HomeMy WebLinkAbout10-13-05 PZ Agenda Packet TOWN F WESTLAKE, TEXAS
MEETING PLANNING AND ZONING COMMISSION
AGENDA
OCTOBER 1 , 2005
7:00 P.M.
TOWN HALL BOARD ROOM
2650 J. T. OTTINGER ROAD
1. CAIN., TO ORDER.
2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING
COMMISSION MEETING HELD AUGUST 30,2005.
3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
CARDING AN APPLICATION FOR AN AMENDED SITE PLAN ON LOTS 1
AND 2, BLOCK 1 OF WESTLAKE/SOUTHLAKE PARK ADDITION NO. 1,
BEING 20.5 ACRES ON KIRKWOOD BOULEVARD AT SOLANA.
4. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING AN APPLICATION FOR A PRELIMINARY PLAT ON FIVE
LOTS IN THE COWGIRL RANCH ESTATES, BEING 6.260 ACRES, LOCATED
AT 1559 DOVE ROAD.
5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING A FINAL PLAT ON FIVE LOTS IN THE COWGIRL RANCH
ESTATES, BEING 6.260 ACRES, LOCATED AT 1559 DOVE ROAD.
6. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING AN AMENDED SITE PLAN ON LOT 1, BLOCK 1, WESTLAKE
MUNICIPAL COMPLEX ADDITION, BEING 24.59 ACRES, LOCATED AT 2650
J. T. OTTINGER ROAD.
7. ADJOURNMENT.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 2650 J.T.
Ottinger Road, Westlake, Texas, on Friday, October 7, 2005, at 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
J4(—Dwinnell, TRMC, CMC, Town Secretary
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
I,ANNING AND ZONING COMMISSION MEETING
AUGUST 30, 2005
PRESENT: Chairman Bill Greenwood, and Commissioners Sharon Sanden, Allen Heath, and
Stan Parchman
ABSENT: Commissioner Larry Corson
OTHERS PRESENT: Town Manager Trent Petty, Town Secretary Jean Dwinnell, and
Public Works Manager Jarrod Greenwood
1. CALL TO ORDER.
Chairman Greenwood called the meeting to order at 7:00 p.m.
2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING
COMMISSION MEETING HELD MAY 129 2005.
Commissioner Sanden moved, Commissioner Parchman seconded the motion to approve the
minutes of the Planning and Zoning Commission meeting held May 12, 2005, as presented.
There was no discussion and Chairman Greenwood declared the motion carried unanimously.
3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A
PRIVATE WATER WELL TO BE LOCATED AT 2205 VAQUERO ESTATES
BOULEVARD.
Town Manager Trent Petty explained the proposed application for a special use permit.
Mr. Simmons, applicant, was present to answer questions of the Commission.
Discussion ensued among the Commissioners regarding the proposed tank size.
Chairman Greenwood opened the public hearing. There was no one present wishing to speak.
Commissioner Heath moved, Commissioner Parchman seconded the motion to close the public
hearing.
There was no discussion and Chairman Greenwood declared the motion carried unanimously.
Commissioner Sanden moved, Commissioner Heath seconded the motion to approve the
application for a specific use permit for a private water well at 2205 Vaquero Estates Boulevard.
There was no further discussion and Chairman Greenwood declared the motion carried
unanimously.
4. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A
PRIVATE WATER WELL TO BE LOCATED AT 31 WYCK HILL LANE.
Town Manager Trent Petty explained the proposed application for a special use permit.
Mr. Braun, applicant, was present to answer questions of the Commission.
Discussion ensued among the Commissioners regarding the proposed tank size, screening, and
location inside the property lines.
Chairman Greenwood opened the public hearing. There was no one present wishing to speak.
Commissioner Sanden moved, Commissioner Heath seconded the motion to close the public
hearing.
There was no discussion and Chairman Greenwood declared the motion carried unanimously.
Commissioner Heath moved, Commissioner Parchman seconded the motion to approve the
application for a specific use permit for private water well at 31 Wyck Hill Lane.
There was no further discussion and Chairman Greenwood declared the motion carried
unanimously.
5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A
PRIVATE WATER WELL TO BE LOCATED AT 3060 DOVE LOAD.
Town Manager Trent Petty explained the proposed application for a special use permit.
Discussion ensued among the Commissioners regarding the slush pit from the previous well at
this location.
Chairman Greenwood opened the public hearing. There was no one present wishing to speak.
Commissioner Heath moved, Commissioner Sanden seconded the motion to close the public
hearing.
There was no discussion and Chairman Greenwood declared the motion carried unanimously.
Commissioner Sanden moved, Commissioner Parchman seconded the motion to approve the
application for a specific use permit for private water well at 3060 Dove Road, which is already
in place.
There was no further discussion and Chairman Greenwood declared the motion carried
unanimously.
