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Home My WebLink About01-22-07 BOT Agenda PacketJOINT WORKSHOP MEETING OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AND THE WESTLAKE ACADEMY FOUNDATION AGENDA JANUARY 22, 2007 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM - TOWN HALL 2650 J.T. OTTINGER ROAD 1. CALL TO ORDER. 2. DISCUSS THE WESTLAKE ACADEMY FOUNDATION BUDGET FOR FISCAL YEAR 2006-2007. 3. CONSIDER CHARTER DOCUMENTS, GOALS, AND MISSION STATEMENT OF THE WESTLAKE ACADEMY FOUNDATION. 4. ADJOURNMENT. CERTIFICATION I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on Friday, January 19, 2007, at 5:00 p.m., under the Open Meetings Act, Chapter 551 of the Texas Government Code. 'kiK Sutter, RMC, Secretary Memorandum Date: January 12, 2007 From: Rick Rennhack -- President, Westlake Academy Foundation To: Board of Aldermen Subject: January 22, 2007 Workshop Discussion Points Westlake Academy Foundation Mission Statement: Westlake Academy Foundation exists to raise funds for the Operating shortfall, Capital requirements and endowment needs of the Westlake Academy. Purpose of Workshop: • To improve communication between the Westlake Academy Foundation, the Board of Aldermen, and Westlake Academy by reviewing excerpts of the minutes from past Board of Aldermen meetings. • To understand the Board of Aldermen expectations of the Foundation and the fundraising priority of meeting the operating shortfall, capital requirements and endowment needs of the Westlake Academy. • To understand how capital requirements of Westlake Academy are determined. • To present a resolution to the Board of Aldermen authorizing the Westlake Academy Foundation to raise funds for the Arts/Sciences Building. o To determine what happens to funds raised if the charter, curriculum, or ownership of Westlake Academy changes. • To understand the Town of Westlake's vision of the relationship between the Town, Foundation and Academy. To that end, the Foundation proposes the following DRAFT for the Board's consideration... Town of Westlake Vision Statement: The Town of Westlake recognizes that the Westlake Academy is a key asset to the Westlake community and is therefore committed to the Academy's success as an open enrollment Charter School utilizing the International Baccalaureate curriculum. Consistent with the Town of Westlake's original intent of creating a model educational program for the city, state and the nation; the Town will do everything in its power to provide funding for the Academy's operational shortfall and its capital requirements. The Town of Westlake created the Westlake Academy Foundation and supports its fundraising efforts on behalf of the Academy. Originated: December 20, 2006 -- Westlake Academy Foundation Work Session Confidential Page 1 1/18/2007 Minutes of the Town of Westlake, Texas Board of Aldermen Meetings: Excerpts follow from past Aldermen Meetings follow for review and discussion on past communication between Westlake Academy Foundation, Board of Aldermen, and Westlake Academy. Date: May 23, 2005 —Board of Aldermen Meeting 9. PRESENTATION BY RICK RENNHACK FROM WESTLAKE ACADEMY FOUNDATION CONCERNING YEAR-END UPDATE Mr. Rennhack was unable to attend the meeting. Mr. Jim Billington made a presentation regarding the activities and accomplishments of the Foundation during last year. Date: July 07, 2005 —Board of Aldermen Budget Work Session 2. BUDGET WORK SESSION Discussion ensued regarding the civic campus renovation, in Town staff,. the five= year capital impact plan, the future of Westlake Academy, the Westlake Academy Charter, capital projects including Dove Road improvements and Ottinger Road, uses of the visitor's fund, personnel salary increases at 5%, and the new proposed warrant officer. Also discussed were issues regarding employee health insurance, facilities maintenance, information services, Keller police contract, and records updates. The Board instructed Mr. Petty to produce financial scenarios regarding Westlake Academy including the school only going through the 8th grade, the school going through the 12t" grade with only one more class of no more than 16 kids in grades 9 — 12, a five year analysis including cost of operations and capital, a view of the political fallout for each scenario, and options for cutting students. Date: August 08, 2005 —Board of Aldermen and School Board Workshop Meeting 2. BUDGET WORK SESSION Town Manager Trent Petty presented the proposed budget for the Town of Westlake Academy along with several scenarios for the future. He reviewed planning milestones and parameters, the Mission Statement, goals objectives, and alternatives. e advised the he recommended scenario 5A, which would allow for the continued expansion of the Academy, filling seventh and eighth grades and placing students in portable buildings for selected classes. Confidential Page 2 