Loading...
HomeMy WebLinkAbout02-01-10 BOT Agenda PacketPage 1 of 2 WESTLAKE ACADEMY Mission / Vision Statement Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible global citizens. BOARD OF TRUSTEES MEETING AGENDA February 1, 2010 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND COUNCIL CHAMBERS/MUNICIPAL COURT ROOM FLOOR Workshop Session 3:00 p.m. Workshop Session 1. CALL TO ORDER 2. DISCUSSION AND PRESENTATION BY WA FOUNDATION GALLERY NIGHT COMMITTEE REPRESENTATIVES REGARDING FUND RAISING PLANS FOR AN ACADEMY BUS PURCHASE. 3. DISCUSSION AND CONSIDERATION OF A DRAFT FIVE (5) YEAR STRATEGIC PLAN FOR WESTLAKE ACADEMY. 4. DISCUSSION OF THE WA PARENTS SURVEY FOR THE 2009-10 SCHOOL YEAR. Page 2 of 2 (concepts and principles that underlie good governance) Is everything occurring appropriately? 5. DISCUSSION AND PRESENTATION OF FY 2010-11 WESTLAKE ACADEMY BUDGET OVERVIEW. 6. DISCUSSION AND CONSIDERATION OF THE NEW PRIMARY ASSESSMENT AND REPORTING POLICY. 7. BOARD CALENDAR - Spirit Week February 8-12, 2010 - VIP Sponsors Reception for Gallery Night February 18, 2010 / 7:00 – 9:00 p.m. - Admissions Lottery February 25, 2010 - Westlake Academy Gallery Night event February 26, 2010 at 6:00 pm - Board Meeting March 1, 2010 - Spring Break March 15-19, 2010 - Bandana Bonanza May 8, 2010 - Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 8. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on January 28, 2010, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. CERTIFICATION _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. 1 Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of February 1, 2010 Date: January 27, 2010 Discussion and Presentation by WA Foundation Gallery Night Committee Representatives Regarding Upcoming Fund Raising Plans for an Academy Bus Purchase ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Westlake Academy parent and WAF Gallery Night Committee member April Gallagher will be present along with others involved in this effort to present, discuss, and answer questions regarding the WAF’s efforts to purchase and donate a small bus for Westlake Academy use. The intended uses of this bus would include transportation of Academy students to various athletic events, field trips, and other Academy sponsored events. Since the Academy does not currently own a bus, transportation for such Academy sponsored events is almost exclusively provided by the student’s parents. BACKGROUND Owning a bus will add operational costs to the WA Academic Services budget for operating expenses (fuel, maintenance, insurance, etc.) and once obtained, prudent planning would dictate the beginning of a replacement fund (depreciation). Staff has begun to examine these costs, but has not concluded the detailed research at the time of this writing. However, the costs will be obtained. The bus sales company, working with the Gallery Night Committee, has advised that a school of our size can safely estimate 10,000-12,000 miles of bus usage per year. This may be a conservatively high estimate for WA. Purchase price of the type of bus being considered is in the $50,000 range. FUNDING AND OPERATION 2 While all of the details regarding the actual daily use and operation of the bus have not been worked through in their entirety, preliminary discussion has occurred. After the presentation, staff recommends the Board to utilize this opportunity to ask any questions or request any additional information that they may wish to receive. Further, staff will be prepared to offer options it has identified regarding prioritization of bus uses for Academy activities. RECOMMENDATION Bus photo with specs ATTACHMENTS LA S S E T E R BU S & M O B I L I T Y St a r t r a n s S e n a t o r M F S A B 20 P a s s e n g e r s + D r i v e r 80 0 - 8 8 0 - 5 6 2 0 lasseter.com LA S S E T E R B U S & M O B I L I T Y 82 0 O f f i c e P a r k C i r c l e Le w i s v i l l e , T X 7 5 0 5 7 la s s e t e r . c o m Br a d H u d s o n 80 0 - 8 8 0 - 5 6 2 0 Ce l l : 8 1 7 - 7 1 4 - 9 0 6 0 br a d @ l a s s e t e r . c o m 1 Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of February 1, 2010 Date: January 27, 2010 Discussion and Consideration of a Draft Five (5) Year Strategic Plan for Westlake Academy ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential A suggested process for preparing a strategic plan for Westlake Academy was discussed at the Board’s October 5, 2009 workshop. The Council agreed that the proposed process was acceptable. The Westlake Academy Leadership Team (WALT) then met with the entire Academy staff; dividing into small work groups and assigning various components of the plan to each group. After their input was received, the WALT worked through various drafts of the strategic plan until arriving at the latest draft attached for Board review and input. This workshop discussion is a continuation from the Board’s January 4, 2010 workshop. BACKGROUND Using the mission/vision/value statements identified by the Board, the draft strategic plan presented is built around five (5) desired outcomes (not listed in any priority order): • High Student Achievement • Strong Parent & Community Connections • Financial Stewardship & Sustainability • • Student Engagement – Extracurricular activities Effective Educators & Staff 2 The strategic plan could have financial impacts for the Academy, if and when adopted, and depending on what is included regarding strategic initiatives. The parents’ survey will have a financial impact. However, funding for the second survey was budgeted in the FY 09-10 Academic Services Budget. FUNDING Staff recommends that the Board discuss and ask any questions about the draft plan presented and determine if it wishes to add, modify, or delete any portion of it. Following that Board discussion and direction, staff recommends placing this Strategic Plan on a regular Board meeting for consideration of adoption. RECOMMENDATION ATTACHMENTS 1. Memo dated 12-23-09 from CEO to BOT Transmitting Draft WA Five Year Strategic Plan 2. WA Strategic Plan 12-22-09-Draft 7. 3. Memo dated 12-07-09 from CEO to BOT; re: Council Meeting Schedule and the Strategic Planning/Budget Calendar for Both Westlake Academy and the Town of Westlake. 1 MEMORANDUM Date: December 23, 2009 TO: Honorable President and Board of Trustees FROM: Tom Brymer, Town Manager/CEO Westlake Academy SUBJECT: Draft Westlake Academy Five Year Strategic Plan Staff discussed a process for preparing a strategic plan for Westlake Academy at the Board’s October 5, 2009 BOT workshop. Following the Council’s consensus that this process was acceptable, we met with the entire Academy staff and got them working in small groups on various components of the plan. After we received that input, the WALT started working on various drafts of the plan until we arrived at the draft strategic plan that is attached for Board review and input. I emphasize that is a draft. This draft plan will be on the Board’s January 4th workshop for discussion and direction by the Board. Using the mission/vision/value statements identified by the Board, this draft strategic plan is built around five (5) desired outcomes (not listed in any priority order): • High Student Achievement • - Develop inquiring, knowledgeable, caring and disciplined young people who use their unique talents to create a better and more peaceful world through intercultural understanding and respect Strong Parent & Community Connections • – To involve all stakeholders in building a better Westlake Academy community Financial Stewardship & Sustainability • – To ensure sufficient, well-managed resources to support and advance the mission of Westlake Academy Student Engagement – Extracurricular activities • - To ensure that all athletics, community service and extra-curricular activities are held to the same standard of excellence as the curricula programs to promote well-balanced students Effective Educators & Staff - Recruit, develop and retain a core faculty and staff with the personal qualities, skills and expertise to work effectively with inquiry-based, student- centered curricula 2 Under each desired outcome are specific outcomes, outcome measures and steps to achieve the specific outcome. Where we can, we’ve assigned team leaders for specific outcomes. Also, where