at 6:46 p.m.
ATTEST: Elton Haynes, Vice Chairman
Ginger Crosswy, Town Secretary
Town of Westlake
Memo
To: Members of the Board of Directors of the 4A Development Corp.
From: Trent Petty, Town Manager
Subject: Meeting of January 27, 2003
Date: January 22, 2003
ITEM
Consider a public hearing to consider approving capital projects using 4A funds in the FY
2002/03 budget.
RECOMMENDATIONS
Staff recommends approval.
BACKGROUND
The exhibit includes each capital project, the associated expenditures and funding
sources.
Total Allocated Adopted
Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03
All Fund Source Summary
General Fund 339,122 554,822 451,622 215,700
Utility Fund - - - 119,668
Westlake Visitor's Association
4A 2,252,931 127,973 660,252
4B 552,936 434,049 552,936 523,500
Certificates of Obligation 11,500,000 - 12,427,600 -
Private 610,025 1,153,687 695,025 458,662
Installment Sale - - 5,106,000 5,500,000
Grants 209,000
209,000
Totals From Funding Sources 13,002,083 4,604,489H 19,361,156 7,686,782-
1/22/2003
,686,7821/22/2003
4A Corporation
Program Summary
FY 01102 FY 02/03
4A Corporation FYE 99/00 FYE 00/01 Actual Adopted
Income 679,770.00 483,714.00 297,203.36 375,000.00
Interest Income 98,377.45 98,619.00 22,870.57 25,000.00
Beginning Balance 1,302,792.00 2,081,030.00 1,114,890.00 1,071,779.89
Ending Balance 2,081,030.00 1,114,890.00 1,071,779.89 r 906,527.89
Transfers In - - 1 95,000.00
Transfers Out - 1,598,472.00 363,184.04 660,252.00
FY 01/02 FY 02/03
4A Corporation Transfer In FYE 99/00 FYE 00/01 Actual Adopted
Capital Projects _ _ _
General Fund
Utility Fund
Duct Bank Repayment - - 95,000.00
Total Transfers In - - 95,000.00
Budgeted for FY 01/02 FY 02/03
4A Corporation Transfer Out Capital Projects FYE 99/00 FYE 00/01 Actual Adopted
Capital Projects
FM 1938/114 Interchange Improvements 355,570.00 - - 76,622.92 278,948.00
FM 1938 Engineering-WL Portion 82,174.00 - 82,174.00
Telecommunications Conduit Ext. 65,571.00
Fidelity Tax Reimbursement 110,571.00 - 110,571.00
Circle T Mall Development 122,195.88 - 51,349.88 70,846.00
Expanded Level Bridge Enhancements 43,071.00
Ottinger/Dove Rd Intersection rebuild 9,071.00
Westlake Civic Campus 50,000.00 50,000.00
General Fund
Duct Bank Infrastructure 1,900,000.00 1,548,472.00 235,211.24
Total Transfers Out 2,620,510.88 1,598,472.00 363,184.04 660,252.00
1/22/2003
Total Allocated Adopted
Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03
Westlake Civic Campus#738
Certificates of Obligation 11,500,000 - 12,427,600
Installment Sale - 5,106,000 5,500,000
General Fund - 82,500 -
Private
4A Loan - 50,000 -
4B Loan
Subtotal 11,500,000 50,000 17,616,100 5,500,000
Westlake Interchange Improvements#741
4A Grant - 350,000 76,623 278,948
4B Grant 200,000 200,000 200,000
Subtotal 200,000 550,000 276,623 278,948
Dove Road Overlay
Private - 85,000 85,000 -
4B Grant 234,049 234,049 234,049 -
General Fund - 30,000 -
Subtotal 234,049 319,049 349,049 -
FM 1938#742
Private 610,025 1,068,687 610,025 458,662
Other Cities 162,947 162,947 162,947
4A Grant 82,174 82,174
Subtotal 772,972 1,313,808 772,972 540,836
Duct Bank Infrastructure#730
4A Loan - 1,770,757 -
Subtotal - 1,770,757 _
WL/Keller Overhead Storage Tank
Utility Fund - - - 119,668
46 Loan 118,887 - 118,887 -
Subtotal 118,887 - 118,887 119,668
Fire&EMS#754
Grants - 209,000 - 1 209,000
General Fund 339,122 554,822 1 339,122 215,700
Subtotal 339,122 763,822 339,122 424,700
Elevated Storage Tank Connection#900.7
4B _
- - 401,000
Utility Fund
Subtotal _
- - 401,000
Circle T Mall Development#752
4A - - 51,350 70,846
Subtotal - - 51,350 70,846
Telecommunications Conduit Extension#755
4A _
- - 65,571
Enterprise Fund _
Subtotal
- - 65,571
Fidelity Tax Reimbursement#759
4A _
- 110,571
1/22/2003
Total Allocated Adopted
Capital Projects Funding 01/02 Budget Amount 01/02 Actual 02/03
Subtotal - 110,571
Park&Open Space Planning#757
46 Grant
Subtotal - - 20,500
20,500
Master Thoroughfare Update-Retail Dev.#753
48
Subtotal 81,000
81,000
Permanent DPS Facility#756
4B _
Subtotal - - 21,000
21,000
Ottinger/Dove Rd Intersection Rebuild#760
4A - - 9,071
Subtotal
" - - 9,071
Expanded level Bridge Enhancements 3761
4A 43,071
Subtotal - - - 43,071
Total Funding For Capital Projects 13,165,030 4,767,436 19,524,103 7,686,782
1/22/2003
General Fund
Capital Project
FY 2002/2003
FM 1938/114 Interchange Improvements
Capital Project#741
Project Description
As State Highway 114 is improved by TXDot, the Town of Westlake will make aesthetic improvements to
the basic state supported design and construction specifications in order to accent the major entryway of
FM 1938 and SH 114.