1/18/2007 Discussion ensued regarding each of the scenarios, the dissolutionof the 4A Corporation ......... . ......... ...................... coupled with an election to adopt a Crime Control District tax, the aesthetics of the campus in relation to the placement of the portable buildings, the cost of the portable buildings, the Blacksmith Apprentice Program, the Foundation's capital prograYn for the art/science building, the probability of retail business in Westlake, and maintaining the budget for both the Town and the Academy with no ad valorem tax rate. It was the consensus of the Board to move forward with Scenario 5A as presented; contacting students on the waiting list for grades 7 and 8, explaining the Blacksmith Program and its importance those who remain interested in attending the Academy,. Date: August 15, 2005 --Board of Aldermen Budget Work Session 2. BUDGET WORK SESSION Mr. Petty reviewed the proposed budget... there are no significant new capital projects... and that construction of parking lots is proposed for the area near the portable court building and behind the gymnasium. Discussion ensued regarding ... the Westlake Academy Foundation capital fundraiser for the Art/Science Building Date: December 2005 — Board of Aldermen Meeting 5. CITIZENS' PRESENTATION Mr. Rick Rennhack reported on the funds raised though the Gallery event and the Blacksmith Apprentice Program. He advised that the Gallery event netted over $96,000 for both the day and evening events and the Blacksmith Apprentice Program has risen over $345,000 in pledges, up $92,000 from last year. He further reported that Fidelity Investments Foundation grant was given to the Academy Foundation in the amount of $75,00.0 for the capital campaign to assist with the feasibility study to begin work with campaign consultants...: Date: April 24, 2006 — Board of Aldermen Meeting 7. CONSIDER A RESOLUTON AUTHORIZING A FIVE-YEAR LEASE AGREEMENT WITH MCQUIRE PARTNERS AT SOLANA FOR THE MUNICIPAL COURT, TOWN SECRETARY, AND TEXAS STUDENT HOUSING OFFICES. Mayor Bradley declared the motion carried unanimously. Date: May 08, 2006 — Board of Aldermen Meeting Confidential Page 3 1/18/2007 9. CONSIDER A RESOLUTION AUTHORIZING A BUDGET AMENENDMENT FOR LEGAL SERVICES ASSOCIATED WITH THE SPECIAL SESSION OF THE TEXAS LEGISLATURE. Town manager Trent Petty explained that the Town employs Jody Richardson, an Austin attorney, to monitor legislator in regular sessions that may affect Westlake or Westlake Academy.... Mayor Bradley declared the motion carried unanimously. 10. CONSIDER A RESOLUTION AUTHORIZING A CONTRACT WITH TD INDUSTRIES FOR THE REMODELING AND CONSTRUCTION WORK RELATED TO THE PHASE II REMODELING/CONVERSION OF THE POD E CIVIC CAMPUS FROM OFFICE SPACE TO ADDITIONAL CLASSROOMS AND RELATED SPACE. Mayor Bradley declared the motion carried unanimously. Date: June 26, 2006 —Board of Aldermen Workshop 2. DISCUSS CAPITAL PROJECTS AND BUDGET PLANNING Town Manager Trent Petty made a presentation regarding capital projects... Discussion ensued regarding Westlake Academy expansion, Town staff relocation... Mr. Petty asked the Board to review the proposed list, prioritize it, and/or add other projects such as the Academy dinning hall expansion project. Mayor Bradley suggested moving Dove/Ottinger intersection to the bottom of the list and to keep the civic campus expansion at the top. It was the consensus of the Board to make the civic campus expansion & staff relocation, Roanoke Road and Ottinger Road reconstruction, FM 1938 pedestrian crossing, general maintenance, and the high school soccer fields as priorities for the upcoming fiscal year. Date: September 11, 2006 — Board of Aldermen Workshop Mr. Petty reviewed the 2005/2006 highlights, the 2006/2007 proposed highlights, the summary table for all funds, expenditure categories for the Town and Westlake Academy, the Town's support for Westlake Academy, the general fund program summary, the general fund categories, the general fund revenue highlights, the residential construction history, the anticipated construction activity, the sales tax history, the anticipated sales tax receipts, the general fund franchise tax history and anticipated receipts, the general fund expenditure categories for 2006/2007, personnel expenditures in proportion to total revenues, personnel expenditures in proportion to total Confidential Page 4 1/18/2007 expenditures, the proposed salary adjustments per position, the Town vs. the Academy annual salary increases, employees at or above the 75% percentile, the debt service schedule, the debt service payment sources, the utility fund, the utility fund revenue highlights, the utility fund transfers out, proposed utility fund capital projects, the visitors fund program summary, the visitors fund revenue categories, the visitors fund expenditure categories, the property tax reduction fund, the 4B 