HomeMy WebLinkAbout05-18-15 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
May 18, 2015
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session 5:15 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 18, 2015, TRUSTEES
REGULAR MEETING AGENDA.
3. DISCUSSION ITEMS
a. Presentation and discussion regarding from the Westlake Academy Athletic Club
(WAAC). (10 min)
b. Update on phasing of Language B in the MYP Programme of Study. (25 min)
4. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. BOARD RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
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a. Consider approval of the minutes from the April 13, 2015, meeting.
b. Consider approval of Resolution 15-06, Authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2015-2016
school year.
c. Consider approval of Resolution 15-07, Authorizing termination of an agreement
with North Central Texas Janitorial for cleaning services of the Westlake Academy
Campus.
4. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-08, AMENDING THE
ADMISSIONS POLICY.
5. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-09, AMENDING THE
PROOF OF RESIDENCY POLICY.
6. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. BOARD CALENDAR
10. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
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11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 13, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the April 13, 2015, meeting.
b. Consider approval of Resolution 15-06, Authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2015-2016 school
year.
c. Consider approval of Resolution 15-07, Authorizing termination of an agreement
with North Central Texas Janitorial for cleaning services of the Westlake Academy
Campus.
Westlake Academy
Item # 2 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Presentation and discussion regarding from the Westlake Academy Athletic Club
(WAAC). (10 min)
b. Update on phasing of Language B in the MYP Programme of Study. (25 min)
Westlake Academy
Item # 3–
Discussion Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: ATHLETICS Meeting Date: 05/18/2015
Staff Contact: ALAN BURT Report
Subject: Affiliate Yearly Update (WAAC)
EXECUTIVE SUMMARY
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve
their highest individual potential…” etc etc (sample)
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
NONE REQUIRED AT THIS TIME
ATTACHMENTS
1. Update from the Westlake Academy Athletic Club (WAAC) for the 2014-2015 School Year.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP Meeting Date: May 18, 2015
Discussion
Staff Contact: Andra Barton, Ed.D. Amanda Cawthra Kirsty Wilkinson
MYP Principal Director of C & I MYP Coordinator
Subject: Update on phasing of Language B in the MYP Programme of Study
UPDATE ON PROGRESS
At the January 2015 Board of Trustees meeting the Administration presented an overview and
direction of Language B in the Primary and Middle Years Programme of Study.
The attached information is part of ongoing communication to the Board of Trustees regarding
the Language B services related to student learning. The areas of discussion for this workshop
item will be the identification of the characteristics of a proficient language learner, analysis of
recent testing data and future directions to further the development of the Language B program.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
This report relates directly to Westlake Academy’s Vision of inspiring “students to achieve their
highest individual potential…” and the Mission of “an internationally minded education in the
highest quality…”
FISCAL IMPACT
Funded Not Funded N/A
(i.e. current Language B level of service is funded)
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
No action required at this time as this is a discussion item.
ATTACHMENTS
- Summary of AAPPL phasing process for the Middle Years Programme of Study
- AAPPL testing results for grades currently assessed
Update on Language B Phasing in the Middle Year’s Programme of Study Over the last two years Westlake Academy students have been assessed using the AAPPL (The ACTFL Assessment of Performance toward Proficiency in Languages). The domains (writing, listening, speaking and reading) are assessed with this instrument and are aligned with the IB phasing and criteria for grading. Allowing students to be placed appropriately in a language phase, based on proficiency in the foreign language, has demonstrated a positive effect related to our latest administration of the test. Given our two years of data on students in Spanish and French, we now have specific evidence to help guide our curriculum and instruction efforts going forward. This year’s results show growth overall in each of the 4 domains writing, listening,
speaking and reading. However, the most significant growth was in the reading and
writing domains. When analyzing the scores one can see that continued improvement in curriculum alignment in the speaking and listening domains are an opportunity for growth moving forward. Additionally, there is strong growth in French studies. Moving forward we have plans to encourage opportunities for growth in receptive language. The Language B team – Middle Year’s staff plans to place a more direct effort on planning around criteria A and B (speaking and listening). Opportunities include more school wide opportunities for the language to be part of the daily routine; ie flag, announcements, student partnerships with younger/older grades, conversation labs, and online language labs. Gains are being made with our phasing approach to the Language B department in the MYP. We are seeing student growth and are now able to pin point areas of improvement and gain clarity on preparation of our students in language proficiency.
