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HomeMy WebLinkAbout03-01-10 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Page 1 of 4 WESTLAKE ACADEMY Mission / Vision Statement Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible global citizens. BOARD OF TRUSTEES MEETING AGENDA March 1, 2010 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND COUNCIL CHAMBERS/MUNICIPAL COURT ROOM FLOOR Workshop Session 4:30 p.m. Regular Meeting 6:00 p.m. 1. CALL TO ORDER Workshop Session 2. REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 1, 2010, TRUSTEES REGULAR MEETING AGENDA. Page 2 of 4 (ensuring that operationally inappropriate things are not occurring) Is everything occurring appropriately? 3. DISCUSSION AND CONSIDERATION OF THE NEW PRIMARY REPORT, WHICH WAS DESIGNED IN ACCORDANCE WITH THE PROPOSED PRIMARY ASSESSMENT AND REPORTING POLICY. 4. FOLLOW-UP DISCUSSION OF BLOCK SCHEDULE FROM THE FEBRUARY 1, 2010 WORKSHOP. 5. DISCUSSION AND REPORT ON HEAD OF PRIMARY SELECTION PROCESS PER BOARD POLICY. 6. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES POLICY RELATIVE TO THE USE OF ACADEMY FACILITIES FOR NON-SCHOOL AFFILIATE GROUPS. (concepts and principles that underlie good governance) How well are the Students doing? 7. DISCUSSION AND REVIEW OF THE WESTLAKE ACADEMY PRIMARY STRINGS PROGRAM (G2-5). (concepts and principles that underlie good governance) Board Assessment and Development 8. DISCUSSION OF BOARD OF TRUSTEE GOVERNANCE AS ILLUSTRATED IN DR. BRIAN CARPENTER’S AN INTRODUCTION TO EFFECTIVE CHARTER SCHOOL GOVERNANCE, CHAPTERS 1-2. 9. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE Page 3 of 4 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Presentation of a Proclamation recognizing the State Champion Varsity Girls Basketball Team and the Cross Country Boys & Girls Teams 4. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Board of Trustees meeting held on January 4, 2010. b. Consider approval of the Board of Trustees meeting held on February 1, 2010. 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 6. BOARD CALENDAR - Spring Break March 15-19, 2010 - Bandana Bonanza May 1, 2010 - Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 - Decoration Day May 31, 2010 Page 4 of 4 7. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on February 25, 2010, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. CERTIFICATION _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Board of Trustees meeting held on January 4, 2010. b. Consider approval of the Board of Trustees meeting held on February 1, 2010. Westlake Academy Item # 2 – Review of Consent Agenda Items Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Jamie Schmitz, Head of Primary Subject: Workshop of March 1st, 2010 Date: February 19th, 2010 Discussion and consideration of the new Primary Report, which was designed in accordance with the proposed Primary Assessment and Reporting Policy, led by Westlake Academy Head of Primary, Jamie Schmitz ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible citizens. WESTLAKE ACADEMY MISSION/ VISION STATEMENT X Academic Achievement WESTLAKE ACADEMY VALUES X PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship X Communication/Transparency X Engaged Stakeholders X Maximizing Each Child’s Potential The purpose of this report is to help all members of the school community understand and use educational assessment in a consistent and successful way. Our goal is to create a community that embraces assessment as a valuable and essential part of the learning cycle. BACKGROUND (policy implications) N/A FUNDING Recommend that the Board discuss and ask questions about the report and draft policy presented and determine if it wishes to add, modify, or delete any portion of it. Following that Board discussion and direction, recommend placing this Primary Assessment and Reporting Policy on a regular Board meeting for consideration for adoption. RECOMMENDATION 1. Westlake Academy Primary Assessment and Reporting Policy ATTACHMENTS: 2. Westlake Academy Primary Report mock-up 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - : Date Board Adopted: Date Board Amended: N/A Effective Date : Policy Name : Primary (K-G6) Assessment and Grade Reporting Policy Policy Category : Student Achievement Policy Goal : Definition and Transparency in the Primary (K-G6) Student Assessment and Grading Policy Policy Description : The purpose of this assessment policy is to help all members of the school community understand and use educational assessment in a consistent and successful way. Our goal is to create a community that embraces assessment as a valuable and essential part of the learning cycle. 