HomeMy WebLinkAbout03-02-15 TC Agenda packetThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
March 2, 2015
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS F OR THE MARCH 2, 2015, TOWN
COUNCIL REGULAR MEETING AGENDA. (10 min)
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Annual report from the Keller Police Department relative to police services and
the racial profiling.
5. DISCUSSION ITEMS
a. Presentation of a Personal Project by an Academy student regarding the use of
Solar Power energy for the Multi-Purpose Hall. (10 min)
b. Discussion and review of the annual Comprehensive Annual Financial Report
(CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended
September 30, 2014. (15 min)
c. Presentation and Discussion of Solana redevelopment plans by new Solana
Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail,
Open Space Reconfiguration, Parking, and Building Remodeling. (15 min)
d. Presentation and update of the Fire Department’s Station.
e. S tanding Item: Update and discussion regarding the Granada Development.
f. Standing Item: Update and discussion regarding the Entrada Development.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
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body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Legal issues concerning the
proposed Comprehensive Plan.
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. COUNCIL RECAP / STAFF DIRECTION
10. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the January 26, 2015, meeting.
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b. Consider approval of the minutes from the February 9, 2015, meeting.
c. Consider approval of Resolution 15-04, Accepting the Annual Comprehensive
Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the
fiscal year ended September 30, 2014.
d. Consider approval of Resolution 1 5-05, Amending the Site Plan Amendment
for the property addressed as 2900 Dove Road known as the temporary fire
department facilities and authorizing an addition to existing
Apparatus/Equipment Bays.
e. Consider approval of Resolution 1 5-06, Authorizing the Town Manager to
Execute an Agreement with TrafficPayment.com
4. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 747,
ADOPTING A COMPREHENSIVE PLAN FOR THE TOWN; AMENDING THE CODE
OF ORDINANCES, CHAPTER 62, ARTICLES I SECTION 62-1 – 62-3 AND II
SECTIONS 62-31 – 62-32.
5. CONTINUE A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING
A ZONING CHANGE FROM R 1 “ESTATE RESIDENTIAL” TO PD-6 “PLANNED
DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS.”
THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD,
FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION,
APPROXIMATELY 10.18 ACRES. – Applicant has requested the application be
tabled.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners-
Solana Land, L.P., related to Centurion’s development known as Entrada and
Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
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including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Legal issues concerning the proposed
Comprehensive Plan.
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
10. COUNCIL CALENDAR
11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
February 24, 2015, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas
Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the January 26, 2015, meeting.
b. Consider approval of the minutes from the February 9, 2015, meeting.
c. Consider approval of Resolution 15-04, Accepting the Annual Comprehensive
Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the
fiscal year ended September 30, 2014.
d. Consider approval of Resolution 15-05, Amending the Site Plan Amendment
for the property addressed as 2900 Dove Road known as the temporary fire
department facilities and authorizing an addition to existing
Apparatus/Equipment Bays.
e. Consider approval of Resolution 15-06, Authorizing the Town Manager to
Execute an Agreement with TrafficPayment.com
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Annual report from the Keller Police Department relative to police services
and the racial profiling.
Town of Westlake
Item # 4–
Reports
estlake Town Council
TYPE OF ACTION
Workshop - Report
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Annual report from the Keller Police Department relative to police
services and the racial profiling report for the Town of Westlake
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Transparent / Integrity-
driven Government
Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 1, 2014 Completion Date: December 31, 2014
Funding Amount: $0.00 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
Each year, the police department provides the Town Council with an update and/or report
regarding the enforcement activities and levels of service for the community as well as the
required racial profiling report. The current information has been compiled by Chief Mark
Hafner and contains the yearly information as well as a chart outlining the historical data for our
contractual period with the agency.
RECOMMENDATION / ATTACHMENTS
Keller Police Department Annual Activity and Racial Profiling Report
Service Report 2014
Texas Racial Profiling Law
DISCUSSION ITEMS
a. Presentation of a Personal Project by an Academy student regarding the use of
Solar Power energy for the Multi-Purpose Hall. (10 min)
b. Discussion and review of the annual Comprehensive Annual Financial Report
(CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended
September 30, 2014. (15 min)
c. Presentation and Discussion of Solana redevelopment plans by new Solana
Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail,
Open Space Reconfiguration, Parking, and Building Remodeling. (15 min)
d. Presentation and update of the Fire Department’s Station.
e. Standing Item: Update and discussion regarding the Granada Development.
f. Standing Item : Update and discussion regarding the Entrada Development.
Town of Westlake
Item # 5 –
Discussion Items
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: A Westlake Academy student is presents his personal project on solar
power energy for the Multi-Purpose Hall.
STAFF CONTACT: Troy J. Meyer, Facilities Director
NED LoFrisco, Westlake Academy Student
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 23, 2015 Completion Date: March 31, 2015
Funding Amount: $16,000 Status - Not Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY
Staff has been approached with a proposal from a student at Westlake Academy, Ned LoFrisco,
with a recommendation to install solar panels on the roof of the Multi-purpose Hall (MPH). The
submission is his personal project for G10. It has been determined that the Multi-Purpose Hall
would be the best choice due to the flat roof and the fact that it has its own meter for electrical
monitoring. Staff has been working with the architects and structural engineers to confirm that
the building is suitable due to the weight bearing capacity and that the installation location on the
roof would not be visible from the ground level. The student estimates the cost of the project to
be between $12,000.00 and $16,000.00, which includes the installation, design and feasibility
study costs. Based on a cursory review by staff, there may also be tax rebates and other
incentives to lower the expenditures by 20 to 30 percent and our estimated return on the
investment should be realized in approximately 8 to 9 years.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends review and discussion of the proposal at the Council level to determine the
feasibility of exploring this type of project. Along with staff direction as it pertains to further
research of the project, the inclusion of the costs in our budgetary deliberations and a follow-up
report to the Council.
ATTACHMENTS
N/A
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Discussion and review of the annual Comprehensive Annual Financial Report
(CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended
September 30, 2014.
STAFF CONTACT: Debbie Piper, Finance Director
DECISION POINTS
Start Date Completion Date
Timeframe: February 23, 2015 February 23, 2015
Funding: Amount - $27,000 Status- Funded Source- Allocated to General
Fund, Utility Fund and Visitors Association Fund
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Financial
Stewardship
FS.Maintain Excellence in
Reporting and Financial
Standards
Strategic Issue Outcome
Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
5. Budget according
to established
service level
provisions within
departments.
SA 09B1: Financial Analysis
Strategy Map or VVM Connection
Strategic Issue Connection
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EXECUTIVE SUMMARY
The Town’s Fiscal and Budgetary Policies along with State law require that the Town be audited
annually by outside independent accountants. The result of this independent audit is the receipt
of an unmodified opinion or “clean” opinion again this year. This means the auditors have found
that these financial statements present fairly, in all material respects, the financial position of the
Town of Westlake at September 30, 2014.
Again this year, we have included the Texas Student Housing (TSH) audited information in our
report. Because the Town Council may appoint and/or remove a director of the Texas Student
Housing Board, it was determined that TSH should be considered a component unit of the
Town. As in previous years, their audits have been prepared assuming they will continue as
“going concerns.” The opinion states, “The discretely presented component units are in default
on their bonds due to failure to meet certain bond c ovenants. This gives bond holders the right to
accelerate and demand payment on the bonds in full. This condition raises substantial doubt
about the discretely presented component units’ ability to continue as going concerns.”
The footnotes clearly indicate that the debt of TSH is not a liability of the Town. The inclusion
of this information in the Town’s audit will not affect any future bond ratings nor have a
negative impact on the Town’s overall debt ratio for the purpose of securing additional financing
in the future.
Along with the annual budget, the Comprehensive Annual Financial Report (CAFR) is one of the
most important financial activities of the Town. This report represents and reflects upon the
Town’s financial operations and condition to the Town’s residents, elected officials,
management personnel, financial institutions, rating agencies, and all other parties interested in
the financial affairs of the Town.
Additionally, the Town began participating in the Government Finance Officer Association’s
(GFOA) Certificate of Achievement for Excellence in Financial Reporting program for the fiscal
year 2007. This award is highly regarded as the “Good Housekeeping Seal of Approval” for
governmental financial reporting. Therefore, we are pleased to announce that the Town has
recently received this award for our seventh submission.
This award is presented based on the required contents of the CAFR document, and ensures that
certain required financial disclosures are presented in the document. All governmental entities
that participate in the program must include these disclosures in their CAFR. We believe the
September 30, 2014 CAFR is in compliance with these disclosure requirements, and the Town
will be awarded our 8th consecutive certificate.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Acceptance of the annual CAFR
ATTACHMENTS
Resolution
Comprehensive Annual Financial Report for the Fiscal Year ended September 30, 2014
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Presentation and Discussion of Solana Redevelopment Plans by New
Solana Owners (Equity aka Blackstone) Including Way Finding, Signage,
Lighting, Retail, Open Space Reconfiguration, Parking, and Building
Remodeling.
STAFF CONTACT: Thomas Brymer, Town Manager
Eddie Edwards. Director, Planning & Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Vision: An oasis of nautural
beuty that maintains our
open spaces in balance with
distinctive development,
trails, and quality of life
amenities amidst an ever
expanding urban landscape.
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Encourage Westlake's
Unique Sense of Place
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 28, 2015 Completion Date: Late 2015
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The new owner of Solana (Equity, a division of Blackstone) is formulating a redevelopment plan
for Solana to address the topics listed above in this agenda item description. After meeting with
the Staff, Staff recommended that the new Solana owner visit with the Planning & Zoning
Commission (P&Z) and Town Council t o update them on their plans and obtain feedback
regarding those plans. The new Solana owner met with the P&Z on January 5, 2015, discussed
their plans with them, and received feedback on these plans which was positive. The purpose of
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this agenda item is to afford the new owner the same opportunity for feedback on their new plans
for Solana from the Town Council.
RECOMMENDATION
Hear the new Solana owner’s presentation and provide feedback and discussion to them
regarding their plans for Solana.
ATTACHMENTS
None.
estlake Town Council
TYPE OF ACTION
Workshop - Report
Westlake Town Council Meeting
Monday, February 23, 2015
TOPIC: Update regarding the Fire Station.
STAFF CONTACT: Troy J. Meyer, Facilities Director
Richard Whitten, Fire Chief
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 23, 2015 Completion Date: March 31, 2015
Funding Amount: $80,622 Status - Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
On December 31 2014, the living quarters of the temporary fire station were damaged by fire.
The 70 X 30 model home was a total loss and subsequently removed from the site. Fire fighters
our currently back at the station located at 2900 Dove Rd. in a 37 foot camping trailer. Staff has
worked with Steel & Freeman on floor plans, cost estimates, and options for replacement. One
option would include extending the metal building to the west, with built -in living quarters, and
office space and additional options would involve varied uses of a modular trailer.
Staff has also received confirmation that Centurion American will partner with the Town and
fund the internal living quarter construction costs should we choose the metal building extension
option. The expenditures associated with the extension and the concrete slab would be covered
by the insurance claim. This option would add an estimated 2,000 sq. ft. to the current metal
building and give the fire fighters a safer place to be in during a severe weather event. (Please
see the attached floor plan)
Once permanent fire station facilities are built , the current (metal) fire station could be
repurposed as a Public Works and Facilities Maintenance building.
The Town’s insurance company (TML Risk Pool) made a determination that the temporary
building was a total loss with a replacement value of $80,622. The contents of the damaged
modular building and other expenses related to temporary housing would be reimbursed
separately, based on actual costs incurred. Staff will receive the geotech results and a
second bid on the metal building by with in the next two weeks.
Additionally, in November of 2014, the Council approved a Site Plan amendment for an
extension to the apparatus bays to accommodate the back-up fire engine. The addition is 18 ft x
30 ft and will extend the across the rear of the existing building, basically squaring up the rear
exterior walls. This project was funded in the 2014-2015 Capital Improvement Projects and
would be done in conjunction with this proposal if approved by Council.
RECOMMENDATION
Staff recommends approving the Site Plan Amendment for the approximately 32 ft X 65 ft metal
building addition to the apparatus/equipment bays with the built -in living quarters.
ATTACHMENTS
Fire Station – Floor Plan
Resolution
Site Plan (Exhibit “A”)
Standing Item: Update and discussion regarding the Granada Development.
Town of Westlake
Item # 5e – No
Supporting
documentation
Standing Item: Update and discussion regarding the Entrada Development.
Town of Westlake
Item # 5f – No
Supporting
documentation
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate
the offer of a financial or other incentive to a business prospect described by Subdivision
(1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss
or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate, stay, or
expand in or near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for
water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters
involving pending or contemplated litigation, settlement offers, or other legal matters not
related directly to litigation or settlement. Pending or contemplated litigation and settlement
offers include but are not limited to the following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney
to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Chapter including but are not limited to the
following: Legal issues concerning the proposed Comprehensive Plan.
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to
a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to
Centurion’s development known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to
a business prospect described by Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Chapter including but are not limited to the following: Town of
Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving
pending or contemplated litigation, settlement offers, or other legal matters not related directly to
litigation or settlement. Pending or contemplated litigation and settlement offers include but are not
limited to the following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues
concerning the proposed Comprehensive Plan.
Town of Westlake
Item # 8 – Take any
Necessary Action, if
necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item #9
Council Recap /
Staff Direction
Town of Westlake
Item # 10 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the January 26, 2015, meeting.
b. Consider approval of the minutes from the February 9, 2015, meeting.
c. Consider approval of Resolution 15-04, Accepting the Annual Comprehensive
Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the
fiscal year ended September 30, 2014.
d. Consider approval of Resolution 15-05, Amending the Site Plan Amendment for
the property addressed as 2900 Dove Road known as the temporary fire
department facilities and authorizing an addition to existing Apparatus/Equipment
Bays.
e. Consider approval of Resolution 15-06, Authorizing the Town Manager to
Execute an Agreement with TrafficPayment.com
Town of Westlake
Item # 3 – Consent
Agenda
Town Council Minutes
01/26/15
Page 1 of 7
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
January 26, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, and
Wayne Stoltenberg. Rick Rennhack arrived at 5:12 p.m.
ABSENT: Carol Langdon
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town
Attorney L. Stanton Lowry, Assistant Town Manager Amanda
DeGan, Fire Chief Richard Whitten, Planning and Development
Director Eddie Edwards, Director of Public Works Jarrod
Greenwood, Finance Director Debbie Piper, Director of Facilities
and Parks & Recreation Troy Meyer, Communications &
Community Affairs Director Ginger Awtry, and Susan McFarland,
Communications Specialist.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 26, 2015, TOWN
COUNCIL REGULAR MEETING AGENDA.
No additional discussion.
Town Council Minutes
01/26/15
Page 2 of 7
4. REPORTS
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects
for the Quarter ended December 31, 2014.
5. DISCUSSION ITEMS
a. Presentation and discussion of an annual report from the Texas Student Housing
Authority.
Executive Director Pete Ehrenberg provided a presentation and overview of the
program, properties and the financial outlook.
Discussion ensued regarding the bond holders, foreclosures, litigation expenses,
the legislation creating a High Education Authority, Senior housing, and other
Public Facility Corporations.
b. Presentation and Discussion of Solana redevelopment plans by new Solana
Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail,
Open Space Reconfiguration, Parking, and Building Remodeling.
There was no representative present from Blackstone.
c. Presentation and discussion regarding zoning for a proposed Carlyle Planned
Development residential community for property located at 1480 Dove Road,
further described as Lot 1, Block 1 of the Dove Addition, approximately 10.18
acres.
Mr. Paul Rostron, Calais Custom Homes, provided a presentation and overview of
the proposed Planned Development.
Discussion ensued regarding objections from Planning and Zoning, a definition of
R-1 zoning, per unit per acre density, the proposed comprehensive plan housing
element, legal requirements as it relates to the comprehensive plan, current
zoning entitlements, economic feasibility base on lower number of lots, and
conducting a joint work session with P&Z regarding R -1 zoning.
Town Attorney Lowry stated that the Council has the discretion to say deny a
rezoning change but it should coincide with the current plan or reflect the
revision to the plan.
MB the proposal of and quality of 10 lots verse 8 lots, R-1 allows a lesser of
quality plan;
Town Council Minutes
01/26/15
Page 3 of 7
Town Attorney Lowry provided an overview of the procedural options the Council
may take regarding the zoning request listed in the regular session.
d. Standing Item: Update and discussion regarding the Granada Development.
Town Manager Brymer stated that the deed restrictions have been filed, the
developer has paid a donation to the academy, and staff is working with the
architect regarding home building materials.
e. Standing Item: Update and discussion regarding the Entrada Development.
Town Manager Brymer stated PID bonds were approved, the closing will be
February 5, 2015, and grading plans have been submitted to the Planning
Department.
6. EXECUTIVE SESSION
The Council convened into executive session at 6:28 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
Town Council Minutes
01/26/15
Page 4 of 7
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Legal issues concerning the
proposed Comprehensive Plan.
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:17 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
9. COUNCIL RECAP / STAFF DIRECTION
Schedule a joint work session with the Planning and Zoning Commission for February 2,
2015, to discuss residential zoning and the Housing Element in the proposed
Comprehensive Plan.
Review the proposed Comprehensive Plan regarding the opening paragraph in the
Housing Element.
Reschedule the Blackstone group for a future meeting to discuss the proposed
redevelopment plan for Solana.
10. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:18 p.m.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 7:18 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
Jeff Watson, 1719 Wisteria Way, Westlake, spoke about the R-1 zoning and possible
options for the community.