AAPPL data report 2015
AAPPL (The ACTFL Assessment of Performance Toward
Proficiency in Languages)
Agenda
Comparative analysis feedback on the AAPPL scores
from 2013-2014 and 2014_2015 for grades 5-9 in Spanish
and 7-9 in French
Greatest growth
Challenges
Next steps
Scores
The AAPPL Measure is a performance-based assessment
whose tasks are linked to World-Readiness Standards for
Learning Languages. It is comprised of four domains
Interpretive Listening (IL)
Interpretive Reading (IR)
Interpersonal Listening and Speaking (ILS)
Presentational Writing (PW)
AAPPL Measure’s scores range from N-1 (low range of
Novice) through I (intermediate).
Within the Novice level, the scores are N1,N-2, N-3, N-4
Within the Intermediate level, the scores are I-1, I-2, I-3
and I-4
(taken from the ACTFL Proficiency Guidelines 2012)
Challenges
Oral proficiency – interpretative listening and speaking
across the grades (development of receptive skills)
Balance of four domains delivered across grades.
Incorporating listening and speaking activities daily
Next steps
Make criterion A and B of MYP Language acquisition a
priority for development
Invest in networking with other schools for interactive
oral development
Research audio books and interactive sites for oral
development
Raise awareness of French and Spanish oral proficiency
outside the classroom. For example, have Flag done in
Spanish and French
EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
Westlake Academy
Item # 4 – Executive
Session
Westlake Academy
Item # 5 – Reconvene
Meeting
TAKE ANY NECESSARY ACTION, IF NECESSARY
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
Westlake Academy
Item # 6 – Take any
Necessary Action, if
necessary
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #7
Board Recap /
Staff Direction
Westlake Academy
Item # 8 –
Workshop
Adjournment
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2– Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the April 13, 2015, meeting.
b. Consider approval of Resolution 15-06, Authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2015-2016 school
year.
c. Consider approval of Resolution 15-07, Authorizing termination of an agreement
with North Central Texas Janitorial for cleaning services of the Westlake Academy
Campus.
Westlake Academy
Item # 3- Consent
Agenda
BOT Minutes 04/13 /15
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
April 13, 2015
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Carol
Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 5:30 p.m.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Executive
Principal & Director of Education Dr. Mechelle Bryson, Jason
Power Director of Information Technology, Facility and Park &
Recreation Director Troy Meyer, Public Works Director Jarrod
Greenwood, Director of Communications & Community Affairs
Ginger Awtry and Director of HR & Administrative Services Todd
Wood.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:10 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 13, 2015, TRUSTEES
REGULAR MEETING AGENDA.
No additional discussion.
BOT Minutes 04/13 /15
Page 2 of 4
4. DISCUSSION ITEMS
a. Discussion regarding the proposed Academic Calendars for the 2015-16 and 2016-
17 School Years.
Dr. Bryson provided an overview of the proposed academic calendars.
Discussion ensued regarding the later start date for the 16-17 School Year, listing
major events in advance on the master calendar, creating a user friendly master
event calendar, and adding the Blacksmith campaign to the calendar.
b. Discussion to provide Students a Credit by Exam (CBE) option for Native Speakers
of Spanish.
Dr. Bryson provided an overview of the option for students.
Discussion ensued regarding the options for students to excel into a higher level
Spanish and effects of a student’s transcript.
5. EXECUTIVE SESSION
The Board convened into executive session at 5:22 p.m.
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admis sions policy and related charter amendments.
6. RECONVENE MEETING
President Wheat reconvened the meeting at 6:48 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
8. BOARD RECAP / STAFF DIRECTION
No discussion.
BOT Minutes 04/13 /15
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9. ADJOURNMENT
President Wheat adjourned the work session at 6:49 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:49 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board at this time.
3. CONSENT AGENDA
a. Consider approval of the minutes from the March 30, 2015, meeting.
b. Consider approval of Resolution 15-04, Adopting the 2015-16 and 2016-17
Academic Calendars.
c. Consider approval of Resolution 15-05, Approving and Adopting a Credit by
Exam (CBE) to be utilized to award Spanish I and II credit to Westlake Academy
Spanish Native speaking students.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Langdon seconded the motion. The motion
carried by a vote of 5-0.
4. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
5. RECONVENE MEETING
BOT Minutes 04/13 /15
Page 4 of 4
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. BOARD CALENDAR
Superintendent Brymer reviewed the upcoming Senior class events.
8. FUTURE AGENDA ITEMS
No future agenda items.
9. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Belvedere seconded the motion. The motion carried by a
vote of 5-0.
President Wheat adjourned the regular session at 6:52 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON MAY 18, 2015.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 18 , 2015
Staff Contact: Todd Wood Consent
Dir. of HR & Administrative Services
Subject: Consider a Resolution authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2015-
2016 school year.
EXECUTIVE SUMMARY
Westlake Academy expanded and enhanced its employee benefit package by joining the ESC
Region 11 Benefits Cooperative in August 2008. The Cooperative, currently serving many
school districts consisting of thousands of members, offers Westlake Academy a more
comprehensive and competitive benefits package at lower costs. By leveraging the numbers of
its members, this program is capable of obtaining products and services more efficiently than the
Academy can obtain on its own. It is necessary to renew the Academy’s participation by
Interlocal Agreement on an annual basis. This renewal is for the 2015-2016 school year.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What additional direction is necessary? None.
FISCAL IMPACT
Funded Not Funded N/A
There is no additional budgetary impact in renewing participation with the ESC Region 11 Benefits
Cooperative.
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends the Board of Trustees adopt ESC Region 11 Benefits Cooperative Interlocal
Resolution and Agreement, renewing Westlake Academy’s participation for the 2015-2016
school year.
ATTACHMENTS
ESC Region 11 Benefits Cooperative Interlocal Resolution and Agreement
Resolution WA 15-06
Page 1 of 3
WESTLAKE ACADEMY
RESOLUTION 15-06
EDUCATION SERVICE CENTER REGION 11 BENEFITS COOPERATIVE
INTERLOCAL AGREEMENT RESOLUTION AND AGREEMENT.
WHEREAS, Westlake Academy, an open-enrollment charter school operated by the
Town of Westlake, Texas, (“Participant”) pursuant to the authority granted under Chapter 791
Government Code, as amended, desires to join together with other school districts, charter schools,
or governmental entities to participate in employee benefits offered by the Education Service
Center Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion
that participation in these programs will be beneficial to the school district, charter school, or
governmental entities and its employees; and,
WHEREAS, the ESC Region 11 BC is managed by a committee called the Board of
Record that consists of the superintendents or chief executive officers or their designees from
each of the Participants in the Coop;
WHEREAS, the Board of Trustees finds that the passage of this Resolut ion is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED that Board of Trustees of Participant
requests the ESC Region 11 BC to include Westlake Academy as a participant. Participant
acknowledges and agrees to the following:
1. The purposes of the ESC Region 11 BC are governmental functions or services that each
party to this agreement is authorized to perform individually;
2. Any obligation to pay any fees will come from current revenues available to the
Participant;
3. Such fees fairly compensate the parties performing the functions and services under the
agreement;
4. This agreement incorporates the Operational Procedures developed by the Board of
Record as it currently exists or may be hereafter amended by action of the Board of
Record;
5. Participant delegates to the Board of Record authority to modify the Operational
Procedures as the Board of Record deems in the best interests of the ESC Region 11 BC;
6. Participant delegates to the Board of Record all purchasing functions related to the
purposes of this interlocal agreement to the maximum extent permitted by law;
7. Participant shall comply with the Operational Procedures as established, modified, and/or
approved by the Board of Record;
8. The ESC Region 11 BC shall comply with the purchasing requirements for the purchase
of personal property and services as required by Chapter 44 of the Education Code and
Chapter 791 of the Local Government Code;
9. The term of this agreement shall be one year, from September 1, 2015, to August 31,
2016, and
Resolution WA 15-06
Page 2 of 3
10. Participant or the ESC Region 11 BC may terminate Participant’s participation in the ESC
Region 11 BC for any reason by giving written notice to the ESC Region 11 BC Board of
Record sixty (60) calendar days before the anniversary date of this agreement.
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy hereby approves this
resolution and agreement for Westlake Academy to participate in the ESC Region 11 BC for the
2015-2016 school year.
