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HomeMy WebLinkAbout10-22-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 22, 2012 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon, and Rick Rennhack. ABSENT: Michael Barrett and David Levitan OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Management Intern Alora Wachholz, and WA Administrative Coordinator Ben Nibarger. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:42 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 22, 2012, REGULAR MEETING. Discussion ensued regarding the Laserfiche contract. Town Council Minutes 10/22/12 Page 1 of 5 4. DISCUSSION ITEMS a. Presentation and discussion regarding the Community Storehouse summer reading camp and results from the 2012 program. Sharon Boyd from the Storehouse provided a presentation and overview of the program. Barbara Bland also thanked Facilities and Recreation Director Meyer for his continued support during this program. Discussion ensued regarding the number of children that attend the program, cost of the program, the need for volunteers and the possibility of creating a Trademark for the program. b. Fleet & Vehicle Replacement Policy. Assistant to the Town Manager DeGan, Facilities and Recreation Director Meyer, and WA Administrative Coordinator Nibarger provided a presentation and overview of the proposed policy. Discussion ensued regarding lease purchase options, the structure of the policy, and the use of the point system. c. Westlake's Legislative Agenda for the Upcoming 83rd State Legislature. Town Manager Brymer suggested that the Council consider a legislative agenda meeting to discuss the Town's legislative priorities and the option of retaining a lobbyist. 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake Town Council Minutes 10/22/12 Page 2 of 5 c. Section 551.074(x)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 5. RECONVENE WORKSHOP 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. COUNCIL RECAP / STAFF DIRECTION 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:26 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 6:35 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Presentation of the (TEDC) award regarding Texas Community Economic Development — Category 5,000 or less in population. Town Manager Brymer provided an overview of the award and presented the Mayor and Council, along with Peter Sackleh, Director of Strategic Implementation at Deloitte University. Town Council Minutes 10/22/12 Page 3 of 5 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on September 24, 2012. b. Consider approval of Resolution 12 -32, authorizing the Town Manager to execute a contract with Municipal Code Corporation (MCCi) for Laserfiche Management Software Services. c. Consider approval of Resolution 12 -33, increasing the WAF board member terms from two (2) years to three (3) years. d. Consider approval of Ordinance 688, providing an enforcement mechanism for parking regulations on the Westlake Academy Campus. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 3 -0. 4. EXECUTIVE SESSION The Council convened into executive session at 6:48 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:03 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 7. FUTURE AGENDA ITEMS Town Council Minutes 10/22/12 Page 4 of 5 - None 8. STRATEGIC ISSUES CALENDAR 9. COUNCIL CALENDAR 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3 -0. Mayor Wheat adjourned the meeting at 8:04 p.m. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 12, 2012. ATTEST: J Laura Wheat, Mayor Kelly Ed ds, Town Secretary Town Council Minutes 10/22/12 Page 5 of 5