Town Council Minutes
01/26/15
Page 5 of 7
3. CONSENT AGENDA
a. Consider approval of the minutes as amended from the November 17, 2014,
meeting.
b. Consider approval of the minutes from the December 8, 2014, meeting.
c. Consider approval of the minutes from the January 8, 2015, meeting.
d. Consider approval of the minutes from the December 15, 2015, meeting.
e. Consider approval of Ordinance 744, Calling and Ordering an Election for the
purpose of Electing Three (3) Council Members to be held on May 9, 2015, in
Accordance with the provisions of Section 23.023, Texas Local Government
Code.
f. Consider approval of Resolution 15-03, Amending the Fiscal Year 2014/2015
Adopted Budget and further authorizing the Town Manager to execute an
agreement with Roadway Solutions, Inc. for $71,795.00 to include the
Installation of Internally Illuminated Street Name Signs at three (3) locations.
g. Consider approval of the minutes from the January 15, 2015, meeting.
MOTION: Council Member Belvedere made a motion to approve consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 4-0.
4. DISCUSSION AND CONSIDERATION OF ORDINANCE 745, AMENDING CHAPTER
70 SIGNS (SIGNAGE); SECTIONS 70-12, 70-18, AND 70-19 PROVIDING FOR
SIGN REGULATIONS WITHIN COMMERCIAL DISTRICTS.
Director Edwards provided a presentation and overview of the proposed amendmen ts.
MOTION: Council Member Stoltenberg made a motion to approve Ordinance
745. Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING A
ZONING CHANGE FROM R 1 “ESTATE RESIDENTIAL” TO PD-6 “PLANNED
DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS.”
THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD,
FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION,
APPROXIMATELY 10.18 ACRES. – Applicant has requested the application be
tabled.
Mayor Wheat opened the public hearing
No one addressed Council.
Town Council Minutes
01/26/15
Page 6 of 7
Mayor Wheat asked for a motion to continue the public hearing to the Council’s meeting
on February 23, 2015.
MOTION: Council Member Rennhack made a motion to continue the public
hearing during the Council’s meeting on February 23, 2015. Council
Member Barrett seconded the motion. The motion carried by a vote
of 4-0.
6. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners -
Solana Land, L.P., related to Centurion’s development known as Entrada and
Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Legal issues concerning the proposed
Comprehensive Plan.
7. RECONVENE MEETING
Town Council Minutes
01/26/15
Page 7 of 7
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS
No future items.
10. COUNCIL CALENDAR
11. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Stoltenberg seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 7:31 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 2, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
02/09/15
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
February 9, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, Rick Rennhack, and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Finance Director Debbie
Piper, Director of Facilities and Parks & Recreation Troy Meyer,
Fire Chief Richard Whitten, Planning and Development Director
Eddie Edwards, Director of Public Works Jarrod Greenwood,
Director of HR & Administrative Services Todd Wood, Director of
Information & Technology Jason Power, and Susan McFarland,
Communications Specialist.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 7:16 p.m.
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
2. DISCUSSION AND CONSIDERATION, INCLUDING PUBLIC COMMENT AND
DIRECTION TO STAFF, REGARDING THE PORTION OF DOVE ROAD LOCATED
EAST OF FM 1938 (DAVIS BLVD) CONTAINED IN THE PROPOSED
THOROUGHFARE PLAN PORTION OF THE PROPOSED COMPREHENSIVE PLAN.
Town manager Brymer provided a presentation and overview of this item.
Mayor Wheat provided an overview of the comments she received from residents that
attended “Coffee and Conversation with the Mayor.”
Town Council Minutes
02/09 /15
Page 2 of 3
Mr. Derrell Johnson, Comprehensive Plan Steering Committee Chair, spoke about the
perceived issue of cost shifting, providing a cost estimate widening Dove Road as it was
approved in the 1992 Comprehensive Plan and the number of property owners that may
be affected.
Mr. Robin Mccaffrey provided an overview of current commercial square footage zoned in
the town and traffic level services.
Mayor Wheat advised that the Council would accept public input.
The following people spoke in opposition of the Dove Road to Solana Boulevard connector
and widening of Dove Road as shown in the proposed Thoroughfare Plan portion of the
proposed Comprehensive Plan: Neil McNabnay, 1815 Broken Bend Drive; Tom LoFrisco,
1819 Broken Bend Drive; Rudy Renda, 1804 Copperfield Court; BeAnn Arthur, 1755 West
Dove Road; Mark Litwin, 2002 Valencia Cove; Paul Beauchamp, 1857 Broken Bend;
Christy Renda 1804 Copperfield Court; Andrew Cottingham, 1803 Copperfield Court; Collin
Stevenson, 1823 Broken Bend Drive; Pat Cockrum, 1825 Broken Bend Drive; Yair Lotan,
1809 Broken Bend; Andrew Kuster, 1803 Shady Grove Court; Kara Aptor, 1565 Dove
Road; Shawn Bartholomae, 1806 Copperfield Court; David Frisby, 1602 Fair Oaks Drive;
Carl Wiese, 1847 Broken Bend Drive; Juan Fontanes, 1845 Broken Bend Drive; Paul
Phillips, 1604 Fair Oaks Drive and Baiju Jacob ,1801 Copperfield.
The following people did not wish to speak, but asked that their opposition to the
Dove Road Solana Boulevard proposed connector be recorded: Michelle Phillips, 1604 Fair
Oaks Drive; Sandra Lotan, 1809 Broken Bend Drive; Michelle Albritton, 1817 Broken Bend
Drive; Tom Ducatelli, 1601 Sleepy Hollow Court; Jon Endter, 1821 Broken Bend Drive;
Cheryl Endter, 1821 Broken Bend Drive; Lisa Pylant, 1612 Fair Oaks Drive; Laura
Cottingham, 1803 Copperfield; Mike Welch, 1618 Fair Oaks Drive; Jana Still, 1813 Broken
Bend Drive; Debbie Kraska, 1812 Broken Bend Drive; and MaryAnn LoFrisco, 1819 Broken
Bend Drive. Four letters in opposition from Angela Schilsky, M.D, and John Schilsky,
Michael Granfield, Jon and Cheryl Endter, Mike and Stef Mauler and Brent Gabriel were
copied to the Mayor and Council Members.
Council Member Barrett left the meeting at 9:11 p.m.
Mayor Wheat provided an explanation of the proposed Comprehensive Plan.
Council then asked for a staff recommendation.
Town Manager Brymer made the following recommendation: To show East Dove Road be
the proposed T-Fare Plan as a “roadway of special consideration” and continue to be
shown (as it is now in the current 1992 Comprehensive Plan) with a 106 foot right-of-way
with median divided for 4 lanes of traffic (2 lanes in each direction) or 2 vehicle lanes with
bike lanes and to remove the connection of East Dove Road to Solana Boulevard from the
proposed T-Fare Plan prior to the Council meeting on February 23, 2015.
Town Council Minutes
02/09 /15
Page 3 of 3
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Stoltenberg seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:32 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 2, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 3
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Acceptance of the annual Comprehensive Annual Financial Report (CAFR)
presented by Weaver and Tidwell, L.L.P., for the fiscal year ended September
30, 2014.
STAFF CONTACT: Debbie Piper, Finance Director
DECISION POINTS
Start Date Completion Date
Timeframe: February 23, 2015 February 23, 2015
Funding: Amount - $27,000 Status- Funded Source- Allocated to General
Fund, Utility Fund and Visitors Association Fund
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Financial
Stewardship
FS.Maintain Excellence in
Reporting and Financial
Standards
Strategic Issue Outcome
Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
5. Budget according
to established
service level
provisions within
departments.
SA 09B1: Financial Analysis
Strategy Map or VVM Connection
Strategic Issue Connection
Page 2 of 3
EXECUTIVE SUMMARY
The Town’s Fiscal and Budgetary Policies along with State law require that the Town be audited
annually by outside independent accountants. The result of this independent audit is the receipt
of an unmodified opinion or “clean” opinion again this year. This means the auditors have found
that these financial statements present fairly, in all material respects, the financial position of the
Town of Westlake at September 30, 2014.
Again this year, we have included the Texas Student Housing (TSH) audited information in our
report. Because the Town Council may appoint and/or remove a director of the Texas Student
Housing Board, it was determined that TSH should be considered a component unit of the
Town. As in previous years, their audits have been prepared assuming they will continue as
“going concerns.” The opinion states, “The discretely presented component units are in default
on their bonds due to failure to meet certain bond c ovenants. This gives bond holders the right to
accelerate and demand payment on the bonds in full. This condition raises substantial doubt
about the discretely presented component units’ ability to continue as going concerns.”
The footnotes clearly indicate that the debt of TSH is not a liability of the Town. The inclusion
of this information in the Town’s audit will not affect any future bond ratings nor have a
negative impact on the Town’s overall debt ratio for the purpose of securing additional financing
in the future.
Along with the annual budget, the Comprehensive Annual Financial Report (CAFR) is one of the
most important financial activities of the Town. This report represents and reflects upon the
Town’s financial operations and condition to the Town’s residents, elected officials,
management personnel, financial institutions, rating agencies, and all other parties interested in
the financial affairs of the Town.
Additionally, the Town began participating in the Government Finance Officer Association’s
(GFOA) Certificate of Achievement for Excellence in Financial Reporting program for the fiscal
year 2007. This award is highly regarded as the “Good Housekeeping Seal of Approval” for
governmental financial reporting. Therefore, we are pleased to announce that the Town has
recently received this award for our seventh submission.
This award is presented based on the required contents of the CAFR document, and ensures that
certain required financial disclosures are presented in the document. All governmental entities
that participate in the program must include these disclosures in their CAFR. We believe the
September 30, 2014 CAFR is in compliance with these disclosure requirements, and the Town
will be awarded our 8th consecutive certificate.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Acceptance of the annual CAFR
ATTACHMENTS
Resolution
Comprehensive Annual Financial Report for the Fiscal Year ended September 30, 2014
(hyperlink)
Page 3 of 3
Resolution 15-04
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 15-04
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT
PRESENTED BY WEAVER AND TIDWELL, L.L.P., FOR THE FISCAL YEAR
ENDED SEPTEMBER 30, 2014.
WHEREAS, Section 103.001 of the Local Government Code requires that a
municipality shall have its records and accounts audited annually and shall have an annual
financial statement prepared based on the audit; and
WHEREAS, Section 103.002 of the Local Government Code requires that a
municipality shall employ at its own expense a certified public accountant who is licensed in this
state or a public accountant who holds a permit to practice from the Texas State Board of
Public Accountancy to conduct the audit and to prepare the annual financial statements; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council does hereby accept the Comprehensive Annual
Financial Report from Weaver and Tidwell, L.L.P., for the fiscal year ended September 30,
2014, attached as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without
the invalid provision.
Resolution 15-04
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF MARCH, 2015.
__________________________________
Laura Wheat, Mayor
ATTEST:
____________________________________ __________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________________
L. Stanton Lowry, Town Attorney
TOWN OF WESTLAKE
TOWN OF WESTLAKE, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Prepared by:
Town of Westlake
Finance Department
3 Village Circle, Suite 202
Westlake, Texas 76262
TOWN OF WESTLAKE
Exhibit Page
I.INTRODUCTORY SECTION
Letter of Transmittal i
GFOA Certificate of Achievement viii
Organization Chart ix
Town Officials x
II.FINANCIAL SECTION
Independent Auditor’s Report 1
A.MANAGEMENT'S DISCUSSION AND ANALYSIS 4
B.BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements
Statement of Net Position A-1 17
Statement of Activities A-2 18
Fund Financial Statements
Governmental Funds Financial Statements
Balance Sheet A-3 20
Reconciliation of the Governmental Funds Balance Sheet
to the Statement of Net Position A-4 22
Statement of Revenues, Expenditures, and Changes in Fund Balance A-5 23
Reconciliation of the Statement of Revenues, Expendituresand Changes in
Fund Balances of Governmental Funds to the Statement of Activities A-6 25
Proprietary Funds Financial Statements
Statement of Net Position A-7 26
Statement of Revenues, Expenses, and Changes in Net Position A-8 27
Statement of Cash Flows A-9 28
Discretely Presented Component Units Financial Statements
Combining Statement of Net Position A-10 29
Combining Statement of Activities A-11 31
Notes to the Basic Financial Statements 33
C.REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures, and Changes in Fund Balance-
Budget and Actual- General Fund B-1 69
Schedule of Revenues, Expentitures and Changes in Fund Balance -
Budget and Actual - Westlake Academy B-2 70
Notes to Required Supplementary Information 71
Schedule of Funding Progress - Texas Municipal Retirement System B-3 72
D.COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES
Major Governmental Funds
Schedule of Revenues, Expenditures and Changes in Fund Balances C-1 73
Budget and Actual - Debt Service Fund
Nonmajor Governmental Funds
Combining Balance Sheet C-2 75
Combining Statement of Revenues, Expenditures, and Changes in Fund Balance C-3 76
TOWN OF WESTLAKE, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
TABLE OF CONTENTS
Table of Contents - Continued
Exhibit Page
Nonmajor Special Revenue Funds
Budgetary Comparison Schedules:
Visitors Association Fund C-4 77
Lone Star Public Facilities Corporation Fund C-5 78
Economic Development Fund C-6 79
4B Economic Development Corporation Fund C-7 80
III.STATISTICAL SECTION Exhibit
Net Position By Component S-1 82
Changes in Net Position S-2 83
Fund Balances, Governmental Funds S-3 85
Changes in Fund Balances, Governmental Funds S-4 86
Assessed Value and Estimated Actual Value of Taxable Property S-5 88
Principal Property Tax Payers S-6 89
Property Tax Levies and Collections S-7 90
Direct and Overlapping Property Tax Rates S-8 91
Taxable Sales by Industry Type S-9 92
Ratios of General Bonded Debt Outstanding S-10 93
Ratios of Outstanding Debt by Type S-11 94
Direct and Overlapping Governmental Activities Debt S-12 95
Demographic and Economic Statistics S-13 96
Principal Employers S-14 97
Full-Time Equivalent City Government Employees by Function/Program S-15 98
Operating Indicators by Function/Program S-16 99
Capital Asset Statistics by Function/Program S-17 100
Town of Westlake
i
February 17, 2015
Honorable Mayor, Council Members and the Citizens of the Town of Westlake,
The Town of Westlake (the "Town") Fiscal and Budgetary Policies require that the Town's Finance
Department prepare a complete set of financial statements presented in conformity with generally
accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing
standards by a firm of licensed certified public accountants. Accordingly, the Comprehensive Annual
Financial Report (CAFR) for the Town of Westlake, Texas for the fiscal year ended September 30,
2014, is hereby issued.
This report consists of management's representations concerning the finances of the Town.
Consequently, management assumes full responsibility for the completeness and reliability of all the
information presented in this report. To provide a reasonable basis for making representations, the
Town established a comprehensive internal control framework that was designed both to protect the
Town's assets from loss, theft or misuse and to compile sufficient reliable information for the
preparation of the Town’s financial statements in conformity with GAAP. Because the cost of
internal controls should not outweigh their benefits, the Town's comprehensive framework of internal
controls has been designed to provide reasonable, rather than absolute, assurance that the financial
statements will be free from material misstatements. As management, we assert that, to the best of our
knowledge and belief, this financial report is complete and reliable in all material respects.
The Town's financial statements have been audited by Weaver and Tidwell, L.L.P. The goal of the
independent audit was to provide reasonable assurance that the financial statements of the Town for
the fiscal year ended September 30, 2014, were free of material misstatements. The independent audit
involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; assessing the accounting principles used and significant estimates made by management;
and evaluating the overall financial statement presentation. The independent auditor concluded, based
upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the Town's
financial statements for the fiscal year ended September 30, 2014, were fairly presented in conformity
with GAAP. The independent auditors' report is presented as the first component of the financial
section of this report.
This report is presented in three sections: Introductory, Financial and Statistical. The Introductory
Section includes this transmittal letter, the prior year GFOA Certificate of Achievement, a listing of
Town Officials, and an organizational chart of the Town. The Financial Section includes the
independent auditor’s report on the basic financial statements, Management’s Discussion and
Analysis (MD&A), basic financial statements, the notes to the basic financial statements, and
ii
combining and individual fund statements and schedules. The MD&A is a narrative introduction,
containing overview and analysis to accompany the basic financial statements. This letter of
transmittal is designed to complement, and should be read in conjunction with the MD&A. The
Town of Westlake’s MD&A can be found immediately following the independent auditor’s report.
The Statistical Section includes financial and demographic information relevant to readers of the
Town’s financial statements. The statistical data is generally presented on a multi-year basis.
Profile of the Town
Minutes from downtown Fort Worth, Texas and DFW
International Airport, the Town of Westlake is home to
several upscale residential communities and Fortune 500
companies, all of which share a unique character and
charm, along with a commitment to excellence. The
Town is located in northeast Tarrant County and may be
conveniently accessed by several major thoroughfares,
including SH 114 and US 377. The Town occupies
approximately 7 square miles and serves a population of approximately 1,100 with an average
appraised home value of $1.2 million.
The Town, incorporated in 1956, is considered a Type A general-law municipality. The Town
operates under the Council-Manager form of government. The Council is comprised of a mayor and
five (5) council members and is responsible for, among other things, passing ordinances, adopting the
budget, appointing committees, and hiring the Town Manager. The Town Manager is responsible for
carrying out the policies and ordinances of the Council, for overseeing the day-to-day operations of
the Town and appointing and supervising heads of various departments. The Mayor and Town
Council members serve two (2) year terms. All elected officials are elected at-large.
The financial reporting entity (the government) includes all funds of the primary government (i.e. the
Town of Westlake), as well as all of its component units. Component units are legally separate
entities for which the primary government is financially accountable. The following entities are
considered blended component units:
Lone Star Public Facilities Corporation is a Texas nonprofit corporation that acts on behalf of the
Town to further the public purposes under the Public Facilities Corporation Act, as it’s duly
constituted authority and instrumentality. The board of directors, appointed by the Town’s governing
body, is comprised of seven members, of whom five must be members of the Town’s governing
body.
