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HomeMy WebLinkAbout06-01-15 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 4 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA June 1, 2015 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 4 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 1, 2015, TRUSTEES REGULAR MEETING AGENDA. 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Athletics Program Update. 5. DISCUSSION ITEMS a. Presentation and discussion of the Student International Leadership Symposium. (15 min) b. Discussion regarding an amendment to the Academic Honesty policy specifically the Honor Code. (15 min) 6. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD RECAP / STAFF DIRECTION 10. ADJOURNMENT Regular Session 1. CALL TO ORDER Page 3 of 4 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 18, 2015, meeting. b. Consider approval of Resolution 15-10, Amending the Academic Honesty and Honor Code Policy. 4. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-08, AMENDING THE ADMISSIONS POLICY. 5. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-09, AMENDING THE PROOF OF RESIDENCY POLICY. 6. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD CALENDAR 10. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Page 4 of 4 11. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 29, 2015, by 2:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes from the May 18, 2015, meeting. b. Consider approval of Resolution 15-10, Amending the Academic Honesty and Honor Code Policy. Westlake Academy Item # 3 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Athletics Program Update. Westlake Academy Item # 4– Reports Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: ATHLETICS Meeting Date: 06/1/2015 Staff Contact: ALAN BURT Report Subject: Athletics Update EXECUTIVE SUMMARY PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential using athletics as an extension of the classroom…” FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS NONE REQUIRED AT THIS TIME ATTACHMENTS Power Point Presentation WESTLAKE ACADEMY BLACKSMITHS ATHLETICS UPDATE Westlake Academy Blacksmiths Athletics •History o 2004 - 2005 •JH Boys/Girls Basketball (1 team each) o 2005 – 2006 •Added Cross Country & Volleyball (JH) •Added High School JV basketball o 2007 – 2008 •1st Varsity Basketball Teams (1 Men, 1 Women) o 2008 – 2009 •Added JH Football, JH & HS Baseball, HS Softball, Soccer •Played Varsity & JV in basketball and volleyball o 2009 – 2010 •Played JV Football •Tennis & Golf were individual sports Westlake Academy Blacksmiths Athletics •History o 2009 - 2010 •Fielded 2 JH Basketball men’s teams o 2012 – 2013 •Tennis & Golf become full team sports •Fielded 3 JH boys basketball teams & 2 girls •Added 9th grade boys basketball o 2013 – 2014 •Added Track & Field •Fielded 3 teams in JH basketball •Fielded 2 teams in JH volleyball o 2014 – 2015 •Added 9th grade girls basketball Westlake Academy Blacksmiths Athletics •Participation since 2009 – 2010 o 20009 – 2010 •Fielded 7 high school sports teams •Fielded 8 junior high sports teams o 2010 – 2011 •Fielded 8 high school sports teams •Fielded 8 junior high sports teams o 2011 – 2012 •Fielded 10 high school sports teams •Fielded 10 junior high sports teams o 2012 – 2013 •Fielded 11 high school sports teams – approximately 70 athletes •Fielded 10 junior high sports teams - approximately 70 athletes o 2013- 2014 •Fielded 17 high school sports teams – approximately 138 athletes •Fielded 13 junior high sports teams - approximately 113 athletes o 2014 – 2015 •Fielded 22 high school sports teams – approximately 157 athletes •Fielded 15 junior high sports teams - approximately 125 athletes Westlake Academy Blacksmiths Athletics •Participation by grade level for 2014-2015 o Grade 6 •72 students 36 participants o Grade 7 •73 students 40 participants o Grade 8 •72 students 47 participants o 57% of Grade 6, 7, 8 students participated in athletics o Grade 9 •69 students 44 participants o Grade 10 •70 students 46 participants o Grade 11 •72 students 39 participants o Grade 12 •54 students 28 participants o 60% of grade 9, 10, 11, 12 students participated in athletics Westlake Academy Blacksmiths Athletics •Examples of Teams o 20009 – 2010 •Fielded 7 high school sports teams – approximately 40 athletes •Volleyball, Cross Country, (2) Men’s Basketball, (2) Women’s Basketball, Softball •Fielded 8 junior high sports teams - approximately 40 athletes •Football, Volleyball, Soccer, Girls JH Basketball, (2) Boys JH Basketball, Baseball o 2014 – 2015 •Fielded 22 high school sports teams – 157 athletes o Football, JV Volleyball, Varsity Volleyball, JV Soccer, Varsity Soccer, Men’s Cross Country, Women’s Cross Country, Freshman Women’s Basketball, JV Women’s Basketball, Varsity Women’s Basketball, Freshman Men’s Basketball, JV Men’s Basketball, Varsity Men’s Basketball, JV Baseball, Varsity Baseball, Softball, Men’s Tennis, Women’s Tennis, Men’s Golf, Women’s Golf, Men’s Track, Field, Women’s Track & Field •Fielded 15 junior high sports teams - approximately 123 athletes o Football, 2 JH Volleyball, Soccer, Women’s Cross Country, Men’s Cross Country, 3 JH Women’s Basketball, 3 JH Men’s Basketball, JH Golf Westlake Academy Blacksmiths Athletics •Current State of Athletics o The goal of Westlake Academy Athletics under current Director has been to provide opportunities for as many students who wish to participate in sports. •We have been successful as numbers of players indicate •Up to now we have been able to do so with minimal exceptions. o Excitement to see the large number of participants in sports. The ability to serve the amount of our population is a great thing. o Nearly 60% of our student population (MYP/DP) participates in at least one sport o Every Valedictorian has participated in Sports o In 2012-2013 teams earned 3 TCAF State Championships •Soccer, Cross Country, Women’s Basketball o In 2013-2014 teams