1/2 cent sales tax fund, the 413 1/2 cent sales tax fund transfers out, long term capital projects (facilities, DPS, Public Works), and long term capital projects grand total. Discussion ensued regarding the independence of the Westlake Academy budget from the Town budget, the $2.2 million the Town gives to subsidize the Academy, and the need to revise the Academy budget to show the $2.2 million provided by the Town. Date: September 25, 2006 —Board of Aldermen Workshop 2. DISCUSSION PROPOSED AGREEMENT WITH NORTEX MINERALS OPERATING COMPANY, L.P., REGARDING THE POOLING OF MINERAL INTERESTS. Mayor Bradley began the discussion by stating that Hillwood owns at least one-half of the minerals in the Town of Westlake. The Town's desire is to help protect the development and the citizens of Westlake by working with developers to identify the best drilling locations in Wes lake while possibly obtaining.a 5% royalty for the Town: To date, we have one resident family who gave 25% of their mineral rights to NVestlake Academy upon the Town's purchase of their land... Date: October 10, 2006 Special Board of Aldermen Workshop 2. DISCUSS THE FORMATION OF A PUBLIC ART PROGRAM FOR THE TOWN OF WESTLAKE. Mayor Bradley shared with the Board that he and Mr. Petty have met with the artist Lamberto Alvarez. .... Mayor Bradley stated that Mr. Alvarez offered to come the Academy's Gallery Day event and help the children create a composite art work to auction, and that Mr. Alvarez also offered to do an art seminar for the children. Confidential Page 5 1/18/2007 Page 1 of 1 Kim Sutter From: Darcy McFarlane [dmcfarlane@westlakeacademy.org] Sent: Thursday, February 01, 2007 1:38 PM To: ksutter@westlake-tx.org Subject: School Board Meeting Kim, We will only have two items on the agenda as far as Barbara and I know 1 - We will ask the Board to approve the 2007-08 school calendar 2 - We will ask the Board to approve the addition of a question on the Lottery/Student Application. The question is "Why are you applying to Westlake?" I will try to get the first drafts of the Agenda Memos and Resolutions to you tomorrow - but no promises! : ) We will also have 2 citizen's presentations: 1 - Teachers will give updates on the IB Workshops they have attended 2 - Barbara will give an update on the lottery situation Thanks, Darcy McFarlane Assistant to Head of School Westlake Academy 817.490.5757 817-490-5758 fax dmcfarlane@westlakeacademy.orq Page 1 of 1 Kim Sutter From: Darcy McFarlane [dmcfarlane@westlakeacademy.org] Sent: Thursday, February 01, 2007 1:38 PM To: ksutter@westlake-tx.org Subject: School Board Meeting Kim, We will only have two items on the agenda as far as Barbara and I know 1 - We will ask the Board to approve the 2007-08 school calendar 2 - We will ask the Board to approve the addition of a question on the Lottery/Student Application. The question is "Why are you applying to Westlake?" I will try to get the first drafts of the Agenda Memos and Resolutions to you tomorrow - but no promises! : ) We will also have 2 citizen's presentations: 1 - Teachers will give updates on the IB Workshops they have attended 2 - Barbara will give an update on the lottery situation Thanks, Darcy McFarlane Assistant to Head of School Westlake Academy 817.490.5757 817-490-5758 fax dmcfarlane@westiakeacademy.org Joint Workshop Meeting of the Board of Trustees and the Westlake Academy Foundation Item #2 Materials for this Workshop Item will be included in your Friday mail packet. We apologize for any inconvenience this may have caused. Westlake Academy Foundation Statement of Cash Receipts and Disbursements September 1, 2006 to December 31, 2006 BEGINNING CASH 1,837 (3,163) RECEIPTS 3,676 3,676 Miscellaneous 50,778 50,778 32131 00 00 Disaster Relief Income 36110 00 00 Earned Interest 36111 00 00 Gain from Sale of Exxon Stock 39503 00 00 Miscellaneous Donations 39506 00 00 Exxon Stock Donation 115,450 17,350 Miscellaneous Total Receipts Gallery Night 39501 30 04 Gallery Night Sponsors 39501 30 06 Gallery Night Auction 39501 30 07 Gallery Night Tickets Gallery Night Total Receipts Gallery Day 39501 31 06 Gallery Day Auction Gallery Night Total Receipts Blacksmith Apprentice 39502 32 04 Apprentice Sponsors (FY 04/05) 39502 32 04 Apprentice Sponsors (FY 05/06) 39502 32 04 Apprentice Sponsors (FY 06/07) Blacksmith Apprentice Total Receipts Capital Campaign 39504 33 Individuals 39504 33 Grants Capital Campaign Total Revenue Page 1 of 3 1/18/2007 10:26 AM Budget Budget Y -T -D vs FY 06/07 Actuals Actual $ 118,468 $ 118,468 $ - 5,000 1,837 (3,163) - 3,676 3,676 - 50,778 50,778 5,000 56,291 51,291 46,000 17,350 (28,650) 65,000 - (65,000) 4,450 - (4,450) 115,450 17,350 (98,100) 386,888 268,977 (117,911) 386,888 268,977 (117,911) 2,000,000 - (2,000,000) 2,000,000 - (2,000,000) TOTAL RECEIPTS $ 2,507,338 $ 342,618 $ (2,164,720) Westlake Academy Foundation Statement of