SECTION 3: If any portion of this resolution and agreement shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Council hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
BE IT FURTHER RESOLVED that the Board of Trustees of Participant authorizes its
Superintendent to execute any and all documents and take whatever action necessary to carry out
the desires of the Board of Trustees as stated herein.
Resolution WA 15-06
Page 3 of 3
I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by
the Board of Trustees of Westlake Academy and that the same is reflected in the minutes of the
Board meeting held on May 18 , 2015.
In witness thereof, we hereunto affix our signatures this 18th day of May, 2015.
BY: __________________________________ Laura Wheat
Signature of School Board or Charter Typed Name of School Board or Charter
School Board President School Board President
__________________________________ Kelly Edwards
Signature of School Board or Charter Typed Name of School Board or Charter
School Board Secretary School Board Secretary
__________________________________ Thomas Brymer
Signature of School Board or Charter Typed Name of School Board or Charter
School Superintendent School Board Superintendent
Name of Agency: Westlake Academy
Address: 2600 JT Ottinger Road
Westlake, TX 76262
Name of Contact Person: Todd Wood
Phone Number: (817) 490-5711
__________________________________ Wes Eversole
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
President President
__________________________________ William Stokes
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
Secretary Secretary
__________________________________ Dr. Clyde W. Steelman, Jr.
Signature of ESC Region 11 BC Executive Typed Name of ESC Region 11 BC
Director Executive Director
__________________________________
Date Approved by ESC Region 11
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 18, 2015
Staff Contact: Troy J. Meyer Consent
Director of Facility
Subject: Consider a Resolution authorizing the termination of the agreement with North Central
Texas Janitorial for cleaning services of the Westlake Academy Campus.
EXECUTIVE SUMMARY
North Central Texas Janitorial was award the janitorial service contact in November of 2013.
They have been unable to provide quality janitorial service after P hase I of the Academy campus
expansion was completed.
The competitive bid process was followed as outlined in the Texas Local Government Code. All
specifications for the work were available to the public and bid procedures properly advertised.
Staff will place bid notices in June 2015 to ensure a new contractor will be selected by August
2015.
Staff is recommending terminating the agreement with North Central Texas Janitorial for the
janitorial for cleaning service at the Westlake Academy campus.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Governance direction will provide the authority and directives of the Board to the Academy staff
as it relates to contract services.
FISCAL IMPACT
X Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
To authorizing the Town Manager to termination the agreement with North Central Texas
Janitorial for cleaning services for the Westlake Academy Campus.
ATTACHMENTS
Resolution
Resolution WA 15-07
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 15-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE TOWN MANAGER TO TERMINATE AN AGREEMENT WITH
NORTH CENTRAL TEXAS JANITORIAL FOR JANITORIAL CLEANING SERVICES
AT THE WESTLAKE ACADEMY CAMPUS.
WHEREAS, the staff has discussed and documented the quality of service performed
over the past six (6) months with North Central Texas Janitorial, and
WHEREAS, the Board of Trustee s now elects to exercise the right to terminate the
contract with North Central Texas Janitorial as stated on the executed agreement, by sending a
thirty (30) day notice of termination letter, and
WHEREAS, the janitorial services cost have been include in the adopted 2014-2015
Westlake Academy budget and;
WHEREAS, t he Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAK E ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves to
termination the contract with North Central Texas Janitorial for janitorial service at the Westlake
Civic Campus and further authorizes the Town Manager to execute said agreement, by sending a
thirty (30) day notice of termination immediately upon approval by the Board of Trustee.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board of Trustee hereby determines that it would have adopted this Resolution
without the invalid provision.
Resolution WA 15-07
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 18th DAY
OF May, 2015.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 18, 2015
Staff Contact: Tom Brymer Regular Meeting
Superintendent
Subject: Approval of Proposed Amendment to Board Policy 1.02 (Admissions)
Westlake Academy Admissions Policy
EXECUTIVE SUMMARY
This policy is a companion document to the Proof of Residency policy and helps to clarify the
admissions process for those families who wish to enroll their student at Westlake Academy.
Recently, Staff members have discussed the updates contained within this agenda item as it
relates to our admission requirements and made suggested updates to the language.
The proposed amendment to the policy language removes the two (2) year residency threshold.
