HomeMy WebLinkAbout10-19-12 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL & PLANNING AND ZONING COMMISSION
WORKSHOP
October 19, 2012
PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Clif Cox, Carol
Langdon and Rick Rennhack.
PRESENT: Planning & Zoning members: Chair Bill Greenwood, Commissioners Tim Brittan,
Allen Heath, Walter Copeland, and Sharon Sanden, Commissioner Wayne
Stoltenberg arrived at 1 :38 pm.
ABSENT: Council Member David Levitan, Town Secretary Kelly Edwards
OTHERS PRESENT: Town Manager Tom Brymer, Assistant to the Town Manager
Amanda DeGan, Finance Director Debbie Piper, Communications &
Community Affairs Director Ginger Awtry, Fire Chief Richard
Whitten, Planning and Development Director Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Public Works Jarrod
Greenwood, WA Administrative Coordinator Ben Nibarger,
Management Intern Alora Wachholz, and Sr. Administrative
Assistant Trish Landers
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 12:08 p.m.
2. DISCUSSION OF THE COMPREHENSIVE PLANNING DOCUMENT.
Town Manager Brymer began the meeting with a presentation and overview of the
purpose for the joint workshop — to fully understand the magnitude and being the steps
necessary to update the Westlake Comprehensive Plan, The current plan was developed
and adopted in 1992.
Town Council Minutes
10/19112
Page 1 of 3
Town Manager Brymer introduced Mr. Trent Petty, planning and economic development
consultant from Petty & Associates. Mr. Petty began with a power point presentation as
he and Town Manager Brymer, along with staff, responded to various questions from the
Town Council and Planning & Zoning (P&Z) members, and also provided them with
additional information throughout the presentation.
Mr. Petty next began an exercise for the P&Z and Town Council members regarding the
vision of Westlake — past, present, and future; to aid in focusing their thoughts and
direction for future planning. A survey was done using the on -line tool of Survey Monkey
and it consisted of a series of forty -eight questions, grouped into particular categories.
Mr. Petty introduced each group of questions and explained the design and importance of
their relationship to the types of growth each member expects to have in Westlake. After
several questions, Mr. Petty and Mr. Brymer explained that the questions should be
answered from a Town Council/P&Z Commissioner's frame of mind; designed to give
feedback to a contracted planner and to keep their vision /answers within a policy
framework.
The survey questions /groups pertained to the following categories:
• Multi - family housing - types, various designs
• Land uses - defining scope
• Office campus /park uses
• Feasibility of adding additional land uses
• Commercial /Retail uses
• Building aesthetics/design- set - backs, building height, density
• SUP/Conditional permits
• Planned developments
• Comprehensive Plan - relation to Academy enrollment
• Mobility
• Highway access /retail corners
• Trail plan
• Open Space
• Streetscape/Landscape requirements
• Lighting plans
• Sustainability
• Infrastructure
Mr. Petty reviewed the survey results on a summarized level and stated he would email
final results to Town staff for distribution to all Town Council and P&Z members. He
completed his presentation by wrapping up the workshop session with an explanation of
how members can best use these results in the comp plan revision process; stating that
while a comprehensive plan revision is a long process, it is a crucial one in managing the
future development of a town. Mr. Petty complimented the Town Manager and staff,
Town Council, and P&Z Commission on their focused efforts and desires to move forward
with this process. He went on to advise members about what to expect during the next
steps in the process and the critical importance of obtaining the right planner.
Town Council Minutes
10/19/12
Page 2 of 3
Town Manager Brymer thanked all Council and P&Z members for setting aside the time to
attend and participate in this process today. Staff members will review the feedback
received today and plan future workshops accordingly as Westlake moves forward with
the comprehensive plan revision.
3. ADJOURNMENT
There being no further business before the boards, Mayor Wheat adjourned the workshop
at 3:42 p.m., thanking everyone for their hard work and time.
APPROVED BY THE TOWN COUNCIL ON NOVEMBER 12, 2 012.
ATTEST:
V- 2��t'
Ginger R Awtry, acting Town Secary
814.4;;t�
La ra Wheat, Mayor
Town Council Minutes
10/19/12
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