Cash Receipts and Disbursements September 1, 2006 to December 31, 2006 DISBURSEMENTS 232,562 46105 Miscellaneous 43336 30 00 43242 00 00 Executive Director 43243 00 00 Disaster Relief Expense 43335 00 00 Contract Labor 45610 00 00 Special Events 45830 00 00 Training/Seminars/Meetings 46105 00 00 Office Supplies 46115 00 00 Dues & Subscriptions 46120 00 00 Postage/Shipping 46125 00 00 Printing Expense 46160 00 00 Credit Card Service Charges 500 250 Miscellaneous Total Disbursements Gallery Night 232,562 46105 32 43336 30 00 Contract Service - Entertainment 43531 30 08 Marketing & Promotion 46105 30 00 Office Supplies 46120 30 00 Postage & Shipping 46160 30 00 Credit Card Service Charges 46175 30 13 Venue Expense 47899 30 00 Consignment (872) 100 Gallery Night Total Disbursements Blacksmith Apprentice 232,562 46105 32 00 Office Supplies 46160 32 00 Credit Card Service Charges 47900 32 00 Blacksmith Apprentice 2005 47900 32 00 Blacksmith Apprentice 2006 47900 32 00 Blacksmith Apprentice 2007 19 481 Apprentice Total Disbursements Capital Campaign 232,562 Budget 43244 33 00 Feasibility Study 43244 33 00 Capital Campaign Mgmt 43531 33 00 Events 46120 33 00 Postage - Capital Campaign Total Disbursements TOTAL DISBURSEMENTS EXCESS RECEIPTS OVER/(UNDER) DISBURSEMENTS Beginning Cash Receipts Disbursements Ending Cash Resticted Cash (Blacksmith donations) Restricted Cash (Endowment) Unrestricted Cash Page 2 of 3 1/18/2007 10:26 AM 180 (180) 2,043 (2,043) 386,888 232,562 Budget Budget Y -T -D vs FY 06/07 Actuals Actual 30,000 10,000 20,000 1,000 - 1,000 - 700 (700) 500 - 500 500 19 481 200 - 200 750 - 750 - 872 (872) 100 - 100 33,050 11,592 21,458 1,000 - 1,000 2,500 - 2,500 500 - 500 250 - 250 1,600 - 1,600 11,200 - 11,200 7,500 - 7,500 24,550 - 24,550 180 (180) 2,043 (2,043) 386,888 232,562 154,326 386,888 234,785 152,103 144,000 36,000 108,000 15,000 - 15,000 500 - 500 159,500 36,000 123,500 603,988 282,377 321,611 $ (1,843,109) $ 60,241 $ 1,903,350 118,468 118,468 - 2,507,338 342,618 2,164,720 603,988 282,377 321,611 $ 2,021,818 $ 178,709 $ 1,843,109 - 42,284 (42,284) - 54,454 (54,454) 2,021,818 81,971 1,939,847 Westlake Academy Foundation Statement of Cash Receipts and Disbursements September 1, 2006 to December 31, 2006 SUMMARY OF EVENTS Miscellaneous Receipts Disbursements Excess receipts over (under) disbursements Gallery Night Receipts Disbursements Excess receipts over (under) disbursements Blacksmith Apprentice Program Receipts Disbursements Excess receipts over (under) disbursements Campaigns Receipts Disbursements Excess receipts over (under) disbursements EXCESS RECEIPTS OVER/(UNDER) DISBURSEMENTS DETAIL OF CASH: Page 3 of 3 1/18/2007 10:26 AM Budget Budget Y -T -D vs FY 06/07 Actuals Actual 5,000 56,291 51,291 33,050 11,592 21,458 (28,050) 44,699 72,749 115,450 17,350 (98,100) 24,550 - 24,550 90,900 17,350 (73,550) 386,888 268,977 (117,911) 386,888 234,785 152,103 - 34,192 34,192 2,000,000 - (2,000,000) 159,500 36,000 123,500 1,840,500 (36,000) (1,876,500) $ 1,903,350 $ 60,241 $ (1,843,109) Beginning Cash 118,468 118,468 - Total Receipts 2,507,338 342,618 (2,164,720) Total Disbursements 603,988 282,377 321,611 Ending Cash $ 2,021,818 $ 178,709 $ (1,843,109) Chase $ 91,204 Fidelity 32,579 Merrill Lynch 54,925 Total Cash $ 178,709 Westlake Academy ® Planning Milestones and Parameters Open Enrollment Charter provisions 2004 Blacksmith Apprentice Program 79th Legislature Facility Expansion 2005 Future Expectations ® Revisiting the Mission ® Alignment of Goals and Objectives ® Desired Outcomes ® Recommendation ® Proposed Budget ® Student Teacher ratio , i;2007 OTown of Westlake, Texas a cotivergence of palihj Westlake Academy 1 Westlake Acadeiiiy a convergence of quality SAAP At A r. HAZA M . :• Open Enrollment Charter provisions I/ im I Open Enrollment Blacksmith Apprentice Program 79th Legislature 2005 Facility Expansion Future Expectations k' I'm% n of We,tlake. Texas Westlake Acadeiizy a convergence of quflIffil • Open Enrollment Charter ® Limits school to 800 students ® May not charge a tuition ® "Open Enrollment" admission standards ® No access to facility funding ® Accommodate the needs of all students I " 'tKj- , - I o%, Ti of Westlake. Texas 10 Westlake Academy 2 Westlake Academy a colivergetice of glialrhl 004 Blacksmith Apprentice Program Presentation Annual Shortfall Between State Funding and Expenses per Student (2004 presentation) $6,000 s s s s s z $S,OM I $2,000 $o 2003'05 2005-'06 2006-•07 2007-'08 2008209 2009-110 ■ State Funding per Student ❑ Expenses per Per ■ Shortfall per Student CITown of Westlake. Texas 11 Westlake Academy 3 Westlake Academy a cmvergeiice of qualihj 79th Legislature - (it keeps going and going and going and going.....) ® No facility funds for Charter Schools ® No consensus on funding public schools ® Special legislation passed to distribute textbooks ® No additional operational