HomeMy WebLinkAbout04-30-12 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
April 30, 2012
Westlake History Museum
3 Village Circle, Suite 104
PRESENT: President Bert Schultz, Jim Budarf, Karen Stoltenberg, Stephen Thornton
ABSENT: Kelly Bradley, Megan Brady, and Kristi Layton
OTHERS PRESENT: Ginger Awtry
1. CALL TO ORDER.
President Schultz called the meeting to order at 1:52 P.M.
2. MEETING MINUTES AND ACTION ITEM LIST
President Schultz asked for a motion.
MOTION: Member Budarf made a motion to approve the minutes. Member Thornton
seconded the motion. The motion carried.
3. TREASURER'S REPORT
President Schultz passed out copies of the Treasurer's Report and pointed out that our revenue
was doing well. We had $500 of additional sponsors for Decoration Day that were not included
in the amount listed, for a total of $2000. There was also an additional $75 for 3 Pathfinder
memberships, also not included in the report.
There was a question about what the expenditures were for FY 02-03 and FY 04-05 that would
make the expenses number so high. President Schultz said he would do research and see what
they were.
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4. MEMBERSHIP REPORT
We had 2 lifetime memberships for a total of $11.50 in membership dues to date. Member
Layton will start on the membership drive. Ginger Awtry will put a notice in the Communique
and on the Town emails about our membership drive. Member Budarf will also send Member
Layton an email to get information for Trophy Club communications.
S. COMMITTEE REPORTS
a) Historical Marker Dedication Day
It begins at 2:00 p.m. The Board discussed the impact that the construction will have on
people attempting to get there. Ginger Awtry will send an email to the Town about the
construction. Jared Greenwood and Ginger Awtry will brainstorm and will call President
Schultz if signs need to be made and will also ask Keller Police Department about volunteers
to stand at different blocked streets to direct traffic.
Member Stoltenberg will bring cookies and napkins and President Schultz will bring
lemonade and water. [twill be a simple program, and President Schultz will forward to the
Board when it is complete.
b) Decoration Day
The Board went over the copy of the program, minute by minute. President Schultz
presented two different flyers, one that will go up in businesses as advertising, and the
other that was more general, to be made into posters that could be used year after year.
The Board decided to give a $100 donation to each of the three organizations participating
in our program, for a total of $300.
Member Stoltenberg will email Rod Harding about coming to Flag on Monday, May 21 to
announce the bicycle parade at Decoration Day. Ginger Awtry will have flyers printed for
Member Stoltenberg to put in backpacks of the PYP students.
6. WA JUNIOR HISTORIAN PROGRAM
The WHPS will relaunch the WA Junior Historian Program in the fall of 2012. Please read the
report and forward any questions and/or comments to President Bert Schultz or Member
Megan Brady.
7. WINDOW EXHIBITS
President Schultz asked if anyone has or knows of anyone who has older, unique 5 -piece place
settings for a display. Please email President Schultz if you do.
8. BOOK SALES AGREEMENT
The Board agreed to not let the book be sold for a much reduced price. Ginger Awtry will look
into finding the old marketing flyers and have those reprinted for Vaquero to use in marketing
the book in the Pro Shop.
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President Schultz wants to come up with a "full -court press" to aggressively market and sell
books.
9. TROPHY CLUB PARTICIPATION/NEXT STEPS
The Trophy Club Town Council gave their support. Member Budarf will go back and ask for
mailing lists, not for a database, but to send out a one-time letter for membership. Member
Budarf would like to see if Ron White would start a Junior Historian Program in Trophy Club.
The Board would like to think of ways to give Trophy Club ownership into WHPS without
changing our name. One suggestion was to have a Trophy Club Membership Committee.
President Schultz would like to propose to expand the WHPS Board to 9 members. It will be put
on the June 181h Town Council agenda.
MOTION: Member Thornton made a motion to expand the WHPS Board to 9 members.
Members Budarf seconded the motion. The motion carried.
10. ADJOURNMENT
President Schultz adjourned the meeting at 3:33
The next meeting will be held Monday, May 21 at 1:30 P.M. at the Westlake Museum.
APPROVED BY THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD ON THE DAY
OF 2012.
BERT SCHULTZ, PRESIDENT
KAREN STOLTENBERG, SECRETARY
WHPS Minutes 04/30/2012
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