HomeMy WebLinkAbout09-24-12 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
September 24, 2012
Westlake History Museum
3 Village Circle, Suite 104
PRESENT: President Bert Schultz, Megan Brady, Karen Stoltenberg, Stephen Thornton
1. CALL TO ORDER.
President Schultz called the meeting to order at 1:45 P.M.
2. MEETING MINUTES AND ACTION ITEM LIST
President Schultz reviewed the minutes and the action items. He has ordered a second set of
DVDs (for a total of 2) and put together a second book of our past events. He spoke with Troy
Meyer about our needs for Porta Potties, and Troy said he thought we needed two at all of our
events. Member Brady presented a mock up of our new postcards (for all future events,
beginning with the car show). President Schultz asked for a motion.
MOTION: Member Brady made a motion to approve the minutes. President Schultz seconded
the motion. The motion carried.
3. TREASURER'S REPORT
We didn't review the Treasurer's Report as Member Layton was absent.
4. MEMBERSHIP REPORT
Member Layton will have the membership letters ready this week. President Schultz will sign
the letters to get them out in the mail, and he will also get Member Brady some membership
forms. Member Brady asked if we could get a membership form on the website, and hoped we
could update the website to reflect current board members.
WHPS Minutes 09/24/2012
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5. HISTORICAL MARKER DEDICATION DAY
The Board went over the program and made minor changes. Member Stoltenberg put up flyers,
but didn't get post cards out. President Schultz and Member Thornton will move the model to
Diego's (along with the 2 placards describing the roots) and will also move the two flags.
President Schultz is stili trying to figure out how to display the marker. We are receiving a
proclamation from the Town of Westlake at the September 24 Town Council meeting.
6. COiAMITTEE REPORTS
a) Museum BOD Expansion — President Schultz will send out a letter soliciting our
membership to fill the 3 spots we have available on the Board. He also had an
idea for another Board member, one of his new neighbors.
b) WA JR Historian Program —The first meeting will be Monday, October 1 at 3:15
for kids in 7 — 12 grades. They will meet twice a month, with Member Brady
going to one meeting a month (with donuts). She will get them membership
applications. At this first meeting, they will figure out their structure. Monday,
October 15 will be their second meeting. Some suggestions for the jR Historians
were exhibits in the Commons; old clothing exhibits, and a docent -guided (Bert
Schultz) tour at the Sid Richardson Museum.
c) 4Q Museum Window Exhibit — The current Texaco exhibit will be taken down.
Member Brady will drop off dishes to President Schultz Monday night. Member
Thornton will also drop off dishes to President Schultz.
d) 2012 Westlake Classic Car Show — We have received more entries and
registrations and approximately 80°l of them are new and different from last
year. President Schultz expects to make $2000 from the car show this year.
e) Fall Living History Presentation — An Evening with Wyatt Earp will be held
Tuesday, November 13 at the Westlake Academy Performance Hall. Post cards
for this event and all future events are estimated at $165 for 1000 cards. We will
have the same card for all of our events, making our logo easily identifiable.
Postage is .32 a piece. President Schultz is going to look into Wells Fargo
covering our postage. Foldover cards are .60 a piece.
MOTION: Member Stoltenberg moved that the Board order 500 post cards and
100 note cards and pursue postage with Wells Fargo. Member Thornton
seconded the motion. The motion carried.
f) 2032 General Membership Meeting —The Board deferred this item.
7. TROPHY CLUB PARTICIPATION
The Board deferred this item until Member Budarf returns from vacation.
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8. NEXT WHPS BOARD MEETING DATE
The next meeting :-vill be held Monday, October 22 at 1:30 p.m. at the Museum.
9. NEW BUSINESS
There was no new business to discuss.
10. ADJOURNMENT
President Schultz adjourned the meeting at 2:45 p.m.
APPRO ED BY THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD ON THE '9 )-- DAY
OF ,l (^,' �J ► .2012.
BERT SCHULTZ, PRESIDENT
�nl
KAREN STOLTENBERG, SECRETARY 0
WHPS Minutes 09/24/2012
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