Currently, this two (2) year residency requirement allows a primary boundary (Westlake) family
to move to an extended (secondary) boundary while continuing to provide for enrollment at the
school. A family that moves to Westlake after the policy amendment’s effective date would
need to remain a resident within our community in order for their children to maintain resident
status and avoid the lottery or extended (secondary) boundary enrollment procedures should the
family relocate to another neighboring municipality in the school’s approved secondary
boundary. Under this policy as it is currently written, families may relocate from Westlake to an
approved secondary boundary and remain enrolled at the Academy provided they have lived in
Westlake for more than two (2) years.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What addit ional direction is necessary? Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
Page 2 of 2
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval of proposed policy.
ATTACHMENTS
• Resolution
• Board Policy 1.02 (Admissions) – Westlake Academy Admissions Policy.
Resolution 15-08
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION 15-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND AMENDING THE WESTLAKE ACADEMY ADMISSIONS POLICY
NO. 1.02 – ADMISSIONS.
WHEREAS, t he Board of Trustees considers the admissions policy to be a necessary and
important component of the admissions process at Westlake Academy; and,
WHEREAS, t he Board of Trustees wishes to continually review, and update their
governance policies; and,
WHEREAS, the Board of Trustees wishes to clarify and provide notice to all existing and
potential families of the requirements for admissions; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and the faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the
policy titled, Westlake Academy Admissions Policy attached to this Resolution as Exhibit “A”.
SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 15-08
Page 2 of 4
SECTION 4: THAT, this Resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 18th DAY OF MAY, 2015.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry, School Attorney
Resolution 15-08
Page 3 of 4
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.02:
Date Board Adopted: May 4, 2009
Date Board Amended: May 18, 2015
Effective Date: May 18, 2015; contingent upon TEA approval
Policy Goal: Communication/Transparency of student and parent requirements for
admission into Westlake Academy; Engagement of stakeholders and fiscal stewardship
Policy Description:
Applications from new students are accepted from December 1st through January 31st.
Currently enrolled students receive a Notice of Intent to Return form the first week of
January. This form asks students to state whether they intend to return to Westlake
Academy the following school year and to identify any siblings who wish to attend
Westlake Academy the following year. This form must be returned by January 31st.
Currently-enrolled students expressing a desire to return and who continue to reside
within an approved geographical boundary are automatically enrolled for the following
school year upon timely receipt of the Notice of Intent to Return form, subject to the
following limitations: (1) a currently-enrolled student who originally obtained admission
to the Academy based on the student’s residency in the primary geographic boundary;
and (2) a currently-enrolled student who obtains admission as the child of a full-time
Town of Westlake employee retains the right to re-enrollment only if the student’s parent
continues to be employed on a full-time basis. Vacancies in each class are then
determined.
If the number of eligible applicants does not exceed the number of vacancies, then all
eligible applicants who timely applied will be offered admission. If there are more
eligible applicants than available spaces in a class, then admission shall first be offered
to eligible applicants residing within the geographic boundaries of the Town of Westlake
(primary geographic boundary). After consideration of all eligible applicants from the
primary geographic boundary, Westlake Academy may admit eligible transfer applicants
residing within the secondary geographic boundary.
Ad mission for any remaining spaces shall be determined by lottery, except that the
following applicants are exempt from the lottery and may be given priority in admission.
Exempt applicants will be admitted in the following order:
Resolution 15-08
Page 4 of 4
(1) the children of Town of Westlake employees, so long as the total number of
students admitted under this exemption as the children of employees assigned
to municipal duties constitutes only a small percentage of the total school
enrollment and the number of students admitted as the children of employees
assigned to Westlake Academy constitutes only a small percentage of the total
school enrollment; and
(2) the children of Founders of Westlake Academy, so long as the total number of students admitted under this exception constitutes only a small percentage of the total school enrollment; and
(3) siblings of admitted or returning students.
All eligible transfer applicants will be placed in the lottery. A name will be drawn for
each vacancy that exists, and each applicant whose name is drawn will be offered
admission. The remaining names will be drawn and placed on a waiting list for each
grade level in the order they are drawn. If a vacancy arises, the individual on the
waiting list with the lowest number assignment will be offered admission.
Applicants are not required to provide copies of transcripts or other academic records
prior to enrollment. In addition, a student will not be precluded from enrolling due to
Westlake Academy Charter School’s failure to receive the information required for
enrollment from the student’s parent and/or previous school.
