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Home My WebLink About01-26-15 TC MinPRESENT: ABSENT: MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING January 26, 2015 Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, and Wayne Stoltenberg. Rick Rennhack arrived at 5:12 p.m. Carol Langdon OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Assistant Town Manager Amanda DeGan, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 26, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 01/26/15 Page 1 of 7 4. REPORTS a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects for the Quarter ended December 31, 2014. 5. DISCUSSION ITEMS a. Presentation and discussion of an annual report from the Texas Student Housing Authority. Executive Director Pete Ehrenberg provided a presentation and overview of the program, properties and the financial outlook. Discussion ensued regarding the bond holders, foreclosures, litigation expenses, the legislation creating a High Education Authority, Senior housing, and other Public Facility Corporations. b. Presentation and Discussion of Solana redevelopment plans by new Solana Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail, Open Space Reconfiguration, Parking, and Building Remodeling. There was no representative present from Blackstone. c. Presentation and discussion regarding zoning for a proposed Carlyle Planned Development residential community for property located at 1480 Dove Road, further described as Lot 1, Block 1 of the Dove Addition, approximately 10.18 acres. Mr. Paul Rostron, Calais Custom Homes, provided a presentation and overview of the proposed Planned Development. Discussion ensued regarding objections from Planning and Zoning, a definition of R -1 zoning, per unit per acre density, the proposed comprehensive plan housing element, legal requirements as it relates to the comprehensive plan, current zoning entitlements, economic feasibility base on lower number of lots, and conducting a joint work session with P&Z regarding R -1 zoning. Town Attorney Lowry stated that the Council has the discretion to say deny a rezoning change but it should coincide with the current plan or reflect the revision to the plan. MB the proposal of and quality of 10 lots verse 8 lots, R -1 allows a lesser of quality plan; Town Council Minutes 01/26/15 Page 2 of 7 Town Attorney Lowry provided an overview of the procedural options the Council may take regarding the zoning request listed in the regular session. d. Standing Item: Update and discussion regarding the Granada Development. Town Manager Brymer stated that the deed restrictions have been filed, the developer has paid a donation to the academy, and staff is working with the architect regarding home building materials. e. Standing Item: Update and discussion regarding the Entrada Development. Town Manager Brymer stated PID bonds were approved, the dosing will be February 5, 2015, and grading plans have been submitted to the Planning Department. 6. EXECUTIVE SESSION The Council convened into executive session at 6:28 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other Town Council Minutes 01/26/15 Page 3 of 7 legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:17 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 9. COUNCIL RECAP / STAFF DIRECTION Schedule a joint work session with the Planning and Zoning Commission for February 2, 2015, to discuss residential zoning and the Housing Element in the proposed Comprehensive Plan. Review the proposed Comprehensive Plan regarding the opening paragraph in the Housing Element. Reschedule the Blackstone group for a future meeting to discuss the proposed redevelopment plan for Solana. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 7:18 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 7:18 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Jeff Watson, 1719 Wisteria Way, Westlake, spoke about the R -1 zoning and possible options for the community. Town Council Minutes 01/26/15 Page 4 of 7 3. CONSENT AGENDA a. Consider approval of the minutes as amended from the November 17, 2014, meeting. b. Consider approval of the minutes from the December 8, 2014, meeting. c. Consider approval of the minutes from the January 8, 2015, meeting. d. Consider approval of the minutes from the December 15, 2015, meeting. e. Consider approval of Ordinance 744, Calling and Ordering an Election for the purpose of Electing Three (3) Council Members to be held on May 9, 2015, in Accordance with the provisions of Section 23.023, Texas Local Government Code. f. Consider approval of Resolution 15 -03, Amending the Fiscal Year 2014/2015 Adopted Budget and further authorizing the Town Manager to execute an agreement with Roadway Solutions, Inc. for $71,795.00 to include the Installation of Internally Illuminated Street Name Signs at three (3) locations. g. Consider approval of the minutes from the January 15, 2015, meeting. MOTION: Council Member Belvedere made a motion to approve consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 4 -0. 4. DISCUSSION AND CONSIDERATION OF ORDINANCE 745, AMENDING CHAPTER 70 SIGNS (SIGNAGE); SECTIONS 70 -12, 70 -18, AND 70 -19 PROVIDING FOR SIGN REGULATIONS WITHIN COMMERCIAL DISTRICTS. Director Edwards provided a presentation and overview of the proposed amendments. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 745. Council Member Belvedere seconded the motion. The motion carried by a vote of 4 -0. 5. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL" TO PD -6 "PLANNED DEVELOPMENT - SINGLE - FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS." THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD, FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION, APPROXIMATELY 10.18 ACRES. — Applicant has requested the application be tabled. Mayor Wheat opened the public hearing No one addressed Council. Town Council Minutes 01/26/15 Page 5 of 7 Mayor Wheat asked for a motion to continue the public hearing to the Council's meeting on February 23, 2015. MOTION: Council Member Rennhack made a motion to continue the public hearing during the Council's meeting on February 23, 2015. Council Member Barrett seconded the motion. The motion carried by a vote of 4 -0. 6. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 7. RECONVENE MEETING Town Council Minutes 01/26/15 Page 6 of 7 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. FUTURE AGENDA ITEMS No future items. 10. COUNCIL CALENDAR 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4 -0. Mayor Wheat adjourned the meeting at 7:31 p.m. APPROVED BY THE TOWN COUNCIL ON MARCH 2, 2015. ATTEST: Kelly dwarc s Town Secretary ura Wheat, Mayor Town Council Minutes 01/26/15 Page 7 of 7