practical we will need to assign short range (1-2 years), medium range (2-3 years), and long range (4-5 years) time frames. I realize there is explanatory material and a plan summary that we will put at the front of this document. That can all be added later. At this point, I wanted the Board to see the heart of the document which is this, the detailed strategic plan. Please keep that in mind as you review this. This document is being sent by hard copy and electronically so you have time to read and digest it prior to the January 4th workshop. In the mean time, if you have any questions regarding this plan, please let me know. Attachment DRAFT DocumenT #7 – DecembeR 22, 2009 1 | Page Specific Outcome: 1.0 Students will be well prepared to matriculate and succeed in college - Short-Range and On-going Goals Team Leader(s): Mark Garcia/Jamie Schmitz – Heads of Section 1.1 100 % of students are passing classroom exams Estimated Completion Date: On-going Goal 1.1.1 Continued integration of IB curricula into all daily educational programs 1.2 60 % of students qualify for National Honors Society Estimated Completion D ate: On-going Goal 1.2.1 Establish formal program to increase student awareness of the qualification requirements and benefits of NHS High Student Achievement - Develop inquiring, knowledgeable, caring and disciplined young people who use their unique talents to create a better and more peaceful world through intercultural understanding and respect Vision/Mission “Westlake Academy is a nurturing, community-owned International Baccalaureate charter school whose mission is to achieve academic excellence and to develop life-long learners who become responsible global citizens.” Values (Guiding Principles) Academic Success through IB Curriculum Student and family oriented environment Being a municipally owned and operated charter school Engaged students with international awareness Community involvement and support Diverse learning experience Desired Outcomes High Student Achievement Strong Parent & Community Connections Financial Stewardship and Sustainability Student Engagement Effective Educators and Staff DRAFT DocumenT #7 – DecembeR 22, 2009 2 | Page 1.3 Graduate 100% of our students Estimated Completion Date: On-going Goal 1.3.1 Continued integration of IB curricula into all daily educational programs 1.4 100% College enrollment for all graduates Estimated Completion Date: On-going Goal 1.5 Students will perform at a level that exceeds the state average on college entrance exams (ACT, SAT) Estimated Completion Date: On-going Goal 1.5.1 Provide onsite testing to increase student access to exams; Research our ability to provide a preparatory SAT, ACT program within Westlake Academy 1.6 Review the use and interpretation of college skills readiness exams, which are necessary to gauge the student’s ability to perform at the college level Estimated Completion Date: Fall, 2010 1.6.1 Research the capacity and applicability of alternative programs, such as the College and Work Readiness Assessment (CWRA), for administration during freshman and senior years, to determine the college skills levels for the MYP and DP students 1.6.2 Explore the use of the Program for International Student Assessment (PISA), Progress in International Reading Literacy Study (PIRLS), Trends in International Mathematics and Science Study (TIMSS), iCritical Thinking Certification, etc. as evaluation tools of student progress 1.7 Prepare students to use cutting edge technology flexibly and effectively Estimated Completion Date: On-going Goal 1.7.1 Research the availability/partnership of a technical sponsor 1.7.2 Effectively integrate technology into the PYP program 1.8 Develop time management and research skills study units to further prepare the students to succeed in college level courses Estimated Completion Date: Fall, 2010 2.0 Graduate the maximum number of students with an IB Diploma on an annual basis – On-going Goal Team Leader(s): DP Coordinator 2.1 80% of graduates achieve the IB Diploma by 2015 2.1.1 Students will achieve at a level that exceeds the national average relative to other IB schools 3.0 Students will excel on the TAKS test - On-going Goal DRAFT DocumenT #7 – DecembeR 22, 2009 3 | Page Team Leader(s): Mark Garcia/Jamie Schmitz – Heads of Section 3.1 All students will pass the TAKS exams Estimated Completion Date: On-going Goal 3.1.1 Develop parameters for TAKS preparation which aligns with the IB programs 3.2 Exceed the number of commended students relative to internal and external assessments Estimated Completion Date: On-going Goal 3.2.1 Benchmark the students commended level relative to Northwest ISD, Carroll ISD, and Keller ISD 3.2.2 Establish regular and uniform progress reports as it relates to individual students on a year to year and by grade level basis 3.3 Maintain the highest Texas Education Agency rating allowable for public schools Estimated Completion Date: On-going Goal 4.0 IB Learner Profile will be integrated throughout the entire spectrum of the Westlake Academy curricula and culture – On-going Goal Team Leader(s): PYP, MYP, and DP Coordinators 4.1 Students will view learning as a life-long process and possess the following competencies: Estimated Completion Date: On-going Goal • The ability to think critically, creatively, and solve problems • The ability to collaborate effectively, and lead by influence • The ability to think flexibly, deal effectively with change, and use a variety of tools to solve problems • The ability to adapt to new and unfamiliar surroundings, take initiative, and trust themselves to be creative • The ability to communicate effectively and cogently (oral and written form) • The ability to access and analyze information • The ability to ask focused, purposeful questions 4.2 Students will act as arbitrators to settle disputes Estimated Completion Date: Spring, 2011 4.2.1 Research the availability and integration of formal arbitration training to allow students the opportunity to problem solving strategies and dispute resolution skills DRAFT DocumenT #7 – DecembeR 22, 2009 4 | Page 4.3 Students will demonstrate the following facets of international-mindedness: Estimated Completion Date: On-going Goal • Knowledge and understanding beyond one’s own nationality • Awareness and understanding of the interdependence among people • Awareness and understanding of the independence of people and countries • Awareness and understanding of the similarities and differences among people 4.3.1 Students will be provided with a fair and balanced view of issues and events 4.3.2 Curriculum will be presented in a holistic manner, so that both the cognitive and affective domains of learning are stimulated 4.3.3 Promote broad student participation in residential trips 4.4 Explore programs and partnership opportunities to foster international mindedness through the use of cultural/foreign exchange programs, Forgotten Diamonds, sister cities, etc. Estimated Completion Date: Fall, 2011 5.0 Westlake Academy’s IB curricula and assessment methods are a product of continuous review – On- going Goal Team Leader(s): Ben Nibarger, Administrative Services Coordinator; PYP, MYP and DP Coordinators 5.1 Westlake Academy in top performing 5% of the following: Estimated Completion Date: Fall, 2010 a. Texas Charter schools b. Texas public schools c. Benchmark schools 5.1.1 Use TAKS and additional criteria, such as, SAT, PSAT, Stanford testing, etc. to determine comparable exam scores, applicable data sets and proper comparisons to benchmark our outcomes against other schools 5.1.2 Review the use of the ‘building evidence’ component of the IB to assist the Staff in identifying the appropriate measures and methods to accurately compare our IB success with other schools 5.2 Develop methods to review the curriculum and create alignment with TEKS and between the PYP, MYP and DP programs Estimated Completion Date: Fall, 2010 DRAFT DocumenT #7 – DecembeR 22, 2009 5 | Page 5.2.1 Identify subject or activity specific programs (Mathematics, Science, Athletics, Spanish, English, etc.) to be reviewed annually, each spring and fall, for continuous improvement and internal evaluations 5.2.2 Create task force to make recommendations on curriculum expansion and/or improvements