earned 4 TCAF State Championships •Soccer, Women’s Basketball, Men’s Golf, Baseball o In 2014-2015 teams earned 6 TCAF State Championships •Soccer, Volleyball, Men’s Golf, Women’s Golf, Tennis, Baseball o New Field House will allow for more physical training of athletes o Opportunity to offer Off-Season & Summer programs in weight lifting and conditioning Westlake Academy Blacksmiths Athletics •Current State of Athletics o Participate in the Texas Christian Athletic Fellowship (TCAF) for high school sports. •Offers football, volleyball, soccer, cross country, basketball, baseball, softball, tennis, golf, track & field. •Also has power lifting, but Westlake currently does not participate o Participate in Christian School Athletic Fellowship (CSAF) for junior high school sports •Offers football, volleyball, soccer, cross country, basketball, golf, track & field Westlake Academy Blacksmiths Athletics •Future of Athletics o Athletics has reached a saturation point for number of teams and participants. This is due to: •Facilities o Primarily volleyball and basketball which are the two largest sports o JH practices at 6:00 am and HS begins at 3:15 pm lasting until as late as 8:00 pm o Made player cuts in both VB & BKB this year due to the number that wanted to participate. o Spring sports are limited to HS. All spring sports are off campus •Coaches o Any additional teams or players will require hiring of more staff. In our current financial status, it makes doing so very difficult. o Currently 50% of coaches are contract labor and the other 50% are Westlake staff. •We have increased the number of head coaches that work at Westlake. The following sports have staff members as coaches: JH & HS football, Men’s HS basketball, JH volleyball, JH women’s basketball, Tennis, Golf, Track. •Sports with contract coaches: HS volleyball, HS & JH Soccer, JH & HS Cross Country, Women’s HS Basketball, Baseball, Softball, Westlake Academy Blacksmiths Athletics •Future of Athletics o Westlake will continue to field as many teams as facilities, coaches, and finances will allow. •Based on present state, athletics will remain at present level or slightly below with number of teams •Time needed by staff to effectively supervise any more growth will be monitored o Make a determination of league in which Westlake Academy is a member. o Decision as to remain as members of TCAF/CSAF or seek alternate opportunities such as UIL, SPC or TCSAAL. o Review each league so that the BOT is aware of what options are available to Westlake Academy Westlake Academy Blacksmiths Athletics •Texas Christian Athletic Fellowship (TCAF), Christian School Athletic Fellowship (CSAF) o Advantages •Flexibility of scheduling •League is continuing to grow in number of schools joining & participating while increasing competitive level o Adding 11 man football for 2016 •Offers competitive sports for men’s programs, less competitive for women •Allows for entering and withdrawal of teams prior to season’s beginning •Does offer limited academic/drama/music competition o Disadvantages •Level of competition throughout is average. Top schools/teams are good, however overall it is not as good with many games not competitive. •Teams, districts change yearly requiring redesign of schedules frequently Westlake Academy Blacksmiths Athletics •Texas Association of Private and Parochial Schools (TAPPS) o Not Eligible as Westlake Academy receives state funding. TAPPS is made up of schools that are 100% funded through private dollars Westlake Academy Blacksmiths Athletics •Texas Charter School Athletic & Academic League (TCSAAL) o League is in its infancy. Met with a representative to discuss WA & TCSAAL o League offers only a 10 game schedule for sports such as volleyball & basketball o Currently no teams in the north Texas area the size of Westlake Academy •District would be as far south as Austin and west as Lubbock o Made up of primarily of charter schools in Houston, Austin, San Antonio •Working to grow North Texas area o Currently do not believe this to be a viable option, but monitor the growth of the league and revisit in 3-5 years. Westlake Academy Blacksmiths Athletics •Southwest Preparatory Conference (SPC) o SPC schools include All Saints Episcopal, Dallas Greenhill, Hockaday , FTW Country Day, St. Mark’s, Trinity Valley, etc o SPC Bylaws cap the number of school participating at 20. Currently there are 19 members. o Communicated with the Commissioner of SPC in April. •The league has several school applications on file •Not accepting any new applications •Do not plan to fill the 20th spot for the foreseeable future •Currently concerned about missed school time due to amount of travel o SPC did say they would have concern with facilities, budget, and sports offered at Westlake Academy o SPC is not an option for Westlake Academy at this time •Will revisit this league on a regular basis Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) o Met with Paul Galvan, former AD of the Fort Worth ISD and current member of the UIL Executive Council o Interviewed AD’s from schools that Westlake Academy would potentially be in the same district o From Mr. Galvan on recommendations for what Westlake Academy would need to do in order to be competitive in UIL for sports. o 1) ALL Coaches must be full time employees of Westlake Academy o 2) Dedicated Athletic Budget (not rely on athletic registration program) •Stipend pool for coaches would need increase o 3) Athletic Class periods o 4) Plan for facilities (upgrade and add) o 5) Full Time Athletic Director position o 6) Upgrade transportation system Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) o 7) Commit to being very competitive •Implement a full program adding an off season & summer programs o 8) Need a full time trainer or contract service that will have trainer at every event o 9) Cannot join academics without sports & vice versa o 10) Football would be required to be 11 man o 