Loading...
HomeMy WebLinkAbout03-02-15 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 2, 2015 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Assistant Town Manager Amanda DeGan, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Director of Human Resources & Administrative Services Todd Wood, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 2, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 03/02/15 Page 1 of 9 4. REPORTS a. Annual report from the Keller Police Department relative to police services and the racial profiling. 5. DISCUSSION ITEMS a. Presentation of a Personal Project by an Academy student regarding the use of Solar Power energy for the Multi- Purpose Hall. Town Manager Brymer introduced student Mr. Ned LoFrisco, project advisor Mr. Thompson and Director Meyer. Mr. LoFrisco provided an overview the Academy's Personal Project for students and a presentation regarding the use solar panels at Westlake Academy. Discussion ensued regarding the panels resistance to hail, tax rebates for municipalities, retrofitting costs, feasibility study, manufacture performance guarantees, residential regulations, and his inspiration for the project. The Council asked staff provide a robust financial cost, return on investment (ROI) for this project that could be discussed during the budget process. b. Discussion and review of the annual Comprehensive Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended September 30, 2014. Director Piper, Mr. Jerry Gaither and Mr. John DeBurro, Weaver and Tidwell, L.L.P provided a presentation and overview of the proposed annual audit. The Mayor asked the Auditors to modify the last sentence on the communication with those charged with governance that they acknowledge TEA has accepted the practice of accruing state foundation funds. Discussion ensued regarding the Foundation funds that contributed to the academy expansion, differences in the operating revenues in years 2014 and 2013, and GASB 68 which requires the recognition of net pension liabilities of employers to be prepared in the financials on an accrual basis. c. Presentation and Discussion of Solana redevelopment plans by new Solana Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail, Open Space Reconfiguration, Parking, and Building Remodeling. Town Coundl Minutes 03/02/15 Page 2 of 9 Mr. Brian Blankenship, DTZ Solana property management provided an overview of the proposed redevelopment. Mr. Blankenship then introduced Stephen Park, 5G Studio Collaborative. Mr. Park provided a presentation and overview of the proposed redevelopment for Solana including the Health Club, Kirkwood Boulevard, and Campus Circle. Discussion ensued regarding the proposed color scheme and the redevelopment as it relates to the Comprehensive Plan. d. Presentation and update of the Fire Department's Station. Director Meyer and Chief Whitten provided a presentation and update regarding the Fire Station. Discussion ensued regarding aesthetics of the proposed building, opportunities to repurpose the building in the future, and to discuss the proposed gift of the tenant finish -out of the living /office building. e. Standing Item: Update and discussion regarding the Granada Development. Director Edwards provided an overview regarding the architecture of nine (9) proposed homes seeking approval from the architecture review committee. Staff recommends amending the Granada design ordinance revising the roof height, metal roofing material and allowing latitude to the committee for approval of such requests. f. Standing Item: Update and discussion regarding the Entrada Development. Staff is in the process of reviewing the design guidelines for the development. 6. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory Town Council Minutes 03/02/15 Page 3 of 9 of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. COUNCIL RECAP / STAFF DIRECTION Review the use of solar panels at Westlake Academy and to review the staff of full time and part time Fire and EMS employees during budget discussions. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 6:33 p.m. Town Council Minutes 03/02/15 Page 4of9 Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:53 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: Mayor Wheat recognized Fire and EMS employee Victor Mesa for his 10 year service award. Mayor Wheat recognized Municipal Court employee Martha Solis as Employee of the Year. 3. CONSENT AGENDA: a. Consider approval of the minutes from the January 26, 2015, meeting. b. Consider approval of the minutes from the February 9, 2015, meeting. c. Consider approval of Resolution 15 -04, Accepting the Annual Comprehensive Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended September 30, 2014. d. Consider approval of Resolution 15 -05, Amending the Site Plan Amendment for the property addressed as 2900 Dove Road known as the temporary fire department facilities and authorizing an addition to existing Apparatus /Equipment Bays. e. Consider approval of Resolution 15 -06, Authorizing the Town Manager to Execute an Agreement with TrafficPayment.com MOTION: Council Member Langdon made a motion to approve consent agenda. Council Member Belvedere seconded the motion. The motion carried by a vote of 5 -0. 