to current course offerings (examples: additional foreign language, choir, media arts program, etc.) 6.0 Create a list of benchmark schools for educational comparison and explore the formation of a consortium group to foster professional collaboration and methods review - Short-Range Goal Team Leader(s): Ben Nibarger, Administrative Services Coordinator 7.0 Work with Council, stakeholders, teachers, and staff to foster a discussion and generate a definition of “What makes an excellent school?” – Short- Range Goal Team Leader(s): Tom Brymer, CEO; Jamie Schmitz and Mark Garcia, Heads of Section 8.0 Students will possess a professional working proficiency in a second language – Short/Mid-Range and On-going Goals Team Leader(s): Aurora Morales, Spanish Teacher 8.1 Develop a formalized process to gauge the proficiency levels and gather a teacher based assessment for each student at the beginning of each school year – (PYP, MYP and DP) Estimated Completion Date: Summer, 2010 8.2 Students matriculating in grades 6 and 10 meet identified grade level standards for second language proficiency Estimated Completion Date: Spring, 2011 8.3 Graduates will demonstrate the following: Estimated Completion Date: On-going Goal • Know how to communicate effectively in a number of situations and within the culture where the language is spoke • Communicate clearly and effectively in a range of situations; understand and accurately use oral and written forms of the language • Express ideas with clarity and fluency while understanding the vocabulary and common usage • Possess the ability to understand and respond appropriately to the written and spoken material of average difficulty 8.4 Explore the feasibility of a full-time Spanish teacher for the primary grades Estimated Completion Date: Spring, 2012 DRAFT DocumenT #7 – DecembeR 22, 2009 6 | Page 9.0 Parents will be encouraged to participate in the educational process to support students in their studies – Short/Mid-Range and On-going Goal Team Leader(s): PYP, MYP, and DP Coordinators 9.1 Develop methods to achieve 100% attendance rate for new parents at parent/teacher meetings Estimated Completion Date: Summer, 2011 9.2 Create an educational development process for parents to simulate the student’s IB learning environment and increase the understanding of the curricula Estimated Completion Date: Spring, 2012 9.3 Provide parents with information from the IB action kits to further communications, explain curriculum and answer related questions Estimated Completion Date: Summer, 2010 9.4 Draft parent commitment agreement, which will explain the homework requirements, IB philosophy and learner profile, along with information relative to each program that will augment the parents understanding of IB and identify the comprehensive structure of the Westlake Academy learning environment Estimated Completion Date: Summer, 2010 9.4.1 Provide parenting resources, strategies and weekly focus emails from Staff 9.5 Conduct mandatory new parent meetings to review the parent commitment agreement, and other items specific to Westlake Academy to thoroughly identify the topics and focus items necessary for their children to succeed in the school Estimated Completion Date: On-going 9.5.1 Open meetings to interested parents on the waiting list 9.6 Develop transitional meetings for those students and parents completing one program and moving into another (PYP to MYP/MYP to DP) Estimated Completion Date: Summer, 2011 9.7 Identify and provide volunteer opportunities to involve parents/grandparents in the educational process Estimated Completion Date: On-going 9.7.1 Streamline the volunteer application process to reduce the clearance time; research the use of an online application form 9.7.2 Develop process to track the number of volunteer hours and benchmark with other schools and utilize the data in relative grant opportunities 9.7.3 Examine the feasibility of implementing a full-time volunteer coordinator position DRAFT DocumenT #7 – DecembeR 22, 2009 7 | Page 9.8 Create content mechanism for quick parent access to their child’s academic progress in all subjects Estimated Completion Date: Summer, 2010 9.8.1 Establish standard procedures, timelines and content for all faculty for placement of student grades, assignments, course syllabi, etc. for constant parent engagement of child’s academic progress on a real time basis 10.0 Consistently review the Staff to student ratio to determine reasonable levels of the number of students per class – On-going Goal Team Leader(s): Ben Nibarger, Administrative Services Coordinator 10.1 Heads of Section to perform analysis on an annual basis, during the budget process, and report the information to the CEO Estimated Completion Date: On-going Goal 1.0 Westlake Academy will work in tandem with the Town to foster community ties – Mid-Range and On-going Goals Specific Outcomes: Team Leader(s): Ben Nibarger, Administrative Services Coordinator 1.1 Distribute the Black Cow newspaper to all households in the Westlake Academy community and Westlake residents Estimated Completion Date: On-going Goal 1.1.1 Open Black Cow subscription to parents on the waiting list 1.2 Research the development of a newsletter to be distributed to businesses and other concerned parties in the community Estimated Completion Date: Spring, 2012 1.2.1 Work with the Director of the Westlake Academy Foundation to determine the level of interest and appropriate subject matter of the newsletter 1.3 Investigate the development of a community education program (Spanish courses, partnerships with local colleges, recycling and composting classes, arts/ceramics) Estimated Completion Date: Spring, 2013 1.3.1 Conduct interest survey to determine the types of courses according to community feedback Strong Parent & Community Connections – To involve all stakeholders in building a better Westlake Academy community DRAFT DocumenT #7 – DecembeR 22, 2009 8 | Page 1.3.2 Contact the local colleges and discuss partnerships for on-site credit courses as a satellite campus 1.4 Work with Town Staff to develop an internship program for DP students in the local business community Estimated Completion Date: Spring, 2010 1.4.1 Include the use of job-shadowing on a week-by-week one time occurrence and/or long term opportunities 2.0 Maintain multiple avenues of communication between the school and Westlake Academy stakeholders and develop a communication plan which contains at a minimum: Team Leader(s): Jamie Schmitz and Mark Garcia, Heads of Section; Ben Nibarger, Administrative Services Coordinator – Short-Range and On-going Goals 2.1 Conduct the parent survey on an annual basis to assist the Staff in their educational efforts; identify areas in need of improvement and promote feedback opportunities for the parents Estimated Completion Date: On-going Goal 2.2 Review the current web site and re-design as needed to increase flexibility and user-friendly aspects of navigation/information Estimated Completion Date: Spring, 2011 2.2.1 Expand Parent survey questions to include additional feedback on web site configuration and usage trends 2.2.2 Compare CMS platforms to streamline the updating procedures for the web site 2.3 Increase the use of technology and outreach measures to foster transparency and involve the Academy community Estimated Completion Date: On-going Goal 2.3.1 Develop affiliate access to the web site to provide the House of Commons, Westlake Academy Athletic Club, Black Cow, etc. with the ability to link their home page to the school 2.3.2 Draft parameters for posting content to the web site to ensure consistent delivery of information to parents/students 2.3.3 Publish and maintain grade level web sites and the Academy web site 2.3.4 Research the implementation of online accessible grading systems to inform parents of student progress 2.3.5 Research the Town’s sign ordinance to determine the feasibility of the construction of an informational sign to be placed on J. T. Ottinger Road in order to post events and announcements to the school community and Westlake residents DRAFT DocumenT #7 – DecembeR 22, 2009 9 | Page 2.4 Develop and update a community events link through the web site Estimated Completion Date: Fall, 2010 2.4.1 Add community events link to