Project Schedule Begin End
Design Oct-00 Dec-01
Construction Feb-01 Ongoing
Fiscal Impact
LTD Budget FY Planned
Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design
Construction 144,900 273,377
Contingencies
TOTAL $ 144,900 $ 273,377 $ - $ - $ $
Funding Source
Prior Year's Remaining Funds -
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total _ _
Interfund Loans
4A 76,622 278,948
4B 68,278
Total 144,900 278,948 - -
TOTAL (0)1(0) $ 5,571 $ $ - $ $
Impact on Operating Budget
LTD Budget FY Planned
Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Administrative Expense 5,000 5,000
Town Attorney
Civil Engineer
Financial Services 571 571
Debt Service
Capital Outlay
Total Expense - 5,571 -
5,571
Total Revenues
TOTAL $ $ (5,571) $ - $ - $ - $ (5,571)
Net to Fund Balance $ (0)
1/22/2003
General Fund
Capital Project
FY 2002/2003
FM 1938
Capital Project#742
Project Description
The engineering, design and construction document package with TXDot review and approval for FM 1938
between SH 114 in Westlake and FM 1709 in Southlake/Keller. Implementation costs for Texas U-turns at SH
114/FM 1938 interchange are also included. Westlake portion of costs relative to Southlake and Keller is
57.11%for FM 1938 and 40%for SH 114 interchange improvements.
Project Schedule Begin End
Design Sep-00 Feb-02
Construction May-03 Sep-04
Fiscal Impact
Budget FY Planned
Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design 182,846 1,126,392
Construction
Contingencies
TOTAL $ 182,846 $ 1,126,392 $ - $ $ $
Funding Source(Restricted)
Prior Year's Remaining Funds 590,126
Certificates of Obligations
Private 610,025 458,662
General Fund
Other Cities(Keller, Southlake) 162,947
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total 772,972 1,048,788
Interfund Loans
4A 82,174
4B
Total 82,174 -
TOTAL $ 590,126 $ 4,571 $ - $ $ $ _
Impact on Operating Budget
Budget FY Planned
Projected Annual Operating Budget LTD 9/30/022 02103 FY 03/04 FY 04/05 FY 05/06 Total
Administrative Expense 4,000 4,000
Town Attorney
Civil Engineer
Financial Services 571 571
Debt Service
Capital Outlay
Total Expense 4,571 - - - 4,571
Total Revenues
TOTAL $ - $ (4,571) $ $ $ $ (4,571}
Net to Fund Balance
1/22/2003
General Fund
Capital Project
FY 2002/2003
Telecommunications Conduit Extension
Capital Project#755
Project Description
Extending the Telecommunications Conduit(Duct Bank)for increased development from FM 1938 and
Dove East to Glenwyck Farms. Grounding of manholes for existing Duct Bank.
Project Schedule Begin End
Design
Construction
Fiscal Impact
Budget FY Planned
Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design/Architecture
Construction
Grants
4A Repayment
TOTAL $ _ $ $ _ $ _ $ _ $
Funding Source
Prior Year's Remaining Fund
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total _
Interfund Loans
4A 65,571
4B
Total - 65,571
TOTAL $ - $ 65,571 $ - $ - $ _ $
Impact on Operating Budget
Budget FY Planned
Projected Annual Operating Budget LTD 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Administrative Expenses 25,000 25,000
Town Attorney 15,000 15,000
Civil Engineer 20,000 20,000
Financial Services 5,571 5,571
Debt Service
Capital Outlay
Total Expense - 65,571 - 65,571
Total Revenues
TOTAL $ - $ (65,571) $ - $ $ $ (65,571)
Net to Fund Balance $ - $ - $ - $ $ $ 65,571
1/22/2003
General Fund
Capital Project
FY 2002/2003
Fidelity Tax Reimbursement
Capital Project#759
Project Description
The Town agreed in the Developer's Agreement, to a sales tax reimbursement for Fidelity generated sales
tax.