4B Economic Development Corporation is a Texas nonprofit industrial corporation under the
Development Corporation Act of 1979 formed to promote economic development within the Town
and the State of Texas in order to eliminate unemployment and underemployment, and to promote
and encourage employment and the public welfare of, for, and on behalf of the Town by developing,
implementing, financing, and providing one or more projects defined and permitted under Section 4B
of the Act. The board of directors is composed of seven persons appointed by the members of the
Town’s governing board. Four of the members of the board of directors are members of the Town’s
governing board.
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Westlake Academy (Academy) is an open-enrollment charter school, as provided by Subchapter D,
Chapter 12, of the Texas Education Code. The Town of Westlake (“Charter Holder”) applied for and
became the first municipality in Texas to ever receive this special charter designation. The Academy
had 658 students in FY 13-14 and serves Kindergarten through 12th grade. The Academy graduated
their first class in FY 09-10. The Board consists of six (6) trustees and is appointed by the Town’s
governing body. Currently, all members of the board of trustees are members of the Town’s
governing body. The Academy’s year-end is August 31.
Discretely presented component units are legally separate entities and not part of the primary
government’s operations. These component units are as follows: Texas Student Housing Authority-
Ballpark Austin Project, Texas Student Housing Authority-The Ridge at North Texas, Texas Student
Housing Authority-Town Lake Austin Project, Texas Student Housing Authority-Cambridge at
College Station, and Texas Student Housing Authority.
Services Provided
The Town provides to its citizens those services that have proven to be necessary and meaningful and
which the Town can provide for the least amount of cost. Major services provided under the general
government and enterprise functions are: Fire and emergency medical services, police, water and
sewer utility services, park and recreational facilities, street improvements, education and
administrative services. The Town utilizes a combination of direct service delivery along with out-
sourced services in its service delivery mix. The decision as to which service to deliver directly
versus out-sourcing is based on analysis of cost-effectiveness, citizen responsiveness, and customer
service quality.
Economic Conditions and Outlook
The information presented in the financial statements is perhaps best understood when it is considered
from the broader perspective of the environment within which the Town operates.
Local Economy
The Town staff is aware that the Town of Westlake does not create wealth, but instead, is entrusted
with public dollars collected on behalf of our citizens. We are stewards who are fully vested in the
success of the Town of Westlake and Westlake Academy. We exist as a municipal corporation for
one reason and one reason only: to prioritize and deliver the best services possible with the resources
provided to achieve an exceptional quality of life. This is a challenge the staff takes very seriously,
one that we pursue with vigor every day. Over the previous fiscal year, the Town has achieved and/or
is continuing to work toward important initiatives and projects that will allow us to balance our
“distinctive development, trails, and quality of life amenities amidst an ever expanding urban
landscape.” These include:
Achievement and recognition for our transparency efforts and our fiscal stewardship through
receipt of the following:
o Distinguished Budget Presentation Award from the Governmental Finance Officers
Association (GFOA) marking the 7th year in a row that we have received this honor for our
municipal budget and the 5th year for our educational services budget (Westlake
Academy).
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o International Award for Budget Excellence from the Association of School Business
Officials International for the past five years.
o Certificate of Achievement for Excellence in Financial Reporting for our Comprehensive
Annual Financial Report (CAFR), also known as the annual audit, which has also been
recognized through GFOA for the last seven years.
o Award for Outstanding Achievement in Popular Annual Financial Reporting (PAFR), by
converting much of the CAFR document into an easy-to-read format for our residents.
This was the Town’s second year to achieve this award.
Invested in an update of our current Comprehensive Planning document as we began working
with the Town Council, residents, and appointed steering committee members to memorialize
our community vision in the new document. Our current version was compiled in 1992 and
many changes have occurred since that time. Progress continues through the facilitation efforts
of an outside consultant and the committee with the final completion planned for FY 2014-15.
Invested in the third iteration of our strategic plan through the use of the Balanced Scorecard
system. Council members worked with an outside consultant to create strategic themes and
updated our vision, mission, and values statements for Westlake. Staff then identified outcome
objectives, created a Tier One Strategy Map, and developed performance measures for Council
adoption.
Invested in the Town’s open enrollment charter school as Westlake Academy, completed its 11th
year of operation and graduated our 5th class of seniors with 53 students.
o Westlake Academy continues to have excellent academic and extra-curricular results and
is ranked among the best high schools in America: Washington Post ranked us as 36th out
of 1,900 schools across the nation.
Invested in the Town’s CIP ($10.5M) mainly through focus on the expansion of our physical
plant at Westlake Academy ($8.2).
o Invested approximately $1.6M in streetscape improvements on FM 1938 (Davis Blvd)
with median plantings and sidewalk installation, which is now in its final stages of
completion.
o Invested a total of $500K in the Town’s infrastructure through enhancements on SH
114/170 in partnership with our surrounding communities for bridge and overpass
paintings, plantings in medians and entry monuments.
Installation of a secondary ground storage water tank for future sustainability and service
provision levels.
FY 2014-15 Short Term Trends and Planning
Over the history of our Town, municipal budgets have been prepared with an eye toward being
fiscally conservative, while providing the high quality customer service that our residents have come
to expect in Westlake. As a component of our budgets, we also identify current trends to be stewards
of our community. Some of these factors can be found below:
Reinvestment in our community through the replacement of our fire pumper truck
during the coming fiscal year. As our rolling stock continues to age, we will need to
reinvest in our assets in order to maintain the exceptional levels of service we strive to deliver.
The replacement truck will allow us to rotate the current vehicle to a back-up status as it is
experiencing multiple repair events.
v
Housing Start Increases: Westlake is expecting
continued single family residential construction as a
result of Granada. This is depicted in the side-chart –
prerecession starts were at 38 per year and we are
estimating 50 for the coming fiscal year.
Permanent Population Growth: The North Central
Council of Governments has updated Westlake’s 2010
Census from 992 to 1,051. This is the portion of our population that is considered to be our
permanent residence. An increase in population of 210 in 1990 to the present 1,051
represents a 400% increase.
Daytime Population: Because Westlake is the home of many major corporate office
campuses, its Monday-Friday daytime population swells to approximately 10,000 - 12,000
individuals. These office complexes are comprised of notable corporate clients that include
Deloitte LLP, Core Logic and Fidelity Investments. Staff will continue to monitor our
corporate stakeholders and attempt to identify avenues
to strengthen these relationships and assist in drawing
new corporations to Westlake.
Continued Impact of Westlake Academy on
Residential Growth: The number of Westlake residents
who are selecting Westlake Academy as the educational
choice for the students has doubled in the past five
years. Resident surveys indicate that the Academy is
one of the main reasons they moved to Westlake, and why they plan to remain in our
community.
Increase in Westlake Academy Overall Enrollment:
The Academy has experienced steady enrollment
growth from 491 in SY 2009-10 to a projected 822 in
SY 2014-15. The current increase of student
population is a result of the Phase I expansion efforts
on the Academy campus. We are completing the
construction of three buildings that will accommodate
the new students. The lottery waiting list for
admissions continues to grow from 700 in 2010 to
over 2,100 students for this coming school year.
Completion of Phase I Facility Improvements: Construction will be complete and
operational for the fall school year. The approximately 39,000 sq. ft. of new facilities
comprised of a secondary classroom building, field house, and primary years’ multi-use
building will allow for decompression of our current facilities.
Continued work on the Comprehensive Plan: The Town’s current 1992 Comprehensive
Plan is in the process of review and updating. The Comprehensive Plan serves as the “blue
print” for planning and growth. We have convened a steering committee and held public
meetings to discuss the plan elements and expect to be complete within the current fiscal year.
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Continued emphasis on long-range financial planning: The FY14-15 budget contains an
updated Long-Range Financial Forecast which identifies key revenue and expenditure drivers
while assessing historical financial trends and their potential impact upon the town’s financial
stability. Staff continues to produce a quarterly financial report for the Town Council that
monitors and analyzes trends in the General Fund, Utility Fund, and Visitor Association Fund.
The report serves as a tool to assist in developing a proactive, instead of reactive, approach to
changing financial trends.
Continue to explore new ways to combat spiraling health care costs: Costs have been
increasing at an unsustainable level of 10 to 25% per year, and employee plan design changes
are inevitable. Recently a comprehensive evaluation of the Town’s health insurance costs was
conducted and ultimately the decision was made to continue with Blue Cross Blue Shield.
Long Term Visioning for FY 2014-2015 and Beyond
Long range planning and visioning is vital to the sustainability of any community and Westlake has a
bright outlook for our future – much of this based on our governing board, residential commitment to
our Town and the diligence of our staff members. The following trends will be important to our
growth and development:
Continued Permanent Population Growth - We anticipate the trend toward growth will
continue as our existing lot inventory continues to be a scarce commodity. In addition, the
aforementioned residential and mixed-use developments have the potential to significantly
increase our permanent population.
Management of Development – As the economy and the surrounding cities in the Metroplex
experience commercial development and the influx of individuals continues to make the North
Texas Region their home, we will need to manage our distinctive housing developments to
ensure we maintain our community as an ‘oasis of natural beauty’ as contained in our Vision
statement.
Implementation of the Comprehensive Plan – As mentioned in the short term trends, the
Town will complete the updating of our Comp Plan and will transition into the application
phase of the recommendations and feedback from our Comprehensive Plan Steering
Committee, residents and stakeholders, Planning & Zoning Committee Members, and our
Town Council. This will include the update of the applicable ordinance documents that will
help guide our future developments and all the corresponding plan elements.
Oversight of Enrollment Demands at Westlake Academy – As it becomes necessary with
the rollout of Phase II of the Facility Master Plan, staff and the Council will plan for our long
term visioning of the school to ensure each child reaches their ‘highest individual potential’ as
a student at Westlake Academy. The impact of new housing developments and population
growth will continue to drive our capital projects in the future.
Users of this document, as well as others interested in the programs and services offered by the Town
of Westlake, are encouraged to read the Town's Fiscal Year 2014-2015 Budget. The budget details
the Town's long-term goals and financial policies, and describes program accomplishments and
initiatives.
vii
Other Information
The Government Finance Officers Association of the United States of America and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the Town of Westlake
for its comprehensive annual financial report (CAFR) for the fiscal year ended September 30, 2013.
This was the seventh year the Town has received this prestigious award. In order to be awarded a
Certificate of Achievement, a government must publish an easily readable and efficiently organized
comprehensive annual financial report. This report must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
comprehensive annual financial report (CAFR) continues to meet the Certificate of Achievement
Program's requirements and we are submitting it to GFOA to determine its eligibility for another
certificate.
In addition, we also received our seventh GFOA Distinguished Budget Presentation Award for the
fiscal year beginning October 1, 2013 for our municipal budget and the 5th year for our educational
services budget for Westlake Academy, a component unit of the Town. In order to qualify for the
Distinguished Budget Presentation Award, the Town and Academy budget documents had to be
judged proficient as a policy document, a financial plan, an operations guide, and a communications
device.
Westlake Academy has also received recognition from the Association of School Business Officials
International as a recipient of the International Award for Budget Excellence for the past five years.
The Finance Department received its second Popular Annual Financial Report (PAFR) converting
much of the FY 2012-2013 audit document into an easy-to-read format for our residents. The goal is
to encourage resident awareness as it relates to Town finances through the condensed version of the
budget. The report provides an “overview of our financial position and policies, and conveys our
commitment to delivering responsive services and programs in a fiscally responsible manner.”
Acknowledgements
The preparation of this report could not be accomplished without the efficient and dedicated services
of the entire staff of the Finance Department. Appreciation is expressed to Town employees
throughout the organization, especially those employees who were instrumental in the successful
completion of this report.
The staff would also like to thank the Mayor and Town Council for their conservative leadership and
their support in planning and conducting the financial operations of the Town in a responsible and
progressive manner.
Respectfully Submitted,
Tom Brymer Debbie Piper, CPA
Town Manager Finance Director
viii
ix
x
TOWN OF WESTLAKE
ELECTED AND APPOINTED OFFICIALS
September 30, 2014
Laura
Wheat
Carol
Langdon
Michael
Barrett
Rick
Rennhack
Alesa
Belvedere
Wayne
Stoltenberg
ELECTED OFFICIALS
Mayor LAURA WHEAT
Mayor Pro-Tem CAROL LANGDON
Council Member MICHAEL BARRETT
Council Member RICK RENNHANK
Council Member ALESA BELVEDERE
Council Member WAYNE STOLTENBERG
APPOINTED OFFICIALS
TOM BRYMER
Town Manager
AMANDA DEGAN, MPA GINGER AWTRY
Assistant Town Manager Director of Communications and
Community Affairs
DEBBIE PIPER, CPA KELLY EDWARDS, TRMC
Finance Director Town Secretary
EDDIE EDWARDS TODD WOOD, SPHR, IPMA-CP
Director of Planning and Director of Human Resources
Development and Administrative Services
JARROD GREENWOOD RICHARD WHITTEN
Director of Public Works Fire Chief
TROY MEYER JASON POWER
Facilities/ Parks and Director of Information
Recreation Director Technology
FINANCIAL SECTION
TOWN OF WESTLAKE
AN INDEPENDENT MEMBER OF BAKER TILLY INTERNATIONAL WEAVER AND TIDWELL, L.L.P. CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS 12221 MERIT DRIVE, SUITE 1400, DALLAS, TX 75251 P: 972.490.1970 F: 972.702.8321
1
INDEPENDENT AUDITOR’S REPORT
To the Honorable Mayor
and Members of Town Council
Town of Westlake, Texas
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the
business-type activities, the aggregate discretely presented component units, each major fund,
and the aggregate remaining fund information of the Town of Westlake (the Town) as of and for
the year ended September 30, 2014, and the related notes to the financial statements, which
collectively comprise the Town’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial
statements in accordance with accounting principles generally accepted in the United States of
America; this includes the design, implementation, and maintenance of internal control relevant
to the preparation and fair presentation of financial statements that are free from material
misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity’s preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity’s internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinions.
Town of Westlake, Texas
Page 2
2
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, the business-type activities, the
aggregate discretely presented component units, each major fund, and the aggregate remaining
fund information of the Town, as of September 30, 2014, and the respective changes in financial
position, and, where applicable, cash flows thereof for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
Emphasis of Matter Regarding Going Concern
The accompanying financial statements have been prepared assuming the discretely presented
component units will continue as going concerns. As discussed in Note 16 to the financial
statements, the discretely presented component units are in default on their bonds due to failure
to meet certain bond covenants. This gives bond holders the right to accelerate and demand
payment on the bonds in full. This condition raises substantial doubt about the discretely
presented component units’ ability to continue as going concerns. Management’s plans
regarding these matters are also described in Note 16. The financial statements do not include
any adjustments that might result from the outcome of this uncertainty. Our opinion is not
modified with respect to this matter.
Change in Accounting Principle
As discussed in Note 15 to the financial statements, the Town adopted new accounting
guidance, GASB Statement No. 65, “Items Previously Reported as Assets and Liabilities,” in
2014. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management’s discussion and analysis on pages 4 through 16 and budgetary comparison
information and schedule of funding progress on pages 69 through 72 be presented to
supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of
inquiries of management about the methods of preparing the information and comparing the
information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Town of Westlake, Texas
Page 3
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Town’s basic financial statements. The introductory section, combining
and individual fund financial statements and schedules, and statistical section, are presented for
purposes of additional analysis and are not a required part of the financial statements.
The combining and individual fund statements and schedules are the responsibility of
management and were derived from and relate directly to the underlying accounting and other
records used to prepare the basic financial statements. Such information has been subjected to
the auditing procedures applied in the audit of the financial statements and certain additional
procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the combining and
individual fund statements and schedules are fairly stated in all material respects in relation to
the basic financial statements as a whole.
The introductory and statistical sections have not been subjected to the auditing procedures
applied in the audit of the basic financial statements and, accordingly, we do not express an
opinion or provide any assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
February 17, 2015 on our consideration of the Town’s internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, and
grant agreements and other matters. The purpose of that report is to describe the scope of our
testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Town’s internal control over financial reporting and compliance.
WEAVER AND TIDWELL, L.L.P.
Dallas, Texas
February 17, 2015
TOWN OF WESTLAKE
MANAGEMENT’S DISCUSSION AND ANALYSIS
TOWN OF WESTLAKE
MANAGEMENT’S DISCUSSION AND ANALYSIS
4
Management of the Town of Westlake offers the readers of the Town’s financial statements this
narrative overview and analysis of the financial activities and financial position of the Town for the
fiscal year ended September 30, 2014. Financial reporting is limited in its ability to provide the “big
picture” but rather focuses on financial position and changes in financial position. In other words; are
revenues and/or expenditures higher or lower than the previous year? Has the net position
(containing both short- term and long-term assets and liabilities) or fund balances (the current
“spendable” assets less current liabilities”) of the government been maintained? Readers are
encouraged to consider the information presented here in conjunction with the additional information
furnished in the letter of transmittal (pages i-vii of this report) and the statistical section (pages 82-
100 of this report) as well as information in the annual operating budget, along with other community
information found on the town’s website at www.westlake-tx.org. It should be noted that the
Independent Auditor’s Report describes the auditors’ association with the various sections of this
report and that all of the additional information from the website and other Town sources are
unaudited.
FINANCIAL HIGHLIGHTS
• The assets of the Town exceeded its liabilities at the close of the most recent fiscal year by
$38,885,361 (Net position). This number must be viewed within the context that the vast
majority of the Town's net position of $38,783,405 (99.7%) are capital assets and that most
capital assets in a government entity do not directly generate revenue nor can they be sold to
generate liquid capital. The net position restricted for specific purposes totaled $2,284,947
(5.9%). The remaining deficit, (-5.6%), represents unrestricted net position.