include major events such as Arbor Days, Monster Mash, Tree Lighting Ceremony, Decoration Day, etc. 2.5 Formalize procedures through the CEO’s office to gather feedback from parents and students who withdraw from the Academy and use for continuous improvement Estimated Completion Date: Summer, 2011 3.0 Ensure a smooth transition of new students into Westlake Academy Team Leader(s): Mark Garcia/Jamie Schmitz – Heads of Section; PYP, MYP, and DP Coordinators, Primary & Secondary Counselors – On-going Goals 3.1 Develop peer mentors for new students and families Estimated Completion Date: Summer, 2011 3.1.1 Encourage House of Commons to assist Staff in the development of the peer mentors for families 3.1.2 Utilize the student ambassadors to assist new students with their transition in the Westlake Academy community 3.1.3 Sponsor a mandatory orientation program for new students 3.1.4 Establish annual introductory meetings with DP Coordinator and Secondary Counselor to answer questions and concerns of the student as it relates to the DP Program 4.0 Continue to establish local business support to promote the Academy and community events Team Leader(s): Shelly Meyer, Foundation Director – Mid-Range and On-going Goals 4.1 Increase corporate community participation in events and activities Estimated Completion Date: Summer, 2012 4.1.1 Host Westlake Academy night at fast food restaurants to promote fundraising (allow for a portion of sales to return to the school and/or wear spirit wear to receive discount); work with HOC, specific class grades to develop opportunities 4.1.2 Host movie nights, etc. with corporate sponsors to build ‘community’ within the school and Town 4.1.3 Corporate student events – work with business community to sponsor a ‘teaching’ event/night (i.e. Fidelity could speak on saving/investing at an early age, discussions regarding the types of students businesses would like to employ and/or utilize as interns) DRAFT DocumenT #7 – DecembeR 22, 2009 10 | Page 4.1.4 Discuss the posting of athletic jerseys, photos of athletes, sports statistics, etc. in local restaurants or businesses 5.0 Foster ties with organizations which will assist Westlake Academy in achieving their goals - such as, other schools and philanthropic groups (Hudson Foundation and Northwest ISD, etc.) – Short-Range Goal Specific Outcomes: 1.0 Westlake Academy will work with the Town staff to provide cost effective services to the students and stakeholders Team Leader(s): Ben Nibarger, Administrative Services Coordinator - On-going Goals 1.1 Operate within budget allocation on an annual basis Estimated Completion Date: On-going Goal 1.1.1 Provide quarterly reports to the Board of Trustees 1.1.2 Staff will remit receipts and deposits to the Finance Department in a timely manner (at least once a week) 1.1.3 Staff will handle monetary transactions in a manner consistent with the Town’s approved financial practices policy 1.2 All purchases will be negotiated and/or researched to ensure the lowest possible price for the Academy Estimated Completion Date: On-going Goal 1.2.1 Heads of Section and Administrative Coordinator will collaborate to identify the best/appropriate vendor for school related expenditures 2.0 Westlake Academy Staff and students will work with the Town and community to maximize the efficient use of utilities and procurement of school resources – Short-Range Goal Team Leader(s): Ben Nibarger, Administrative Services Coordinator; Troy Meyer, Facilities and Recreation Director; Jason Power, Technology Coordinator 2.1 Reduce utility costs by 10% within 18-months and explore recycling opportunities Estimated Completion Date: Summer, 2011 2.1.1 Promote the conservation of electricity by turning off all lights when not in use, control the usage of water to non-peak hours and work with the Facilities Director to install rain control sensors for watering Financial Stewardship & Sustainability – To ensure sufficient, well-managed resources to support and advance the mission of Westlake Academy DRAFT DocumenT #7 – DecembeR 22, 2009 11 | Page 2.1.2 Reduce the use of printers and copiers to lower costs; research the use of ‘printing on demand’ technology similar to systems used by colleges (possible electronic submission of assignments) 2.1.3 Provide recommendations on new technology to further reduce the need to print/copy items (Smart Boards, etc.) 2.1.4 Work with Public Works and Facilities Director to expand recycling opportunities on campus (computers, paper, etc.) and to involve community in those efforts 3.0 Compensation packages for the educators and Staff will be regularly reviewed to remain competitive with surrounding school districts Team Leader(s): Todd Wood, Director of Administrative Services – On-going Goal 3.1 Goals will be set to maintain teacher compensation at a competitive level as compared with surrounding school districts Estimated Completion Date: On-going Goal 3.1.1 Human Resources Director to perform analysis on an annual basis and prepare a report for the CEO 4.0 Staff will support and assist the Westlake Academy Foundation in fundraising and grant opportunities Team Leader(s): Mark Garcia and Jamie Schmitz, Heads of Section – Mid-Range and On-going Goals 4.1 Staff will participate in Gallery Night and other fundraising events Estimated Completion Date: On-going Goal 4.1.1 Art teachers will serve in an advisory capacity to the Director of the Foundation to promote and recruit parents/students to submit art work for Gallery Night 4.2 Conduct annual joint goal setting meetings with the Foundation and Staff Estimated Completion Date: On-going Goal 4.3 Create Staff task force to work with the Foundation Director to pursue grant opportunities Estimated Completion Date: Spring, 2012 4.4 Work with the Foundation to develop expansion opportunities to increase the number of students who are provided access to the IB programs Estimated Completion Date: Spring, 2013 4.5 Begin the Implementation of an alumni program for the Academy Estimated Completion Date: Fall, 2011 5.0 Increase the growth of resources Team Leader(s): Tom Brymer, CEO; Mark Garcia/Jamie Schmitz, Heads of Section – Short/Mid-Range and On-going Goal DRAFT DocumenT #7 – DecembeR 22, 2009 12 | Page 5.1 Strive to reach participation rate of 90% of parents in the Blacksmith Apprentice program to maximize parent participation and support the efforts of the Academy Estimated Completion Date: On-Going Goal 5.1.1 Conduct informational sessions to explain the importance of the Blacksmith program and answer questions regarding the donations 5.1.2 Staff to establish meetings with the Foundation to discuss and identify additional avenues to promote the Blacksmith Program at school events; discuss ways to increase the parents understanding of the linkage of their donations and the actual use in the classroom 5.1.3 Work with the Foundation to prepare and distribute flyers and email notifications to kick-off the campaign drive and follow-up with parents to increase participation rates 5.2 Conduct study to determine the long-term financial stability of Westlake Academy Estimated Completion Date: Spring, 2010 5.2.1 Heads of Section/WALT team to work in tandem with CEO to review the financial requirements and funding options for the school 5.2.2 Research grant opportunities to augment revenue sources 5.3 Research additional and alternative program expansion opportunities to provide students on the waiting list with the ability to participate in the IB curriculum (on-line courses, satellite or campus expansion) Estimated Completion Date: Spring, 2013 Specific Outcomes: 1.0 Westlake Academy Staff will promote school-wide leadership, athletic, community service and extra-curricular opportunities for students Team Leader(s): PYP, MYP, and DP Coordinators; Athletic Director – Short-Term and On-going Goals 1.1 Promote and develop ample community service opportunities to ensure that all students, K- 12, complete the necessary service hours Estimated Completion Date: Fall, 2011 1.1.1 Establish online activities calendars, which allow for the coordination of extra- curricular, athletic, and community service activities Student Engagement – Extracurricular activities - To ensure that all athletics, community service and extra- curricular