6. ADJOURNMENT.
Commissioner Parchman moved, Commissioner Sanden seconded the motion to
adjourn.
The motion carried unanimously and Chairman Greenwood declared the meeting
adjourned at 7:15 p.m.
Approved by the Planning and Zoning Commission on ,
2005.
William E. Greenwood, Chairman
Jean Dwinnell, TRMC, CMC, Town Secretary
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty,Town Manager
SUBJECT: Regular Meeting of October 13,2005
DATE: October 10,2005
Item:
Consider an amendment to the approved Site Plan for Solana Westlake/Southlake by
Maguire Partners.
Recommendation:
Approval of the amendment
Background:
Maguire Partners has made application to the Town for an amendment to their approved
site plan in order to make improvements to the campus to accommodate the relocation of
First American. The proposed work includes the remodeling of six (6) of the eight (8)
buildings on the site and the construction of a parking lot. The proposed addition of 374
parking spaces requires an amendment to their site plan.
The Town staff has reviewed the application and has determined that the proposed site
plan complies with the Town's Uniform Development Code (UDC) and the PD
ordinance that governs the development of the site subject to the following conditions:
1. The Fire Protection Plan must comply with the requirements of the UDC and the
Fire Code.
2. The drainage improvements must be designed in accordance with the Town's
Engineering Standards.
3. The Lighting Plan must comply with the requirements of the UDC.
The signs requested in the application for the Solana site do not comply with the Town's
current sign ordinance. However,the PD I ordinance states that the height and location of
signs must be approved as a part of the site plan or building permit process. To assist the
Commission in reviewing the proposed signs, the following table is presented to
summarize the pertinent information.
Sign Identification Requested Allowed by Ordinance
Sign A Size: 93 S. F. Size: 24 S. F.
2 Tenants on sign Not Allowed
Sign B Size: 200 S. F. Size: 24 S. F.
Lettering Height: 36" Lettering Height: 12"
Sign C Size: 115 S. F. Size: 24 S. F.
2 Tenants on sign Not Allowed
Sign D (wall) Size: 36 S. F. Size: 24 S. F.
Lettering Height: 24" Lettering Height: 12"
Representatives of Maguire Partners and their consultants will be in attendance at the
meeting to present their case.
Attachments:
Site Plan and associated drawings
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty, Town Manager
SUBJECT: Regular Meeting of October 13, 2005
DATE: October 6,2005
RE: Consideration of a Preliminary Plat for Cowgirl Ranch Estates
Item
Preliminary Plat for Cowgirl Ranch Estates
Recommendation:
Approval
Background:
Cowgirl Ranch Estates is a proposed subdivision located at the southeast comer of the
intersection of Randol Mill Avenue and Dove Road. This is a 5-lot subdivision with an
existing home on Lot 5.
The Preliminary Plat complies with the requirements of the Town's Uniform
Development Code (UDC) and approval is recommended subject to the following
conditions:
1. The Surveyor's Certificate must be signed and sealed.
Attachments:
Preliminary Plat
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty,Town Manager
SUBJECT: Regular Meeting of October 13,2005
DATE: October 6,2005
RE: Consideration of a Final Plat for Cowgirl Ranch Estates
Item
Final Plat for Cowgirl Ranch Estates
Recommendation:
Approval
Background:
Cowgirl Ranch Estates is a proposed subdivision located at the southeast comer of the
intersection of Randol Mill Avenue and Dove Road. Staff has reviewed the plat and
determined that it is in compliance with the Preliminary Plat of the addition.
The Final Plat complies with the requirements of the Town's Uniform Development
Code (UDC) and approval is recommended subject to the following conditions:
1. Approval of construction plans for the drainage, water and sewer improvements
meeting the requirements of the Town's Engineering Standards.
2. The right-of-way dedication along Randol Mill Avenue has been waived in
exchange for a larger comer clip at the intersection that will accommodate a
proposed traffic circle.
3. The building line along Randol Mill Avenue must comply with the requirements
of the UDC.
4. A Landscape Plan must be submitted meeting the requirements of the UDC.
Attachments:
Final Plat
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty, Town Manager
SUBJECT: Regular Meeting of October 13,2005
DATE: October 7,2005
Item:
Consider a Site Plan Amendment for the Westlake Municipal Complex
Recommendation:
Approval
Background:
The Westlake Academy has added seventh and eighth grade classes this year. As a
result, some of the area of the building being used as office space by the Town staff is
needed for classroom space. Additional space for the staff is being proposed by adding a
temporary building for the Municipal Court to the complex, as well as, two (2) temporary
parking areas. In order to permit these temporary improvements, it is necessary to amend
the Site Plan for the Municipal Complex.
The temporary building for the Municipal Court is to be located in the northeast area of
the campus, north of the retention pond. A temporary parking lot will provide 24 spaces
for court customers.