1) Our Purposes for Using Assessment a) For learners, assessment does the following: i) Promotes efficient learning by focusing the student's attention on what is important ii) Promotes understanding and life-long learning iii) Promotes self-evaluation and self-monitoring by the use of well-defined expectations and criteria iv) Motivates learning by communicating progress concerning what a student knows and is able to do v) Helps understand how school learning relates to present world and future goals. b) For teachers, assessment does the following: i) Provides formative and summative data about student learning ii) Provides diagnostic data to improve learning iii) Assists instructional planning by providing informed feedback iv) Helps to determine teaching effectiveness - what approaches and methods work 2 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : v) Helps to determine whether the program is achieving desired goals (program accountability) vi) Is a tool for communicating to others c) For administrators, assessment does the following: i) Assists in determining the effectiveness of programs ii) Assists in determining school and grade-level learning goals iii) Assists in allocation of resources, including professional development iv) Monitors student achievement and supports student learning d) For parents, assessment does the following: i) Provides formative and summative data about student learning and attainment. ii) Provides information about the child’s learning experience in school. iii) Provides information about future educational opportunities. iv) Helps provide information of the strengths and weaknesses of both the instructional program and the individual learner. In consideration of the need to establish relevant and comprehensive grade reporting and assessment policies for the student body of Westlake Academy, the following numerical grades will be utilized by the Staff to indicate academic performance with regard to critical concepts, content and skills on primary report cards. Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency In addition to the abovementioned, the following descriptors and rubric will be utilized by the Staff to indicate academic performance with regard to higher order, conceptual understanding. These descriptors and rubric will be used to indicate the level of understanding for each of the six grade level units of inquiry that are implemented each academic year. 3 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Primary Report Unit of Inquiry Descriptors for Understanding K-3 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—possibly using multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complete solution that is well-supported, logically consistent, and often unique  Integrates ideas or develops solutions that are clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas. Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes a solution, position, or perspective accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goals. Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies a simple solution or a perspective with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern TOWN OF WESTLAKE 4 WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) :  Reflects thoughtfully with some assistance. Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance Primary Report Unit of Inquiry Descriptors for Understanding Grades 4-6 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complex solution that is complete, well- supported, logically consistent, and often unique  Integrates ideas or develops solutions that are exceptionally clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas.  Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes two or more solutions, positions, or perspectives accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goal TOWN OF WESTLAKE 5 WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies simple solutions, over-simplified positions, or perspectives with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern  Reflects thoughtfully with some assistance Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance Staff will administer a variety of authentic assessments to measure student understanding and progress throughout the year IBPYP Attitudes – Students, in collaboration with teachers, will assign a letter indicator to at least six (6) IBPYP Attitudes per quarter to communicate the following: C = I practice consistently the following attitudes W = I am working on the following attitudes The IBPYP Attitudes are as follows: • Appreciation: appreciating the wonder and beauty of the world and its people • Commitment: being committed to their learning, preserving and showing self-discipline and responsibility 6 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : • Confidence: feeling confident in their ability as learners, having the courage to take risks, applying what they have learned and making appropriate decisions • Cooperation: cooperating, collaborating and leading or following as the situation demands • Creativity: being creative and imaginative in their thinking and in their approach to problems and dilemmas • Curiosity: being curious about the nature of