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HomeMy WebLinkAbout10-13-05 PZ Agenda Packet TOWN F WESTLAKE, TEXAS MEETING PLANNING AND ZONING COMMISSION AGENDA OCTOBER 1 , 2005 7:00 P.M. TOWN HALL BOARD ROOM 2650 J. T. OTTINGER ROAD 1. CAIN., TO ORDER. 2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD AUGUST 30,2005. 3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION CARDING AN APPLICATION FOR AN AMENDED SITE PLAN ON LOTS 1 AND 2, BLOCK 1 OF WESTLAKE/SOUTHLAKE PARK ADDITION NO. 1, BEING 20.5 ACRES ON KIRKWOOD BOULEVARD AT SOLANA. 4. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A PRELIMINARY PLAT ON FIVE LOTS IN THE COWGIRL RANCH ESTATES, BEING 6.260 ACRES, LOCATED AT 1559 DOVE ROAD. 5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING A FINAL PLAT ON FIVE LOTS IN THE COWGIRL RANCH ESTATES, BEING 6.260 ACRES, LOCATED AT 1559 DOVE ROAD. 6. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN AMENDED SITE PLAN ON LOT 1, BLOCK 1, WESTLAKE MUNICIPAL COMPLEX ADDITION, BEING 24.59 ACRES, LOCATED AT 2650 J. T. OTTINGER ROAD. 7. ADJOURNMENT. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on Friday, October 7, 2005, at 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. J4(—Dwinnell, TRMC, CMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS I,ANNING AND ZONING COMMISSION MEETING AUGUST 30, 2005 PRESENT: Chairman Bill Greenwood, and Commissioners Sharon Sanden, Allen Heath, and Stan Parchman ABSENT: Commissioner Larry Corson OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, and Public Works Manager Jarrod Greenwood 1. CALL TO ORDER. Chairman Greenwood called the meeting to order at 7:00 p.m. 2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD MAY 129 2005. Commissioner Sanden moved, Commissioner Parchman seconded the motion to approve the minutes of the Planning and Zoning Commission meeting held May 12, 2005, as presented. There was no discussion and Chairman Greenwood declared the motion carried unanimously. 3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 2205 VAQUERO ESTATES BOULEVARD. Town Manager Trent Petty explained the proposed application for a special use permit. Mr. Simmons, applicant, was present to answer questions of the Commission. Discussion ensued among the Commissioners regarding the proposed tank size. Chairman Greenwood opened the public hearing. There was no one present wishing to speak. Commissioner Heath moved, Commissioner Parchman seconded the motion to close the public hearing. There was no discussion and Chairman Greenwood declared the motion carried unanimously. Commissioner Sanden moved, Commissioner Heath seconded the motion to approve the application for a specific use permit for a private water well at 2205 Vaquero Estates Boulevard. There was no further discussion and Chairman Greenwood declared the motion carried unanimously. 4. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 31 WYCK HILL LANE. Town Manager Trent Petty explained the proposed application for a special use permit. Mr. Braun, applicant, was present to answer questions of the Commission. Discussion ensued among the Commissioners regarding the proposed tank size, screening, and location inside the property lines. Chairman Greenwood opened the public hearing. There was no one present wishing to speak. Commissioner Sanden moved, Commissioner Heath seconded the motion to close the public hearing. There was no discussion and Chairman Greenwood declared the motion carried unanimously. Commissioner Heath moved, Commissioner Parchman seconded the motion to approve the application for a specific use permit for private water well at 31 Wyck Hill Lane. There was no further discussion and Chairman Greenwood declared the motion carried unanimously. 5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 3060 DOVE LOAD. Town Manager Trent Petty explained the proposed application for a special use permit. Discussion ensued among the Commissioners regarding the slush pit from the previous well at this location. Chairman Greenwood opened the public hearing. There was no one present wishing to speak. Commissioner Heath moved, Commissioner Sanden seconded the motion to close the public hearing. There was no discussion and Chairman Greenwood declared the motion carried unanimously. Commissioner Sanden moved, Commissioner Parchman seconded the motion to approve the application for a specific use permit for private water well at 3060 Dove Road, which is already in place. There was no further discussion and Chairman Greenwood declared the motion carried unanimously. 