11) Academic contests would be of benefit to the Academy and our students would perform well o Westlake Academy would be a Class 3A school based on enrollment o 3A UIL Enrollment is 220 – 464 students. •Westlake Academy will have approximately 275 – 300 students (70-75 per grade in 9-12) •Football district would be (based on present alignment): Cisco, Eastland, Holliday, Jacksboro, Millsap, Nocona, Wichita Falls City View •All other sports would play (based on present alignment): Bowie, Boyd, Henrietta, Holliday, Jacksboro, Nocona, Paradise, Wichita Falls City View Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) Athletic Directors Summary – This is a compilation of information and statistics given by the AD’s to assist In further explaining what is required to be a UIL member o 1) All Coaches must be full time employees •Exception is a retired TRS person. Currently we have Gary Ponder (football) and Jaime Alvarado (Baseball) that have retired from a TEA School •3A Schools average 17 full time paid coaches •Westlake Academy has 15 paid coaches (Assistants primarily volunteers) •Coaching stipend pool increased ($100,000 average for 3A schools) (Westlake Academy currently has a $30,000 stipend pool) o Head Coach of a sport earns $5000 - $6500 o Assistant Coach of a sports $3000 - $5750 o Some schools have flat stipends - $5000 flat, additional $2500 for head coach, $2500 for coordinator (football, JH, etc) o 2) Dedicated Athletic Budget •Budgets in 3A districts range from $183,000 - $433,000 •Budget line item examples (not including salaries): o Inventory, Supplies, Equipment divided among each sport $75,000 - $100,000 o Event Services, Repairs, (No Debt Service) - $50,000 o Transportation, Meals, Playoffs - $35,000 - $50,000 Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) Athletic Directors Summary – This is a compilation of information and statistics given by the AD’s to assist In further explaining what is required to be a UIL member o 3) Athletic Class Periods •Every School has athletic periods for both JH and HS. •Each coach said to be competitive you must have period(s). If there is not an athletic period, every school you compete against has an extra 45 minutes per day your players don’t get o 4) Plan for facilities •Churches, Recreational facilities are not allowed by UIL for competition. •Must have lights for baseball, softball and prefer football •Plan for football field upgrade, soccer field seating, facilities for baseball, softball, tennis •Current 3A schools have on campus facilities for all sports with exception of Golf. A couple do not have tennis, but use another high school or a country club. Turf fields for football stadium is common place and two schools in potential district have turf on baseball field Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) Athletic Directors Summary – This is a compilation of information and statistics given by the AD’s to assist In further explaining what is required to be a UIL member o 5) Full Time Athletic Director Position •Schools have a FT AD with no teaching or other administrative responsibilities •Head coach of at least 1 sport. Attends sporting functions not coaching as the district representative. May be called upon as a UIL district chair for a sport •2% - 3% of 3A schools do not have full time AD position. •Salary is commensurate with the Principal of the high school o 6) Upgrade Transportation •Need for full size buses. •All teams of a sport would travel together. Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) Athletic Directors Summary – This is a compilation of information and statistics given by the AD’s to assist In further explaining what is required to be a UIL member o 7) Commit to being competitive. •By implementing #’s 1-6 this will help to achieve. •Will need to cut players to have only top teams. Focus will be on best players and making them better to compete o 8) Full Time Athletic Trainer •May be a teacher that serves dual role •May contract through local Medical organization o Contracted services cost between $15,000 - $25,000 per year Westlake Academy Blacksmiths Athletics •University Interscholastic League (UIL) o Westlake Academy currently offers every sport (except Power Lifting) that the 3A schools do. o Westlake Academy has more participants in those sports than most of the 3A schools o Westlake Academy has done so staying true to the academic IB mission of the school o Westlake Academy would have to change our hiring philosophy in order to meet the requirement of all coaches being full time employees o Westlake Academy would be competitive in some sports in the UIL, while some sports would need to be transformed in order to be competitive. o Westlake Academy would need to agree to full compliance of the UIL. When an executive/district committee make a decision it must be complied with o Westlake Academy would benefit from the Academic side of the UIL Westlake Academy Blacksmiths Athletics •Westlake Academy Athletics does many good things for students. •Number of participants have increased greatly over the past years. •Students that wish to play at the collegiate level can still do so. This 2014-2015 school year saw 5 WA athletes receive opportunity to play. Delaney Wood – Univ of South Carolina (Sand Volleyball) Nathaneal Rennhack – Wake Forest (Soccer) Hunter Robichaux – Bucknell (Baseball) Josh Hill – Dodge City Community College (Baseball) Jennifer Spall – St. Edwards University (Cross Country) Two additional athletes received offers but have chosen to focus on academics at their respective universities. Westlake Academy Blacksmiths Athletics •All of these students were recruited from their select/club teams. Currently, with the only exception being football, college coaches recruit primarily through select sports. With limited exceptions, these coaches rarely recruit through high school sports. •Our student/athletes choose Westlake Academy, not for the