learning and the world, its people and cultures • Empathy: imaginatively projecting themselves into another’s situation, in order to understand his/her thoughts, reasoning and emotions • Enthusiasm: enjoying learning • Independence: thinking and acting independently, making their own judgments based on reasoned principles and being able to defend their judgments • Integrity: having integrity and a firm sense of fairness and honesty • Respect: respecting themselves, others and the world around them • Tolerance: feeling sensitivity towards differences and diversity in the world and being responsive to the needs of others 7 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Specialist Grades • Concepts and Knowledge – Specialist Teachers (Art, Strings, P.E., Music, and Spanish) will grade according to the following categories: • Skills • Attitude • Works with Commitment and Enthusiasm • Cooperates in Groups • Works Independently Each of the aforementioned categories will be graded utilizing the following indicators: Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Report Cards - Westlake Academy will send home four (4) primary report cards each year. The report cards will be sent home at the end of each nine (9) week grading period. Parent Teacher Meetings – Staff will conduct two (2) parent/teacher conferences per year − one (1) each semester, and one (1) student-led conference - in semester two (2). This will allow parents to meet with teachers to briefly discuss their child’s progress, and, in the case of student-led conferences, witness the demonstration of understanding firsthand. Additional concerns will be addressed at individually scheduled conferences available at any time during the school year. Teacher: Student: Grade: Year/Semester: Primary Years Program Units of Inquiry for Grade: *Please refer to ‘Levels of Understanding’ descriptors on the following page Transdisciplinary Theme/Name/Central Idea Level of Understanding/Narrative Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Trans. Theme- Name- Central Idea- Dates- Level of Understanding- Comments (teamwork, questioning skills etc.)- Primary Report Card 2009-2010 Name: Home Room: Report Period: Teacher: Student: Grade: Year/Semester: Primary Years Program Critical Concepts, Content and Skills Key *The following section reports directly on achievement relating to discipline specific critical concepts, content and skills Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Language Arts Reading Grade: Strengths Areas in Need of Strengthening Writing Grade: Strengths Areas in Need of Strengthening Listening and Speaking Grade: Strengths Areas in Need of Strengthening Teacher: Student: Grade: Year/Semester: Primary Years Program Critical Concepts, Content and Skills Key *The following section reports directly on achievement relating to discipline specific critical concepts, content and skills Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Language Arts Viewing and Presenting Grade: Strengths Areas in Need of Strengthening Language Arts Comments: Mathematics Number Grade: Strengths Areas in Need of Strengthening Teacher: Student: Grade: Year/Semester: Primary Years Program Critical Concepts, Content and Skills Key *The following section reports directly on achievement relating to discipline specific critical concepts, content and skills Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Mathematics Measurement Grade: Strengths Areas in Need of Strengthening Shape and Space Grade: Strengths Areas in Need of Strengthening Data Handling Grade: Strengths Areas in Need of Strengthening Teacher: Student: Grade: Year/Semester: Primary Years Program Critical Concepts, Content and Skills Key *The following section reports directly on achievement relating to discipline specific critical concepts, content and skills Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Mathematics Pattern and Function Grade: Strengths Areas in Need of Strengthening Mathematics Comments: Science Science Grade: Strengths Areas in Need of Strengthening Teacher: Student: Grade: Year/Semester: Primary Years Program Critical Concepts, Content and Skills Key *The following section reports directly on achievement relating to discipline specific critical concepts, content and skills Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Science Science Comments: Social Studies Social Studies Grade: Strengths Areas in Need of Strengthening Social Studies Comments: Teacher: Student: Grade: Year/Semester: Primary Years Program Student Attitudes Key *The following section is focused on the PYP Student Attitudes and is a result of collaboration between the class teacher and the student. At least six (6) IBPYP Attitudes will be Graded Every Quarter C I practice consistently the following attitudes W I am working on the following attitudes PYP Student Attitudes PYP Attitude Description Quarter 1 Quarter 2 Quarter 3 Quarter 4 Appreciation Appreciating the wonder and