4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 747, ADOPTING A COMPREHENSIVE PLAN FOR THE TOWN; AMENDING THE CODE OF ORDINANCES, CHAPTER 62, ARTICLES I SECTION 62 -1— 62 -3 AND II SECTIONS 62 -31— 62 -32. Town Manager Brymer introduced Mr. Robin McCaffrey, Director Edwards, Mr. Derrell Johnson, and Ms. Ashley Shook. Mr. Derrell Johnson, 2201 Vaquero Club Drive, Comprehensive Plan Committee Chairman, provided a presentation and overview of the plan update process. Town Manager Brymer provided a presentation and overview of staff recommendations and amendments to the proposed Comprehensive Plan. Town Council Minutes 03/02/15 Page 5 of 9 Discussion ensued regarding the volume of traffic along State Highways 114 and 170 creating the additional traffic along Dove Road, regional traffic included in the traffic analysis, the term 'roadway of special consideration', the City of Southlake plan for Dove Road, and future plans for State Highways 114 and 170. Mayor Wheat opened the public hearing. The following people spoke in support for the revised Thoroughfare Plan: Peter Sackla, One Deloitte Way; Joe Schneider, 13600 Heritage Parkway, Fort Worth; Jonathan Vinson, 901 Main Street, Suite 6000, Dallas; Neil McNabnay, 1815 Broken Bend Drive; Yair Lotan, 1809 Broken Bend; Andrew Cottingham, 1803 Copperfield Court; Tom LoFrisco, 1819 Broken Bend Drive; and Colin Stevenson, 1823 Broken Bend Drive. The following people spoke in opposition of the revised Thoroughfare Plan showing East Dove Road as a "roadway of special consideration" allowing for widened of the road in the future be recorded: John Schilsky, 1610 Fair Oaks Drive; Kara Aptor, 1565 Dove Road; Stef Mauler, 1855 Broken Bend Drive; Steve Simpson, 1567 Dove Road; and Maru Murugappan, 1563 Dove Road. The following people spoke in support for the revised Thoroughfare Plan but are opposed to the plan showing East Dove Road as a "roadway of special consideration" allowing for widened of the road in the future: Baijn Jacob, 1801 Copperfield and Horace Wu, 1849 Broken Bend Drive. The following people spoke in support for the revised Comprehensive Plan with concerns regarding Entitlement transfers, Landscaping, Open Space and Wildlife Management: Russell Laughlin, 13600 Heritage Parkway, Fort Worth; Tom Miller, 13103 Roanoke Road and Stephen Thornton, 13187 Thornton Drive. Ms. Charlene Gardner, 6409 Mahotea Boone Trail, inquired to the type of road the plan proposes for Ottinger Road. The following people did not speak, but asked that their support for the revised Thoroughfare Plan be recorded: Jay Still, 1813 Broken Bend Drive; Jon Endter, 1821 Broken Bend Drive; Cheryl Endter, 1821 Broken Bend Drive; MaryAnn LoFrisco, 1819 Broken Bend Drive; Laura Cottingham, 1803 Copperfield; Lisa Pylant, 1612 Fair Oaks Drive; Rudy and Christy Renda, 1804 Copperfield Court; Lisa Welch, 1618 Fair Oaks Drive; Kathleen Wakeham, 1614 Fair Oaks Drive and Eric and Michelle Albritton, 1817 Broken Bend Drive. The following person did not speak, but asked that her opposition for the revised Thoroughfare Plan showing East Dove Road as a "roadway of special consideration" allowing for widened of the road in the future be recorded: Kim Morris, 2301 J.T. Ottinger Road. A copy of a letter in opposition from Angela Schilsky, M.D, was provided to the Mayor and Council Members. Town Council Minutes 03/02/15 Page 6 of 9 Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Ordinance 747. Council Member Langdon seconded the motion. The motion carried by a vote of 5 -0. 5. CONTINUE A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL" TO PD -6 "PLANNED DEVELOPMENT - SINGLE - FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS." THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD, FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION, APPROXIMATELY 10.18 ACRES. — Applicant has requested the application be tabled. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat asked for a motion to continue the public hearing at the March 30, 2015, meeting. MOTION: Council Member Rennhack made a motion to continue the public hearing until the March 30, 2015, meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 5 -0. 6. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the Town Council Minutes 03/02/15 Page 7 of 9 governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS 10. COUNCIL CALENDAR Town Manager provided an overview of the upcoming events and meeting changes. Town Council Minutes 03/02/15 Page 8 of 9 11. ADJOURNMENT There being no further adjourn the meeting. MOTION: business before the Council, Mayor Wheat asked for a motion to Council Member Langdon made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5 -0. Mayor Wheat adjourned the meeting at 9:03 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 30, 2015. ATTEST: Kelly Edward, own Secretary Laura Wheat, Mayor Town Council Minutes 03/02/15 Page 9 of 9