6. ADJOURNMENT. Commissioner Parchman moved, Commissioner Sanden seconded the motion to adjourn. The motion carried unanimously and Chairman Greenwood declared the meeting adjourned at 7:15 p.m. Approved by the Planning and Zoning Commission on , 2005. William E. Greenwood, Chairman Jean Dwinnell, TRMC, CMC, Town Secretary MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty,Town Manager SUBJECT: Regular Meeting of October 13,2005 DATE: October 10,2005 Item: Consider an amendment to the approved Site Plan for Solana Westlake/Southlake by Maguire Partners. Recommendation: Approval of the amendment Background: Maguire Partners has made application to the Town for an amendment to their approved site plan in order to make improvements to the campus to accommodate the relocation of First American. The proposed work includes the remodeling of six (6) of the eight (8) buildings on the site and the construction of a parking lot. The proposed addition of 374 parking spaces requires an amendment to their site plan. The Town staff has reviewed the application and has determined that the proposed site plan complies with the Town's Uniform Development Code (UDC) and the PD ordinance that governs the development of the site subject to the following conditions: 1. The Fire Protection Plan must comply with the requirements of the UDC and the Fire Code. 2. The drainage improvements must be designed in accordance with the Town's Engineering Standards. 3. The Lighting Plan must comply with the requirements of the UDC. The signs requested in the application for the Solana site do not comply with the Town's current sign ordinance. However,the PD I ordinance states that the height and location of signs must be approved as a part of the site plan or building permit process. To assist the Commission in reviewing the proposed signs, the following table is presented to summarize the pertinent information. Sign Identification Requested Allowed by Ordinance Sign A Size: 93 S. F. Size: 24 S. F. 2 Tenants on sign Not Allowed Sign B Size: 200 S. F. Size: 24 S. F. Lettering Height: 36" Lettering Height: 12" Sign C Size: 115 S. F. Size: 24 S. F. 2 Tenants on sign Not Allowed Sign D (wall) Size: 36 S. F. Size: 24 S. F. Lettering Height: 24" Lettering Height: 12" Representatives of Maguire Partners and their consultants will be in attendance at the meeting to present their case. Attachments: Site Plan and associated drawings MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty, Town Manager SUBJECT: Regular Meeting of October 13, 2005 DATE: October 6,2005 RE: Consideration of a Preliminary Plat for Cowgirl Ranch Estates Item Preliminary Plat for Cowgirl Ranch Estates Recommendation: Approval Background: Cowgirl Ranch Estates is a proposed subdivision located at the southeast comer of the intersection of Randol Mill Avenue and Dove Road. This is a 5-lot subdivision with an existing home on Lot 5. The Preliminary Plat complies with the requirements of the Town's Uniform Development Code (UDC) and approval is recommended subject to the following conditions: 1. The Surveyor's Certificate must be signed and sealed. Attachments: Preliminary Plat MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty,Town Manager SUBJECT: Regular Meeting of October 13,2005 DATE: October 6,2005 RE: Consideration of a Final Plat for Cowgirl Ranch Estates Item Final Plat for Cowgirl Ranch Estates Recommendation: Approval Background: Cowgirl Ranch Estates is a proposed subdivision located at the southeast comer of the intersection of Randol Mill Avenue and Dove Road. Staff has reviewed the plat and determined that it is in compliance with the Preliminary Plat of the addition. The Final Plat complies with the requirements of the Town's Uniform Development Code (UDC) and approval is recommended subject to the following conditions: 1. Approval of construction plans for the drainage, water and sewer improvements meeting the requirements of the Town's Engineering Standards. 2. The right-of-way dedication along Randol Mill Avenue has been waived in exchange for a larger comer clip at the intersection that will accommodate a proposed traffic circle. 3. The building line along Randol Mill Avenue must comply with the requirements of the UDC. 4. A Landscape Plan must be submitted meeting the requirements of the UDC. Attachments: Final Plat MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty, Town Manager SUBJECT: Regular Meeting of October 13,2005 DATE: October 7,2005 Item: Consider a Site Plan Amendment for the Westlake Municipal Complex Recommendation: Approval Background: The Westlake Academy has added seventh and eighth grade classes this year. As a result, some of the area of the building being used as office space by the Town staff is needed for classroom space. Additional space for the staff is being proposed by adding a temporary building for the Municipal Court to the complex, as well as, two (2) temporary parking areas. In order to permit these temporary improvements, it is necessary to amend the Site Plan for the Municipal Complex. The temporary building for the Municipal Court is to be located in the northeast area of the campus, north of the retention pond. A temporary parking lot will provide 24 spaces for court customers. A temporary parking area is also proposed on the west side of the complex behind the Recreation Center. This area provides 84 additional parking spaces that will be useful for special events on the campus that draw larger numbers of people. In addition, this parking lot will serve as another location for drop-off and pick-up of students. A long lane for queuing of vehicles will be