athletics, but for the IB and academic program. They realize that graduating from WA will have great meaning as they move to college. Each of these could have easily made the move to their boundary school and been successful. However they chose to stay. Westlake Academy Blacksmiths Athletics •Westlake Academy is doing great things in our athletic program. We are doing so at a level equal to that of 3A schools in the UIL in terms of sports offered and in many cases, more participants. •Westlake Academy sports has grown to a point in which we have reached a point that will not allow for more growth due to facilities, coaches, budget, etc •However this program provides approximately 60% of our MYP/DP student body an opportunity to learn through sports. Not many schools can say this. •Sports offer a unique learning experience to students. •The goal of Westlake Academy Athletics is to provide these opportunities. DISCUSSION ITEMS a. Presentation and discussion of the Student International Leadership Symposium. (15 min) b. Discussion regarding an amendment to the Academic Honesty policy specifically the Honor Code. (15 min) Westlake Academy Item # 5– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: MYP Meeting Date: 06/1/2015 Staff Contact: ALAN BURT Report Subject: Student Leadership Trip EXECUTIVE SUMMARY PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” Grade 10 MYP students reporting on their International Student Leadership Symposium trip to Pennsylvania. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS NONE REQUIRED AT THIS TIME ATTACHMENTS Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: K-12 Academic Honesty Policy Meeting Date: June 6, 2015 Staff Contact: Rod Harding Discussion Subject: Academic Honesty Policy EXECUTIVE SUMMARY The discussion item relates to an amendment in the Board of Trustees policy on Academic Honesty and Honor Code, Policy No. Policy No. 3.10. The section Honor Code has a statement that students should adhere to in all facets of academic work at Westlake Academy, the origin of which is not known and students and staff do not have ownership in it’s creation. Discussion will focus on a proposed Honor Code that was developed by students in the PYP and Secondary sections and the administrative guidelines in which it is understood within the IB philosophy. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” in all learning and assessment given at Westlake Academy. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Discussion and insights from the Board of Trustees ATTACHMENTS Resolution is under consent items. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 6 – Executive Session Westlake Academy Item # 7 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 8 – Take any Necessary Action, if necessary BOARD RECAP / STAFF DIRECTION Westlake Academy Item #9 Board Recap / Staff Direction Westlake Academy Item # 10 – Workshop Adjournment CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2– Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 18, 2015, meeting. b. Consider approval of Resolution 15-10, Amending the Academic Honesty and Honor Code Policy. Westlake Academy Item # 3- Consent Agenda BOT Minutes 05/18 /15 Page 1 of 5 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 18, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, School Attorney Janet Bubert, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton, PYP Principal Rod Harding, MYP Coordinator Kristy Wilkinson, Assistant Principal Alan Bury, Jason Power Director of Information Technology, Facility and Park & Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, Director of Communications & Community Affairs Ginger Awtry and Director of HR & Administrative Services Todd Wood. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:19 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 18, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 05/18 /15 Page 2 of 5 3. DISCUSSION ITEMS a. Presentation and discussion regarding from the Westlake Academy Athletic Club (WAAC). Assistant Principal Burt and Mrs. Julie Timmerman, WAAC President, provided an overview of the Club’s membership, revenue and expenditures. Discussion ensued regarding the cost of lights for the sports field, and any necessary amendments to ordinances that would accommodate lighting. b. Update on phasing of Language B in the MYP Programme of Study. Dr. Barton and Mrs. Wilkson, MYP Coordinator, provided a presentation and overview of the data collected using Assessment of Performance and Proficiency of Languages (AAPPL) testing and the Assessment of Performance Toward Proficiency in Languages (ACTFL). Discussion ensued regarding the comparative analysis of Grade 9, what contributes to the improvement in Grade 9 and testing comparisons to other schools. 4. EXECUTIVE SESSION The Board convened into executive session at 5:53 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 5. RECONVENE MEETING President Wheat reconvened the meeting at 6:52 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken as a result of executive session. BOT Minutes 05/18 /15 Page 3 of 5 7. BOARD RECAP / STAFF DIRECTION Staff to compare (AAPPL) testing data to other schools, filter the data by removing new students testing results and determine if students are receiving tutoring. 8. ADJOURNMENT President Wheat adjourned the work session at 6:52 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:53 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Heather Poole, 2002 Swallow Tail, spoke regarding the need to improve morale and communication at the Academy. She also mentioned negative comments regarding the Academy that are listed on the Great School website referring to transparency and financial improprieties. 