• As of the close of the current fiscal year, the Town of Westlake's governmental funds
reported combined ending fund balances of $11,887,640, which is a decrease of $7,556,007
in comparison with the prior year. Within this total, $4,216,467 is non-spendable, restricted,
committed or assigned by management or council.
• At the end of the current fiscal year, fund balance for the general fund was $7,953,518, an
increase of $901,887 in comparison with the prior year. Of this total fund balance, $7,671,173
is unassigned. This represents 153% of the total general fund expenditures and is equivalent
to 530 operating days.
• The Town's capital assets (net of accumulated depreciation) increased by $10,063,397. This
is primarily attributed to the completion of the Westlake Academy Expansion project which
includes a multi-purpose building, three story secondary school building and a field house.
• The Town's long-term debt decreased by $336,724 in total, due to the issuance of General
Obligation Refunding Bonds, Series 2014, offset by the scheduled repayment of principal on
outstanding bonded debt.
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the Town's basic financial
statements. The Town's basic financial statements are comprised of the following three components:
1) government-wide financial statements, 2) fund financial statements, and 3) notes to the
financial statements. This report also contains supplementary information in addition to the basic
financial statements themselves.
5
Government-wide financial statements
The government-wide financial statements are designed to provide readers with a broad overview of
the Town's finances, in a manner similar to a private-sector business. The government-wide financial
statements are prepared utilizing the economic resources measurement focus and the accrual basis
of accounting.
The statement of net position presents information on all of the Town's assets and liabilities with the
difference between the two reported as net position. Over time, increases or decreases in the Town's
net position serves as a useful indicator of whether the financial position of t he Town is improving or
weakening.
The statement of activities presents information showing how the government's net position changed
during the most recent fiscal year. All of the revenues and expenses are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods.
Both of the government-wide financial statements distinguish functions of the Town that are
principally supported by sales taxes, property taxes, and intergovernmental revenues (governmental
activities) from other functions that are intended to recover all or a significant portion of their costs
through user fees and charges (business-type activities). The governmental activities of the Town
include general government, public safety, culture and recreation, economic development, public
works, visitor services and education. The business-type activities of the Town include water/sewer
and cemetery.
The government-wide financial statements include not only the Town (known as the primary
government), but also discretely presented component units including all of the Texas Student
Housing entities. Financial information for these component units is reported separately from the
financial information presented for the primary government itself. See pages 29- 32 of the "Financial
Section" for detail on these entities. In addition, the Town has the following blended component
units: Lone Star Public Facilities Corporation, 4B Economic Development Corporation, and Westlake
Academy, an open enrollment charter school owned and operated by the Town of Westlake.
Fund Financial Statements
A fund is a grouping of related accounts used to maintain control over resources that have been
segregated for specific activities or objectives. The Town, like other state and local governments,
uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements. Below are the three types of funds. The Town had only Governmental and Proprietary
funds for the year ended September 30, 2014.
Governmental funds - Governmental funds are used to account for essentially the same functions
reported as government activities in the government-wide financial statements. However, unlike the
government-wide financial statements, governmental fund financial statements focus on near-term
inflows and outflows of spendable resources, as well as on balances of spendable resources
available at the end of the fiscal year. Such information may be useful in evaluating a government's
near-term financial requirements.
6
Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government-wide financial statements. By
doing so, the reader may better understand the long-term impact of the government's near-term
financing decisions. Both the governmental fund balance sheet and the governmental fund statement
of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this
comparison between governmental funds and governmental activities.
The Town maintains nine individual governmental funds. Information is presented separately in the
governmental funds balance sheet and in the governmental funds statement of revenues,
expenditures, and changes in fund balances for the General, Westlake Academy, Debt Service,
Capital Projects, and Westlake Academy Expansion funds, all of which are presented as major
funds. Data from the other funds (Visitors Association, Economic Development, Lone Star Public
Facilities Corporation and Westlake 4B Economic Development Corporation) are combined into a
single, aggregate presentation. Individual fund data for each of these non-major governmental funds
is provided in the form of combining statements elsewhere in this report.
The Town adopts an annual appropriated budget for all funds, except the Capital Projects and
Westlake Academy Expansion funds which are project-length based budgets. A budgetary
comparison statement has been provided for all appropriate funds to demonstrate compliance with
this budget.
The basic governmental fund financial statements can be found on pages 20 - 25 of this report.
Proprietary funds - There are two types of proprietary funds, Enterprise Funds and Internal Service
Funds. An Enterprise Fund is the only proprietary fund currently maintained by the Town. Enterprise
funds are used to report the same functions presented as business-type activities in the government-
wide financial statements. The Town uses enterprise funds to account for its water and sewer
activities and its cemetery activities. All activities associated with providing such services are
accounted for in this fund, including administration, operation, maintenance, debt service, capital
improvements, billing and collection. The Town's intent is that costs of providing the services to the
general public on a continuing basis is financed through user based charges in a manner similar to a
private enterprise. The Town has no Internal Service Funds (fund to report activities that provide
supplies and services for the Town's other programs and activities, i.e. self-insurance and fleet
management).
The basic proprietary fund financial statements can be found on pages 26 - 28 on this report.
Fiduciary funds - Fiduciary funds are used to account for resources held for the benefit of parties
outside the government. Fiduciary funds are not reflected in the government-wide financial
statements because the resources of those funds are not available to support the Town's own
programs. The accounting used for fiduciary funds is similar to the accounting used for proprietary
funds. The Town of Westlake does not currently have any fiduciary funds.
Notes to the financial statements. The notes provide additional information that is essential to a
full understanding of the data provided in the government-wide and fund financial statements. The
notes to the financial statements can be found on pages 33 - 68 of this report.
7
Other information. In addition to the basic financial statements and accompanying notes, this report
also presents schedules that further support the information in the financial statements.
The schedules are presented immediately following the notes to the financial statements and can be
found on pages 69-80.
GOVERNMENT-WIDE FINANCIAL ANALYSIS
As noted earlier, net position may serve over time as a useful indicator of the government’s financial
position. In the case of the Town, assets exceeded liabilities by $38,885,361 at the close of the most
recent fiscal year.
The Town’s combined net position changed from a year ago, increasing $1,068,328 from
$37,817,033 to $38,885,361. Our analysis below focuses on the net position (Table 1) and changes
in net position (Table 2) of the Town’s governmental and business-type activities.
The largest portion of the Town’s net position, $38,783,405 (99.7%), reflects its investment in capital
assets (e.g. land, buildings, equipment, improvements, construction in progress, and infrastructure),
less any debt used to acquire capital assets still outstanding. The Town uses these capital assets to
provide services to citizens; consequently, these assets are not available for future spending.
Although the Town’s investment in its capital assets is reported net of related debt, it should be noted
that the resources needed to repay this debt must be provided from other sources since the capital
assets themselves cannot be used to liquidate these liabilities.
An additional portion of the Town’s net position, $2,284,947 (5.6%), represents resources that are
subject to external or internal restrictions on how they may be used. The remaining balance reflects
a deficit unrestricted net position of -$2,182,991 (-5.3%).
Table 1
Condensed Statement of Net Position
At September 30, 2014 and 2013
2014 2013 2014 2013 2014 2013
Current and other assets 14,197,535$ 21,781,962$ 5,210,808$ 5,987,119$ 19,408,343$ 27,769,081$
Capital assets 50,205,686 41,121,883 13,102,835 12,123,241 63,308,521 53,245,124
Total Assets 64,403,221$ 62,903,845$ 18,313,643$ 18,110,360$ 82,716,864$ 81,014,205$
Deferred outflows of resources 1,194,749 1,247,851 - - 1,194,749 1,247,851
Noncurrent liabilities 29,866,622 27,611,536 6,389,337 6,485,445 36,255,959$ 34,096,981$
Other liabilities 2,308,387 1,986,917 6,461,906 5,865,423 8,770,293 7,852,340
Total Liabilities 32,175,009 29,598,453 12,851,243 12,350,868 45,026,252$ 41,949,321$
Net investments in capital assets 32,048,991 21,177,426 6,734,414 6,601,949 38,783,405$ 27,779,375$
Restricted 2,284,947 4,242,491 - - 2,284,947 4,242,491
Unrestricted (910,977)6,637,624 (1,272,014)(842,457)(2,182,991) 5,795,167
Total Net Position 33,422,961$ 32,057,541$ 5,462,400$ 5,759,492$ 38,885,361$ 37,817,033$
Governmental Activities Business-type Activities Total
Assets
Liabilities
Net Position
8
Table 2
Changes in Net Position
For the years ended September 30, 2014 and September 30, 2013
2014 2013 2014 2013 2014 2013
Program revenues
Fees, fines and charges for services 2,127,786$ 1,798,529$ 3,436,451$ 3,162,842$ 5,564,237$ 4,961,371$
Operating grant and contributions 6,592,642 4,907,472 - - 6,592,642 4,907,472
Capital grants and contributions 80,472 5,897,456 - - 80,472 5,897,456
General revenues
Taxes
Sales taxes 4,725,845 4,375,397 - - 4,725,845 4,375,397
Property taxes 1,367,069 1,366,633 - - 1,367,069 1,366,633
Hotel occupancy taxes 796,481 709,578 - - 796,481 709,578
Mixed beverage taxes 51,602 39,727 - - 51,602 39,727
Franchise taxes 795,322 734,935 - - 795,322 734,935
Interest on investments 26,713 24,218 7,114 6,552 33,827 30,770
Miscellaneous 246,633 1,023,149 - 224,995 246,633 1,248,144
Total revenues 16,810,565 20,877,094 3,443,565 3,394,389 20,254,130$ 24,271,483$
General governmental 2,784,587 2,606,785 - - 2,784,587 2,606,785
Public saftey 2,190,050 1,978,803 - - 2,190,050 1,978,803
Culture and recreation 123,541 113,924 - - 123,541 113,924
Economic development 147,680 232,215 - - 147,680 232,215
Public works 955,794 626,423 - - 955,794 626,423
Visitor services 493,087 521,521 - - 493,087 521,521
Education 7,147,411 5,803,611 - - 7,147,411 5,803,611
Interest on long-term debt 998,951 1,067,086 - - 998,951 1,067,086
Water and sewer - - 3,690,137 3,356,466 3,690,137 3,356,466
Cemetery - - 7,121 5,328 7,121 5,328
Total expenses 14,841,101 12,950,368 3,697,258 3,361,794 18,538,359 16,312,162
Increase (decrease) in net
position before transfers 1,969,464 7,926,726 (253,693) 32,595 1,715,771 7,959,321
Transfers 43,399 (485,591)(43,399)485,591 - -
Change in net position 2,012,863 7,441,135 (297,092) 518,186 1,715,771 7,959,321
Net position, beginning
as previously stated 32,057,541 24,616,406 5,759,492 5,241,306 37,817,033 29,857,712
Cumulative effect of a change
in accounting principle (647,443) - - - (647,443) -
Net position, ending 33,422,961$ 32,057,541$ 5,462,400$ 5,759,492$ 38,885,361$ 37,817,033$
Governmental Activities Business-type Activities Total
Revenues:
Expenses:
9
Governmental activities: Governmental activities increased the Town's net position by $1,365,420
(4.3%), increasing net position from $32,057,541 to $33,422,961. Unrestricted net position, the part
of net position that can be used to finance day-to-day operations without constraints established by
debt covenants, enabling legislation, other legal requirements, and/or Council or management's
decision, decreased by $7,547,853.
Total revenues for governmental activities decreased by $4,066,529 when compared to the prior
year. General revenue had a decrease of $263,972, while program revenues had a decrease of
$3,802,557.
Program revenues
• Fees, fines and charges for services increased by $329,257 which was primarily due to an
increase of building permits/fees related to Granada and Entrada.
• Operating Grants and Contributions increased by $1,685,170 primarily due to the increase at
Westlake Academy regarding additional state funding as a result of increased enrollment and
increased grant revenues from Westlake Academy Foundation and Hudson Foundation. In
the prior year these revenues were recognized in “Miscellaneous.”
• Capital Grants and Contributions decreased by $5,816,984.
o The following amounts were received in the prior year which was offset by a
contribution of funds to purchase health and fitness equipment for the new field house
at Westlake Academy:
o $4,665,818 materials/work was contributed by Hillwood Properties related to Dove
and JT Ottinger Road.
o $1,000,000 contribution for the Westlake Academy Expansion Project.
o $149,622 from Roanoke and Trophy Club for Hwy 114/170 enhancements.
o $82,016 from Fidelity for FM 1938 landscape enhancements (median).
General revenues - Decrease of $263,972 was primarily made up of the following components:
• Sales tax increased by $350,447 which appears to be attributed to the continued
improvement in the local economy as well as several new technology and professional
related companies and several one-time payments related to purchases and/or construction.
• Hotel occupancy taxes increased by $86,903 which now includes receipts from Deloitte
University.
• Franchise Fees increased by $60,387 with permits and fees increasing by $205,341 due to
an upswing in construction as well as Granada and Entrada permits.
• Decrease in Miscellaneous of $715,211 is primarily due to the reclassification of Westlake
Academy revenues to “Operating grants and contributions” offset by revenues received in the
Westlake Academy Expansion Fund.
Expenses
• Total expenses for governmental activities increased by $1,890,733 or approximately 15%.
The increase is made up of several components. The majority of the total increase,
$1,343,800, was due to the education expenditures related to Westlake Academy. Additional
students were enrolled; therefore, more staff was needed. With the anticipation of three new
buildings opening in SY 2014-2015, additional supplies, etc. were needed to get the
classrooms ready to begin the new school year. Additional payroll costs of $228,866 were
based on a 3% increase as well as $115K market adjustments and the addition of one-full
time lieutenant and Human Resources generalist. Contracted services increased due to the
comprehensive plan update.
10
Business-type Activities: The net position of our business-type activities ended fiscal year 2014 at
$5,462,400 compared with $5,759,492 in 2013. This represents a decrease in net position of
$297,092, or 5% less than the prior fiscal year.
Revenues of the Town's business-type activities were $3,443,565 for the fiscal year ending
September 30, 2014. Revenues increased $49,176 or 1% more than the prior year. Operating
expenses for the business-type activities were $3,697,258 for the year, an increase of $335,464 or
10%. The business-type activities also had net transfers out of $43,399 in 2014 compared to net
transfers in of $485,591 in the prior year. The resulting decrease in net position is due to several
factors, including the following:
• Increase in Charges for Services was $273,609. This 8% increase was largely realized
because FY 13/14 was drier than normal resulting in increased water billing revenues. Also,
the TRA Wastewater Settle-up was $178,082 greater than the prior year.
• The Town's increase in expenses of $335,464 is attributed to the additional water purchases
experienced during the dry weather months, increased payroll operating costs and $213,525
expense due to the Hwy 114 Lift Station Discharge project.
• The General Fund transferred $500K to the Utility Fund to supplement the $1M bond
proceeds received for the construction of the Town's second water storage tank in the prior
year; therefore, there was a decrease in net transfers.
FINANCIAL ANALYSIS OF THE TOWN'S FUNDS
As noted earlier, the Town uses fund accounting to ensure and demonstrate compliance with
finance-related legal requirements.
Governmental funds. The focus of the Town's governmental funds is to provide information on
near-term inflows, outflows, and balances of spendable resources. Such information is useful in
assessing the Town's financing requirements. In particular, unassigned fund balance may serve as a
useful measure of a town's net resources available for spending at the end of the fiscal year.
As of the end of the current fiscal year, the Town's governmental funds reported combined ending
fund balances of $11,887,640; a decrease of $7,556,007 in comparison with the prior year.
Approximately 64.5% of this total $7,671,173) constitutes unassigned fund balance, which is
available for spending at the government's discretion. The remainder of fund balance is
nonspendable, restricted, committed or assigned to indicate that it is not available for new spending
because it has already been committed.
The following tables present a summary of general, special revenue, capital project, and debt service
fund revenues and expenditures for the fiscal year ended September 30, 2014, and the amount and
percentage of increases and decreases in relation to the prior year.
11
Table 3
Summary of Governmental Funds Revenues
Increase Percent
2013-14 Percent (Decrease)Increase
Amount Of Total From 2012/13 (Decrease)
Taxes
Sales taxes 4,725,845$ 28.2%350,448$ 8.0%
Property taxes 1,353,356 8.1%(13,187)-1.0%
Hotel occupancy taxes 51,602 0.3%11,875 29.9%
Mixed beverage taxes 796,481 4.8%86,903 12.2%
Franchise taxes 795,322 4.7%60,387 8.2%
Subtotal - Taxes 7,722,606 46.1%496,426 6.9%
State program 5,269,641 31.5%573,101 12.2%
Federal program 80,103 0.5%(1,855)-2.3%
Interest income 26,713 0.2%2,495 10.3%
Building permits and fees 1,175,075 7.0%205,340 21.2%
Fines and penalties 730,441 4.4%35,274 5.1%
Intergovernmental 3,540 0.0%(6,791)-65.7%
Contributions 82,446 0.5%(5,833,568) -98.6%
Miscellaneous 1,661,463 9.9%381,009 29.8%
Total Revenues 16,752,028$ 100.0%(4,148,569)$ -19.8%
Revenues
Table 4
Summary of Governmental Funds Expenditures
Increase Percent
2013-14 Percent (Decrease)Increase
Amount Of Total From 2012/13 (Decrease)
General government 2,236,360$ 8.9%325,815$ 17.1%
Public safety 2,146,587 8.6%179,003 9.1%
Culture and recreation 123,541 0.5%9,617 8.4%
Economic development 147,685 0.6%(113,122) -43.4%
Public works 615,781 2.5%83,106 15.6%
Visitor services 493,082 2.0%(28,439) -5.5%
Education 7,143,678 28.5%1,340,067 23.1%
Capital outlay 9,964,047 39.8%2,362,416 31.1%
Debt services 2,190,449 8.7%(1,816,433) -45.3%
Total Expenditures 25,061,210$ 100.0%2,342,030$ 10.3%
Expenditures
12
Below are summaries and explanations of the changes in fund balances from FY 2013 to FY 2014 of
the Governmental Funds that are contained in the above totals:
General Fund - Fund balance increased $901,887 (13%). Most General Fund revenue categories
realized increases over the prior year and many surpassed budget estimates as well. Sales tax
receipts, fines and fees, and building permits exceeded both budget and prior year. Sales taxes grew
as a result of continued improvement in the local economy as well as several new technology and
professional related companies and one-time payments related to purchases and/or construction.