funds for Charter schools ® School funding likely to be decided by the courts. '('1007 gTown of Westlake, Tetras Westlake Facility Expansion a convergence of quality ® Summer 2005: Moved partial staff and storage out of Pod E ® Summer 2005: Built one additional classroom to add space at a cost of $85,000 ® Summer 2006: Will move Court completely out of Pod E ® Summer 2006: Will complete transition of Pod E to add 3 class)'oottts at a cost of $226,525 ® Spring 2006: WA Foundation to kick off capital campaign for Arts/Science and additional space. ® Ongoing: Town staff and school will utilize portables to maximize space and efficiency 1/16/2007 CTown of Westlake, Texas 14 Westlake Academy 4 Westlake Academy a convergence of quality '-r-raTFnTn9 Milestones and i i Ttu ure xpectat ons ® Town is at debt capacity without new sales tax revenues. ® Westlake retail development uncertain. ® Legislative impact of school funding unknown. ® Westlake residential growth expected to produce 130 new homes over next 5 years. ® Reasonably estimate 8-10 new Westlake students/yr. in grades 1-6 and no lottery admissions for kindergarten. 116;2007 OTown of Westlake, Texas I i Westlake Academy a convergence of quality • Our Mission Statement The Westlake Academy will provide a rigorous curriculum that is international in scope with high expectations by sharing the responsibility of educational development among teachers, parents, community and students. This will be achieved by providing an innovative approach to education that focuses on the needs of each student to develop a thirst for knowledge, produce positive esteem, encourage good citizenship and maximize individual potential. This will prepare students to be active participants and agents of change in a rapidly changing environment that is global in scope. 1162007 Clown of Westlake, Texas 16 Westlake Academy 5 Westlake AcCgdemy a convergence of gitalihl ® Rigorous terriational Curriculum ® High Standards (expectations) ® Shared responsibility ® Innovative approaches ® Individual "student need" based ® Develop thirst for knowledge, positive self-esteem, good citizenship and maximum potential ® Prepare student for global world 16 '00, OT e. Texas 17 Westlake,471 I. Offer Rigorous International Curriculum A. Hire highly qualified domestic & international teachers B. Provide IB Certification training for each teacher a convergence of qualihj D. Become certified PYP, MYP & Diploma Program E. Expose student to international opportunities C. Monitor and measure PYP, MYP F. Reflect IB philosophy in & Diploma Program organizational structure 1 162007 C'Town of Westlake, Texas 18 Westlake Academy 6 Westlake Academy II. Adhere to High Expectati A. Maintain & enforce updated Parent/Student Handbook B. Frequently assess performance of students, teachers and staff C. Promote based on merit and performance 1 16,2007 Westlake Academy a convergence of quality D. Maintain "Exemplary" TEA ranking without teaching to the test E. Strive for 100% IB Diploma graduation CTown of Westlake. Texas 19 a convergence of quality III. Share responsibility of educational development between parents, teachers, students, staff and community A. Maintain active and productive E. Foundation to conduct annual Westlake Academy Foundation campaign to support excellence in the Academy B. Maintain active and informed House of Commons F. Maintain active lobbying efforts in Austin to protect school and interests C. Solicit structured and secure volunteer efforts G. Maintain advanced IT communication interface with D. Frequently expose and involve parents and community students and parents in community -wide activities 1,116Y2007 ®Town of Westlake, Texas 20 Westlake Academy 7 Westlake A a convergence of qualihj IV. Offer individual "student needs" based education A. Train all teachers in differentiation skills B. Always challenge the fastest learners and special needs students equally C. Monitor individual student work plans and progress Westlake Acad s D. Maintain an overall student - teacher ratio of not more than 13:1 E. Staff classrooms with special needs teachers to supplement regular classroom teachers where necessary. i Iown of Westlake. Texas 21 a convergence of qualihf V. Develop thirst for knowledge, positive self esteem, good citizenship and maximize potential A. Teach and enforce respect, values and principle based actions. B. Maintain active counseling services for all students. C. Provide safe learning environment free from intimidation, fear and/or bullying. E. Build healthy traditions. F. Provide wide range of extracurricular activities and equally support art, music, humanities and sports. G. Maximize opportunity to promote the IB Learner Profile in all aspects of school life. D. Apply horizontal social and academic activities through House H. Expose students to a wide range of system. viewpoints and case studies that challenge individual thought. 