HomeMy WebLinkAbout01-28-13 TC Min MINUTES F THE
TOWN OF WESTLAKE,TEXAS
TOWN COUNCIL MEETING
January 28, 2
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, David Levitan and
Rick Rennhack. Carol Langdon arrived at 5:19 p.m.
ABSENT: Clif Cox
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Stan Lowry, Finance Director Debbie Piper, Planning and
Development Director Eddie Edwards, Facilities and Recreation
Director Troy Meyer, Human Resources & Administrative Services
Director Todd Wood, Communications & Community Affairs
Director Ginger Awtry, Fire Chief Richard Whitten, Director of
Information Technology Jason Power, WA Administrative
Coordinator Ben Nibarger, and Primary Principal Rod Harding.
WorkshoI2 Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 5:09 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REPORTS
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects
for the Quarter ended December 31, 2012.
b. Position Paper on 2013 Utility Rate Modification.
c. Report of inter-governmental partnership opportunities.
Town Council Minutes
01/28/13
Page 1 of 7
d. A report regarding the Town's capacity for reinvestment in technology, FFE and
Capital Expenditures.
e. Report on Westlake Residential Survey/ DirectionFinders.
Town Manager Brymer provided an overview of the regarding the Utility report.
4. DISCUSSION ITEMS
a. Discussion of Security Task Force Meeting Recommendations.
Assistant to the Town Manager DeGan provided an overview and progress of the
task force meetings.
Facilities and Recreation Director Meyer provided an overview regarding the
security camera options in the park and at the Academy. He also provided an
overview of permanent lighting options for Glenwyck Park.
Keller Police Chief Mark Hafner provided an overview regarding the police
coverage Keller Police Department provides to the Town.
Discussion ensued regarding the amount of time per district, officer initiated
calls, and the progress made regarding recent burglaries.
b. Discussion of the following; (1) proposed bond refunding, (2) issuance of$9.5
million in certificates of obligation for the Westlake Academy expansion and a
portion of the ground storage tank project, (3) purchase of portables for
Westlake Academy, (4) design contract for $8.5 million improvements, and (5)
Construction manager-at-risk services.
Tom Lawrence, Lawrence Financial Consulting, L.L.C., provided an overview of
the refunding structure, debt issuance and approximate savings.
Discussion ensued regarding the leveling of debt service, savings from past
refunding, selecting a Construction Manager at Risk, scale of the buildings,
egress and ingress on campus, and traffic flow concerns.
Town Manager Brymer provided an overview of the items proposed for the debt
issuance regarding the ground storage tank to preserve the general fund balance
and debt issuance to fund Westlake Academy campus expansion.
Michael Bennett, Bennett, Benner, Pettit, Inc., provided an overview of the
construction contract and the timeline of construction.
Town Manager Brymer provided a copy of the five (5) year financial forecast,
reviewed the Blacksmith fund pledges, Westlake Academy reserve amount, and
Town Council Minutes
01/28/13
Page 2 of 7
an enrollment overview using information from the School Districts Strategy
report.
WA Administrative Coordinator Nibarger provided an overview of proposed
options to manage student growth with current and propose developments.
Tom Lawrence, Lawrence Financial Consulting, L.L.C., also discussed the
financing schedule to issue combination tax& revenue certificates.
c. Discussion of Zoning Change Application Z-10-01-12 (Westlake Vellecito) and
Zoning Change Application Z-10-02-12 (Granada).
Town Manager Brymer provided an overview of the zoning request items listed
on the regular agenda.
Town Manager Brymer stated that the applicant would like to form a study group
to work together on the proposed developments including a combination of
residents, Town Council and Planning and Zoning members to further discuss
both proposed developments.
Discussion ensued regarding the amount of land that is currently zoned for
residential developments, number of acres of commercial land, creating a facts
sheet for residents, the effect of zoning decisions, and the frequency of
amending the Town's comprehensive plan.
S. COUNCIL RECAP / STAFF DIRECTION
Provide a copy of the position paper to residents in their utility bill or place a link on the
website for residents to access the paper.
Consider not permitting any type of utility vehicles such as golf carts, ATVs and
motorcycles on trails.
6. ADJOURNMENT
Mayor Wheat adjourned the workshop at 7:01 p.m.