A temporary parking area is also proposed on the west side of the complex behind the
Recreation Center. This area provides 84 additional parking spaces that will be useful for
special events on the campus that draw larger numbers of people. In addition, this
parking lot will serve as another location for drop-off and pick-up of students. A long
lane for queuing of vehicles will be created that will improve circulation of traffic during
peak hours.
The proposed temporary facilities will likely be in place from three (3) to five (5) years.
In that regard, approval of the amended Site Plan will also require the following
variances to the UDC and the Engineering Standards:
1. Section 102-68(3) of the Town Code states that temporary accommodations for
employees shall not exceed 30 days.
2. Section 36-48(1) of the Town Code states that temporary parking facilities may be
granted for a period not to exceed one (1) year.
Attachments:
Site Plan
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty, Town Manager
SUBJECT: Regular Meeting of October 13,2005
DATE: October 11,2005 (revised)
Item:
Consider an amendment to the approved Site Plan for Solana Westlake/Southlake by
Maguire Partners.
Recommendation:
Approval of the amendment
Background:
Maguire Partners has made application to the Town for an amendment to their approved
site plan in order to make improvements to the campus to accommodate the relocation of
First American. The proposed work includes the remodeling of six (6) of the eight (8)
buildings on the site and the construction of a parking lot. The proposed addition of 374
parking spaces requires an amendment to their site plan.
The Town staff has reviewed the application and has determined that the proposed site
plan complies with the Town's Uniform Development Code (UDC) and the PDI
ordinance that governs the development of the site subject to the following conditions:
1. The Fire Protection Plan must comply with the requirements of the UDC and the
Fire Code.
2. The drainage improvements must be designed in accordance with the Town's
Engineering Standards.
3. The Lighting Plan must comply with the requirements of the UDC.
The signs requested in the application for the Solana site do not comply with the Town's
current sign ordinance. The submittal however, is unusual in that it is the first time we
have had a sign request as part of a site plan, rather than as a variance submittal. The
PDI ordinance states that the height and location of signs must be approved as a part of
the site plan or building permit process. Therefore, the P & Z commission is the correct
venue to discuss the sign standards they are requesting. It is important to note that the
current sign standards are attached for your consideration.
Sign Identification Requested Allowed by Ordinance
Sign A Size: 9') S. F. Size: 24 S. F.
2 Tenants on sign Not Allowed
Sign B Size: 200 S. F. Size: 24 S. F.
Lettering Height: 36" Lettering Height: 12"
Sign C Size: 115 S. F. Size: 24 S. F.
2 Tenants on sign Not Allowed
Sign D (wall) Size: 36 S. F. Size: 24 S. F.
Lettering Height: 24" Lettering Height: 12"
Representatives of Maguire Partners and their consultants will be in attendance at the
meeting to present their case.
Attachments:
Site Plan and associated drawings
MEMO
TO: Chairman Bill Greenwood and Members of the Planning and Zoning
Commission
FROM: Trent Petty, Town Manager
SUBJECT: Regular Meeting of October 13, 2005
DATE: October 12, 2005-Revised
Item:
Consider a Site Plan Amendment for the Westlake Municipal Complex
Recommendation:
Approval
Background:
The Westlake Academy has added seventh and eighth grade classes this year. As a
result, some of the area of the building being used as office space by the Town staff is
needed for classroom space. Additional space for the staff is being proposed by adding a
temporary building for the Municipal Court to the complex, as well as, two (2) temporary
parking areas. In order to permit these temporary improvements, it is necessary to amend
the Site Plan for the Municipal Complex.
The temporary building for the Municipal Court is to be located in the northeast area of
the campus, north of the retention pond. A temporary parking lot will provide 24 spaces
for court customers.
A temporary parking area is also proposed on the west side of the complex behind the
Recreation Center. This area provides 84 additional parking spaces that will be useful for
special events on the campus that draw larger numbers of people. In addition, this
parking lot will serve as another location for drop-off and pick-up of students. A long
lane for queuing of vehicles will be created that will improve circulation of traffic during
peak hours.
The proposed temporary facilities will likely be in place from three (3) to five (5) years.
The variances to the temporary accommodations and the temporary duration of the
parking facility must be heard by the Zoning Board of Adjustment and are, therefore,
not within the scope of Planning and Zoning. The ZBA will have to consider the
variances according to the Unified Development Code (UDC) and Engineering Standards
as follows:
1. Section 102-68(3) of the Town Code states that temporary accommodations for
employees shall not exceed 30 days.
2. Section 36-48(1) of the Town Code states that temporary parking facilities may be
granted for a period not to exceed one (1) year.
The site plan amendment, however, needs to be considered by the Planning and Zoning
Commission.
Attachments:
Site Plan