Westlake Academy Charter School does not discriminate in admissions based on
gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic ability
or the district the child would otherwise attend.
Westlake Academy will not enroll any student with documented histories of a criminal
offense, juvenile court adjudication, or discipline problems under Texas Education Code
Chapter 37, Subchapter A. The Academy further reserves the right to remove a student
per the Discipline Policy / Code of Conduct should it become known that a student has
a history of criminal offense, juvenile court adjudication or discipline problems, which
was not disclosed upon application to the school.
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 18 , 2015
Staff Contact: Tom Brymer Regular Meeting
Superintendent
Subject: Approval of Proposed Amendments to Board Policy 1.01 Admissions -
Proof of Residency
EXECUTIVE SUMMARY
This policy was originally adopted in May of 2009 and has been updated as our school and
community has continued to grow. At our recent meetings, the Board has directed staff to draft
changes to our proof of residency requirements in order to reflect the current enrollment
cond itions at Westlake Academy.
The proposed revision to this policy would phase out the building permit enrollment category for
any development that receives an approved final plat after August 1, 2015. Over the past several
years, we have allowed future residents to enter the Academy under a conditional residency
status so long as they obtained an approved building permit and completed their home
construction within a two (2) year time limit. The proposed changes will gradually eliminate this
option.
The policy also clarifies that any student, as of August 1, 2015 who enters the Academy via the
grandparent residency status, will only be allowed continued enrollment if the grandparent meet
all the requirements for after school care and remains a primary boundary resident of the Town
of Westlake.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Previous policy and authority of the Board of Trustees.
What addit ional direction is necessary? Input and questions from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
Page 2 of 2
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval regarding this proposed policy amendment.
ATTACHMENTS
• Resolution
• Board Policy 1.01 Admissions – Proof of Residency
Resolution 15-09
Page 1 of 5
WESTLAKE ACADEMY
RESOLUTION 15-09
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND AMENDING THE WESTLAKE ACADEMY ADMISSIONS POLICY
NO. 1.01 – PROOF OF RESIDENCY.
WHEREAS, the Board of Trustees believes that the verification and pro of of residency
for any Academy family is an integral component of the admissions process at Westlake
Academy; and,
WHEREAS, the Board of Trustees wishes to comply with all state requirements that
govern enrollment from the primary and secondary boundary applicants; and,
WHEREAS, the Board of Trustees wishes to clarify and provide notice to all existing and
potential families of the requirements for proof of residency; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and the faculty of
Westlake Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: THAT, all matters stated in the recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Board of Trustees for Westlake Academy, hereby approves the
policy titled, Proof of Residency attached to this Resolution as Exhibit “A”.
SECTION 3: IF, any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 15-09
Page 2 of 5
SECTION 4: THAT, this Resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 18th DAY OF MAY, 2015.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry, School Attorney
Resolution 15-09
Page 3 of 5
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted: May 4, 2009
Date Board Amended: May 18, 2015
Effective Date: May 18, 2015
Policy Category: Admissions
Policy Name: Proof of Residency Policy
Policy Goal: Clear and concise communication for students and parents regarding the
criteria to establish residency status for individuals seeking admission to Westlake
Academy and development of a process/criteria for the consideration of documentation
from Westlake resident grandparents that they are providing substantial after school
care for their grandchild seeking admission to Westlake Academy.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then
admission shall first be offered to eligible applicants residing within the Academy’s
primary geographical boundary, which is consistent with the geographic boundaries of
the Town of Westlake. The parent, legal guardian, or other person having lawful control
of an applicant seeking admission as a resident of the primary boundary must provide
proof of residency within the boundaries of the Town of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant’s parent, legal guardian, or other person having lawful control shall provide
one or more of the following documents as proof of residence within the boundaries of
the Town of Westlake:
• Tax receipt from the current year indicating home ownership;
• Current lease agreement (subject to additional requirements below); or
• Current utility bill for the primary residential structure in the name of the
applicant’s parent, legal guardian, or other person having lawful control.
In addition to one of the documents identified above, the adult establishing residency
must provide a photo identification card that includes the person's photograph, name,
and an address that matches the address included on the document provided from the
list above. Acceptable photo identification cards shall include a current and valid state-
Resolution 15-09
Page 4 of 5
issued driver's license, a Texas identification card, a military or government-issued
identification card, or a consular card. Westlake Academy will not accept a credit card,
debit card, or any club or retail membership card for proof of residency, even if such
card includes a photograph.