3. CONSENT AGENDA a. Consider approval of the minutes from the April 13, 2015, meeting. b. Consider approval of Resolution 15-06, Authorizing Westlake Academy to renew participation with the ESC Region 11 Benefits Cooperative for the 2015-2016 school year. c. Consider approval of Resolution 15-07, Authorizing termination of an agreement with North Central Texas Janitorial for cleaning services of the Westlake Academy Campus. MOTION: Trustee Stoltenberg made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 4. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-08, AMENDING THE ADMISSIONS POLICY. No action was taken on this item. BOT Minutes 05/18 /15 Page 4 of 5 5. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-09, AMENDING THE PROOF OF RESIDENCY POLICY. No action was taken on this item. 6. EXECUTIVE SESSION The Board did not convene into executive session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD CALENDAR Superintendent Brymer provided an overview of upcoming events. 10. FUTURE AGENDA ITEMS No future agenda items. BOT Minutes 05/18 /15 Page 5 of 5 11. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 7:02 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 15, 2015. ATTEST: ____________________________ Laura Wheat, President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: K-12 Academic Honesty Policy Meeting Date: June 6, 2015 Staff Contact: Rod Harding Consent Subject: Academic Honesty Policy EXECUTIVE SUMMARY The discussion item relates to an amendment in the Board of Trustees policy on Academic Honesty and Honor Code, Policy No. Policy No. 3.10. The section Honor Code has a statement that students should adhere to in all facets of academic work at Westlake Academy, the origin of which is not known and students and staff do not have ownership in it’s creation. Discussion will focus on a proposed Honor Code that was developed by students in the PYP and Secondary sections and the administrative guidelines in which it is understood within the IB philosophy. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” in all learning and assessment given at Westlake Academy. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Discussion and insights from the Board of Trustees ATTACHMENTS Resolution and amended Policy - Exhibit A. WA Resolution 15-10 Page 1 of 4 WESTLAKE ACADEMY RESOLUTION NO. 15-10 A RESOLUTION OF THE BOARD OF TRUSTEES AMENDING THE TECHNOLOGY, COMPLAINT, AND DISCIPLINE POLICY FOR WESTLAKE ACADEMY. WHEREAS, the Board adopted an Academic Policy and Honor Code Policy to establish a standard for academic honesty and the expectations August 16, 2010; and, WHEREAS, the Board has considered the following policies and the proposed amendments Academic Policy and Honor Code Policy No. 3.10; and’ WHEREAS, the Board finds these policies will facilitate effective and efficient governance of Westlake Academy; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY, TEXAS: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: The Board hereby adopts the following policy amendments attached as Exhibit A to this resolution. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. WA Resolution 15-10 Page 2 of 4 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 1st DAY OF JUNE, 2015. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry School Attorney WA Resolution 15-10 Page 3 of 4 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 3.10: Date Board Adopted: August 16, 2010 Date Board Amended: June 1, 2015? Effective Date: August 16, 2010 Policy Category: Parent, Student and Faculty Relations and Expectations Policy Name: Academic Honesty and Honor Code Policy Goal: To establish a standard for academic honesty and the expectations relative to an honor code for Westlake Academy Policy Description: A component of the mission statement for Westlake Academy is to strive to achieve academic excellence and develop life-long learning traits for the success of the students. As such, an academic honesty and honor code is necessary to support those endeavors. All students are expected to act with integrity in regards to Academic and non-academic contexts. Any form of plagiarism, including downloading and using information from the internet without quoting sources, will be considered a violation of the code of conduct. We expect all students to be on their honor, and cheating will be dealt with severely. Academic Dishonesty Academic dishonesty is defined as: • Engaging in any act of plagiarism by passing off ideas or words of another as one's own, using another's work without quoting sources, committing literary theft, or presenting an idea from an already existing source as new or original; • Receiving or providing assistance on an assignment in or out of the classroom where collaboration is not explicitly condoned by the instructor; • Communicating or attempting to communicate with another student during an examination via verbal, nonverbal, written, or electronic means; • Disclosing the content of assessment material to another student who is taking or has taken the same course but has not yet taken the assessment in question; • Possessing or using forbidden materials or aids during an assessment; or • Stealing, attempted theft, or collusion with any who attempt to steal assessment materials. WA Resolution 15-10 Page 4 of 4 Cheating, plagiarism, forgery and any other forms of academic dishonesty are considered severe discipline infractions and will be subject to the progressive discipline process outlined in the Parent/Student Handbook. Honor Code By means of an Honor Code, students practice responsible leadership, accept personal responsibility and develop strong character and create an atmosphere free from suspicion. At its core, the Honor Code is based on mutual respect and trust, serving as a written model for what is expected from students in terms of behavior, as well as a pledge to live by the school’s values. All students will be required to support the traits identified in the IB Learner Profile by committing to the following: Honor Pledge: As an IB student, I am responsible to uphold a principled perspective in my personal and academic life. Students who commit themselves to upholding the Westlake Academy Honor Code will be instilled with a sense of honor and integrity that will last beyond their school years. Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: June 1, 2015 Staff Contact: Tom Brymer Regular Meeting Superintendent Subject: Approval of Proposed Amendment to Board Policy 1.02 (Admissions) Westlake Academy Admissions Policy EXECUTIVE SUMMARY This policy is a companion document to the Proof of Residency policy and helps to clarify the admissions process for those families who wish to enroll their student at Westlake Academy. Recently, Staff members have discussed the updates contained within this agenda item as it relates to our admission requirements and made suggested updates to the language. The proposed amendment to the policy language removes the two (2) year residency threshold for those students admitted to the Academy after August 1, 2015. Currently, this two (2) year residency requirement allows a primary boundary (Westlake) family to move to an extended (secondary) boundary while continuing to provide for enrollment at the school. A family that moves t o Westlake after the policy amendment’s effective date would need to remain a resident within our community in order for their children to maintain resident status and avoid the lottery or extended (secondary) boundary enrollment procedures should the family relocate to another neighboring municipality in the school’s approved secondary boundary. Under this policy as it is currently written, families may relocate from Westlake to an approved secondary boundary and remain enrolled at the Academy provided they have lived in Westlake for more than two (2) years. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What addit ional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A Page 2 of 2 RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval of proposed policy. ATTACHMENTS • Resolution • Board Policy 1.02 (Admissions) – Westlake Academy Admissions Policy. Resolution 15-08 Page 1 of 4 WESTLAKE ACADEMY RESOLUTION 15-08 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND AMENDING THE WESTLAKE ACADEMY ADMISSIONS POLICY NO. 1.02 – ADMISSIONS. WHEREAS, t he Board of Trustees considers the admissions policy to be a necessary and important component of the admissions process at Westlake Academy; and, WHEREAS, t he Board of Trustees wishes to continually review, and update their governance policies; and, WHEREAS, the Board of Trustees wishes to clarify and provide notice to all existing and potential families of the requirements for admissions; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and the faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the policy titled, Westlake Academy Admissions Policy attached to this Resolution as Exhibit “A”. SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 15-08 Page 2 of 4 SECTION 4: THAT, this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 1st DAY OF JUNE, 2015. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Resolution 15-08 Page 3 of 4 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.02: Date Board Adopted: May 4, 2009 Date Board Amended: June 1, 2015 Effective Date: August 1, 2015; contingent upon TEA approval Policy Category: Admissions Policy Name: Westlake Academy Admissions Policy Policy Goal: Communication/Transparency of student and parent requirements for admission into Westlake Academy; Engagement of stakeholders and fiscal stewardship Policy Description: Applications from new students are accepted from December 1st through January 31st. Currently enrolled students receive a Notice of Intent to Return form the first week of January. This form asks students to state whether they intend to return to Westlake Academy the following school year and to identify any siblings who wish to attend Westlake Academy the following year. This form must be returned by January 31st. Currently-enrolled students, admitted after August 1,2015, expressing a desire to return and who continue to reside within an approved geographical boundary are automatically enrolled for the following school year upon timely receipt of the Notice of Intent to Return form, subject to the following limitations: (1) a currently-enrolled student who originally obtained admission to the Academy based on the student’s residency in the primary geographic boundary; and (2) a currently-enrolled student who obtains admission as the child of a full-time Town of Westlake employee retains the right to re- enrollment only if the student’s parent continues to be employed by the Town of Westlake on a full-time basis. Vacancies in each class are then determined. If the number of eligible applicants does not exceed the number of vacancies, then all eligible applicants who timely applied will be offered admission. If there are more eligible applicants than available spaces in a class, then admission shall first be offered to eligible applicants residing within the geographic boundaries of the Town of Westlake (primary geographic boundary). After consideration of all eligible applicants from the primary geographic boundary, Westlake Academy may admit eligible transfer applicants residing within the secondary geographic boundary. If the number of eligible transfer applications exceeds the number of vacancies, the admission of transfer applicants from the secondary boundary shall be determined by Resolution 15-08 Page 4 of 4 lottery, except that the following applicants are exempt from the lottery and may be given priority in admission, subject to the limitations identified. Exempt transfer applicants will be admitted in the following order: (1) the children of Town of Westlake employees, so long as the total number of students admitted under this exemption as the children of employees assigned to municipal duties constitutes only a small percentage of the total school enrollment and the