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WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1 - :
Date Board Adopted:
Date Board Amended: N/A
Effective Date: September 13, 2010
Policy Name: Volunteer Policy
Policy Category: Parent, Student and Faculty Relations and Expectations
Policy Goal: Pursuit of the Academy's mission/vision for effective education via a
teacher-student-parent partnership which promotes positive parent and community
involvement at Westlake Academy through a volunteer program constructed according
to appropriate policy guidelines.
Policy Description:
The purpose of this policy is to provide overall guidance and policy direction to faculty,
staff, and volunteers regarding Westlake Academy's volunteer program. Westlake
Academy's Board of Trustees supports the use of volunteers, subject to the
requirements of this policy, as a means to utilize the many abilities and talents of
volunteers to enhance the educational experience for Westlake Academy students. It is
recognized that volunteers provide the staff and students at Westlake Academy with
resources and talents that would otherwise not be affordable or would require use of
scarce Academy budget dollars to acquire.
Unless specifically stated herein, this policy applies to all volunteers in all programs and
projects undertaken at or on behalf of the Academy.
Accordingly, it is appropriate for Westlake Academy staff to develop processes and
procedures to manage and administer a volunteer program within the following policy
boundaries:
• Westlake Academy volunteers are those individuals who choose to perform
services for the Academy as defined by Academy staff without compensation or
expectation of compensation of any kind. Volunteers are not employees of
Westlake Academy.
• Anyone interested in volunteer service at Westlake Academy shall first apply by
completing a volunteer application packet, which is available at the Academy
office and on-line.
Resolution 10-20
Page 3 of 4
• A volunteer may not perform any volunteer duties for the Academy until:
1. The Academy has obtained all necessary criminal history record
information related to the volunteer as may be required by state law and
board policy; and
2. The volunteer receives notice from the Superintendent's designee that
his/her application for volunteer service has been approved.
• Approved volunteers will be assigned tasks and duties based upon the needs of
the Academy as identified by Academy staff. All persons approved for volunteer
service shall perform their volunteer service under the supervision of a Westlake
Academy staff/faculty person. Volunteers will access their volunteer work
stations at the Academy via the campus security system established by staff.
• All persons approved for volunteer service shall participate in and attend
mandatory volunteer training, including completion of training on the Family
Educational Rights and Privacy Act (FERPA) conducted by Academy staff prior
to commencing their volunteer service at Westlake Academy. Additionally, all
volunteers shall sign the Academy's Learning Commitment prior to commencing
their volunteer service.
• Academy volunteers must comply with all applicable Academy policies and
procedures at all times that volunteer services are provided; including, but not
limited to, the Academy's acceptable use policies related to technology.
• Decisions on the appropriateness of volunteer service by any individual rests
solely with the Academy's staff through the Superintendent or his/her designate.
Use of volunteers does not constitute, either implicitly or explicitly, a binding contractual
or personnel agreement on behalf of Westlake Academy. The Board of Trustees
reserves the right to change this policy or any other policy related to use of volunteers
and require adherence by all new and current volunteers.