Fines and fees increases as a result of increased collections in municipal court and permits and fees
increased due to increased home construction and Granada fees.
Visitors Association Fund- Fund balance increased by $83,699 due to an increase in hotel
occupancy tax and a savings in several expenditure accounts with the highest savings being in the
Marriott marketing line-item. These expenditures relate to an agreement with the Marriott regarding
incentive payments to bring businesses to the Town.
Capital Projects Fund - Fund balance decreased by $1,325,744 largely due to the continuation of
several street projects (FM 1938 and SH 114/Hwy 170) and the completion of the Stagecoach Hills
Reconstruction/Drainage project.
Westlake Academy Expansion Fund- Fund balance decreased by $7,293,786 because bond
proceeds of $8.2M received in the prior year were used to complete the Westlake Academy
Expansion project.
Proprietary Funds. The Town's proprietary fund statements provide the same type of information
found in the government-wide financial statements with greater detail. Total net position of the
Proprietary Funds amounted to $5,462,400, a decrease of $297,092. Operating income totaled
$508,264 which was offset by a net non-operating expenses of $761,957. A transfer in the amount of
$43,399 from the General Fund to supplement the construction costs of the ground storage tank
constitutes the decrease.
General Fund Budgetary Highlights
The General Fund budget for fiscal year 2014 was amended in total to increase the net change in
fund balance from -$368,422 to -$253, a total increase of $368,169.
• The amended budget for net revenues was increased by $563,820(9%)
o Sales Tax- $125,000- received more taxes than anticipated.
o Building permits and fees - $222,500- the Town had more housing starts/permits than
anticipated as well as Entrada permits that were not originally budgeted.
o Franchise Fees and Fines and Forfeitures were increased by $137,120 and $75,000,
respectively.
• The amended budget for expenditures was increased by $48,658 with transfers out being
increased by $146,003 due to the transfer of funds to Westlake Academy for the purchase of
smartboards for the new classrooms.
13
The General Fund actual revenue collections were more than the amended budget by $484,327
which can be attributed to the unanticipated increase in sales tax, building permits and fees, and
municipal fines and penalties received. The final expenditures were $568,077 (10%) less than
budgeted. A large contributing factor to this variance is the reclassification of $192,000 from
expenditures to a transfer-out to the Academy. There was also a savings on the budgeted attorney
and consultant fees as a result of reimbursements regarding the Entrada/Granada developments.
Savings was also seen in building inspections because we were able to use staff for more than
anticipated inspections. The remaining larger savings were due to savings in contracted services
and training.
Capital Assets and Debt Administration
• Capital Assets. The Town's investment in capital assets for its governmental and business-
type activities as of September 30, 2014, totaled $63,308,521 (net of accumulated
depreciation). The investment in capital assets includes land, buildings, improvements,
machinery and equipment, infrastructure, and construction in progress. The net increase in
the Town's investment in capital assets for the current fiscal year was $10,063,397 or 19%.
Nearly the entire increase ($10,302,548) is attributable to the completion of the Westlake
Academy Expansion project. The remaining increase is due to the purchase of a facilities
maintenance vehicle and information and software.
Table 5
Town’s Capital Assets
(Net of Accumulated Depreciation)
2014 2013 2014 2013 2014 2013
Land 11,896,663$ 11,896,663$ -$ -$ 11,896,663$ 11,896,663$
Capital improvements 7,814,722 8,184,522 10,809,857 9,614,902 18,624,579 17,799,424
Building 27,009,853 17,611,891 27,009,853 17,611,891
Machinery and equipment 1,016,010 594,715 1,861,591 1,948,389 2,877,601 2,543,104
W/W treatments rights 185,266 217,026 185,266 217,026
Construction in progress 2,468,438 2,834,092 246,121 342,924 2,714,559 3,177,016
Total capital assets 50,205,686$ 41,121,883$ 13,102,835$ 12,123,241$ 63,308,521$ 53,245,124$
Governmental Activities Business-type Activities Total
Additional information on the Town's capital assets can be found in Note 4 on pages 48- 51 of this
report.
Long-term debt- At the end of the current fiscal year, the Town had total long-term debt outstanding
of $36,255,959. Of this amount, $29,304,000 represents bonded indebtedness, $65,789 economic
development reimbursement, $237,378 capital leases, $371,464 in loans and $5,320,824 contractual
obligations. During the fiscal year 2013-2014, the Town's total debt payable decreased by $336,724.
This decrease was due to the issuance of General Obligation Refunding Bonds for the purpose of
refunding Certificates of Obligation, Series 2003, plus the addition of a loan from Bennett Benner &
Pettit. These amounts were offset by the scheduled repayment of principal and interest on
outstanding bonded debt.
14
Standard & Poor's Ratings Services, a division of McGraw-Hill, Inc. has recently increased the
Town's rate from AA to AA+/stable. Additional information about the rating agency or the significance
of the rating provided may be obtained from Standard & Poor's web site. Additional information on
the Town's long-term debt can be found in Note 5 on pages 51- 61.
Table 6
Outstanding Debt at Year-End
2014 2013 2014 2013 2014 2013
General obligation bonds 18,260,000$ 16,590,000$ -$ -$ 18,260,000$ 16,590,000$
Certificates of obligation 10,029,800 12,596,800 1,014,200 1,025,200 11,044,000 13,622,000
Contractual obligations 65,789 96,026 5,320,824 5,412,149 5,386,613 5,508,175
Capital Lease 237,378 - - - 237,378 -
Premium on bonds 744,328 700,588 33,397 34,569 777,725 735,157
Notes payable 371,464 17,420 371,464 17,420
Compensated absences 157,863 106,404 20,916 13,527 178,779 119,931
Total long-term debt 29,866,622$ 30,107,238$ 6,389,337$ 6,485,445$ 36,255,959$ 36,592,683$
Governmental Activities Business-type Activities Total
ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS
Long range planning and visioning is vital to the sustainability of any community and Westlake has a
bright outlook for our future – much of this based on our governing board, residential commitment to
our Town and the diligence of our staff members. The following trends will be important to our
growth and development:
• Continued Permanent Population Growth - We anticipate the trend toward growth will
continue as our existing lot inventory continues to be a scarce commodity. In addition, the
residential and mixed-use developments have the potential to significantly increase our
permanent population.
• Management of Development – As the economy and the surrounding cities in the Metroplex
experience commercial development and the influx of individuals continues to make the North
Texas Region their home, we will need to manage our distinctive housing developments to
ensure we maintain our community as an ‘oasis of natural beauty’ as contained in our Vision
statement.
• Implementation of the Comprehensive Plan – The Town will complete the updating of our
Comp Plan and will transition into the application phase of the recommendations and
feedback from our Comprehensive Plan Steering Committee, residents and stakeholders,
Planning & Zoning Committee Members, and our Town Council. This will include the update
of the applicable ordinance documents that will help guide our future developments and all
the corresponding plan elements.
• Oversight of Enrollment Demands at Westlake Academy – As it becomes necessary with
the rollout of Phase II of the Facility Master Plan, staff and the Council will plan for our long
term visioning of the school to ensure each child reaches their ‘highest individual potential’ as
a student at Westlake Academy. The impact of new housing developments and population
growth will continue to drive our capital projects in the future.
15
GENERAL FUND
In the FY 2014-15 adopted budget, the Town’s General Fund balance is anticipated to decrease by
$670K.
• The Town is anticipating a 12% increase in revenues over the prior year by $864,475
o Increased sales tax revenue $101,250.
o Permits and fees related to the Granada development $450,000.
o Transfers in from Utility Fund for repayment of Ground Storage Water Tank $256,445.
• Increase of $557K in Payroll Expenditures.
o This includes an increase in base costs of $71,394 to maintain our current staff levels
along with $65,000 in market pay adjustments (inclusive of taxes and insurance) for
work force attraction and $54K in performance based pay, and a newly recommended
allocation of $8K for cell phone reimbursement of various staff members (Directors
and on-call technicians). A portion of this increased expenditure is subsidized by
transfers in from the Utility Fund ($30K) and the Visitors Association Fund ($92K).
o This increase also includes the following personnel changes:
$35,753 – transition of part-time Communication Specialist to full-time.
$77,987 – addition of one full-time Firefighter / Paramedic.
$19,592 – replacement of part-time Deputy Court Clerk.
o Transition of shared services employees to municipal budget.
$ 68,503 – Accounting Technician.
$120,860 – IT Director.
o $130,144 increase for medical, dental and life Insurance costs (40%).
o $16,931 increase for social security and Medicare taxes (08%).
o $89,840 increase for ICMA and TMRS costs (46%).
• Operating expenditures and transfers out increased $1M.
o $300K – future Westlake resident enrollment capacity.
o $ 42K – increase to Keller Police contract services.
o $520K – transfer to Capital Projects Fund.
o $168K – transfer to Debt Service Fund.
CAPITAL PROJECT FUND
This fund is anticipated to have a reduction of $1.161M as a direct reflection of the construction of
the following projects:
• FM1938 Streetscape Project- $1M.
• Sam School, E. Dove, and Roanoke Road Reconstruction and Drainage $819K.
• Park Improvements $100K.
• Land cost allocation for Fire Station $1.125M to be offset with bond proceeds.
ENTERPRISE FUNDS
In the FY 2014-2015 adopted budget, the Utility fund balance is anticipated to decrease by $326,435
with 88% of that being due to the sewer line transfer and meter reading equipment projects.
16
CONTACTING THE TOWN'S FINANCE DEPARTMENT
This financial report is designed to provide our citizens, customers, and investors and creditors with
a general overview of the Town's finances and to demonstrate the Town's accountability for the
money it receives. If you have questions about this report or need additional financial information,
contact Debbie Piper, Town of Westlake Finance Director, at 817-490-5712 or email at
dipper@westlake-tx.org.
TOWN OF WESTLAKE
BASIC FINANCIAL STATEMENTS
TOWN OF WESTLAKE
EXHIBIT A-1
TOWN OF WESTLAKE
STATEMENT OF NET POSITION
SEPTEMBER 30, 2014
The accompanying notes are
an integral part of this statement.
17
Primary Government
Discretely
Governmental Business-type Presented
Activities Activities Total Component Units
Cash and cash equivalents 12,747,502$ 4,083,751$ 16,831,253$ 7,192,451$
Receivables (net of allowance)1,361,094 835,361 2,196,455 491,021 Inventories - 96,986 96,986 -
Other assets 88,939 - 88,939 95,747
Restricted cash and cash equivalents - 194,710 194,710 4,537,817
Capital assets:
Land and construction in progress 14,365,101 246,121 14,611,222 12,070,678
Buildings and improvements 43,000,030 14,882,835 57,882,865 90,899,458
Wastewater treatment rights - 635,199 635,199 -
Machinery and equipment 3,442,120 3,498,148 6,940,268 12,895,127
Less accumulated depreciation (10,601,565) (6,159,468) (16,761,033) (45,193,736)
Total capital assets 50,205,686 13,102,835 63,308,521 70,671,527
Total Assets 64,403,221 18,313,643 82,716,864 82,988,563
DEFERRED OUTFLOWS OF RESOURCES
Deferred loss on refunding 1,194,749 - 1,194,749 -
Total Deferred Outflows of Resources 1,194,749 - 1,194,749 -
Accounts payable 2,186,107 234,895 2,421,002 1,975,869
Customer deposit payable - 194,710 194,710 -
Unearned revenue 1,820 318,352 - 3,346,278
Accrued interest payable 120,460 5,713,949 5,834,409 31,005,021
Noncurrent liabilities:
Due within one year 1,229,589 118,072 1,347,661 110,840,898
Due in more than one year 28,637,033 6,271,265 34,908,298 -
Total Liabilities 32,175,009 12,851,243 45,026,252 147,168,066
Net investment in capital assets 32,048,991 6,734,414 38,783,405 (40,169,371)
Restricted for:
Tourism 1,107,520 - 1,107,520 -
Education 1,177,427 - 1,177,427 -
Unrestricted (910,977)(1,272,014)(2,182,991) (24,010,132)
Total net position 33,422,961$ 5,462,400$ 38,885,361$ (64,179,503)$
NET POSITION
ASSETS
LIABILITIES
TOWN OF WESTLAKE
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
an integral part of this statement.