number of students admitted as the children of employees assigned to Westlake Academy constitutes only a small percentage of the total school enrollment; and (2) the children of Founders of Westlake Academy, so long as the total number of students admitted under this exception constitutes only a small percentage of the total school enrollment; and (3) siblings of admitted or returni ng students. All eligible transfer applicants will be placed in the lottery. A name will be drawn for each vacancy that exists, and each applicant whose name is drawn will be offered admission. The remaining names will be drawn and placed on a waiting list for each grade level in the order they are drawn. If a vacancy arises, the individual on the waiting list with the lowest number assignment will be offered admission. Applicants are not required to provide copies of transcripts or other academic records prior to enrollment. In addition, a student will not be precluded from enrolling due to Westlake Academy Charter School’s failure to receive the information required for enrollment from the student’s parent and/or previous school. Westlake Academy Charter School does not discriminate in admissions based on gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic ability or the district the child would otherwise attend. Westlake Academy will not enroll any student with documented histories of a criminal offense, juvenile court adjudication, or discipline problems under Texas Education Code Chapter 37, Subchapter A. The Academy further reserves the right to remove a student per the Discipline Policy / Code of Conduct should it become known that a student has a history of criminal offense, juvenile court adjudication or discipline problems, which was not disclosed upon application to the school. Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: June 1, 2015 Staff Contact: Tom Brymer Regular Meeting Superintendent Subject: Approval of Proposed Amendments to Board Policy 1.01 Admissions - Proof of Residency EXECUTIVE SUMMARY This policy was originally adopted in May of 2009 and has been updated as our school and community has continued to grow. At our recent meetings, the Board has directed staff to draft changes to our proof of residency requirements in order to reflect the current enrollment cond itions at Westlake Academy. The proposed revisions to this policy would remove the building permit enrollment category after August 1, 2015, and clarifies the leasing parameters for residents. Over the past severa l years, we have allowed future residents to enter the Academy under a conditional residency status so long as they obtained an approved building permit and completed their home construction within a two (2) year time limit. The proposed changes will gradually eliminate this option. The policy also clarifies that any student, as of August 1, 2015 who enters the Academy via the grandparent residency status, will only be allowed continued enrollment if the grandparent meet all the requirements for after school care and remains a primary boundary resident of the Town of Westlake. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? School policy is a responsibility of the Board of Trustees. Which policy governs this? Previous policy and authority of the Board of Trustees. What addit ional direction is necessary? Input and questions from the Board of Trustees. FISCAL IMPACT Funded Not Funded N/A Page 2 of 2 RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval regarding this proposed policy amendment. ATTACHMENTS • Resolution • Board Policy 1.01 Admissions – Proof of Residency Resolution 15-09 Page 1 of 5 WESTLAKE ACADEMY RESOLUTION 15-09 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND AMENDING THE WESTLAKE ACADEMY ADMISSIONS POLICY NO. 1.01 – PROOF OF RESIDENCY. WHEREAS, t he Board of Trustees believes that the verification and pro of of residency for any Academy family is an integral component of the admissions process at Westlake Academy; and, WHEREAS, the Board of Trustees wishes to comply with all state requirements that govern enrollment from the primary and secondary boundary applicants; and, WHEREAS, the Board of Trustees wishes to clarify and provide notice to all existing and potential families of the requirements for proof of residency; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and the faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the policy titled, Proof of Residency attached to this Resolution as Exhibit “A”. SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 15-09 Page 2 of 5 SECTION 4: THAT, this Resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 1st DAY OF JUNE, 2015. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Resolution 15-09 Page 3 of 5 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.01: Date Board Adopted: May 4, 2009 Date Board Amended: June 1, 2015 Effective Date: August 1, 2015 Policy Category: Admissions Policy Name: Proof of Residency Policy Policy Goal: Clear and concise communication for students and parents regarding the criteria to establish residency status for individuals seeking admission to Westlake Academy and development of a process/criteria for the consideration of documentation from Westlake resident grandparents that they are providing substantial after school care for their grandchild seeking admission to Westlake Academy. Policy Description: If, during the enrollment period, Westlake Academy receives more applications from eligible applicants than there are spaces available in a class, then admission shall first be offered to eligible applicants residing within the Academy’s primary geographical boundary, which is consistent with the geographic boundaries of the Town of Westlake. The parent, legal guardian, or other person having lawful control of an applicant seeking admission as a resident of the primary boundary must provide proof of residency within the boundaries of the Town of