An applicant relying on a residential lease to establish residency must provide a copy of
a fully executed lease with a lease-term that extends the duration of the school year for
which the applicant is seeking admission. A residential lease shall be considered
acceptable documentation to establish residency only if the leased premises is the
primary residential structure on a property. Any family/person who executes and
submits a lease document for consideration under the admission criteria for Westlake
Academy without occupying the property for as long as the applicant’s child(ren) attends
the Academy, shall subject their child(ren) to immediate removal from the school and
such action may be considered fraudulent activity, unless proof of occupancy at another
Westlake residence is provided.
For a single-family residence, only one structure shall be recognized per legal address.
Secondary structures such as garages, garage apartments, cabanas, pool houses, or
cottages that are co-located on the property where the primary residential structure is
located, but are not recognized with a separate legal address, are not eligible to
establish residency under this policy. Further, a lease shall be accompanied with a utility
bill showing that the utility service for the leased residential premises is in the name of
the person leasing the primary residential structure.
Nonresident Student in Grandparent’s After-School Care:
A student seeking admission to Westlake Academy, after August 1, 2015, as a resident
of the primary boundary due to a grandparent providing substantial after-school care for
the student shall provide the required proof of residency based on the grandparent's
Westlake residence and will be subject to the admission policy applicable to all
Westlake residents regarding their continued enrollment. The grandparent must
annually provide a notarized affidavit, on a form provided by Westlake Academy,
confirming the extent of after-school care to be provided by the grandparent.
The Superintendent shall have authority to approve such admission applications in
accordance with the following criteria: a minimum of ten (10) hours per week of
documented after-school care provided by the grandparent at the grandparent's
Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy
chooses to admit transfer students from the secondary boundary, the same types of
documentation identified above shall be used to establish residency within the
Academy’s secondary boundary.
Resolution 15-09
Page 5 of 5
Residency Review
A Westlake Academy representative may make periodic visits to a residence to verify
that the student is actually living at the address provided on the enrollment application
or is entitled to enrollment as a resident because of after-school care provided by a
grandparent. A person who presents false information or false records to obtain
admission to Westlake Academy commits a criminal offense and is subject to
prosecution under Texas Penal Code Section 37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
Westlake Academy
Item # 6 – Executive
Session
Westlake Academy
Item # 7 – Reconvene
Meeting
TAKE ANY NECESSARY ACTION, IF NECESSARY
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Admissions policy and related charter amendments.
Westlake Academy
Item # 8 – Take any
Necessary Action, if
necessary
WHPS Annual Decoration Day
Monday, May 25, 2015; 6:00 - 8:00 p.m. (Program begins at 6:30 p.m.)
Westlake I.O.O. F. Cemetery
Special Guest Speaker- Ret. Lieutenant General Rick Lynch
WA Primary Years Program (PYP) Exhibition
Thursday, May 28, 2015; 9:00 a.m. – 2:00 p.m. (come & go)
WA Campus-multiple locations; sign in front office
WA National Honor Society Induction Ceremony
Wednesday, May 27 2015; 6:00 – 8:00 p.m.
WA Campus- MPH (multi-pur pose hall)
WA Secondary Award Ceremony; 2015 Baccalaureate; and, Alumni Walkway Ceremony
Friday, May 29, 2015
WA Gymnasium
WAF Inaugural Family Campout (Grades K-6)
Friday, May 29, 2015
WA Athletic Field
WA 2015 Senior Banquet
Thursday, June 4, 2015; 6:30 – 10:00 p.m.
DFW Marriott Hotel & Golf Club – SH 114 at Championship Pkwy
*RSVP is required by May 29, 2015
Future Dates to Note/Calendar:
WA Annual Year End All School Picnic
Friday, June 5, 2015; 12:00 p.m.
WA Campus-Town Green
WA Commencement Ceremony
Saturday, June 6, 2015; 2:00 p.m. (Council reports at 1 p.m. for VIP reception)
Hilton Dallas/Southlake Town Square
Westlake Academy
Item #9
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
None
Westlake Academy
Item # 10 –
Future Agenda
Items
Westlake Academy
Item # 11 –
Adjournment
Back up material has not
been provided for this item.