activities are held to the same standard of excellence as the curricula programs to promote well- balanced students DRAFT DocumenT #7 – DecembeR 22, 2009 13 | Page 1.1.2 Staff will continually review community service guidelines to prepare PYP and MYP students to meet the demands of the CAS requirements in the DP program 1.2 Maintain a 90% approval/satisfaction rating for the athletics sports programs Estimated Completion Date: On-going Goal 1.2.1 Include/expand wording in the Parents Survey to determine the parental approval rating of athletics programs 1.2.2 Administer annual student survey to gauge approval rating and suggestions to the sports offered at the Academy 1.2.3 Staff will support and collaborate with the Westlake Academy Athletics Booster Club 1.3 Maintain a 90% approval/satisfaction rating for the extra-curricular programs Estimated Completion Date: On-going Goal 1.3.1 Survey the participants and parents, on an annual basis, to determine approval rating and suggestions regarding extra-curricular opportunities 1.4 Provide diverse opportunities for non-athletic based extra-curricular programs Estimated Completion Date: Fall, 2011 1.4.4 Identify and pursue Staff sponsors for science, debate, Odyssey of the Mind competition, etc. 1.5 Examine the current athletic conference and compare with alternative groups, such as the University Interscholastic League (UIL), Texas Association of Private and Parochial Schools (TAPPS), for alternative sports opportunities and a broader base of competition schools 2.0 Prepare an annual student based survey (current and graduated) to cover topics relative to their experiences at Westlake Academy, satisfaction levels with athletics and extra-curricular programs, curriculum feedback, etc. Team Leader(s): Ben Nibarger, Administrative Services Coordinator; Mark Garcia and Jamie Schmitz, Heads of Section – On-Going Goal 3.0 Staff will promote and support the House system Team Leader(s): House Coordinator – Mid-Range Goal 3.1 Work with the House coordinator to identify House leadership opportunities and establish regular participation in major events Estimated Completion Date: Fall, 2012 3.2 School sponsored service activities to work through the House system to increase participation Estimated Completion Date: Fall, 2012 4.0 Westlake Academy will sponsor summer programs for educational advancement Team Leader(s): MYP, DP Coordinator and Secondary Counselor – Mid-Range Goal DRAFT DocumenT #7 – DecembeR 22, 2009 14 | Page 4.1 Finalize discussions as to the need and offering of summer school programs for Secondary classes Estimated Completion Date: Summer, 2012 5.0 Students will be recognized for achievements Team Leader(s): Mark Garcia and Jamie Schmitz, Heads of Section – On-Going Goals 5.1 Staff will recognize students within the Westlake Academy community Estimated Completion Date: On-going Goals 5.1.1 Recognition to occur at commendation ceremony each semester; announcements at flag ceremony and where applicable, through signs posted around the school, in newsletters, and/or Black Cow, etc. 5.2 Students will receive recognition in local newspapers for educational, service and/or athletic achievements, etc. Estimated Completion Date: On-going Goals 5.2.1 Athletic Director will notify publication entities of sports scores and outstanding student successes 5.2.2 Staff will provide press releases to publications for notable accomplishments in academics or service related activities Specific Outcome: 1.0 Educators and Staff will attend professional development training/opportunities Team Leader(s): Mark Garcia and Jamie Schmitz, Heads of Section; PYP, MYP, and DP Coordinators – Short/Mid-Range and On-going Goals 1.1 Develop an organizational culture and framework for professional development Estimated Completion Date: On-going Goals 1.1.1 Heads of Section to work with Staff to identify the type and frequency of training opportunities 1.1.2 Maintain imbedded professional development within the IB for instructional and administrative Staff 1.1.3 Conduct public speaking training, teamwork and leadership development for Staff 1.1.4 Examine the feasibility of developing an in-house professional development coordinator position Effective Educators & Staff - Recruit, develop and retain a core faculty and staff with the personal qualities, skills and expertise to work effectively with inquiry-based, student-centered curricula DRAFT DocumenT #7 – DecembeR 22, 2009 15 | Page 1.2 Examine the implementation of a teacher focused professional development program such as the National Board for Professional Teaching Standards (NBPTS) Estimated Completion Date: Summer, 2010 1.2.1 Prepare a report for the Board of Trustees outlining the benefits and professional development advantages of the program 1.3 Secure funding for the leadership team to participate in the Change Leadership Group training, or similar programs, which focuses on educational leadership and mentoring of teachers Estimated Completion Date: Spring, 2011 1.4 Staff will provide reports on workshops and professional development meetings Estimated Completion Date: Spring, 2011 1.4.1 Develop a workshop summary form to describe experiences and record materials and contacts from workshops; Organize to provide reference for all teachers 1.4.2 Implement effective teaching strategies acquired from attending professional development training sessions 1.4.3 Prepare presentations to the Board of Trustees, on an as needed basis, outlining the benefits and training received at professional development courses 1.5 Research the hosting of professional development courses with surrounding schools and local businesses Estimated Completion Date: Summer, 2013 1.5.1 Contact schools to determine interest and opportunities for training 1.5.2 Prepare report and submit to Head(s) of Section/CEO/BOT by Fall of 2010 2.0 Staff will conduct on-site visits with IB officials for evaluation and required Charter renewals Team Leader(s): Mark Garcia and Jamie Schmitz, Heads of Section – On-going Goals 2.1 Staff will consistently review the Academy Charter and make recommendations to the Board as to necessary procedural changes and amendments Estimated Completion Date: On-going Goals 2.2 Staff will work with administration to complete preparatory activities and official on-site visits for IB evaluation and Charter renewal applications Estimated Completion Date: On-going Goals 3.0 Promote an environment and culture which fosters leadership and collaboration across K-12 faculty Team Leader(s): Jamie Schmitz and Mark Garcia, Heads of Section – Short-Range and On-Going Goals 3.1 Hold monthly whole staff/faculty meetings and ‘as needed’ section meetings to promote staff development DRAFT DocumenT #7 – DecembeR 22, 2009 16 | Page Estimated Completion Date: On-going Goal 3.2 Incorporate the strategic plan of Westlake Academy into staff meetings and into staff participation activities Estimated Completion Date: Summer, 2010 3.3 Integrate the mission, vision and value statements of the Academy into documents and staff communications; post the information in various school locations Estimated Completion Date: Fall, 2010 3.4 Conduct Westlake Academy Leadership Team meetings on a regular basis Estimated Completion Date: On-going Goal 3.5 Implement the use of video sessions to provide feedback on meeting structure and avenues for improvement of leadership team and presenters of information to faculty Estimated Completion Date: Summer, 2011 4.0 Draft long-range facility master plan and integrate with the capital improvement plan (CIP) for the Town of Westlake Team Leader(s): Tom Brymer, CEO; Troy Meyer, Facilities and Recreation Director – Short-Range Goal 4.1 Work with the Leadership Team to establish a viable facility planning and review process Estimated Completion Date: Spring, 2011 4.2 Draft facility master plan (FMP) scope with the Board and receive direction Estimated Completion Date: Fall, 2011 4.3 Integrate with the CIP for the Town Estimated Completion Date: Fall, 2011 5.0 WA will recruit, develop, and retain effective and highly qualified teachers , staff and management Team Leader(s): Tom Brymer, CEO and Mark Garcia and Jamie Schmitz, Heads of Section – Short- Range and On-going Goal 5.1 Develop a specific