HomeMy WebLinkAboutRes 15-09 WA Amending Proof of Residency policyWESTLAKE ACADEMY
RESOLUTION 15 -09
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND AMENDING THE WESTLAKE ACADEMY ADMISSIONS POLICY
NO. 1.01— PROOF OF RESIDENCY.
WHEREAS, the Board of Trustees believes that the verification and proof of residency
for any Academy family is an integral component of the admissions process at Westlake
Academy; and,
WHEREAS, the Board of Trustees wishes to comply with all state requirements that
govern enrollment from the primary and secondary boundary applicants; and,
WHEREAS, the Board of Trustees wishes to clarify and provide notice to all existing and
potential families of the requirements for proof of residency; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and the faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the
policy titled, Proof of Residency attached to this Resolution as Exhibit "A"
SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
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SECTION 4: THAT, this Resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 1st DAY OF JUNE, 2015.
ATTEST:
ltit
Kelly E • wards, r• and Secretary
APPROVED AS TO FORM:
Janet S. ' , ubert or L. Stanton Lowry,
School ttorney
Thomas E. Brymer, S perintendnt
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted:
Date Board Amended:
Effective Date:
Policy Category:
Policy Name:
May 4, 2009
June 1, 2015
December 31, 2015
Admissions
Proof of Residency Policy
Policy Goal: Clear and concise communication for students and parents regarding the
criteria to establish residency status for individuals seeking admission to Westlake
Academy and development of a process /criteria for the consideration of documentation
from Westlake resident grandparents that they are providing substantial after school
care for their grandchild seeking admission to Westlake Academy.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then
admission shall first be offered to eligible applicants residing within the Academy's
primary geographical boundary, which is consistent with the geographic boundaries of
the Town of Westlake. The parent, legal guardian, or other person having lawful control
of an applicant seeking admission as a resident of the primary boundary must provide
proof of residency within the boundaries of the Town of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant's parent, legal guardian, or other person having lawful control shall provide
one or more of the following documents as proof of residence within the boundaries of
the Town of Westlake:
• Tax receipt from the current year indicating home ownership;
• Current lease agreement (subject to additional requirements below); or
• Current utility bill for the primary residential structure in the name of the
applicant's parent, legal guardian, or other person having lawful control.
In addition to one of the documents identified above, the adult establishing residency
must provide a photo identification card that includes the person's photograph, name,
and an address that matches the address included on the document provided from the
list above. Acceptable photo identification cards shall include a current and valid state -
issued driver's license, a Texas identification card, a military or government- issued
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identification card, or a consular card. Westlake Academy will not accept a credit card,
debit card, or any club or retail membership card for proof of residency, even if such
card includes a photograph.
An applicant relying on a residential lease to establish residency must provide a copy of
a fully- executed lease with a lease -term that extends for the entire time period the
applicant intends to rely upon the lease to document residency. A residential lease
shall be considered acceptable documentation to establish residency only if the leased
premises is the primary residential structure on a property. Any family /person who
executes and submits a lease to document residency in the Primary Boundary without
occupying the leased property for as long as the applicant's child attends the Academy,
shall subject their children) to immediate removal from the school and such action may
be considered fraudulent activity, unless documentation of another Primary Boundary
residence is provided.
For a single - family residence, only one structure shall be recognized per legal address.
Secondary structures such as garages, garage apartments, cabanas, pool houses, or
cottages that are co- located on the property where the primary residential structure is
located, but are not recognized with a separate legal address, are not eligible to
establish residency under this policy. Further, a lease shall be accompanied with a utility
bill showing that the utility service for the leased residential premises is in the name of
the person leasing the primary residential structure.
Nonresident Student in Grandparent's After - School Care:
A student seeking admission to Westlake Academy, after August 1, 2015, as a
resident of the primary boundary due to a grandparent providing substantial after - school
care for the student shall provide the required proof of residency based on the
grandparent's Westlake residence and will be subject to the admission policy applicable
to all Westlake residents regarding their continued enrollment. The grandparent must
annually provide a notarized affidavit, on a form provided by Westlake Academy,
confirming the extent of after - school care to be provided by the grandparent.
The Superintendent shall have authority to approve such admission applications in
accordance with the following criteria: a minimum of ten (10) hours per week of
documented after - school care provided by the grandparent at the grandparent's
Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy
chooses to admit transfer students from the secondary boundary, the same types of
documentation identified above shall be used to establish residency within the
Academy's secondary boundary.
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Residency Review
A Westlake Academy representative may make periodic visits to a residence to verify
that the student is actually living at the address provided on the enrollment application
or is entitled to enrollment as a resident because of after - school care provided by a
grandparent. A person who presents false information or false records to obtain
admission to Westlake Academy commits a criminal offense and is subject to
prosecution under Texas Penal Code Section 37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
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