18
Program Revenues
Charges for Operating Grants Capital Grants
Expenses Services and Contributions and Contributions
Primary government:
Governmental activities:
General government 2,784,587$ 33,975$ -$ -$
Public safety 2,190,050 848,772 3,540 -
Cultural and recreation 123,541 - 1,974 -
Public works 955,794 1,022,769 - -
Economic development 147,680 - - -
Visitor services 493,087 - - -
Education 7,147,411 222,270 6,587,128 80,472
Interest on long-term Debt 998,951 - - -
Total governmental activities 14,841,101 2,127,786 6,592,642 80,472
Business-type activities:
Water and sewer 3,690,137 3,428,702 - -
Cemetery 7,121 7,749 - -
Total business-type activities 3,697,258 3,436,451 - -
Total primary government 18,538,359$ 5,564,237$ 6,592,642$ 80,472$
Reported Discretely Presented
Component Units 24,883,936$ 17,910,143$ -$ -$
GENERAL REVENUES:
Taxes:
Sales taxes
Property taxes
Hotel occupancy taxes
Mixed beverage taxes
Franchise taxes
Interest Income
Miscellaneous
Transfers
Total general revenues and transfers
Change in net position
NET POSITION, beginning of year as previously stated
Cumulative effect of change in accounting principle
NET POSITION, end of year
Functions/Programs
EXHIBIT A-2
19
Primary Government
Discretely
Governmental Business - Type Presented
Activities Activities Total Component Units
(2,750,612) -$ (2,750,612)$ -$
(1,337,738) - (1,337,738) -
(121,567) - (121,567) -
66,975 - 66,975 -
(147,680) - (147,680) -
(493,087) - (493,087) -
(257,541) - (257,541) -
(998,951) - (998,951) -
(6,040,201) - (6,040,201) -
- (261,435) (261,435) -
- 628 628
- (260,807) (260,807) -
(6,040,201) (260,807) (6,301,008) -
-$ -$ -$ (6,973,793)$
4,725,845 - 4,725,845 -
1,367,069 - 1,367,069 -
51,602 - 51,602 -
796,481 - 796,481 -
795,322 - 795,322 -
26,713 7,114 33,827 11,389
246,633 - 246,633 -
43,399 (43,399) - -
8,053,064 (36,285) 8,016,779 11,389
2,012,863 (297,092) 1,715,771 (6,962,404)
32,057,541 5,759,492 37,817,033 (53,864,843)
(647,443) - (647,443) (3,352,256)
33,422,961$ 5,462,400$ 38,885,361$ (64,179,503)$
Net (Expense) Revenue and
Changes in Net Position
TOWN OF WESTLAKE
BAL ANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
20
Debt
Westlake Service
General Academy Fund
ASSETS:
Cash and cash equivalents 7,399,920$ 866,250$ 1,130$
Receivables :
Property taxes 14,353 - 1,486
Accounts receivable 771,499 330,292 -
Due from other funds 157,353 - -
Other assets 8,821 77,300 -
TOTAL ASSETS 8,351,946$ 1,273,842$ 2,616$
LIABILITIES, DEFFERED INFLOWS OF
RESOURCES AND FUND BALANCE:
Liabilities:
Accounts payable 372,092$ 96,415$ 49$
Unearned revenue - - -
Due to other funds 11,983 - -
Total liabilities 384,075 96,415 49
DEFERRED INFLOWS OF RESOURCES:
Unavailable grant funds - 106,129 -
Unavailable resources - property taxes 14,353 - 1,486
Total deferred inflows of resources 14,353 106,129 1,486
Fund Balances:
Nonspendable:
Prepaid items 8,821 77,300 -
Restricted for:
Tourism - - -
Capital items - - -
Street and tree improvements 80,442 - -
Debt service - - 1,081
Education - 993,998 -
Committed for:
Court security and technology 193,082 - -
Unassigned 7,671,173 - -
Total fund balances 7,953,518 1,071,298 1,081
TOTAL LIABILITIES, DEFERRED INFLOWS OF
RESOURCES AND FUND BALANCES 8,351,946$ 1,273,842$ 2,616$
EXHIBIT A-3
21
Westlake Nonmajor Total
Capital Academy Governmental Governmental
Projects Expansion Funds Funds
1,563,165$ 1,794,572$ 1,122,465$ 12,747,502$
- - - 15,839
- - 243,464 1,345,255
- - 11,983 169,336
- - 2,818 88,939
1,563,165$ 1,794,572$ 1,380,730$ 14,366,871$
250,074$ 1,369,878$ 97,599$ 2,186,107$
- - 1,820 1,820
- - 157,353 169,336
250,074 1,369,878 256,772 2,357,263
- - - 106,129
- - - 15,839
- - - 121,968
- - 2,818 88,939
- - 1,107,520 1,107,520
1,313,091 424,694 13,620 1,751,405
- - - 80,442
- - - 1,081
- - - 993,998
- - - 193,082
- - - 7,671,173
1,313,091 424,694 1,123,958 11,887,640
1,563,165$ 1,794,572$ 1,380,730$ 14,366,871$
EXHIBIT A-4
TOWN OF WESTLAKE
RECONCILIATION OF THE GOVERMENTAL FUNDS BALANCE SHEET
TO THE STATEM ENT OF NET POSITION
SEPTEMBER 30, 2014
22
Total fund balance-governmental funds balance sheet 11,887,640$
Amounts reported for governmental activities in the statement of net position
are different because:
Capital assets used in governmental activities are not current financial resources
and therefore are not reported in the governmental funds balance sheet.50,205,686
Deferred losses on refunding are reported as deferred outlfows of resources
in the government-wide statement of net position.1,194,749
Revenues earned but not available within sixty days of the fiscal year-end are not
recognized as revenue in the fund financial statements.121,968
Interest payable on long-term debt does not require current financial resources, therefore
interest payable is not reported as a liability in the governmental funds balance sheet.(120,460)
Long-term liabilities, including bonds payable, are not due and payable in the current
period, and therefore are not reported in the fund financial statements.(29,866,622)
NET POSITION OF GOVERNMENTAL ACTIVITIES - statement of net position 33,422,961$
TOWN OF WESTLAKE
TOWN OF WESTLAKE
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
23
Westlake Debt Capital
General Academy Service Fund Projects
REVENUES:
Taxes
Sales 3,471,344$ -$ -$ -$
Property 1,198,374 - 154,982 -
Mixed beverage 51,602 - - -
Hotel occupancy - - - -
Franchise 795,322 - - -
State program revenues - 5,269,641 - -
Federal program revenues - 80,103 - -
Interest income 10,503 1,450 - 3,544
Building permits and fees 1,175,075 - - -
Fines and penalties 730,441 - - -
Intergovernmental 3,540 - - -
Contributions - - - -
Miscellaneous 70,338 1,353,525 - -
Total revenues 7,506,539 6,704,719 154,982 3,544
EXPENDITURES:
Current
General government 2,236,360 - - -
Public safety 2,146,587 - - -
Cultural and recreation 123,541 - - -
Public works 615,781 - - -
Economic development - - - -
Visitor services - - - -
Education - 7,143,678 - -
Capital outlay 20,875 - - 1,129,288
Debt service
Principal retirement 47,440 - 927,000 -
Interest and other fiscal charges 800 3,733 1,106,434 -
Bond issuance costs - - 69,283 -
Total expenditures 5,191,384 7,147,411 2,102,717 1,129,288
Excess (deficiency) of revenues
Over (Under) Expenditures 2,315,155 (442,692) (1,947,735) (1,125,744)
OTHER FINANCING SOURCES (USES)
Transfers in 56,419 282,000 1,878,051 -
Transfers out (1,504,397) - - (200,000)
Capital lease proceeds - 239,009 - -
Refunding bonds issued - - 1,910,000 -
Payment to refunding bond escrow agent - - (1,925,315) -
Premium on refunding bonds issued - - 84,598 -
Note proceeds 34,710 - - -
Net other financing sources (uses)(1,413,268) 521,009 1,947,334 (200,000)
NET CHANGE IN FUND BALANCES 901,887 78,317 (401) (1,325,744)
FUND BALANCES, AT BEGINNING OF YEAR 7,051,631 992,981 1,482 2,638,835
FUND BALANCES AT END OF YEAR 7,953,518$ 1,071,298$ 1,081$ 1,313,091$
EXHIBIT A-5
24
Westlake Nonmajor Total
Academy Governmental Governmental
Expansion Funds Funds
-$ 1,254,501$ 4,725,845$
- - 1,353,356
- - 51,602
- 796,481 796,481
- - 795,322
- - 5,269,641
- - 80,103
9,352 1,864 26,713
- - 1,175,075
- - 730,441
- - 3,540
80,472 1,974 82,446
233,500 4,100 1,661,463
323,324 2,058,920 16,752,028
- - 2,236,360
- - 2,146,587
- - 123,541
- - 615,781
- 147,685 147,685
- 493,082 493,082
- - 7,143,678
8,813,884 - 9,964,047
- 30,237 1,004,677
- 5,522 1,116,489
- - 69,283
8,813,884 676,526 25,061,210
(8,490,560) 1,382,394 (8,309,182)
830,000 47,741 3,094,211
- (1,346,415) (3,050,812)
- - 239,009
- - 1,910,000
- - (1,925,315)
- - 84,598
366,774 - 401,484
1,196,774 (1,298,674) 753,175
(7,293,786) 83,720 (7,556,007)
7,718,480 1,040,238 19,443,647
424,694$ 1,123,958$ 11,887,640$
EXHIBIT A-6
TOWN OF WESTLAKE
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
25
Net change in fund balances- total governmental funds.(7,556,007)$
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures. However, in the statement of
activities the cost of those assets is allocated over their estimated useful lives and reported
as depreciation expense.10,012,566
Depreciation expense on capital assets is reported in the statement of activities but does not
require the use of current financial resources. Therefore, depreciation expense is not
reported as expenditures in the governmental funds.(928,763)
The repayment of the principal of long term debt consumes the current financial resources of
governmental funds, but has no effect on net position. The amortization of bond premiums
and deferred gain/loss on refunding of long term debt is reported in the statement of
activities but does not require the use of current financial resources. Therefore the
effect of the amortization of these various items are not reported in the statement of
revenues, expenditures, and changes in fund balance.
This amount represents the net effect of the following items:
Bond proceeds (1,910,000)
Payment to refunding bond escrow agent 1,925,315
Note proceeds (401,484)
Lease proceeds (239,009)
Bond premiums (84,598)
Repayments 1,004,677
Amortization of premium on bonds 40,858
Amortization of deferred loss on refunding (98,417) 237,342
Current year changes in accrued interest payable does not require the use of current
financial resources; and therefore, are not reported as expenditures in governmental funds.240,647
Current year changes in the long-term liability for compensated absences do not require
the use of current financial resources; and therefore, are not reported as expenditures in
governmental funds.(51,459)
Certain revenues in the government-wide statement of activities that do not provide current
financial resources are not reported as revenue in the governmental funds.58,537
CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES - statement of activities 2,012,863$
EXHIBIT A-7
TOWN OF WESTLAKE
STATEMENT OF NET POSITION
PROPRIETARY FUNDS
SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
26
Utility Cemetery
Fund Fund Total
ASSETS:
Current Assets
Cash and cash equivalents 4,032,112$ 51,639$ 4,083,751$
Accounts receivable 835,303 58 835,361
Inventories - 96,986 96,986
Restricted cash and investments 194,710 - 194,710
Total current assets 5,062,125 148,683 5,210,808
Noncurrent assets
Capital assets:
Construction in progress 246,121 - 246,121
Buildings and improvements 14,882,835 - 14,882,835
Wastewwater treatment rights 635,199 - 635,199
Machinery and equipment 3,498,148 - 3,498,148
Less: accumulated depreciation (6,159,468) - (6,159,468)
Total capital assets 13,102,835 - 13,102,835
Total noncurrent assets 13,102,835 - 13,102,835
TOTAL ASSETS 18,164,960 148,683 18,313,643
LIABILITIES
Current liabilities:
Accounts payable 234,540 355 234,895
Customer deposits payable 194,710 - 194,710
Accrued interest payable 5,713,949 - 5,713,949
Unearned revenue 318,352 - 318,352
Compensated absences - current portion 2,092 2,092
Current portion of bonds payable 21,450 - 21,450
Contractual obligations 94,530 - 94,530
Total current liabilities 6,579,623 355 6,579,978
Long-term liabilities:
Bonds payable 992,750 - 992,750
Compensated absences 18,824 - 18,824
Contractual obligations 5,259,691 - 5,259,691
Total long-term liabilities 6,271,265 - 6,271,265
TOTAL LIABILITIES 12,850,888 355 12,851,243
NET POSITION
Net investment in capital assets 6,734,414 - 6,734,414
Unrestricted (1,420,342) 148,328 (1,272,014)
TOTAL NET POSITION 5,314,072$ 148,328$ 5,462,400$
EXHIBIT A-8
TOWN OF WESTLAKE
STAT EMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
27
Utility Cemetery
Fund Fund Total
OPERATING REVENUES:
Charges for services $3,028,787 7,749$ 3,036,536$
Miscellaneous revenue 399,915 - 399,915
Total operating revenues 3,428,702 7,749 3,436,451
OPERATING EXPENSES:
Payroll costs 328,944 - 328,944
Professional and contract services 94,069 6,525 100,594
Depreciation 430,527 - 430,527
Amortization of wastewater treatment rights 31,760 - 31,760
Water purchases 1,048,219 - 1,048,219
Cost of cemetary lots sold - 596 596
Other operating costs 987,547 - 987,547
Total operating expenses 2,921,066 7,121 2,928,187
Net operating income 507,636 628 508,264
NON-OPERATING REVENUES(EXPENSES):
Interest income 7,035 79 7,114
Interest expense (769,071) - (769,071)
Total non-operating revenues (expenses)(762,036) 79 (761,957)
INCOME (LOSS) BEFORE TRANSFERS AND
CAPITAL CONTRIBUTIONS (254,400) 707 (253,693)
Transfer out (43,399) - (43,399)
Total transfers and capital contributions (43,399) - (43,399)
Change in net position (297,799) 707 (297,092)
Total net position, beginning of year 5,611,871 147,621 5,759,492
Total net position, end of year $5,314,072 148,328$ 5,462,400$
EXHIBIT A-9
TOWN OF WESTLAKE
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
28
Utility Cemetery
CASH FLOWS FROM OPERATING ACTIVITIES:Fund Fund Total
Receipts from customers 3,425,711$ 6,549$ 3,432,260$
Payments to employees (315,069) - (315,069)
Payments to suppliers (2,129,935) (6,170) (2,136,105)
Net cash provided by operating activities 980,707 379 981,086
CASH FLOW FROM NONCAPITAL FINANCING
ACTIVITIES:
Transfer to other funds (43,399) - (43,399)
Net cash used in noncapital financing activities (43,399) - (43,399)
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Principal paid on debt (102,325) - (102,325)
Interest paid on debt (153,347) - (153,347)
Investment earnings 7,035 79 7,114
Purchase of property and equipment (1,441,881) - (1,441,881)
Net cash provided by (used in) capital and related financing activities (1,690,518) 79 (1,690,439)
Net increase (decrease) in cash (753,210) 458 (752,752)
Cash and cash equivalents at the
beginning of the year 4,980,032 51,181 5,031,213
Cash and cash equivalents at the
end of the year 4,226,822$ 51,639$ 4,278,461$
RECONCILIATION OF TOTAL CASH AND CASH EQUIVALENTS:
Cash and cash equivalents 4,032,112$ 51,639$ 4,083,751$
Restricted cash and cash equivalents 194,710 - 194,710
Total cash and cash equivalents 4,226,822 51,639 4,278,461
RECONCILIATION OF OPERATING INCOME TO NET CASH
PROVIDED BY OPERATING ACTIVITIES:
Operating income 507,636 628 508,264
Adjustments to reconcile operating income to net
cash provided by operating activities:
Depreciation and amortization 462,287 - 462,287
Provision for bad debts 6,300 6,300 12,600
Changes in operating assets and liabilities:
Receivables 1,618 (6,242) (4,624)
Prepaid Items
Inventory - 596 596
Compensated absences 7,389 - 7,389
Accounts payable 6,386 355 6,741
Customer deposits payable 22,908 - 22,908
Deferred revenue (33,817) (1,258) (35,075)
Net cash provided by operating activities 980,707$ 379$ 981,086$
TOWN OF WESTLAKE
DISCRETELY PRESENTED COMPONENT UNITS
COMBINING STATEMENT OF NET POSITION
SEPTEMBER 30, 2014
The accompanying notes are
are an integral part of this statement.
29
Texas Student Texas Student Texas Student
Housing Housing Housing
Authority Authority Authority
Ballpark Austin The Ridge Town Lake
Project at North Texas Austin Project
ASSETS
Cash and cash equivalents 781,063$ 352,180$ 52,023$
Accounts receivable (net of allowance)60,703 39,271 23,040
Prepaid rent (32,946) (17,311)
Restricted assets:Cash and cash equivalents 228,364 1,932,392 471,487
Capital assets:Land 4,788,265 2,200,000 2,182,816
Buildings and improvements 21,345,305 25,705,000 16,963,841 Machinery and equipment 6,993,063 1,253,841 1,211,085
Less: accumulated depreciation (13,419,978) (12,677,157) (7,383,625)
Total assets 20,776,785 18,772,581 13,503,356
LIABILITIES AND NET POSITION
LIABILITIES:
Accounts payable and accrued expenses 1,198,555 261,404 236,846
Unearned revenue 205,453 159,835 135,053
Accrued interest payable 9,064,376 6,765,433 3,601,729
Bonds payable 34,623,519 26,352,646 19,979,733
Total liabilities 45,091,903 33,539,318 23,953,361
NET POSITION:Net investment in capital assets (14,916,864) (9,870,962) (7,005,616)
Unrestricted (9,398,254) (4,895,775) (3,444,389)
Total net position (24,315,118)$ (14,766,737)$ (10,450,005)$
EXHIBIT A-10
30
Texas Student
Housing
Authority Texas Student
Cambridge at Housing
College Station Authority Total
5,454,797$ 552,388$ 7,192,451$
344,289 23,718 491,021
146,004 - 95,747
1,905,574 - 4,537,817
2,899,597 - 12,070,678
26,885,312 - 90,899,458 3,437,138 - 12,895,127
(11,712,976) - (45,193,736)
29,359,735 576,106 82,988,563
278,494 570 1,975,869
2,805,430 40,507 3,346,278
11,573,483 - 31,005,021
29,885,000 - 110,840,898
44,542,407 41,077 147,168,066
(8,375,929) - (40,169,371)
(6,806,743) 535,029 (24,010,132)
(15,182,672)$ 535,029$ (64,179,503)$
TOWN OF WESTLAKE
DISCRETELY PRESENTED COMPONENT UNITS
COMBINING STATEMENT OF ACTIVITIES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
The accompanying notes are
an integral part of this statement.
31
Program Revenues
Charges for Operating Grants Capital Grants
Functions/Programs Expenses Services and Contributions and Contributions
Business-type activities:
Texas Student Housing Authority 292,320$ 421,262$ -$ -$
Texas Student Housing Authority:
Cambridge at College Station 8,154,588 5,811,212 - -
Ballpark Austin Project 6,699,682 4,083,329 - -
Town Lake Austin Project 4,136,014 3,102,367 - -
The Ridge at North Texas 5,601,332 4,491,973 - -
Total business-type activities 24,883,936 17,910,143 - -
Total primary government 24,883,936$ 17,910,143$ -$ -$
GENERAL REVENUES:
Interest Income
Total general revenues
Change in Net Postion
NET POSITION, beginning of year as previously stated
Change in accounting principle
NET POSITION, end of year
EXHIBIT A-11
32
Texas Student Texas Student Texas Student Texas Student
Housing Housing Housing Housing
Authority Authority Authority Authority Texas Student
Ballpark Austin The Ridge at Town Lake Cambridge at Housing
Project North Texas Austin Project College Station Authority Total
-$ -$ -$ -$ 128,942$ 128,942$
- - - (2,343,376) - (2,343,376)
(2,616,353) - - - - (2,616,353)
- - (1,033,647) - - (1,033,647)
- (1,109,359) - - - (1,109,359)
(2,616,353) (1,109,359) (1,033,647) (2,343,376) 128,942 (6,973,793)
(2,616,353)$ (1,109,359)$ (1,033,647)$ (2,343,376)$ 128,942$ (6,973,793)$
78 9,772 3 723 813 11,389
78 9,772 3 723 813 11,389
(2,616,275) (1,099,587) (1,033,644) (2,342,653) 129,755 (6,962,404)
(19,553,532) (13,061,778) (8,814,788) (12,840,019) 405,274 (53,864,843)
(2,145,311) (605,372) (601,573) - - (3,352,256)
(24,315,118)$ (14,766,737)$ (10,450,005)$ (15,182,672)$ 535,029$ (64,179,503)$
Net (Expense) Revenue and
Changes in Net Position
TOWN OF WESTLAKE
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
33
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Town of Westlake, Texas (the Town) was incorporated under the provisions of the laws
of the State of Texas on December 26, 1956. The Town operates under a Council- Manager
form of government and provides the following services as authorized by the laws of the
State of Texas: public safety; cultural and recreation; and economic development.
The accounting and reporting policies of the Town conform to accounting principles
generally accepted in the United States of America for local governments. Generally
accepted accounting principles (GAAP) for local governments include those principles
prescribed by the Governmental Accounting Standards Board (GASB). The following is a
summary of the more significant accounting and reporting policies:
Financial Reporting Entity
The accompanying financial statements present the government and its component
units, entities for which the government is considered to be financially accountable.
Blended component units, although legally separate entities, are, in substance, part of
the Town's operations and are appropriately presented as funds of the primary
government. Discretely presented component units, on the other hand, are reported in a
separate column in the government-wide financial statements to emphasize it is legally
separate from the Town.
Based on these criteria, the financial information of the following entities have been
blended or discretely presented within the financial statements: Lone Star Public
Facilities Corporation, 4B Economic Development Corporation, Westlake Academy,
Texas Student Housing Authority, Texas Student Housing Authority - Ballpark Austin
Project; Texas Student Housing Authority- Town Lake Austin Project, Texas Student
Housing Authority- Cambridge at College Station and Texas Student Housing Authority -
The Ridge at North Texas.