profile and definition of the traits, abilities, skills, and competencies, which define an “effective, highly qualified and accomplished teacher, support staff (non-teaching) position, and Head of Section (principal) position” Estimated Completion Date: Fall, 2010 5.1.1 Incorporate the profile into the annual review process for Staff 5.2 Create teaching teams to support and review in-class presentations and teaching methods Estimated Completion Date: Spring, 2012 5.2.1 Video tape four (4) classroom sessions for each teacher, on an annual basis, to create a method for coaching Staff DRAFT DocumenT #7 – DecembeR 22, 2009 17 | Page 5.3 Review the use of ‘Fund 100’ for teacher and staff development opportunities (teacher grants, professional development, legacy teachers) Estimated Completion Date: Spring, 2011 5.4 All teachers will receive IB training, as well as Staff and administrators becoming conversant in all state requirements Estimated Completion Date: On-going Goal 5.5 Perform exit interviews with all teachers/staff to determine reasons for leaving and possible improvements Estimated Completion Date: Fall, 2010 5.5.1 Closely monitor and track reasons for voluntary contract refusal 6.0 Develop a multi-year technology plan for the Academy Team Leader(s): Todd Wood, Director of Administrative Services – Mid-Range Goal 7.0 Structure, systems, and protocols that address academic and administrative needs will be implemented and communicated to Staff Team Leader(s): Ben Nibarger, Administrative Coordinator – Mid-Range Goal 5.3 Compile a list of all internal processes (e.g. field trip procedures, check requests, attendance, expense accounts, etc.) and place in a single manual for teachers/staff Estimated Completion Date: Summer, 2012 5.4 Codify all procedures and protocols for the school and make the accessible to faculty and staff Estimated Completion Date: Summer, 2012 5.4.1 Compile a list of all reports required for IB, state and federal authorities and put into place procedures to ensure full compliance 3 Village Circle, Suite 202 ~Westlake, Texas 76262 Metro: 817-430-0941 ~ Fax: 817-430-1812 ~ www.westlake-tx.org MEMORANDUM Date: December 7, 2009 TO: Municipal Leadership Team Westlake Academy Leadership Team FROM: Tom Brymer, Town Manager/CEO Westlake Academy SUBJECT: Council Meeting Schedule and the Strategic Planning/Budget Calendar for Both Westlake Academy and the Town of Westlake The 2010 Board/Council meeting calendar has been compiled. We have incorporated, as much as possible, key dates for meetings focused on strategic planning and/or budgeting for both Westlake Academy and the Town. Here is some additional detail presented in a different format than what is on the proposed calendar: Westlake Academy Academic Services Budget and Strategic Plan • Dec. 2009- WALT meeting to discuss FY 10-11 Budget • Jan. 2010- meet with WA affiliates for joint planning for FY 2010 • Jan. 4, 2010 present draft WA Strategic Plan to BOT • Feb. 1, 2010- discussion with BOT of broad overview of WA’s 2010-2011 (early input, including review of updated WA financial forecast) • March/April 2010- parents’ survey • June 18, 2010 WA FY 10-11 Proposed Academic Services Budget and Strategic Planning Retreat (note: this is a Friday and would be from 9:00am to 1:00pm) • August 16, 2010- Board adoption of WA FY10-11 Academic Services Budget Town of Westlake Municipal Budget • Jan. 25, 2010- Review of Strategic Plan progress to date/discuss Citizens’ Survey • Feb. 22, 2010- Council ranking of municipal programs/services • May 12, 2010- New Council orientation • May 24, 2010- After election strategic planning retreat to preview the municipal budget (early input), Town financial forecast, and discuss progress and updates to the strategic plan • Aug. 13, 2010- Presentation of FY 10-11 proposed municipal budget in retreat (note: this is a Friday and would be from 9:00am-1:00pm) • Sept. 27, 2010- Council adoption of FY 10-11 municipal budget 1 Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of February 1, 2010 Date: January 27, 2010 Discussion of the Westlake Academy Parents Survey for the 2009-10 School Year ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential Spring 2009 was the first year in which we conducted a WA parents’ survey. The survey was administered by ETC Institute with input and direction from the Board. This is a valuable metrics tool to receive input as well as to measure the Academy’s performance and satisfaction on a number of issues and services from our parents’ perspective. In order to get this year’s survey underway before the end of the current school year, the Board should review last year’s survey and determine the areas in which they would like to learn our parents’ perspectives, as well as any topics the Board would like to “drill down” on in terms of getting more in-depth information. BACKGROUND Funding has been included in the 2009-10 WA Academic Services Budget for this survey. FUNDING Staff recommends discussion by the Board of the survey content to see what areas the Board would like to include in this year’s parent survey. Staff also recommends conducting this survey annually to develop strong comparative performance metrics over a multi-year period regarding WA’s programs and services. RECOMMENDATION WA parent survey instrument used in the ’08-09 school year. ATTACHMENTS 1 Westlake Academy Board of Trustees Parent Survey 1. Satisfaction with Westlake Academy. Using a scale of 1 to 5 where 5 means “very satisfied” and 1 means “very dissatisfied,” please rate your satisfaction with the following items at Westlake Academy: How Satisfied are you with the: Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied Don’t Know N/A A. Teachers/faculty 5 4 3 2 1 9 0 B. Administration 5 4 3 2 1 9 0 C.Trustees 5 4 3 2 1 9 0 D.Maintenance of the campus 5 4 3 2 1 9 0 E. Suitability of the campus facilities for learning 5 4 3 2 1 9 0 F. IB (International Baccalaureate) curriculum 5 4 3 2 1 9 0 G.School lunch program 5 4 3 2 1 9 0 H.Extracurricular sports programs 5 4 3 2 1 9 0 I. Other extracurricular programs 5 4 3 2 1 9 0 J. School web site 5 4 3 2 1 9 0 K. Academic progress of your child 5 4 3 2 1 9 0 L. Communications regarding issues/problems related to your child 5 4 3 2 1 9 0 M.Opportunities for parental involvement 5 4 3 2 1 9 0 N.Opportunities for parental input 5 4 3 2 1 9 0 O.Quality of communication from WA 5 4 3 2 1 9 0 P. Methods of communication from WA 5 4 3 2 1 9 0 Q.The four House system for students (Thoreau, Wheatley, Whitman, Keller) 5 4 3 2 1 9 0 R.Effectiveness of the House of Commons 5 4 3 2 1 9 0 S. Effectiveness of the WA Foundation 5 4 3 2 1 9 0 T. Effectiveness of the WAAC 5 4 3 2 1 9 0 U.Traffic (carpools, entry/exit, drop off) 5 4 3 2 1 9 0 V. Grading system 5 4 3 2 1 9 0 W College preparation process 5 4 3 2 1 9 0 2. Which THREE of the items listed above are most important to you? [Write in the letters below using the letters from the list in Question 1 above]. 1st:____ 2nd:____ 3rd:____ 3. Do you feel your child is emotionally safe at school? ___(1) Yes ___(2) No 4. Do you feel your child is physically safe at school? ___(1) Yes ___(2) No 2 5. Overall, how satisfied are you with the quality of education provided by Westlake Academy? ___(5) Very satisfied ___(4) Satisfied ___(3) Neutral ___(2) Dissatisfied ___(1) Very Dissatisfied ___(9) Don’t know 6. Do you believe you have an adequate understanding of the IB curriculum? ___(1) Yes ___(2) No 7. Do you have a child with a learning disability that utilizes special education services? ___(1) Yes ___(2) No 7a. If yes, are you satisfied with the modifications/services provided by Westlake Academy? ___(1) Yes ___(2) No 7b. If “No”, why not? 8. Would you find a WA newsletter to be of value? ___(1) Yes ___(2) No 8a. If yes, would you prefer to receive the newsletter via ____ (1) email ____(2) postal mail 9. Which of the following are the best ways for Westlake Academy to keep you informed? ___(1) E-mails that direct you to the WA website ___(2) Hard copies of items posted on the WA website delivered in the HOC folder or similar System ___(3) Direct email communication 10. Which TWO of the following were most important in your decision to originally enroll your child(ren) at Westlake