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HomeMy WebLinkAbout09-24-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 24, 2012 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, David Levitan, Carol Langdon, and Rick Rennhack. Michael Barrett arrived at 5:29 ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood, and Management Intern Alora Wachholz, PYP Principal Rod Harding, MYP Principal Clint Calzini and WA Administrative Coordinator Ben Nibarger. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:02 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 24, 2012, REGULAR MEETING. Mayor Wheat asked to discuss how TxDot determines the proposed speed along FM1938. Town Council Minutes 19/24112 Page 1 of 6 Public Works Director Greenwood stated that TxDot will conduct a speed study shortly after the completion of the project. 4. REPORTS a. Glenwyck Farms HOA pond dredging report. b. Report on results of the Town of Westlake 2012 -2013 Salary Survey. S. DISCUSSION ITEMS a. Presentation and discussion regarding Stagecoach Hills subdivision pavement analysis. Public Works Director Greenwood provided an overview of the report as presented which confirming that the extreme weather conditions this year caused cracking below the subgrade and the new asphalt. Town Engineer Mr. Jeff Williams and Mr. Tom Baker, Geotechnical Engineer — Landtec Engineers, L.L.C, provided an overview of the repair options as outlined in the paving assessment report. Landtec Engineers will continue to monitor the cracks prior to any repairs. Discussion ensued regarding the responsibility and cost of necessary repairs. Town Engineer Williams reassured the Council that the cracking of the streets do not constitute a total pavement loss of the project. b. Presentation and discussion regarding SIDS outcome Strategy 1.3 — FM 1938 completion. Director of Public Works Greenwood provided a presentation and overview of the project including the projected streetscape schedule. c. Presentation and discussion regarding SIGS outcome Strategy 10 — Environmental Preservation and Resource Conservation. Director of Public Works Greenwood and Facilities and Recreation Director Meyer provided a presentation and overview the Town's current efforts and potential opportunities regarding environmental preservation and resource conservation. d. Discussion regarding department evaluation of Emergency Management training. Town Council Minutes 09/24/12 Page 2 of 6 Chief Whiten provided an overview of the training required by the municipal and academy employees. e. Discussion of: - Proposed Westlake Academy Facility Plan. - Five (5) Year Capital Improvement Plan to Include Review of Three (3) Specific New Currently /Unapproved /Unfunded Westlake Academy Capital Projects Proposed as Phase 1 of a Campus Building Improvement Program, as well as Review of the Operating Cost Pro - Forma, Project Timing, Site Plan, and Cost Estimates for Same. - Review of Town Council /Board of Trustees Financial Policy Pertaining to Debt Issuance and Debt Instruments. Facility Planner Mr. Michael Bennett provided an overview of the proposed facility plan created considering the number of students and construction phases of the expansion. Discussion ensued regarding the draft facility plan as presented, classroom size, number of students per grade, the number of sections per grade, and the continued use of portables. Town Manager Brymer provided an overview of the 5 year forecast as presented in the budget document, the phase one development schedule and recommended, if adopted, that if the Council adopt the plan by resolution. 6. COUNCIL RECAP / STAFF DIRECTION 7. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:49 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:11 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: Proclamation: Westlake Historical Marker Dedication Day on Saturday, September 29, 2012, for the Shockey- Huffman Homestead. Town Council Minutes 09/24/12 Page 3 of 6 Mike Mauler, 1855 Broken Bend Drive, Westlake, opposed the proposal of the Town funding an additional $8.5 million for the Westlake Academy expansion. Mayor Wheat presented Management Intern Wachholz with the GrapeFest award for best costume that she received during the Grape Stomp. 3. CONSENT AGENDA: a. Consider approval of the minutes from the meeting held on August 27, 2012. b. Consider approval of Resolution 12 -31, Appointing two members to the Westlake Academy Foundation Board. c. Consider approval of Ordinance 685, Amending Ordinance 682 and Section 90- 79(3) to Establish a Speed Zone of 40 miles per hour on FM 1938 between the Town boundary and State Highway 114. MOTION: Council Member Langdon made a motion to approve the consent agenda. Council Member Levitan seconded the motion. The motion carried by a vote of 5 -0. 4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE686, REVISING THE BUDGET FOR THE 2011 -2012 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY POLICIES, COMMITTED AND ASSIGNED FUND BALANCES; PROVIDING AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS UP TO $25,000. Mayor Wheat opened the Public Hearing. No one addressed the Council. MOTION: Council Member Cox made a motion to approve Ordinance 686. Council Member Barrett seconded the motion. The motion carried by a vote of 5 -0. 5. CONSIDERATION AND DISCUSSION OF ORDINANCE 687, LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTIES WITHIN THE TOWN LIMITS OF THE TOWN OF WESTLAKE FOR THE TAX YEAR 2012 (FISCAL YEAR 2012- 2013). MOTION: Council Member Levitan made a motion to approve Ordinance 687. Council Member Cox seconded the motion. The motion carried by a vote of 5 -0. Town Council Minutes 09/24/12 Page 4 of 6 6. EXECUTIVE SESSION The Council convened into executive session at 7:22 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:51 p.m. S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No Action taken. 9. FUTURE AGENDA ITEMS: - None 10. STRATEGIC ISSUES CALENDAR 11. COUNCIL CALENDAR Town Council Minutes 09/24/12 Page 5of6 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5 -0. Mayor Wheat adjourned the meeting at 8:52 p.m. APPROVED BY THE TOWN COUNCIL ON OCTOBER 22, 2012. ATTEST: Kelly tdwar —Town Secretary Laura Wheat, Mayor Town Council Minutes 09/24/12 Page 6 of 6