beauty of the world and its people Commitment Being committed to their learning, preserving and showing self-discipline and responsibility Confidence Feeling confident in their ability as learners, having the courage to take risks, applying what they have learned and making appropriate decisions Cooperation Cooperating, collaborating and leading or following as the situation demands Creativity Being creative and imaginative in their thinking and in their approach to problems and dilemmas Curiosity Being curious about the nature of learning and the world, its people and cultures Empathy Imaginatively projecting themselves into another’s situation, in order to understand his/her thoughts, reasoning and emotions Enthusiasm Enjoying learning Independence Thinking and acting independently, making their own judgments based on reasoned principles and being able to defend their judgments Integrity Having integrity and a firm sense of fairness and honesty Respect Respecting themselves, others and the world around them Tolerance Feeling sensitivity towards differences and diversity in the world and being responsive to the needs of others Teacher: Student: Grade: Year/Semester: Primary Years Program Specialist Grades Key Grade 4 Meets with Excellence Grade 3 Meets with Proficiency Grade 2 Developing Proficiency Independently Grade 1 Requires Support to Meet Proficiency Academics Discipline Grade Concepts and Knowledge Physical Education Spanish Art Music Strings Skills Physical Education Spanish Art Music Strings Attitude Discipline Grade Works with Commitment and Enthusiasm Physical Education Spanish Art Music Strings Cooperates in Groups Physical Education Spanish Art Music Strings Works Independently Physical Education Spanish Art Music Strings *Please Note: These levels relate to the Units of Inquiry only PYP Levels of Understanding Grades K-3 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—possibly using multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complete solution that is well-supported, logically consistent, and often unique  Integrates ideas or develops solutions that are clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas. Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes a solution, position, or perspective accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goals. Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies a simple solution or a perspective with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern  Reflects thoughtfully with some assistance. Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance *Please Note: These levels relate to the Units of Inquiry only PYP Levels of Understanding Grades 4-6 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complex solution that is complete, well- supported, logically consistent, and often unique  Integrates ideas or develops solutions that are exceptionally clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas. Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes two or more solutions, positions, or perspectives accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goals Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies simple solutions, over-simplified positions, or perspectives with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern  Reflects thoughtfully with some assistance Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance 1 Memo Town of Westlake To: Honorable President and Members of the Board of Trustees From: Ben Nibarger, Administrative Coordinator Subject: Workshop Meeting of March 1, 2010 Date: February 24, 2010 Follow-up discussion of Block Schedule From the February 1, 2010 workshop. ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential BACKGROUND : In the February 1, 2010 workshop, Staff presented several scheduling options that would allow for more efficient use of facilities and teacher contact hours. The Board directed the staff to continue researching the impacts of implementing the scheduling options and come back with additional information regarding the new course offerings. Staff has completed a mock schedule and identified a list of proposed courses to add into the upcoming year’s curriculum, pending the adoption of the new schedule. FUNDING : To be presented at the meeting. RECOMMENDATION : Following Staff presentation of major issues and decision points for 2010-11 academic school year, the Staff welcomes Board feedback and direction. ATTACHMENTS : To be presented at the meeting. Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of March 1, 2010 Date: February 24, 2010 Discussion and Report on Head of Primary Selection Process per Board Policy. ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible citizens. WESTLAKE ACADEMY MISSION/ VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential BACKGROUND (including policy implications and options): Board Policy No. 09-21 (Faculty Attraction and Retention- Responsibility for Personnel Decisions and Setting Parameters for CEO Regarding Establishment of Managerial Reporting and Organizational Structure) states: Section d.) “The Board shall have input into the process utilized by the selection of section head positions.” The purpose of this agenda will be to carry out this policy with the Board, by informing them on work done to date with regard to the process being used to fill the Head of Primary vacancy created by the upcoming resignation of Jamie Schmitz. FUNDING : N/A at this time. RECOMMENDATION : Hear and discuss the staff report on the progress of this process to date and provide staff any input the Board wishes give. ATTACHMENTS None. : Memo Town of Westlake To: Honorable President and Members of the Board of Trustees From: Tom Brymer, Town Manager/CEO of Westlake Academy Amanda DeGan, Municipal Court Director/Special Projects Coordinator Subject: Workshop Meeting of March 1, 2010 Date: February 24, 2010 Presentation and discussion of a Draft Board of Trustees Policy relative to the use of Academy facilities for non-school affiliate groups. ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Not applicable at this time. FUNDING For the Board to review and discuss the Draft policy regarding the use of Academy facilities for non- school affiliate groups and provide Staff with feedback concerning the content of the policy and consideration for approval at a future meeting. RECOMMENDATION ATTACHMENTS: • DRAFT – Policy concerning use of Academy facilities for non-school affiliated groups 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 10- : Date Board Adopted: Date Board Amended: N/A Effective Date : Policy Name : Use of Academy Facilities by Non-school Related Groups Policy Category : Governance Policy Goal : Establishment of a policy as it relates to the use of Westlake Academy campus facilities by auxiliary groups not directly involved in the educational curriculum of the students. Policy Description As the interests and opportunities for student involvement have expanded, the Board has identified the need to develop a structured policy for the use of Academy facilities by non-school related groups. These groups should enrich the school experience of the students and offer them the opportunity to participate in additional philanthropic based events and organized club meetings which are not directly involved in the daily educational curriculum of the students. : Staff is directed to create an application process to accommodate said groups and consider the requests according to the order of submittal and available meeting space and times. The meetings shall be strictly voluntary in their participation requirements, occur during non-instructional time during the students’ day and shall not require official staff intervention or facilitation. All requests by these groups shall be evaluated after first giving priority for campus facility use to official Academy groups and activities as well as officially recognized Westlake Academy affiliate organizations (i.e. the Westlake Academy Foundation, the House of Commons, and the Westlake Academy Athletic Council). This policy shall function in tandem with the Facility Use policy and shall abide by all procedural requirements as set forth in the related Board directives. Any fees 2 required through the Facility Use policy shall be assessed or waived at the discretion of the Academy’s CEO and/or his or her designee. Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Jamie Schmitz, Head of Primary Subject: Workshop of March 1st, 2010 Date: February 19th, 2010 Discussion and review of the Westlake Academy Primary Strings Program (G2-5), led by Head of Primary, Jamie Schmitz, and Primary Strings Teacher, Lisa Redding. ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible citizens. WESTLAKE ACADEMY MISSION/ VISION STATEMENT X Academic Achievement WESTLAKE ACADEMY VALUES X PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders X Maximizing Each Child’s Potential The primary goal of the Strings Program at Westlake Academy is to develop musical literacy in our students, using a string instrument as the foundation of learning. Acquiring proficiency on a string instrument helps us to understand and enjoy the music we hear in everyday life, as well as providing a vehicle for creative self-expression. BACKGROUND (policy implications) The elementary strings program emphasizes the building of technique within a meaningful context (left/right brain combination learning). The sequence of repertoire is carefully selected to introduce and develop specific skills. N/A FUNDING N/A RECOMMENDATION None. ATTACHMENTS: Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of March 1, 2010 Date: February 24, 2010 Discussion of Board of Trustee Governance as illustrated in Dr. Brian Carpenter’s An Introduction to Effective Charter School Governance, Chapters 1-2. ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School, whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible citizens. WESTLAKE ACADEMY MISSION/ VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential BACKGROUND (including policy implications and options): On December 7 th 2010, the Board agreed to place on its future workshop agendas, as agenda workload permits, the discussion of chapters from Dr. Brian Carpenter’s book, An Introduction to Effective Charter School Governance. The Board consensus was that each Board member would take a turn leading the discussion on the topics in Dr. Carpenter’s book. Board President Wheat agreed to lead the first discussion session under this format, which will be on Chapters 1 (How We Got Here), and 2 (Accountability Times Two: Part 1- Market Accountability). N/A FUNDING RECOMMENDATION : The purpose of this agenda item is pursuit of continuous improvement of the Board’s governance role, in this case utilizing in-house learning methods and resources. It is recommended that all Board members read Chapters 1and 2 from Dr. Carpenter’s book. Further, come prepared to discuss them in the context of how this information and material relates to the Board’s governance role for Westlake Academy. ATTACHMENTS: None. Westlake Academy Item # 9 – Workshop Adjournment Back up material has not been provided for this item. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Presentation of a Proclamation recognizing the State Champion Varsity Girls Basketball Team and the Cross Country Boys & Girls Teams Westlake Academy Item # 3 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the Board of Trustees meeting held on January 4, 2010. b. Consider approval of the Board of Trustees meeting held on February 1, 2010. Westlake Academy Item # 4 - Consent Agenda Items BOT Meeting 01/04/10 Page 1 of 4 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS January 4, 2010 PRESENT: President Laura Wheat and Trustees Tim Brittan, Carol Langdon, Rick Rennhack and Rebecca Rollins. Trustee Larry Corson arrived at 4:47 p.m. ABSENT: OTHERS PRESENT: Chief Executive Officer Thomas Brymer, School Board Attorney, Janet Bubert, Secretary Kelly Edwards, Finance Director Debbie Piper, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz, Administrative Services Coordinator Ben Nibarger, Municipal Court Administrator Amanda DeGan and Director of Parks and Recreation and Facilities Troy Meyer, Director of Human Resources and Administrative Services Todd Wood. 1. TO ORDER Workshop Session President Wheat called the workshop meeting to order at 4:39 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM JANUARY 4, 2010, TRUSTEES REGULAR MEETING AGENDA. President Wheat asked if there were any comments or questions. – None 3. DISCUSSION AND CONSIDERATION OF A DRAFT FIVE (5) YEAR STRATEGIC PLAN FOR WESTLAKE ACADEMY AS WELL AS A 2010 ACADEMY PARENTS’ SURVEY. Chief Executive Officer Brymer introduced the draft plan and provided an overview of the process that involved both faculty and staff. He also provided a presentation of the definitions and explanation for desired outcomes. BOT Meeting 01/04/10 Page 2 of 4 Discussion ensued regarding the desired outcomes as presented. The Board members asked specific questions regarding each desired outcome. The Board gave direction to the staff to provide more specific benchmarks for the number of students sitting for the exams, how they compare to other IB schools, other districts and breakdown the percentages further. The Board asked staff to include Volunteers in their mandatory training before they are able to volunteer for any school activities. President Wheat concluded due to time that discussion of this item would be continued at the next workshop. 4. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 6:51 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 7:09 p.m. with all Trustees present. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS: - None 4. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consideration of the minutes from the December 7, 2009, meeting. b. Consideration of Resolution 10-01, Adopting a Policy Regarding International Faculty Recruitment and Retention. BOT Meeting 01/04/10 Page 3 of 4 MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Rollins seconded the motion. The motion carried by a vote of 5-0. 5. BOARD CALENDAR - Spirit Week February 8-12, 2010 - DFW Connector Groundbreaking Ceremony February 17, 2010 at 11 a.m. (DFW Connector field office, 440 W. State Highway 114, Grapevine; Former Grapevine Suzuki dealership) - Northwest Metroport and Westlake Academy Social networking event and warm spiced cider! Thursday – Jan 21st – 4:30 p.m. - Admissions Lottery February 24, 2010 - Westlake Academy Gallery Night event February 26, 2010 - Board Meeting March 1, 2010 - Spring Break March 15-19, 2010 - Bandana Bonanza May 8, 2010 - Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 6. FUTURE AGENDA ITEMS: Trustee Langdon provided an overview of each request. Trustee Langdon Discussion of On-line grading. MOTION: President Wheat agreed to place the item on a future agenda. Trustee Langdon Discussion of incorporating the Communication / IT Plans into the Strategic Plan. MOTION: President Wheat agreed to place the item on a future agenda. BOT Meeting 01/04/10 Page 4 of 4 7. EXECUTIVE SESSION The Council will conduct a closed session under Texas Government Code Chapter 551 for the following: a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding the following: Westlake Academy Admissions Policy. 