Reaular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 7:30 p.m.
Town Council Minutes
01/28/13
Page 3of7
. CITIZEN PRESENTATIONS AND RECOGNITIONS
Michael Keeley, 1853 Broken Bend, stated that he is not aware of the specific details of
the proposed developments, but he is in opposition of the proposed lot sizes within the
residential development and apartments in the mixed use development.
Jennifer McKnight, Director of Trophy Club District MUD #1, 100 Municipal Drive, stated
she is not in opposition of either development, but is concerned that Westlake will be
providing the water and wastewater services to those proposed developments. She would
like to work with town staff to work through any issues regarding service to these areas.
Kathleen Harris, 1604 Creekwood Court, spoke in opposition of both proposed
developments stating that the developments should adhere to current zoning regulations
and development standards.
Michael Crow, 1604 Creekwood Court, spoke in opposition of both proposed developments
stating that he moved here due to the Town's current zoning regulations. He stated he
had concerns regarding density and possible transient population due to rental property.
He is for growth but asked the Council to review carefully; making us a premier
community.
Mike Mauler, 1855 Broken Bend, spoke in opposition of the proposed development due to
concerns regarding condos or apartments, expanding and issuing debt for Westlake
Academy, and asked the Council to step back and look at the vision of the town for a long
term plan for the community.
BeaAnn Arthur, 1755 Dove Road, spoke in opposition of both proposed developments due
to emails from residents, which oppose the developments, the use of one (1) home
builder, and proposed apartments in the mixed use development.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting held on December 10, 2012.
b. Consider approval of the minutes from the meeting held on January 7, 2013.
c. Consider approval of Ordinance 694, Calling the May 11, 2013, General Election.
(Considere aprobacion de Ordenanza 694, Uamando el 11 de mayo de 2013, la Election general)
d. Consider approval of Ordinance 695, Calling the May 11, 2013, Special
Election. (Considere aprobacion de Ordenanza 695, Llamando el 11 de mayo de 2013, la
Eleccion special)
e. Consider approval of Resolution 13-01, Awarding the bid for Automated
Ambulance Billing and Accounts Receivable Services to Emergicon, L.L.C.
f. Consider approval of Ordinance 696, Amending Chapter 78 titled "Streets,
Sidewalks and Other Public Places"Article I"In General"by renaming Article I and
adding Section 78-1, Providing for Public Park Hours.
Council Member Levitan asked for clarification regarding the prosed ordinance
addressing the use of golf carts on the trails.
Town Council Minutes
01/28/13
Page 4 of 7
MOTION: Council Member Levitan made a motion to approve the consent
agenda with revisions as discussed to the minutes and Ordinance
694. Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Pursuant to LGC 211.007(b) The Town Council may not take action however discussion
may ensue, on items 4, 5 and 6 of the agenda until the Planning and Zoning Commission
makes a final recommendation. The Planning and Zoning Commission postponed this
item during the January 22, 2013, meeting until February 20, 2013
. CONTINUE T LC HEARING AND CONSIDERATION ORDI A CE 690, T
AMENDING THE COMPREHENSIVE PLA ""LAND USE P".
Mayor Wheat opened the Public Hearing.
No one addressed the Council. Residents were provided an opportunity to address the
Council regarding items 4, 5, and 6 during the citizen presentations portion of the agenda.
Mayor Wheat stated, upon advice from the Town Attorney, should this item be tabled at
the February 25, 2013, meeting the Town will need to start the zoning process over.
MOTION: Council Member Rennhack made a motion to table Ordinance 6
and continue to the public hearing on February 25, 2013. Council
Member Langdon seconded the motion. The motion carried by a
vote of 4-0.
S. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 693,
FOR APPROVAL OF AN ORDINANCE AMENDING PERMITTED USES AND
DEVELOPMENT GULATIO S OF PLANNING DISTRICT 1-3 (PD1-3)
INCLUDING PER D USE REGULATIONS AND RESIDENTIAL DEVELOPMENT
STANDARDS INCLUDING HEIG T, LOT SIZE, BUILDING LINES, BUILDING
DESIGN, MINIMUM FLOOR AREA, LANDSCAPING, DRAINAGE, CONCEPT PLAN,
AND OTHER VELOP E T STANDARDS FOR SAID PD1-3 TO ALLOW FOR A
SINGLE-FAMILY RESIDENTIAL DEVELOPMENT ON AN 84 ACRE (APPROX.)