Westlake. Required Documentation to Establish Residency in the Primary Boundary An applicant’s parent, legal guardian, or other person having lawful control shall provide one or more of the following documents as proof of residence within the boundaries of the Town of Westlake: • Tax receipt from the current year indicating home ownership; • Current lease agreement (subject to additional requirements below); or • Current utility bill for the primary residential structure in the name of the applicant’s parent, legal guardian, or other person having lawful control. In addition to one of the documents identified above, the adult establishing residency must provide a photo identification card that includes the person's photograph, name, and an address that matches the address included on the document provided from the list above. Acceptable photo identification cards shall include a current and valid state- issued driver's license, a Texas identification card, a military or government-issued Resolution 15-09 Page 4 of 5 identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any club or retail membership card for proof of residency, even if such card includes a photograph. An applicant relying on a residential lease to establish residency must provide a copy of a fully-executed lease with a lease-term that extends for the entire time period the applicant intends to rely upon the lease to document residency. A residential lease shall be considered acceptable documentation to establish residency only if the leased premises is the primary residential structure on a property. Any family/person who executes and submits a lease to document residency in the Primary Boundary without occupying the leased property for as long as the applicant’s child attends the Academy, shall subject their child(ren) to immediate removal from the school and such action may be considered fraudulent activity, unless documentation of another Primary Boundary residence is provided. For a single-family residence, only one structure shall be recognized per legal address. Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages that are co-located on the property where the primary residential structure is located, but are not recognized with a separate legal address, are not eligible to establish residency under this policy. Further, a lease shall be accompanied with a utility bill showing that the utility service for the leased residential premises is in the name of the person leasing the primary residential structure. Nonresident Student in Grandparent’s After-School Care: A student seeking admission to Westlake Academy, after August 1, 2015, as a resident of the primary boundary due to a grandparent providing substantial after-school care for the student shall provide the required proof of residency based on the grandparent's Westlake residence and will be subject to the admission policy applicable to all Westlake residents regarding their continued enrollment. The grandparent must annually provide a notarized affidavit, on a form provided by Westlake Academy, confirming the extent of after-school care to be provided by the grandparent. The Superintendent shall have authority to approve such admission applications in accordance with the following criteria: a minimum of ten (10) hours per week of documented after-school care provided by the grandparent at the grandparent's Westlake residence. Required Documentation to Establish Residency in Secondary Boundary If all eligible applicants from the primary boundary are admitted and the Academy chooses to admit transfer students from the secondary boundary, the same types of documentation identified above shall be used to establish residency within the Academy’s secondary boundary. Resolution 15-09 Page 5 of 5 Residency Review A Westlake Academy representative may make periodic visits to a residence to verify that the student is actually living at the address provided on the enrollment application or is entitled to enrollment as a resident because of after-school care provided by a grandparent. A person who presents false information or false records to obtain admission to Westlake Academy commits a criminal offense and is subject to prosecution under Texas Penal Code Section 37.10. Proof of residency shall be waived when a student is homeless as defined by law. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 6 – Executive Session Westlake Academy Item # 7 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 8 – Take any Necessary Action, if necessary  WA Secondary Award Ceremony; 2015 Baccalaureate; and, Alumni Walkway Ceremony Friday, May 29, 2015; 8:30 – 12:00 p.m., All 3 events run consecutively WA Gymnasium  WAF Inaugural Family Campout (Grades K-6) Friday, May 29, 2015 WA Athletic Field; For more info or registration, visit the WA Foundation website.  WA Whole School Fine Arts Showcase Saturday, May 30, 2015; 10:00 a.m. – 3:00 p.m. (come & go) MPH and Gym  Coffee & Conversation with the Mayor/Board President Monday, June 1, 2015; 8:00 a.m. – 9:30 a.m. Marriott Solana Hotel – Living Room Board of Trustee Workshop & Meeting Monday, June 1, 2015; 5:00 p.m. & 6:00 p.m. Town Hall Council Chambers - Courtroom  WA 2015 Senior Banquet Thursday, June 4, 2015; 6:30 – 10:00 p.m. DFW Marriott Hotel & Golf Club – SH 114 at Championship Pkwy *RSVP required via mail card by May 29, 2015  WA Annual Year End All School Picnic Friday, June 5, 2015; 11-12:00 p.m. WA Campus-Town Green  WA Commencement Ceremony Saturday, June 6, 2015; 2:00 p.m. (Council reports at 1 p.m. for VIP reception) Hilton Dallas/Southlake Town Square  Town Council Workshop & Meeting Monday, June 15, 2015; 5:00 p.m. & 6:30 p.m. Town Hall Council Chambers - Courtroom Westlake Academy Item #9 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. None Westlake Academy Item # 10 – Future Agenda Items Westlake Academy Item # 11 – Adjournment Back up material has not been provided for this item.