Academy? ___(1) Quality of teachers/faculty ___(2) Quality of the facilities ___(3) The IB (International Baccalaureate) curriculum ___(4) Extracurricular sports programs ___(5) Other extracurricular programs ___(6) Reputation of the school ___(7) Location of the school ___(8) Cost ___(9) The Academy’s status as a “charter” school __(10) Strings program __(11) Foreign language offering ___(0) Other: ___________________________ 11. If your child was not enrolled at Westlake Academy, where would your child most likely be attending school? ___(1) A public school in the community where you live ___(2) A private school ___(3) Home school 3 12. Planning for the Future. Westlake Academy’s operating budget for its academic programs is funded by State public education funds and private donations. The Academy’s private donations are raised through the Westlake Academy Foundation’s Blacksmith Apprentice Program. State funding is expected to remain at current levels. Thus, expanding the Academy’s programs would require additional private contributions. With funding limitations understood, we would still like to gauge your interest in the following programs and/or expansion opportunities. Using a scale of 1 to 5 where 5 means “extremely important” and 1 means “not important at all,” please rate how important it is for Westlake Academy to implement the following, assuming resources are available in the future: How important is it for Westlake Academy to: Extremely Important Very Important Important Somewhat Important Not Important Don’t Know N/A A. Expand IB options at the Diploma level 5 4 3 2 1 9 0 B.Expand the Arts program (music, drama) 5 4 3 2 1 9 0 C.Continue the Strings program 5 4 3 2 1 9 0 D.Expand residential (overnight) trip offerings 5 4 3 2 1 9 0 E. Expand the new media educational opportunities (i.e., video production, on-line journalism) 5 4 3 2 1 9 0 F. Improve the web site 5 4 3 2 1 9 0 G.Expand foreign language offerings and opportunities 5 4 3 2 1 9 0 H.Implement a Spanish immersion program 5 4 3 2 1 9 0 I. Offer online access to student grades 5 4 3 2 1 9 0 13. The Blacksmith Apprentice Program is critical to the financial health of the Academy. Do you annually participate in the program? ___(1) Yes ___(2) No 14. Would you be willing to increase your contributions to the Blacksmith Apprentice Program to fund an expanded level of services or new programs (e.g. examples of the services/programs can be found in Question 12)? ___(1) Yes ___(2) No 15. What do you like BEST about Westlake Academy? 16. What ONE thing would you like to improve most at Westlake Academy? 4 DEMOGRAPHICS 17. If you live in the Town of Westlake, how important was Westlake Academy in your decision to move to Westlake? ___(4) Very important ___(3) Somewhat Important ___(2) Not sure ___(1) Not important 18. How many years have you had at least one child attending Westlake Academy? __________ years 19. In which grades do you currently have children enrolled at Westlake Academy? ___(1) K-2 ___(2) grades 3-4 ___(3) grades 5-6 ___(4) grades 7-8 ___(5) grades 9-10 ___(6) grades 11-12 20. Do you have additional school age children enrolled in other schools? ___(1) Yes ___(2) No If so, what grade(s): ____K - 6th ____7th - 10th ____11th – 12th 21. How many adults in your home are employed full time outside the home? ___(0) None ___(1) One ___(2) Two 21a. How can we better accommodate the needs of a working parent or working parents? OPTIONAL: If you have any other comments please write them in the space provided below. THE WESTLAKE ACADEMY BOARD OF TRUSTEES THANKS YOU FOR COMPLETING THIS SURVEY. Please Return Your Completed Survey in the Enclosed Postage Paid Envelope Addressed to: ETC Institute, 725 W. Frontier Circle, Olathe, KS 66061 1 Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Tom Brymer, CEO Subject: Workshop Meeting of February 1, 2010 Date: January 27, 2010 Presentation and Discussion of FY 10-11 Westlake Academy Budget Overview ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who well balanced, responsible citizens. WESTLAKE ACADEMY MISSION/VISION STATEMENT Academic Achievement WESTLAKE ACADEMY VALUES PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential BACKGROUND : During the Board’s consideration of the FY 09-10 WA Academic Services Budget, the Board expressed to Staff a desire to have earlier involvement in budget formulation process as it relates to major policy and funding decisions that shape the proposed budget. To that end, in December ’09 Staff presented a combined budget strategic planning calendar as follows: Westlake Academy Academic Services Budget and Strategic Plan • Dec. 2009- WALT meeting to discuss FY 10-11 Budget • Jan. 2010- meet with WA affiliates for joint planning for FY 2010 • Jan. 4, 2010 present draft WA Strategic Plan to BOT • Feb. 1, 2010- discussion with BOT of broad overview of WA’s 2010-2011 (early input, including review of updated WA financial forecast) • March/April 2010- parents’ survey • June 18, 2010 WA FY 10-11 Proposed Academic Services Budget and Strategic Planning Retreat (note: this is a Friday and would be from 9:00am to 1:00pm) • August 16, 2010- Board adoption of WA FY10-11 Academic Services Budget Staff has been going through this process and will present major issues and funding decisions presented to date for the FY 10-11 WA Academic Services Budget. 2 FUNDING : To be presented at the meeting. RECOMMENDATION : Following Staff presentation of major issues and decision points for FY 10-11, the Board can provide Staff feedback and direction. ATTACHMENTS : To be presented at the meeting. Memo Westlake Academy To: Honorable President and Members of the Board of Trustees From: Jamie Schmitz, Head of Primary Subject: Workshop of February 1st, 2010 Date: January 27th, 2010 Discussion and consideration of the new Primary Assessment and Reporting Policy led by Westlake Academy Head of Primary, Jamie Schmitz ITEM Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible citizens. WESTLAKE ACADEMY MISSION/ VISION STATEMENT X Academic Achievement WESTLAKE ACADEMY VALUES X PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship X Communication/Transparency X Engaged Stakeholders X Maximizing Each Child’s Potential The purpose of this assessment policy is to help all members of the school community understand and use educational assessment in a consistent and successful way. Our goal is to create a community that embraces assessment as a valuable and essential part of the learning cycle. BACKGROUND (policy implications) N/A FUNDING Recommend that the Board discuss and ask questions about the draft policy presented and determine if it wishes to add, modify, or delete any portion of it. Following that Board discussion and direction, recommend placing this Primary Assessment and Reporting Policy on a regular Board meeting for consideration for adoption. RECOMMENDATION 1. Westlake Academy Primary Assessment and Reporting Policy ATTACHMENTS: 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - : Date Board Adopted: Date Board Amended: N/A Effective Date : Policy Name : Primary (K-G6) Assessment and Grade Reporting Policy Policy Category : Student Achievement Policy Goal : Definition and Transparency in the Primary (K-G6) Student Assessment and Grading Policy Policy Description : The purpose of this assessment policy is to help all members of the school community understand and use educational assessment in a consistent and successful way. Our goal is to create a community that embraces assessment as a valuable and essential part of the learning cycle. 