1 16 2GO7 £,Town of Westlake, Texas 22 Westlake Academy 8 Westlake VI. Prepare students for Global "Flat" World A. Maximize IT opportunities to connect and interact with different cultures. a convergence of quality C. Teach history and current events in the context of individual impact and opportunity to grow and learn. D. Provide assessments to measure B. Provide international education understanding of world change opportunities for teachers, and its impact on education and parents and students. opportunities. 1,16,2007 OTown of Westlake, Texas 23, Westlake Academy a convergence of qualihj ® Provide a balanced budget for each year of the plan. ® Accommodate all existing students. ® Maintain quality of instruction. ® Limit negative financial impact on Town. ® Maintain desirable student/teacher ratio. ® Continue to offer IB curriculum with no reductions in extracurricular activities. 1116/2007 OTown of Westlake, Texas 74 Westlake Academy 9 Westlake Acari eniy a convergence of qualii[y t FY 2004-2005 Budget and Projected Year -End Balances Adopted Budget Projected Actual Westlake Academy -All Funds FY 04/05 FY 04/05 Proposed Budget FY 05/06 BEGINNING BALANCE S 12,391 5 12,391 $ 12,391 $ 184,179 REVENUES State/Federal Revenues 7,540,634 1,750:472 REVENUES Gifts &Donations 220,000 200,000 Other Revenues 132,932 118,208 1,750,472 TOTAL REVENUES 1,893,566 2,068.680 1,664,442 Gifts &Donations 200,000 TOTAL EXPENDITURES 1,891,870 1,896,892 Other Revenues 118,208 141,001 Net Revenues Over (Under) Expenditures 1,696 171,788 2,068,680 1,855,443 ENDING BALANCE 5 74,086 $ 184,179 1;16'3007 v I own of Westlake, Texas 25 a convergence of quality Worst Case Proposed Budget Assumptions: $O Blacksmith Apprentice Program &Foundation Donations 307 Students —not filling 71h and 81h grade vacan Projected Actual FY 04105 Proposed Budget FY 05/06 BEGINNING BALANCE $ 12,391 $ 184,179 REVENUES State/Federal Revenues 1,750,472 1,664,442 Gifts &Donations 200,000 50,000 Other Revenues 118,208 141,001 TOTAL REVENUES 2,068,680 1,855,443 cies }''}6/7()07 U1 o" n O} Westlake, Texas 26 Westlake Academy—All Funds Projected Actual FY 04105 Proposed Budget FY 05/06 BEGINNING BALANCE $ 12,391 $ 184,179 REVENUES State/Federal Revenues 1,750,472 1,664,442 Gifts &Donations 200,000 50,000 Other Revenues 118,208 141,001 TOTAL REVENUES 2,068,680 1,855,443 TOTAL EXPENDITURES 1,895,892 2,201,223 Net Revenues Over (Under) Expenditures 771,788 (345,780) ENDING BALANCE S 184,179 S (161,601) Westlake Academy—All Funds Projected Actual FY 04105 Proposed Budget FY 05/06 BEGINNING BALANCE $ 12,391 $ 184,179 REVENUES State/Federal Revenues 1,750,472 1,664,442 Gifts &Donations 200,000 50,000 Other Revenues 118,208 141,001 TOTAL REVENUES 2,068,680 1,855,443 TOTAL EXPENDITURES 1,895,892 2,201,223 Net Revenues Over (Under) Expenditures 771,788 (345,780) ENDING BALANCE S 184,179 S (161,601) Westlake Academy 10 Westlake Academy a convergence of qualihj MLI / Scenarios Evaluated Least Desirable 1. "Current" - Continue K-12 current expansion with no changes A. Staff in portables B. Academy in portables 2. "Stop" - stop expansion of the school at completion of Grade 8 3. "One 9-12" - provide two classes K-8 and only one class of 91h -17th A. Staff in portables B. Academy in portables 4. "Fill All' - fill all vacancies, assume $0 Blacksmith Apprentice revenue A. Staff in portables B. Academy in portables Most Desirable 5. "Fill Th & 81h" vacancies, assume partial BSA revenue A. Students and Town staff in portables for selected classes and functions B. Staff in portables — allowing 100% occupancy of facility by Academy 1.16 2007 CTown of Westlake. Texas ?7 Westlake Academy a convergence of qualihf ' 1 I 1 Staff recommends selection of "Scenario 5A" based upon the fact that 5A has the least negative financial impact on both the Academy and the Town and provides the longest sustained growth with no new revenue sources while remaining aligned with mission and attaining goals and objectives. ))2007 CTown of Westlake, Texas ?g Westlake Academy 11 Westlake Acadenn a convergence of gtaalihj Proposed Budget Westlake Academy - All Funds FY 05106 per and Counselor grade BEGINNING BALANCE S 184,179 !' arian REVENUES State/Federal Revenues 1,760,742 Gifts & Donations (Blacksmith Apprentice Program/Foundation/TSH) 418,150 Other Revenues 140,453 TOTAL REVENUES 2,319,345 TOTAL EXPENDITURES 2,308,782 Net Revenues Over (Under) Expenditures 10,563 ENDING BALANCE 5 194,742 1/16,12007 CTown of Westlake, Texas 29 Westlake Acadeiny S ecial Education er ratio per and Counselor grade (includes !' arian Westlake Academy 12 The Dallas Morning News gawtry r7 -1m: Rick Rennhack [rickr@ren n hack. us] --nt: Monday, January 15, 2007 4:43 PM To: 'gawtry' Subject: Board Package Page 1 of 4 I found this article and thought it would be a good point of reference for