The Texas Student Housing Authority, Texas Student Housing Authority - Ballpark
Austin Project, Texas Student Housing Authority - Town Lake Austin Project, Texas
Student Housing Authority – Cambridge at College Station, and Texas Student
Housing Authority - The Ridge at North Texas Project (collectively, Texas Student
Housing Entities) are Texas nonprofit organizations as a duly constituted authority of
the Town pursuant to Section 53.35(b) of the Texas Education Code, as amended
(Act). Texas Student Housing Entities' primary purpose is to construct, own, and
operate student housing facilities on college campuses in Texas. The board consists
of seven directors which are appointed by the Town's governing body and has the
ability to remove at will the appointed members; thus, the governing body can
impose its will on the organizations. However, the board is not substantively the
same as the Town’s governing body; therefore, the Texas Student Housing Entities
are reported as discretely presented component units (enterprise funds). The Town
is not responsible for the long-term debt of the Texas Student Housing Entities. The
Texas Student Housing Entities year-end is August 31.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
34
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Component Units – Continued
Discretely Presented – Continued
Separately issued financial reports are available for the all the Texas Student
Housing Entities. These reports may be obtained by contacting the following office.
Texas Student Housing Authority
3 Village Circle, Suite 202
Westlake, Texas 76262
Blended
Lone Star Public Facilities Corporation is a Texas nonprofit corporation that acts on
behalf of the Town to further the public purposes under the Public Facilities
Corporation Act, as it’s duly constituted authority and instrumentality. The board of
directors, appointed by the Town's governing body, is comprised of seven members,
of whom five must be members of the Town's governing body. Since the board of
directors is substantively the same as the Town's governing body, the entity has
been reported as a blended component unit of the Town.
4B Economic Development Corporation is a Texas nonprofit industrial corporation
under the Development Corporation Act of 1979 formed to promote economic
development within the Town and the State of Texas in order to eliminate
unemployment and underemployment, and to promote and encourage employment
and the public welfare of, for, and on behalf of the Town by developing,
implementing, financing, and providing one or more projects defined and permitted
under Section 4B of the Act. The board of directors is composed of seven persons
appointed by the members of the Town's governing board. Four of the members of
the board of directors are members of the Town's governing board. Since the board
of directors is substantively the same as the Town's governing body, the entity has
been reported as a blended component unit of the Town.
Westlake Academy (Academy) is an open-enrollment charter school, as provided by
Subchapter D, Chapter 12, of the Texas Education Code. The Town of Westlake
(Charter Holder) applied for and became the first municipality in Texas to ever
receive this special charter designation. The board consists of six trustees and is
appointed by the Town's governing body. Currently, all the members of the board of
trustees are members of the Town's governing body. Since the board of directors is
substantively the same as the Town's governing body, the entity has been reported
as a blended component unit of the Town. The Academy's year-end is August 31.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
35
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Government-wide and Fund Financial Statements
The government-wide financial statements (i.e., the Statement of Net Position and the
Statement of Activities) report information on all of the non-fiduciary activities of the
Town. Governmental activities, which normally are supported by taxes and
intergovernmental revenues, are reported separately from business-type activities, which
rely to a significant extent on fees and charges for support. Likewise, the primary
government is reported separately from certain legally separate component units for
which the primary government is financially accountable.
The statement of activities demonstrates the degree to which the direct expenses of a
given function or segment is offset by program revenues. Direct expenses are those that
are clearly identifiable with a specific function or segment. Program revenues include 1)
charges to customers or applicants who purchase, use, or directly benefit from goods,
services, or privileges provided by a given function or segment and 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
Separate financial statements are provided for governmental funds and proprietary
funds. Major individual Governmental Funds and major individual Enterprise Funds are
reported as separate columns in the fund financial statements.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting, as are the proprietary fund
financial statements. Revenues are recorded when earned and expenses are recorded
when a liability is incurred, regardless of the timing of related cash flows. Grants and
similar items are recognized as revenue as soon as all eligibility requirements imposed
by the provider have been met.
Governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues
are recognized as soon as they are both measurable and available. Revenues are
considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the Town
considers revenues to be available if they are collected within 60 days of the end of the
current fiscal period. Expenditures generally are recorded when a liability is incurred, as
under accrual accounting. However, debt service expenditures, as well as expenditures
related to compensated absences and claims and judgments, are recorded only when
payment is due.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
36
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Measurement Focus, Basis of Accounting, and Financial Statement Presentation –
Continued
Sales taxes, franchise taxes, licenses, and interest associated with the current fiscal
period are all considered to be susceptible to accrual and so have been recognized as
revenues of the current fiscal period. All other revenue items are considered to be
measurable and available only when cash is received by the Town.
The Town uses funds to report on its financial position and the results of its operations.
Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain government functions or
activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental Funds are those through which most governmental functions of the
Town are financed. The acquisition, use, and balances of the Town's expendable
financial resources and the related liabilities (except those accounted for in the
proprietary fund type) are accounted for through governmental funds. The measurement
focus is upon determination of changes in financial position, rather than upon income
determination.
The Town reports the following major governmental funds:
General Fund - to account for all financial resources except those required to be
accounted for in another fund. The General Fund balance is available for any purpose,
provided it is expended or transferred in accordance with the legally adopted budget of
the Town.
Westlake Academy Fund - to account for all local, state and federal revenue and
related educational expenditures of the Academy.
Debt Service Fund - to account for resources accumulated and payments made for
principal and interest on long-term general obligation debt of governmental funds.
Capital Projects Fund - to account for proceeds from long-term financing and revenue
and expenditures related to authorized construction and other capital asset acquisitions
other than those related to the expansion of Westlake Academy facilities.
Westlake Academy Expansion Fund – to account for proceeds from long-term
financing and revenue and expenditures related to authorized construction related to the
expansion of Westlake Academy facilities.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
37
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Measurement Focus, Basis of Accounting, and Financial Statement Presentation –
Continued
In addition, the Town reports the following nonmajor governmental funds:
Visitors Association Fund - to account for municipal hotel occupancy taxes collected
and expenditures to promote tourism and the convention and hotel industry.
Lone Star Public Facilities Corporation - to account for investment activity relating to
the Lone Star Public Facilities Corporation.
4B Economic Development Corporation - to account for sales tax collected to fund
the activities of the 4B Economic Development Corporation.
Economic Development Fund - to account for sales tax and hotel occupancy tax
collected to fund activity relating to Economic Development agreements.
The Town adopts an annual appropriated budget for all governmental funds except
capital projects and Westlake Academy Expansion funds, which are project-length
based budgets. A budgetary comparison schedule has been provided for all appropriate
funds to demonstrate compliance with the budget.
Proprietary Funds distinguish operating revenues and expenses from nonoperating
items. Operating revenues and expenses generally result from providing services and
producing and delivering goods in connection with a proprietary fund's principal ongoing
operations. The principal operating revenues of the Town's Enterprise Fund are charges
to customers for sales and services. Operating expenses for the Enterprise Fund include
the cost of sales and services, administrative expenses, and depreciation on capital
assets. All revenue and expenses not meeting this definition are reported as
nonoperating revenue and expenses.
The Town reports the following major proprietary funds:
Utility Fund - to account for revenues and expenses related to providing water and
sewer services to the general public on a continuing basis.
Cemetery Fund- to account for the operations of the Town's cemetery.
As a general rule, the effect of interfund activity has been eliminated from the
government-wide financial statements. Exceptions to this general rule are charges
between the Town's water and wastewater function and various other functions of the
government. Elimination of these charges would distort the direct costs and program
revenue reported for the various functions concerned.
Amounts reported as program revenues include: 1) charges to customer or applicants
for goods, services, or privileges provided, 2) operating grants and contributions, and 3)
capital grants and contributions, including special assessments. Internally dedicated
resources are reported as general revenues rather than as program revenue. Likewise,
general revenue includes all taxes.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
38
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Assets, Liabilities, and Net Position or Equity
Cash and Cash Equivalents
Cash and investments of all funds, including restricted cash, are available upon
demand and are considered to be "cash equivalents."
For purposes of the statement of cash flows, the Town considers highly-liquid
investments (including restricted assets) with an original maturity of three months or
less when purchased to be cash equivalents.
State statutes authorize the Town to invest in (1) obligations of the United States or
its agencies and instrumentalities; (2) direct obligations of the State of Texas or its
agencies; (3) other obligations, the principal of, and interest on, which are
unconditionally guaranteed or insured by the State of Texas or the United States; (4)
obligations of states, agencies, counties, cities, and other political subdivisions of any
state having been rated as to investment quality by a nationally recognized
investment rating firm and having received a rating of not less than "A" or its
equivalent; (5) certificates of deposit by state or national banks domiciled in this state
that are (a) guaranteed or insured by the Federal Deposit Insurance Corporation, or
its successor; or, (b) secured by obligations that are described by (1) - (4); or (6) fully
collateralized direct repurchase agreements having a defined termination date,
secured by obligations described by (1) pledged with third-party selected or (2)
approved by the Town, and placed through a primary government securities dealer.
All investments are recorded at fair value based on quoted market prices. Fair value
is the amount at which a financial instrument could be exchanged in a current
transaction between willing parties.
Receivables and Payables
Transactions between funds that are representative of lending/borrowing
arrangements outstanding at the end of the fiscal year are referred to as "due to/from
other funds" (i.e., the current portion of interfund loans) or "advances to/from other
funds" (i.e., the non-current portion of interfund loans). All other outstanding
balances between funds are reported as "due to/from other funds." Any residual
balances outstanding between the governmental activities and business-type
activities are reported in the government-wide financial statements as "internal
balances."
Advances between funds, as reported in the fund financial statements, are offset by
a fund balance reserve account in applicable governmental funds to indicate that
they are not available for appropriation and are not expendable available financial
resources.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
39
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Assets, Liabilities, and Net Position or Equity – Continued
Receivables and Payables – Continued
All property tax receivables are shown net of an allowance for uncollect ibles. The net
property tax receivable allowance is equal to management’s estimate of uncollectible
outstanding property taxes at September 30, 2014.
The Town's property taxes are levied on October 1 on the assessed value listed as
of the prior January 1 for all real and business personal property located in the Town.
Assessed values are established at 100% of estimated market value. Property taxes
attach as an enforceable lien on property as of January 1. Taxes are due by
January 31 following the October 1 levy date and are considered delinquent after
January 31 of each year.
Restricted Assets
Certain bond proceeds, as well as certain resources set aside for their repayment,
are classified as restricted assets on the balance sheet because their use is limited
by applicable bond covenants.
Inventories and prepaid items
Inventories, which are expended as they are consumed, are stated at the lower of
cost or market on a first-in, first-out basis.
Certain payments to vendors reflect costs applicable to future accounting periods
and are recorded as prepaid items in both the government-wide and fund financial
statements.
Fund Changes and Transactions Between Funds
Legally authorized transfers are treated as transfers in and out and are included as
other financing sources (uses) of both governmental and proprietary funds.
The Town allocates an indirect cost percentage of the salaries, wages and related
costs of personnel who perform administrative services as well as other indirect
costs necessary for the operation of various funds. Expenses are budgeted and paid
from the appropriate fund.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
40
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Assets, Liabilities, and Net Position or Equity – Continued
Capital Assets
All capital assets are valued at historical cost or estimated historical cost if actual
historical cost is not available. The cost of nominal maintenance and repairs that do
not add value to the asset or materially extend assets' lives are not capitalized.
Donated assets are valued at their fair market value on the date donated. Assets
capitalized have an original cost of $5,000 or more and three years or more of life. All
infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), regardless
of the acquisition date or amount, have been included. Estimated historical cost for
initial reporting of infrastructure assets (those reported by governmental activities)
was valued by estimating the current replacement cost of the infrastructure and using
an index to deflate the cost to the estimated acquisition/construction year. As the
Town constructs or acquires additional capital assets, including infrastructure assets,
they are capitalized and reported at historical cost.
Depreciation has been calculated on each class of depreciable property using the
straight-line method. Estimated useful lives are as follows:
Water and sewer system
Buildings
Machinery and equipment
Improvements
Information systems and software 3
Assets Years
10-50
20-50
3-30
5-30
Compensated Absences
The Town's policy allows employees to earn 5 days of vacation and 5 days of sick
leave between six months and one year of service, and 10 days of vacation and 10
days of sick leave between one year and two years of service and each successive
year through five years of service. After completion of 5 years of service, 15 days of
vacation and 15 days of sick leave per year are earned. After completion of 10 years
of service, 20 days of vacation and 20 days of sick leave per year are earned. The
Town makes sick and vacation time available in full at the beginning of each year,
and hours are actually earned throughout the year. Unused, earned vacation hours
are paid upon termination or retirement at the employee's normal hourly rate;
accumulated, unused sick time is not payable upon termination or retirement.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
41
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Assets, Liabilities, and Net Position or Equity – Continued
Long-term Obligations
In the government-wide financial statements and proprietary fund types in the fund
financial statements, long-term debt and other long-term obligations are reported as
liabilities in the applicable governmental activities, business-type activities, or
proprietary fund type statement of net position. Bond premiums and discounts are
deferred and amortized over the life of the bonds using the straight-line method,
which approximates the effective interest method. Bonds payable are reported net of
the applicable bond premium or discount. In the fund financial statements,
governmental fund types recognize bond premiums and discounts, as well as
issuance costs during the current period. The face amount of the debt issued is
reported as other financing sources. Premiums received on debt issuances are
reported as other financing sources while discounts are reported as other financing
uses. Issuance costs, even if withheld from the actual proceeds, are reported as
expenditures.
Fund Equity and Net Position
The governmental fund financial statements present fund balances based on
classifications that comprise a hierarchy that is based primarily on the extent to
which the Town is bound to honor constraints on the specific purposes for which
amounts in the respective governmental funds can be spent.
The classifications used in the governmental fund financial statements are as
follows:
• Nonspendable: This classification includes amounts that cannot be spent
because they are either (a) not in spendable form or (b) are legally or
contractually required to be maintained intact. Nonspendable items are not
expected to be converted to cash or are not expected to be converted to cash
within the next year.
• Restricted: This classification includes amounts for which constraints have been
placed on the use of the resources either (a) externally imposed by creditors,
grantors, contributors, or laws or regulations of other governments, or (b)
imposed by law through constitutional provisions or enabling legislation.
• Committed: This classification includes amounts that can be used only for
specific purposes pursuant to constraints imposed by board resolution of the
Town council, the Town's highest level of decision making authority. These
amounts cannot be used for any other purpose unless the Town council removes
or changes the specified use by taking the same type of action that was
employed when the funds were initially committed. This classification also
includes contractual obligations to the extent that existing resources have been
specifically committed for use in satisfying those contractual requirements.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
42
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Assets, Liabilities, and Net Position or Equity – Continued
Fund Equity and Net Position – Continued
• Assigned: This classification includes amounts that are constrained by the
Town's intent to be used for a specific purpose but are neither restricted nor
committed. In the General Fund, assigned amounts represent intended uses
established by the Town Council or a Town official delegated that authority by
Town Charter or ordinance.
• Unassigned: This classification includes the residual fund balance for the
General Fund. The unassigned classification also includes negative residual fund
balance of any other governmental fund that cannot be eliminated by offsetting of
assigned fund balance amounts.
In the government-wide financial statements, net position represents the difference
between assets and liabilities. Net investment in capital assets consists of capital
assets, net of accumulated depreciation, reduced by the outstanding balances of any
borrowing used for the acquisition, construction or improvements of those assets,
and adding back unspent proceeds. Net position is reported as restricted when there
are limitations imposed on its use either though the enabling legislations adopted by
the Town or through external restrictions imposed by creditors, grantors or laws or
regulations of other governments.
The government-wide and fund level financial statements report restricted fund
balances for amounts not available for appropriation or legally restricted for specific
uses. When an expenditure is incurred for purposes for which both restricted and
unrestricted fund balance is available, it is the Town's policy to use restricted
resources first, then unrestricted resources as needed. When an expenditure is
incurred for which committed, assigned, or unassigned fund balances are available,
the Town considers amounts to have been spent first out of committed funds, then
assigned funds, and finally unassigned funds.
Estimates
The preparation of financial statements, in conformity with U.S. generally accepted
accounting principles, requires management to make estimates and assumptions
that affect the reported amounts of assets and liabilities and disclosures of
contingent assets and liabilities at the date of the financial statements and the
reported amounts of revenue and expenses during the reporting period. Actual
amounts could differ from those estimates.
Subsequent Events
The Town has evaluated all events or transactions that occurred after September 30,
2014 up through February 17, 2015, the date the financial statements were issued.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
43
NOTE 2. CASH AND INVESTMENTS
Legal provisions generally permit the Town to invest in certificates of deposit, repurchase
agreements, public funds investment pools, direct obligations of the United States of
America or its subdivisions and state and local government securities.
The Public Funds Investment Act (Government Code Chapter 2256) contains specific
provisions in the areas of investment practices, management reports and establishment of
appropriate policies. Among other things, it requires the Town to adopt, implement, and
publicize its investment policy.
That policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio
diversification, (3) allowable investments, (4) acceptable risk levels, (5) expected rates of
return, (6) maximum allowable stated maturity of portfolio investments, (7) maximum
average dollar - weighted maturity allowed based on the stated maturity date for the
portfolio, (8) investment staff quality and capabilities, and (9) bid solicitation preferences for
certificates of deposit.
Statutes and the Town's investment policy authorized the Town to invest in the following
investments as summarized in the table below:
Maximum Maximum
Maximum Percentage Investment
Maturity of Portfolio In One Issuer
Obligations of the U.S. Government,
its agencies and instrumentalities 2 years None None
Certificates of deposit 1 year None None
Mutual funds 2 years 80%None
Investment pools -None None
Authorized
Investment Type
The Town did not engage in repurchase or reverse repurchase agreement transactions
during the current year.