1) Our Purposes for Using Assessment a) For learners, assessment does the following: i) Promotes efficient learning by focusing the student's attention on what is important ii) Promotes understanding and life-long learning iii) Promotes self-evaluation and self-monitoring by the use of well-defined expectations and criteria iv) Motivates learning by communicating progress concerning what a student knows and is able to do v) Helps understand how school learning relates to present world and future goals. b) For teachers, assessment does the following: i) Provides formative and summative data about student learning ii) Provides diagnostic data to improve learning iii) Assists instructional planning by providing informed feedback iv) Helps to determine teaching effectiveness - what approaches and methods work 2 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : v) Helps to determine whether the program is achieving desired goals (program accountability) vi) Is a tool for communicating to others c) For administrators, assessment does the following: i) Assists in determining the effectiveness of programs ii) Assists in determining school and grade-level learning goals iii) Assists in allocation of resources, including professional development iv) Monitors student achievement and supports student learning d) For parents, assessment does the following: i) Provides formative and summative data about student learning and attainment. ii) Provides information about the child’s learning experience in school. iii) Provides information about future educational opportunities. iv) Helps provide information of the strengths and weaknesses of both the instructional program and the individual learner. In consideration of the need to establish relevant and comprehensive grade reporting and assessment policies for the student body of Westlake Academy, the following numerical grades will be utilized by the Staff to indicate academic performance with regard to critical concepts, content and skills on primary report cards. 4 = Established Grade level mastery achieved 3 = Consolidating On track to achieve grade level mastery 2 = Emerging Support required to achieve grade level mastery 1= More time and experience needed Unlikely to achieve grade level mastery In addition to the abovementioned, the following descriptors and rubric will be utilized by the Staff to indicate academic performance with regard to higher order, conceptual understanding. These descriptors and rubric will be used to indicate the level of understanding for each of the six grade level units of inquiry that are implemented each academic year. 3 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Primary Report Unit of Inquiry Descriptors for Understanding K-3 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—possibly using multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complete solution that is well-supported, logically consistent, and often unique  Integrates ideas or develops solutions that are clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas. Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes a solution, position, or perspective accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goals. Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies a simple solution or a perspective with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern 4 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) :  Reflects thoughtfully with some assistance. Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance Primary Report Unit of Inquiry Descriptors for Understanding Grades 4-6 Accomplished:  Interprets information (data, ideas, or concepts) accurately, appropriately, and in-depth in a variety of contexts  Applies formulas, procedures, principles, or themes accurately, appropriately, and/or creatively in a variety of contexts  Explains—accurately and thoroughly—multiple solutions, positions, or perspectives that balance opposing points of view  Creates a detailed conclusion or complex solution that is complete, well- supported, logically consistent, and often unique  Integrates ideas or develops solutions that are exceptionally clear, coherent, and cohesive  Reflects independently and thoughtfully by using supporting details and examples. Uses the reflective process to set goals and targets.  Perceives and approaches problems in a number of different ways, often exhibiting clever, unique or unusual ideas.  Competent/Consolidating:  Presents information (data, ideas, or concepts) accurately and appropriately in familiar contexts  Applies formulas, procedures, principles, or themes accurately and appropriately in familiar contexts  Describes two or more solutions, positions, or perspectives accurately  Organizes a conclusion or solution that is complete, logical, and consistent with evidence presented  Connects ideas or develops solutions in a clear and coherent order  Reflects thoughtfully by using some supporting details and examples. Uses the reflective process to set general goal 5 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Developing:  Reports information (data, ideas, or concepts) in familiar contexts with minor inaccuracies, irrelevancies, or omissions  Uses appropriate formulas, procedures, principles, or themes in familiar contexts with only minor inaccuracies  Identifies simple solutions, over-simplified positions, or perspectives with only minor inaccuracies  Offers an abbreviated conclusion or simple solution that is mostly consistent with the evidence presented, with minor inconsistencies or omissions  Arranges ideas or solutions into a simple pattern  Reflects thoughtfully with some assistance Beginning/Novice:  Copies information (data, ideas, or concepts)  Labels formulas, procedures, principles, or themes  Names a single solution, position, or perspective  Attempts a conclusion or solution that is consistent with evidence presented  Lists ideas or expresses solutions in a fragmentary/random manner  Reflects with support and assistance Staff will administer a variety of authentic assessments to measure student understanding and progress throughout the year IBPYP Attitudes – Students, in collaboration with teachers, will assign a letter indicator to, at least, six (6) of the twelve (12) IBPYP Attitudes to communicate the following: C = I practice consistently the following attitudes W = I am working on the following attitudes The IBPYP Attitudes are as follows: • Appreciation: appreciating the wonder and beauty of the world and its people • Commitment: being committed to their learning, preserving and showing self-discipline and responsibility 6 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : • Confidence: feeling confident in their ability as learners, having the courage to take risks, applying what they have learned and making appropriate decisions • Cooperation: cooperating, collaborating and leading or following as the situation demands • Creativity: being creative and imaginative in their thinking and in their approach to problems and dilemmas • Curiosity: being curious about the nature of learning and the world, its people and cultures • Empathy: imaginatively projecting themselves into another’s situation, in order to understand his/her thoughts, reasoning and emotions • Enthusiasm: enjoying learning • Independence: thinking and acting independently, making their own judgments based on reasoned principles and being able to defend their judgments • Integrity: having integrity and a firm sense of fairness and honesty • Respect: respecting themselves, others and the world around them • Tolerance: feeling sensitivity towards differences and diversity in the world and being responsive to the needs of others Report Cards - Westlake Academy will send home four (4) primary report cards each year. The report cards will be sent home at the end of each nine (9) week grading period. 7 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. - (continued) : Parent Teacher Meetings – Staff will conduct two (2) parent/teacher conferences per year − one (1) each semester, and one (1) student-led conference - in semester two (2). This will allow parents to meet with teachers to briefly discuss their child’s progress, and, in the case of student-led conferences, witness the demonstration of understanding firsthand. Additional concerns will be addressed at individually scheduled conferences available at any time during the school year. BOARD CALENDAR - Spirit Week February 8-12, 2010 - VIP Sponsors Reception for Gallery Night February 18, 2010 / 7:00 – 9:00 p.m. - Admissions Lottery February 25, 2010 - Westlake Academy Gallery Night event February 26, 2010 at 6:00 pm - Board Meeting March 1, 2010 - Spring Break March 15-19, 2010 - Bandana Bonanza May 8, 2010 o Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 Westlake Academy Item #7 Board Calendar Westlake Academy Item # 8 – Workshop Adjournment Back up material has not been provided for this item.