Resolution 10-20
Page 4 of 4
Summary of Direct Costs to Westlake Academy
1 100 43337 17 Contract Exterminator $ 550 $ 2,603 $ 594 $ 2,491 $ 863 $ 2,260 $ 5,000 $ 5,000
2 100 43338 17 Contract Mechanical Maint - 5,471 6,062 4,764 10,292 9,889 10,500 10,500
3 100 43339 17 Contract Sweeping/Washing 148 - - 79 - 1,000 1,000
4 100 43340 17 Contract Irrigation Maintenance 4,970 5,708 8,065 10,842 2,054 10,000 11,000
5 100 43341 17 Contract Window Cleaning 545 603 - 2,700 - 3,000 3,000
6 100 43342 17 Contract Carpet Cleaning - 1,605 2,260 75 - - -
7 100 43345 17 Contract Janitorial Service 113 38,472 35,470 3,135 - - - -
8 100 43346 17 Contract Building Maint - 7,500 29,488 8,735 15,540 8,951 15,350 16,000
- -._.. -- -.--------------- -
9 100 43347 17 Contract HVAC Maint 7,994 9,704 10,937 7,977 11,693 17,000 17,000
10 100 43348 17 Contract Landscape-Civic 27,179 30,278 27,689 35,424 33,771 43,500 44,500
11 100 43350 17 Contract Security Monitor - 809 891 937 927 1,900 1,900
12 100 43351 17 Contract Wastewater Treatment 1,570 269 1,252 1,861 413 1,600 1,600
13 100 43352 17 Contract Electrical/Lighting 11,500 5,625 5,625 7,680 16,791 16,600 17,600
14 100 43353 17 Contract Sanitation/Waste Removal 313 1,839 380 1,638 1,439 2,245 1,245
15 100 43354 17 Contract Security Maint 9,255 9,000 - - - 5,000 5,000
16 100 43405 17 Computer Hardware/Software - - - 1,623 1,025 1,200 1,200
17 100 44210 17 Facility Supplies 2,488 5,559 5,325 984 15 88 380 330
18 100 44212 17 Building Supplies - 1,391 2,320 1,502 3,935 2,908 3,588 3,588
19 100 44213 17 Electrical Supplies 691 450 6,335 4,771 1,597 5,000 5,000
20 100 44216 17 Ground Supplies 2,295 2,557 3,244 839 3,723 5,100 5,100
21 100 44217 17 HVAC Supplies 313 75 1,119 - - -
22 100 44218 17 Lamp/Bulb Supplies 2,665 5,786 3,524 5,199 3,388 4,500 4,500
23 100 44219 17 Mechanical Supplies 1,099 875 5,631 7,560 2,431 6,500 6,500
24 100 44220 17 Painting Supplies - 3,178 3,426 2,766 4,283 6,500 6,500
25 100 44224 17 Sanitation Supplies 1,288 - - - 2,000 2,000 2,000
26 100 44225 17 Water Treatment Supplies 1,158 445 1,163 1,873 373 2,500 2,500
27 100 44306 17 Grounds Maintenance - - 165 12,995 16,703 15,000 16,000
- ------- -------- --------------
28 100 45901 17 Audio Visual R&M 977 1,352 3,469 5,968 2,728 6,000 6,000
29 100 45902 17 Electrical R&M 3,532 1,131 2,113 490 1,911 5,500 5,500
30 100 45903 17 Elevator R&M 683 1,200 1,375 725 910 1,500 1,500
31 100 45904 17 Plumbing R&M 2,254 2,465 8,534 1,782 10,034 9,000 10,000
32 100 45905 17 Fire Sprinkler R&M 2,688 1,648 6,627 4,410 563 3,500 3,500
33 100 45906 17 Fire/Life-AED R&M 145 2,203 9,666 8,092 7,805 5,900 5,900
34 100 45907 17 HVAC R&M 9,994 2,057 5,644 3,076 3,403 5,000 5,000
35 100 45908 17 Interior Building R&M 486 2,319 5,810 15,565 1,325 6,000 6,000
36 100 45909 17 Building Exterior R&M 105 254 10,558 4,972 4,750 6,000 6,000
37 100 45910 17 Mechanical R&M 40 703 26 5,534 6,291 5,075 5,000
38 100 46150 17 Licenses/Registrations - 180 180 90 65 217 250 250
40 Total O&M Expenses only for Dept 17(no prr or capital) 3,199 180,932 205,605 170,862 213,980 193,089 277,525
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43 ME a e a •NIMUM
44 300 46135 00 Bank Service Charges 300 830 830 3,630 1,130 1,500 1,500
45 300 48840 00 Debt Service Principal - 350,000 470,000 395,000 515,000 525,000 555,000
46 300 48850 00 Debt Service Interest 1,027,804 1,027,804 863,826 920,314 985,457 973,250 946,778
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