The URL can be used to link to this page

Home My WebLink About04-27-15 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING April 27, 2015 PRESENT: Mayor Laura Wheat and Council Members, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: Michael Barrett and Alesa Belvedere OTHERS PRESENT: Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Assistant Town Manager Amanda DeGan, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Jason Power Director of Information Technology, Communications & Community Affairs Director Ginger Awtry, Director of Human Resources & Administration Services Todd Wood, and Susan McFarland, Communications Specialist. Work Session . CALL TO ORDER Mayor Wheat called the work session to order at 5:28 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 27, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 04/27/15 Page 1 of 5 4. REPORTS a. Accepting a Donation to the Fire Station. 5. DISCUSSION ITEMS a. Presentation and discussion of 1st and 2nd Quarter Performance Measures and 2nd Quarter Financial Dashboard as well as Capital Projects for the Quarter ending March 31, 2015. Assistant Town Manager DeGan provided a presentation an overview of the Performance Measures. Discussion ensued regarding academy recruiting, categorization of regrettable losses, municipal staff survey results, Capital Improvement Projects, timing of student withdrawals and the Leavers Report. b. Standing Item: Update and discussion regarding the Granada Development. Town Manager Brymer, Director Greenwood, and Director Edwards provided an overview of the subdivision. Director Edwards stated that seventeen (17) home plans have been submitted, seven (7) homes have been permitted, landscaping scheduled to be completed over the next five (5) weeks weather permitting, sidewalk connection to Glenwyck would be completed soon and Phase 2 could start within six (6) months. c. Standing Item: Update and discussion regarding the Entrada Development. Town Manager Brymer provided an overview regarding weekly project meetings, discussions with two proposed builders for the residential buildings, Trophy Club waterline which has been relocated, engineering firms, Public Improvement District (PID) expense draws /invoices. Discussion ensued regarding the color scheme transition of Solana and Entrada developments, and E.B. 5 Funding. 6. EXECUTIVE SESSION The Council convened into executive session at 6:37 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that Town Council Minutes 04/27/15 Page 2 of 5 the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:10 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 9. COUNCIL RECAP / STAFF DIRECTION Review of Dashboard suggestions. Continue working with Entrada developers ensuring design standards. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 7:11 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:11 p.m. Town Council Minutes 04/27/15 Page 3of5 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mayor Wheat announced the dates for National Day of Prayer and Arbor Day. 3. CONSENT AGENDA a. Consider approval of the minutes from the March 23, 2015, joint meeting. b. Consider approval of the minutes from the March 30, 2015, meeting. c. Consider approval of Resolution 15 -10, Accepting unsolicited materials to be used for the repairs and reconstruction of the Fire and Medical Emergency Services department temporary station at 2900 Dove Road. MOTION: Council Member Stoltenberg made a motion to approve consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 3 -0. 4. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING Town Council Minutes 04/27/15 Page 4 of 5 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS Council Member Rennhack — Discussion of the Parker County Hospital District (PCHD) Nolan Queen Lifecare Station 4. - Council Member Rennhack provided an overview of his request. The Council agreed that this item should be discussed after the Town has purchased land. - Council Member Rennhack — Discussion of Town Council's facilities naming policy, naming of Westlake Academy facilities, including naming in honor of former founding Head of School. Council Member Rennhack provided an overview of his request. Council Member Stoltenberg seconded his request to review and discuss the current policy. 8. COUNCIL CALENDAR Town Manager Brymer provided an overview of the calendar. 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 3 -0. Mayor Wheat adjourned the meeting at 7:21 p.m. APPROVED BY THE TOWN COUNCIL ON MAY 18, 2015. ATTEST: Kelly Edward - Town Secretary Laura Wheat, Mayor Town Council Minutes 04/27/15 Page 5 of 5