8. RECONVENE MEETING 9. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY - No Action Taken 10. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Corson seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 8:04 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 1, 2010. ____________________________ Laura Wheat, Board President ATTEST: _____________________________ Kelly Edwards, Board Secretary BOT Minutes 02/01/10 Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS February 1, 2010 PRESENT: President Laura Wheat and Trustees, Larry Corson, Carol Langdon. Rebecca Rollins arrived at 3:17 p.m. and Rick Rennhack arrived at 3:19 p.m. ABSENT: Tim Brittan OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Secretary Kelly Edwards, Finance Director Debbie Piper, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz, DP Coordinator, Stacy Stoyanoff, Administrative Services Coordinator Ben Nibarger, Municipal Court Administrator Amanda DeGan and Director of Parks and Recreation and Facilities Troy Meyer, Director of Human Resources and Administrative Services Todd Wood. Workshop Session 1. CALL TO ORDER President Wheat called the workshop meeting to order at 3:10 p.m. 2. DISCUSSION AND PRESENTATION BY WA FOUNDATION GALLERY NIGHT COMMITTEE REPRESENTATIVES REGARDING FUND RAISING PLANS FOR AN ACADEMY BUS PURCHASE. April Gallagher and Shelly Myer provided an overview of the Gallery Night Fund-An- Item for the purchase of a bus for the Academy. Discussion ensued on the how committee will promote the item at Gallery Night, the types of buses, required licensing and insurance cost. BOT Minutes 02/01/10 Page 2 of 3 3. DISCUSSION AND CONSIDERATION OF A DRAFT FIVE (5) YEAR STRATEGIC PLAN FOR WESTLAKE ACADEMY. Chief Executive Officer Brymer continued an overview of the process of creating the plan that involved both faculty and staff. He also provided a presentation of the definitions and explanation for desired outcomes. Discussion ensued regarding the desired outcomes as presented. The Board members asked specific questions regarding each desired outcome and provided feedback for staff to incorporate into the plan. President Wheat recessed the meeting at 5:49 p.m. President Wheat reconvened the meeting at 6:10 p.m. 4. DISCUSSION OF THE WA PARENTS SURVEY FOR THE 2009-10 SCHOOL YEAR. Chief Executive Officer Brymer asked the Board to continue to use the survey to gauge satisfaction levels. The Board will prepare additional questions and suggestions and submit them to Chief Executive Office Brymer. 5. DISCUSSION AND PRESENTATION OF FY 2010-11 WESTLAKE ACADEMY BUDGET OVERVIEW. This item was discussed prior to item 4 on the agenda. Chief Executive Officer Brymer and Academy Staff provided a presentation of the five (5) year forecast, revenue and expenditure breakdowns, proposed equipment and personnel request, changing the class scheduling process to a block scheduling process potential new course offerings and financial impacts or the proposed class scheduling. The Board asked staff to continue to explore these options. 6. DISCUSSION AND CONSIDERATION OF THE NEW PRIMARY ASSESSMENT AND REPORTING POLICY. Head of Primary Schmitz provided a quick overview of the policy how the policy assess critical knowledge, depth of understanding, and mastering the skill level. Chief Executive Officer Brymer asked Jamie convert this into a grading report to present at the next meeting. BOT Minutes 02/01/10 Page 3 of 3 7. BOARD CALENDAR - Spirit Week February 8-12, 2010 - VIP Sponsors Reception for Gallery Night February 18, 2010 / 7:00 – 9:00 p.m. - Admissions Lottery February 25, 2010 - Westlake Academy Gallery Night event February 26, 2010 at 6:00 pm - Board Meeting March 1, 2010 - Spring Break March 15-19, 2010 - Bandana Bonanza May 8, 2010 - Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 8. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 10:37 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 1, 2010. ____________________________ Laura Wheat, Board President ATTEST: _____________________________ Kelly Edwards, Board Secretary FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items BOARD CALENDAR - Spring Break March 15-19, 2010 - Bandana Bonanza May 1, 2010 o Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 o Decoration Day May 31, 2010 Westlake Academy Item #6 Board Calendar Westlake Academy Item # 7 – Adjournment Back up material has not been provided for this item.