created that will improve circulation of traffic during peak hours. The proposed temporary facilities will likely be in place from three (3) to five (5) years. In that regard, approval of the amended Site Plan will also require the following variances to the UDC and the Engineering Standards: 1. Section 102-68(3) of the Town Code states that temporary accommodations for employees shall not exceed 30 days. 2. Section 36-48(1) of the Town Code states that temporary parking facilities may be granted for a period not to exceed one (1) year. Attachments: Site Plan MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty, Town Manager SUBJECT: Regular Meeting of October 13,2005 DATE: October 11,2005 (revised) Item: Consider an amendment to the approved Site Plan for Solana Westlake/Southlake by Maguire Partners. Recommendation: Approval of the amendment Background: Maguire Partners has made application to the Town for an amendment to their approved site plan in order to make improvements to the campus to accommodate the relocation of First American. The proposed work includes the remodeling of six (6) of the eight (8) buildings on the site and the construction of a parking lot. The proposed addition of 374 parking spaces requires an amendment to their site plan. The Town staff has reviewed the application and has determined that the proposed site plan complies with the Town's Uniform Development Code (UDC) and the PDI ordinance that governs the development of the site subject to the following conditions: 1. The Fire Protection Plan must comply with the requirements of the UDC and the Fire Code. 2. The drainage improvements must be designed in accordance with the Town's Engineering Standards. 3. The Lighting Plan must comply with the requirements of the UDC. The signs requested in the application for the Solana site do not comply with the Town's current sign ordinance. The submittal however, is unusual in that it is the first time we have had a sign request as part of a site plan, rather than as a variance submittal. The PDI ordinance states that the height and location of signs must be approved as a part of the site plan or building permit process. Therefore, the P & Z commission is the correct venue to discuss the sign standards they are requesting. It is important to note that the current sign standards are attached for your consideration. Sign Identification Requested Allowed by Ordinance Sign A Size: 9') S. F. Size: 24 S. F. 2 Tenants on sign Not Allowed Sign B Size: 200 S. F. Size: 24 S. F. Lettering Height: 36" Lettering Height: 12" Sign C Size: 115 S. F. Size: 24 S. F. 2 Tenants on sign Not Allowed Sign D (wall) Size: 36 S. F. Size: 24 S. F. Lettering Height: 24" Lettering Height: 12" Representatives of Maguire Partners and their consultants will be in attendance at the meeting to present their case. Attachments: Site Plan and associated drawings MEMO TO: Chairman Bill Greenwood and Members of the Planning and Zoning Commission FROM: Trent Petty, Town Manager SUBJECT: Regular Meeting of October 13, 2005 DATE: October 12, 2005-Revised Item: Consider a Site Plan Amendment for the Westlake Municipal Complex Recommendation: Approval Background: The Westlake Academy has added seventh and eighth grade classes this year. As a result, some of the area of the building being used as office space by the Town staff is needed for classroom space. Additional space for the staff is being proposed by adding a temporary building for the Municipal Court to the complex, as well as, two (2) temporary parking areas. In order to permit these temporary improvements, it is necessary to amend the Site Plan for the Municipal Complex. The temporary building for the Municipal Court is to be located in the northeast area of the campus, north of the retention pond. A temporary parking lot will provide 24 spaces for court customers. A temporary parking area is also proposed on the west side of the complex behind the Recreation Center. This area provides 84 additional parking spaces that will be useful for special events on the campus that draw larger numbers of people. In addition, this parking lot will serve as another location for drop-off and pick-up of students. A long lane for queuing of vehicles will be created that will improve circulation of traffic during peak hours. The proposed temporary facilities will likely be in place from three (3) to five (5) years. The variances to the temporary accommodations and the temporary duration of the parking facility must be heard by the Zoning Board of Adjustment and are, therefore, not within the scope of Planning and Zoning. The ZBA will have to consider the variances according to the Unified Development Code (UDC) and Engineering Standards as follows: 1. Section 102-68(3) of the Town Code states that temporary accommodations for employees shall not exceed 30 days. 2. Section 36-48(1) of the Town Code states that temporary parking facilities may be granted for a period not to exceed one (1) year. The site plan amendment, however, needs to be considered by the Planning and Zoning Commission. Attachments: Site Plan