everyone. Please include it in package to BOA. Thanks. Rick The Dallas Morning News Published: July 11, 2003 School as civic linchpin? Town's writing the book Westlake counts on academy to spur growth and unite community By Kent Fischer The Dallas Morning News Atop a hill along a lazy country road, past the sprouting mini -mansions and country club, sits what bullish civic leaders say is the future of their little town. T hopes ride on Westlake Academy, a new breed of charter school, which will open in September. The academy is free to the public and will feature an internationally recognized college -prep curriculum. Its principal was recruited from Argentina. Classes will be limited to 16 students, uniforms will be mandatory, and academics — not football — will rule. It is designed to be a teacher's dream, but educators had nothing to do with it. The town's mayor and aldermen dreamed the school up, and they're going to run it. They've made Westlake Academy the heart of an effort to transform their amorphous bedroom community into a genuine small town. They want the school to be a point of pride for residents, and they want its academics to be so off -the -charts that parents and businesses will move to the town just for the school. Nowhere else in Texas — and perhaps the nation — has a municipal government opened a charter school designed to be an engine of economic and community development. Born in the early 1990s as a conservative effort at improving schools, charter schools were meant to break the public school monopoly and bring competition into an industry where little existed. Westlake leaders, though, aren't concerned about school reform. I By the numbers "Our primary motivation is one of self-interest," Mayor Scott Bradley said. "We want a tr flight school of our own." Currently, Westlake, population 207, has no schools. The town, actually, is little more than lines on a map. Wedged between Trophy Club and Southlake, it has no downtown, no town hall, no definable public space. Westlake's children are farmed out to schools 1/16/2007 Westlake Academy Opens: Sept. 2 Cost: Part of a $17.35 million municipal complex Grades: 1-6 to start, but eventually K-12 Enrollment: about 190 this year; 800 at maturity Size: 54,000 square feet Student -teacher ratio: 16 to 1 The Dallas Morning News in three neighboring districts. Curriculum: college prep Westlake Population: 207 That's why town leaders have placed Westlake Academy at the heart of a $17.35 Housing usiaunits: a s waabout 40 rr"'')n municipal complex overlooking rolling ranch land. The facility will house the Median income: $74,375 s(,._-ol, a town hall, a library and a recreation center — everything a small town should I Median home value: $257,100 have. An old-fashioned village green, a place to hold festivals and school carnivals, will sit in the middle of it all. Page 2 of 4 "A school, in my opinion, should be the cornerstone of a community," Mr. Bradley said. "That's where our values get passed along, and where a community can inculcate the things that are important: roots, a sense of where you're from." Heart of the community Right now, about the only thing that Westlake is really known for is being home to Alliance Airport and Circle T Ranch, Ross Perot Jr.'s upscale master -planned community. Much of the land in the town is zoned for corporate offices, which are occupied by the likes of DaimlerChrysler, IBM and Verizon. The corporate base has made Westlake an affluent community. More than 40 percent of its residents earn more than $100,000 a year, according to the 2000 Census. Mr. Bradley's desire for a school raises an interesting question: Is a community a community if it doesn't have its own schools? "It's such a fundamental question," said Roderick Hart, who directs the Institute for Civic Participation at the University of Texas at Austin. "We know that being members of a group is crucial to the development of community ties. Schools, it seems to me, are central to that. They're where parents meet, where kids play and learn." They're also where children are taught what Dr. Hart calls "civic -mindedness." Dana Drew knows all about the important role a school can play in a community's spirit. For six years, he's been the principal of Grapevine High School. Mr. Drew said it is impossible to underestimate the pride townsfolk have in their kids and in their town's schools. "When I first got here, I didn't understand how much tradition means to the people of Grapevine," Mr. Drew said. "That pride makes us competitive. We don't want to feel like we're dragging the town down." That sort of civic pride is what the leaders of Westlake are shooting for. In fact, Westlake hired its town manager, Trent Petty, away from Grapevine. Mr. Petty said he was lured by the opportunity to help create Westlake Academy. In fact, he will act as the school superintendent. Town