Project Schedule Beain End
Payment 03/04 03/04
Fiscal Impact
LTD Budget FY Planned
Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Payment 105,000 100,000 100,000 100,000 100,000
TOTAL $ $ 105,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Funding Source
Prior Year's Remaining Funds
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total _ _
Interfund Loans
4A 110,571 100,000 100,000 100,000 100,000
4B
Total - 110,571 100,000 100,000 100,000 100,000
TOTAL $ - $ 5,571 $ - $ - $ _ $ _
Impact on Operating Budget
LTD Budget FY Planned
Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Administrative Expense _
Town Attorney _
Civil Engineer
Financial Services 5,571 5,571
Debt Service
Capital Outlay
Total Expense - 5,571 - 5,571
Total Revenues
TOTAL $ $ (5,571) $ $ $ - $ (5,571)
Net to Fund Balance
1/22/2003
General Fund
Capital Project
FY 2002/2003
Circle T Mall Development
Capital Project#752
Project Description
The Development of a Mall on the northern part of the Circle T Ranch
Project Schedule Begin End
Design Oct-03
Construction Oct-04
Fiscal Impact
LTD Budget FY Planned
Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design/Architecture 51,350
Construction
Contingencies
TOTAL $ 51,350 $ - $ $ - $ - $
Funding Source
Prior Year's Remaining Funds
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total -
Interfund Loans
4A 51,350 70,846
4B
Total 51,350 70,846 -
TOTAL $ - $ 70,846 $ - $ - $ $
Impact on Operating Budget
LTD Budget FY Planned
Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Administrative Expense 20,000 20,000
Town Attorney 30,000 30,000
Civil Engineer 18,275 18,275
Financial Services 2,571 2,571
Debt Service
Capital Outlay
Total Expense - 70,846 70,846
Total Revenues
TOTAL $ - $ (70,846) $ $ $ $ (70,846)
Net to Fund Balance
1/22/2003
General Fund
Capital Project
FY 2002/2003
Bridge Enhancements Expanded
Capital Project#761
Project Description
Additional paint/stain to retaining walls of Hwy 114 bridges.
Project Schedule Be in End
Construction Nov-02 Jan-03
Fiscal Impact
LTD Budget FY Planned
Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design 7,500
Engineering
Construction 35,000
TOTAL $ - $ 42,500 $ - $ - $ $
Funding Source
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total _
Interfund Loans
4A 43,071
4B
Total - 43,071
TOTAL $ - $ 571 $ - $
Impact on Operating Budget
LTD Budget FY Planned
Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Personnel Expenses
Supplies
Maintenance
Financial Services 571 571
Debt Service
Capital Outlay
Total Expense - 571 - - 571
Total Revenues
TOTAL $ - $ (571) $ $ - $ - $ (571)
Net to Fund Balance
1/22/2003
DRAFT
General Fund
Capital Project
FY 2002/2003
Ottinger/Dove Road Intersection Rebuild
Capital Project#760
Project Description
Reconfiguratin of Dove & Ottinger Intersection
Project Schedule Be in End
Construction Oct-02 Oct-02
Fiscal Impact
LTD Budget FY Planned
Project Expense 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design 1,500
Engineering 3,000
Construction 4,000
TOTAL $ - $ 8,500 $ - $ - $
Funding Source
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total _
Interfund Loans
4A 9,071
4B
Ftal - 9,071
1 $ - Is 571 $ - $ $ _ $ _
Impact on Operating Budget
LTD Budget FY Planned
Projected Annual Operating Budget 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Personnel Expenses
Supplies
Maintenance
Financial Services 571 571
Debt Service
Capital Outlay
Total Expense 571 - - 571
Total Revenues
TOTAL $ $ (571) $ - $ - $ - $ (571)
Net to Fund Balance
1/22/2003
General Fund
Capital Project
FY 2002/2003
Duct Bank Infrastructure
Capital Project#730
Project Description
System whereby the Town manages right-of-way by constructing a telecom duct bank system which is
owned and operated by the Town and leased to telecom providers. Phase II of the Duct Bank will extend
west of Dove Road and will be built as growth demands it.
Proiect Schedule Be in End
Design Sep-00 Nov-00
Construction Nov-00 Ongoing
Fiscal Impact
Budget FY Planned
Project Expense LTD 9/30/02 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07
Design/Architecture 235,211
Construction 1,548,472
4A Repayment 95,000 95,000 95,000 95,000 95,000
TOTAL $ 1,783,683 $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ 95,000
Funding Source
Certificates of Obligations
Private
General Fund
Enterprise Fund
Westlake Visitor's Association
Grants
Utility Fund
Total - -
Interfund Loans
4A 1,783,683
4B
Total 1,783,683 -
TOTAL $ - $ (95,000) $ (95,000) $ (95,000) $ (95,000) $ (95,000)
Impact on Operating Budget
Budget FY Planned
Projected Annual Operating Budget LTD 9/30/022 02/03 FY 03/04 FY 04/05 FY 05/06 Total
Personnel Expenses 10,000 10,000
Supplies 5,000 5,000
Maintenance 10,000 10,000
Services
Debt Service 10,000 10,000
Capital Outlay
Total Expense - 35,000 35,000
Total Revenues
TOTAL $ - $ - $ (35,000) $ $ $ (35,000)
Net to Fund Balance
1/22/2003