TRACT LOCATED AT THE NORTHEAST CORNER F FM 1935 (DAVIS BLVD) AN
DOVE ROAD.
No one addressed the Council. Residents were provided an opportunity to address the
Council regarding items 4, 5, and 6 during the citizen presentations portion of the agenda.
TI Council Member Levitan made a motion to table Ordinance 693
and continue to the public hearing on February 25, 2013. Council
Member Barrett seconded the motion. The motion carried by a vote
of 4-0.
Town Council Minutes
01/28/13
Page 5 of 7
6. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF ORDINANCE
FOR APPROVAL OF AN ORDINANCE AMENDING THE PERMITTED US S AND
DEVELOPMENT REGULATIONS OF PLANNING DISTRICT 1-2 (P 1-2)
INCLUDING L E T GUIDELINES, DESIGN STANDARDS, ROADWAY
DESIGN STANDARDS, RESIDENTIAL DEVELOPMENT STANDARDS, SIG AGE
STANDARDS, AND THE CONCEPT PLAN WITH PHASING IDENTIFIED FOR 1-2
TO ALLOW FOR A MIXED USE""VILLAGE" PLANNED EVEL T ON AN 85
AC (APPROX.) TRACT LOCATED AT THE NORTHEAST CORNER OF FM 193
(DAVIS BLVD) AND SOLANA BOULEVARD.
No one addressed the Council. Residents were provided an opportunity to address the
Council regarding items 4, 5, and 6 during the citizen presentations portion of the agenda.
Council Member Barrett made a motion to table Ordinance 692
and continue to the public hearing on February 25, 2013. Council
Member Langdon seconded the motion. The motion carried by a
vote of 4-0.
7. DISCUSSION AND CONSIDERATION OF ADOPTING A A E 697
AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION FU I G S;
ESTABLISHING PROCEDURES FOR THE SALE AND DELIVERY OF THE S;
PROVIDING F R THE SECURITY FOR AND PAYMENT OF SAID BONDS;
PROVIDING A EFFECT ATE; AND ENACTING OTHER PROVISIONS
RELATED TO THE SUBJECT TO INCLUDE"'DELEGATED PRICING-. (2)
Tom Lawrence, Lawrence Financial Consulting, L.L.C., provided an overview regarding the
timing of the issuance, delegating pricing options, and perimeters set in the ordinance.
MOTION: Council Member Rennhack made a motion to approve Ordinance
697. Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
8. CONSIDERATION OF ADOPTI G A RESOLUTION 13-02 AUTHORIZING THE
TOWN'S CONSULTANTS A STAFF TO PREPARE F THE ISSUANCE F
CERTIFICATES OF OBLIGATION THE AMOUNT $9.5 MILLION. (3)
Town Manager Brymer provided an overview of the process authorizing staff to proceed
with the issuance of certificates of obligation.
MOTION: Council Member Barrett made a motion to approve Resolution 13-
02. Council Member Levitan seconded the motion. The motion
carried by a vote of 4-0.
Town Council Minutes
01/28/13
Page 6 of 7
3. DISCUSSION AND CONSIDERATION D ING RESOLUTION 13-03, A
CONTRACT T E , , PETTIT, I . , FOR ARCHITECTURAL
SERVICES OF THE PHASE ONE OF THE WESTLAKE ACADEMY CAMPUS
EXPANSION JECT.
Facilities and Recreation Director Meyer provided an overview of the agreement.
Council Member Langdon made a motion to approve Resolution
13-03. Council Member Rennhack seconded the motion. The
motion carried by a vote of 4-0.
10. FUTURE AGENDA ITEMS
- None
11. STRATEGIC ISSUES CALENDAR
1 . COUNCIL CALENDAR
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:03 p.m.
APPROVED Y THE TOWN COUNCIL ON FEBRUARY 2 , 2012.
ATTEST:
Laura Wheat, Mayor
Kelly tdward Town Secretary
Town Council Minutes
01/28/13
Page 7 of 7