aldermen will serve as a school board, and Mr. Bradley is the school's president. The state, however, will pay its bills. Several years ago, Michelle Corson and her family moved to Southlake for the schools. But when the district cut its Spanish classes and started charging parents for bus service, the Corsons knew they would move again. This time, they're relocating to Westlake, lured by the promise of Westlake Academy. "It's such a unique opportunity," said Mrs. Corson, whose two children will attend the school in September. "It's basically a private -school education, in terms of the program and caliber, but it's a public school. "I like the fact that [Westlake] has a rural feel, yet a sense that there's something exciting underfoot." V Rake's venture into charter schools isn't unprecedented nationally, but it is exceedingly rare, according to the Center for Education Reform, a pro -charter group based in Washington, D.C. The city of Pembroke Pines, Fla., near Fort Lauderdale, runs three charter schools. But it started those schools 1/16/2007 The Dallas Morning News Page 3 of 4 primarily to alleviate classroom crowding in the local school district. The center knew of no other cities that have planned and developed and are running their own charters. V' `lake maybe a first for Texas, but it may not be the last. State charter leaders and Westlake officials have been co.—acted by other Texas towns interested in opening their own charters. For now, however, nobody is saying where those towns are. High hopes The town is funding the construction of Westlake Academy with municipal bonds, a financial arrangement so unique that, before they could begin, town leaders had to get the state to declare it legal. The school's architecture is pastoral, with rugged exposed beams, high ceilings and two large stone fireplaces in a commons area. Big windows will allow in plenty of natural light, and the classrooms will be equipped with wireless computer technology. A full-size gym will double as a town recreation center, and the academy's library will also serve residents. The school has space for public meetings, civic group activities and banquets. The school is an open -enrollment charter, meaning that it has to accept any child who applies. There were so many applicants this spring for a limited number of spaces that town officials held a lottery to see who got in. The school is set to open Sept. 2 with about 190 kids in grades 1 through 6. More than 80 are on a waiting list. In time, the school will serve 800 students in kindergarten through 12th grade. The academy's charter allows the school to Eve an enrollment preference to town residents and its employees. Of its initial 190 students, only 10 are from N lake. Right now, only about 40 school -aged kids live in Westlake, according to the census. Those numbers, though, are growing. The Corson decided to buy a home lot in Westlake specifically to guarantee their children spots in the school. Mrs. Corson was so taken with the school's concept that she signed on as chairwoman of the academy's nonprofit foundation. The group will try and secure an endowment for the school because town leaders don't think its state charter money will cover its operating expenses. The school will be funded as any other charter. It will receive a per -student allocation from the state, roughly $4,500 per child. The town will not supplement the school's budget with additional public money, Mr. Petry said. "We're really trying to provide a private -school education at a public -school price," Mrs. Corson said. Westlake leaders are also counting on the school to help lure businesses to their town. As a result, they designed their school to appeal to the executives working in their town's many corporate offices. Many of those executives have worked around the world and have high expectations for their children's schools. To that end, town officials are trying to establish Westlake Academy with a curriculum called International Baccalaureate. Developed in Europe, IB is considered among the toughest academic programs in the world. The program is so demanding that many graduates skip their first year of college. V' -tlake Academy has not yet nailed down its certification as an IB school, but school designers have set up its early g, --,es to feed that sort of high-caliber program. Couple the tuition -free IB program with the school's pledge to keep classes small — no more than 16 students — and it's easy to see why Westlake officials think the academy and the town will be attractive for corporate executives and their 1/16/2007 The Dallas Morning News companies. And, of course, good schools enhance property values. Page 4 of 4 ' it's one of the reasons why we got really interested in this kind of [charter] arrangement," said Alderman Bill Frey. "It seems like we're paving new roads here." 1/16/2007