At year end, the carrying amount of the Town’s deposits was $17,025,613 and the bank
balance was $17,496,609. The bank balance was completely covered by federal deposit
insurance and collateral held by the pledging financial institution in the Town’s name.
At year end, the carrying amount of the component units’ deposits was $11,730,268 and the
bank balance was $11,709,260. The bank balance was completely covered by federal
deposit insurance and collateral held by the pledging financial institution in the component
units’ names. The carrying amount consists of $7,192,451 in cash and cash equivalents and
$4,537,817 in restricted cash and cash equivalents.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
44
NOTE 2. CASH AND INVESTMENTS – CONTINUED
At September 30, 2014, the Town's cash and cash equivalents consist of and are classified
in the accompanying financial statements are follows:
Cash and cash equivalents 16,831,253$
Restricted cash and investments 194,710
Total cash and investments 17,025,963$
Deposits with financial institutions 17,025,613$
Investments 350
Total cash and investments 17,025,963$
Disclosures Relating to Interest Rate Risk
This is the risk that changes in market interest rates will adversely affect the fair value of
an investment. Generally, the longer the maturity of an investment the greater the
sensitivity of its fair value to changes in market interest rates. In order to limit interest
and market rate risk from changes in interest rates, the Town's investment policy sets a
maximum stated maturity limit of two years for obligations of the United States
Government, its agencies and instrumentalities (excluding mortgage backed securities)
and one year for fully insured or collateralized certificates of deposit. No more than 80%
of the Town's monthly average balance may be invested in money market funds.
Additionally, the Town invests in an investment pool that purchases a combination of
shorter term investments with an average maturity of 48 days thus reducing the interest
rate risk. Information about the sensitivity of the fair values of the Town's investments to
market interest rate fluctuations is provided by the following table that shows the
distribution of the Town's Investments.
As of September 30, 2014, the Town's investments were as follows:
Weighted
Carrying Average
Amount Fair Value Maturity (days)
TexPool 350$ 350$ 48 days
Investment Type
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
45
NOTE 2. DEPOSITS AND INVESTMENTS – CONTINUED
Disclosures Relating to Credit Risk – Continued
This is the risk that an issuer of an investment will not fulfill its obligation to the holder of
the investment. This is measured by the assignment of a rating by a nationally
recognized statistical rating organization. Presented below is the minimum rating
required by (where applicable) the Public Funds Investment Act, the Town's investment
policy, or debt agreements, and the actual rating as of year-end for each investment
type.
Minimum Rating
Carrying Fair Legal as of
Amount Value Rating Year-end
Investments:
TexPool 350$ 350$ N/A AAA-m
Primary government
Disclosures Relating to Concentration of Credit Risk
The Town’s investment policy is to avoid a concentration of assets in a specific maturity,
a specific issue, or a specific class of investments.
Disclosures Relating to Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository
financial institution, a government will not be able to recover its deposits or will not be
able to recover collateral securities that are in the possession of an outside party. The
custodial credit risk for investments is the risk that, in the event of the failure of the
counterparty to a transaction, a government will not be able to recover the value of its
investment or collateral securities that are in the possession of another party. The
Public Funds Investment Act does not contain legal or policy requirements that would
limit the exposure to custodial credit risk for deposits or investments, other than the
following provision for deposits: The Public Funds Investment Act requires that a
financial institution secure deposits made by state or local governmental units by
pledging securities in an undivided collateral pool held by a depository regulated under
state law (unless so waived by the governmental unit). The market value of the pledged
securities in the collateral pool must equal at least the bank balance less the FDIC
insurance at all times.
The Town requires all deposits to be covered by Federal Depository Insurance
Corporation (FDIC) insurance and/or collateralized by qualified securities pledged by the
Town’s depository in the Town’s name and held by the depository’s agent.
As of September 30, 2014, the Town's entire cash deposits with financial institutions in
excess of federal depository insurance were fully collateralized.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
46
NOTE 2. DEPOSITS AND INVESTMENTS – CONTINUED
Investment in State Investment Pools
On September 1, 1989, local government investment pools became authorized
investments for the majority of public entities in Texas. The Interlocal Cooperation Act
was amended by the 71st Texas Legislature to facilitate the creation of local government
investment pools in Texas. This act permits the creation of investment pools to which a
majority of political subdivisions (local governments) may delegate, by contract, the
authority to make investments purchased with local investment funds and to hold legal
title as custodian of the investments. TexPool was organized to conform with the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, and the Public
Funds Investment Act, Chapter 2256 of the Texas Government Code.
During the year ended September 30, 2014, the Town had investments with TexPool.
TexPool, a public funds investment pool created by the Treasurer of the State of Texas
acting by and through the Texas Treasury Safekeeping Trust Company, which is
empowered to invest funds and acts as custodian of investments purchased with local
investment funds. These investments are not required to be categorized because the
investor is not issued securities, but rather it owns an undivided beneficial interest in the
assets of the respective funds. The fair value of the position in TexPool is the same as
the value of the pool shares.
Restricted Cash
Proprietary Fund
Within the proprietary funds, $194,710 of the fund represents customer deposits
received for water and sewer usage that are refundable upon termination of service.
Discretely Presented Component Units
Within the discretely presented component units, the $4,537,817 in restricted cash
and cash equivalents represents funds held for debt service.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
47
NOTE 3. RECEIVABLES
Governmental activities receivable balance consists of the following as of September 30,
2014:
Debt Total
Westlake Service Nonmajor Governmental
General Academy Fund Fund Funds
Receivables:
Sales tax 451,937$ -$ -$ 177,474$ 629,411$
Property tax 19,137 - 1,981 21,118
Other taxes 13,269 - - 65,990 79,259
Franchise tax 195,118 - - - 195,118
Accounts 69,264 - - - 69,264
Other 90,120 330,292 - - 420,412
Gross receivables 838,845 330,292 1,981 243,464 1,414,582
Less: allowance
for uncollectibles (52,993) - (495) - (53,488)
Net total receivables 785,852$ 330,292$ 1,486$ 243,464$ 1,361,094$
Governmental Funds
Business-type receivables balance consists of the following as of September 30, 2014:
Receivables:
Sales tax
Property tax
Other taxes
Franchise tax
Accounts
Other
Gross receivables
Less: allowance
for uncollectibles
Net total receivables
Utility Cemetery
Fund Fund Total
-$ -$ -$
- - -
- - -
- - -
835,303 58 835,361
- - -
835,303 58 835,361
- - -
835,303$ 58$ 835,361$
Business-Type Activities
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
48
NOTE 4. CAPITAL ASSETS
Capital asset activity for the year ended September 30, 2014, was as follows:
Primary Government
Beginning Ending
Balance Increases Decreases Transfers Balance
Governmental activities:
Capital assets, not being depreciated:
Land 11,896,663$ -$ -$ -$ 11,896,663$
Construction in progress 2,834,092 1,123,009 - (1,488,663) 2,468,438
Total assets not being depreciated 14,730,755 1,123,009 - (1,488,663) 14,365,101
Capital assets, being depreciated:
Capital improvements 11,374,376 - - - 11,374,376
Buildings 21,777,872 8,359,119 - 1,488,663 31,625,654
Machinery and equipment 2,840,828 495,728 - - 3,336,556
Information systems and software 70,854 34,710 - - 105,564
Total capital assets being depreciated 36,063,930 8,889,557 - 1,488,663 46,442,150
Less accumulated depreciation:
Capital improvements (3,189,854) (369,800) - - (3,559,654)
Buildings (4,165,981) (449,820) - - (4,615,801)
Machinery and equipments (2,264,537) (103,002) - - (2,367,539)
Information systems and software (52,430) (6,141) - - (58,571)
Total accumulated depreciation (9,672,802) (928,763) - - (10,601,565)
Total capital assets being depreciated 26,391,128 7,960,794 - 1,488,663 35,840,585
Governmental activities
capital assets, net 41,121,883$ 9,083,803$ -$ -$ 50,205,686$
Beginning Ending
Balance Increases Decreases Transfers Balance
Business-type activities:
Capital assets, not being depreciated:
Construction in progress 342,924$ -$ -$ (96,803)$ 246,121$
Total assets not being depreciated 342,924 - - (96,803) 246,121
Capital assets, being depreciated:
Capital improvements 13,376,253 1,409,779 - 96,803 14,882,835
Wastewater treatment rights 635,199 - - - 635,199
Machinery and equipment 3,466,046 32,102 - - 3,498,148
Total capital assets being depreciated 17,477,498 1,441,881 - 96,803 19,016,182
Less accumulated depreciation:
Capital improvements (3,761,351) (311,627) - - (4,072,978)
Wastewater treatment rights (418,173) (31,760) - - (449,933)
Machinery and equipment (1,517,657) (118,900) - - (1,636,557)
Total accumulated depreciation (5,697,181) (462,287) - - (6,159,468)
Total capital assets being depreciated 11,780,317 979,594 - 96,803 12,856,714
Business-type activities
capital assets, net 12,123,241$ 979,594$ -$ -$ 13,102,835$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
49
NOTE 4. CAPITAL ASSETS – CONTINUED
Depreciation was charged to departments of the primary government as follows:
Governmental activities:
General government 513,698$
Public safety 75,052
Public works 340,013
Total depreciation expense - governmental activities 928,763$
Business-type activities:
Water and sewer 462,287$
A summary of discretely presented component units' capital assets at September 30, 2014
follows:
Texas Student Housing Authority – Ballpark Austin Project
Beginning Ending
Balance Increases Decreases Balance
Capital assets, not being depreciated:
Land 4,788,265$ -$ -$ 4,788,265$
Total assets not being depreciated 4,788,265 - - 4,788,265
Capital assets, being depreciated:
Buildings 21,345,305 - - 21,345,305
Furniture and fixtures 6,993,063 - - 6,993,063
Total capital assets being depreciated 28,338,368 - - 28,338,368
Less accumulated depreciation:
Buildings (8,300,952) (711,510) - (9,012,462)
Furniture and fixtures (4,258,350) (149,166) - (4,407,516)
Total accumulated depreciation (12,559,302) (860,676) - (13,419,978)
Total capital assets being depreciated 15,779,066 (860,676) - 14,918,390
Capital assets, net 20,567,331$ (860,676)$ -$ 19,706,655$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
50
NOTE 4. CAPITAL ASSETS – CONTINUED
Texas Student Housing Authority – The Ridge at North Texas
Beginning Ending
Balance Increases Decreases Balance
Capital assets, not being depreciated:
Land 2,200,000$ -$ -$ 2,200,000$
Total assets not being depreciated 2,200,000 - - 2,200,000
Capital assets, being depreciated:
Buildings 25,705,000 - - 25,705,000
Furniture and fixtures 1,253,841 - - 1,253,841
Total capital assets being depreciated 26,958,841 - - 26,958,841
Less accumulated depreciation:
Buildings (10,639,014) (856,833) - (11,495,847)
Furniture and fixtures (1,172,860) (8,450) - (1,181,310)
Total accumulated depreciation (11,811,874) (865,283) - (12,677,157)
Total capital assets being depreciated 15,146,967 (865,283) - 14,281,684
Capital assets, net 17,346,967$ (865,283)$ -$ 16,481,684$
Texas Student Housing Authority – Town Lake Austin Project
Beginning Ending
Balance Increases Decreases Balance
Capital assets, not being depreciated:
Land 2,182,816$ -$ -$ 2,182,816$
Total assets not being depreciated 2,182,816 - - 2,182,816
Capital assets, being depreciated:
Building and improvements 13,270,150 - - 13,270,150
Capitalized purchase price 887,095 - - 887,095
Land improvements 2,806,596 - - 2,806,596
Unit appliances 295,134 - - 295,134
Furniture and fixtures 915,951 - - 915,951
Total capital assets being depreciated 18,174,926 - - 18,174,926
Less accumulated depreciation:
Building and improvements (4,533,968) (442,338) - (4,976,306)
Capitalized purchase price (284,840) (28,485) - (313,325)
Land improvements (789,356) (93,553) - (882,909)
Unit appliances (295,134) - - (295,134)
Furniture and fixtures (915,951) - - (915,951)
Total accumulated depreciation (6,819,249) (564,376) - (7,383,625)
Total capital assets being depreciated 11,355,677 (564,376) - 10,791,301
Capital assets, net 13,538,493$ (564,376)$ -$ 12,974,117$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
51
NOTE 4. CAPITAL ASSETS – CONTINUED
Texas Student Housing Authority – Cambridge at College Station
Beginning Ending
Balance Increases Decreases Balance
Capital assets, not being depreciated:
Land 2,899,597$ -$ -$ 2,899,597$
Total assets not being depreciated 2,899,597 - - 2,899,597
Capital assets, being depreciated:
Buildings 26,885,312 - - 26,885,312
Furniture and fixtures 3,437,138 - - 3,437,138
Total capital assets being depreciated 30,322,450 - - 30,322,450
Less accumulated depreciation:
Buildings (7,957,433) (895,741) - (8,853,174)
Furniture and fixtures (2,771,229) (88,573) - (2,859,802)
Total accumulated depreciation (10,728,662) (984,314) - (11,712,976)
Total capital assets being depreciated 19,593,788 (984,314) - 18,609,474
Capital assets, net 22,493,385$ (984,314)$ -$ 21,509,071$
NOTE 5. LONG-TERM DEBT
A summary of long-term debt transactions for the year ended September 30, 2014, was as
follows:
Amount
Beginning Ending Due within
Balance Additions Reductions Balance One year
Governmental activities:
General obligation bonds and
certificates of obligation 29,186,800$ 1,910,000$ (2,807,000)$ 28,289,800$ 1,050,550$
Unamortized bond premium 700,588 84,598 (40,858) 744,328 -
Notes payable 17,420 401,484 (47,440) 371,464 48,247
Capital leases - 239,009 (1,631) 237,378 83,031
Fidelity tax reimbursement 96,026 - (30,237) 65,789 31,975
Compensated absences 106,404 120,920 (69,461) 157,863 15,786
Total governmental activities 30,107,238$ 2,756,011$ (2,996,627)$ 29,866,622$ 1,229,589$
Amount
Beginning Ending Due within
Balance Additions Reductions Balance One year
Business-type activities:
Certificates of obligation 1,025,200$ -$ (11,000)$ 1,014,200$ 21,450$
Contractual obligations 5,412,149 - (91,325) 5,320,824 94,530
Unamortized bond premium 34,569 - (1,172) 33,397 -
Compensated absences 13,527 16,757 (9,368) 20,916 2,092
Total business-type activities 6,485,445$ 16,757$ (112,865)$ 6,389,337$ 118,072$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
52
NOTE 5. LONG-TERM DEBT – CONTINUED
General Obligation Bonds and Certificates of Obligation
General obligation bonds and certificates of obligation are as follows as of
September 30, 2014:
General Obligations Bonds and Final Business-
Certificates of Obligation Maturity Interest Rates Governmental Type
$7,465,000 General Obligation Refunding Bonds,
Series 2007 2032 3.75-4.20%7,200,000$ -$
$2,095,000 Combination Tax and Revenue
Certificates of Obligation, Series 2011 2031 3.25%1,824,000 -
$7,375,000 General Obligation Refunding Bonds,
Series 2011 2028 2.0-4.0%7,175,000 -
$9,320,000 Certificates of Obligation, Series 2013 2043 2.0-4.0%8,205,800 1,014,200
$2,200,000 General Obligation Refunding Bonds,
Series 2013 2028 2.0-2.5%1,975,000 -
$1,910,000 General Obligation Refunding Bonds,
Series 2014 2032 2.0-5.0%1,910,000 -
28,289,800$ 1,014,200$
Debt service requirements of certificates of obligation and general obligations to be
retired from governmental funds are as follows:
Total
Principal Interest Requirements
1,050,550$ 961,828$ 2,012,378$
1,068,550 942,543 2,011,093
1,088,000 939,260 2,027,260
1,127,000 897,495 2,024,495
1,160,450 863,898 2,024,348
6,367,250 3,761,614 10,128,864
7,475,350 2,627,689 10,103,039
5,726,400 1,100,459 6,826,859
1,655,400 470,924 2,126,324
1,570,850 128,961 1,699,811
28,289,800$ 12,694,671$ 40,984,471$
2030-2034
2035-2039
2040
2019
2020-2024
2025-2029
Year Ending
September 30,
2015
2016
2017
2018
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
53
NOTE 5. LONG-TERM DEBT – CONTINUED
General Obligation Bonds and Certificates of Obligation – Continued
Debt service requirements of certificates of obligation to be retired from proprietary funds
are as follows:
Total
Principal Interest Requirements
21,450$ 34,325$ 55,775$
21,450 33,896 55,346
22,000 33,461 55,461
22,000 33,021 55,021
22,550 32,576 55,126
123,750 154,472 278,222
155,650 134,550 290,200
226,600 98,474 325,074
204,600 58,204 262,804
194,150 15,939 210,089
1,014,200$ 628,918$ 1,643,118$
2017
Total
2019
2020-2024
2025-2029
2030-2034
2035-2039
2040-2043
2018
Year Ending
September 30,
2015
2016
In January 2014, the Town issued $1,910,000 General Obligation Refunding Bonds,
Series 2014 for the purpose of refunding $1,880,000 of Combination Tax and Limited
Pledge Revenue Certificates of Obligation, Series 2003. The refunding was undertaken
to lower debt service requirements. The reacquisition price exceeded the net carrying
amount of the old debt by $45,315. This amount is recorded as a deferred outflow of
resources and is being amortized over the life of the refunded debt. The transaction
reduced future debt service payments by $197,294 and resulted in an economic gain
(difference between the debt service payments of the old debt and new debt) of
$141,287.
Notes Payable
In March 2014, the Town received a $366,774 loan from Bennett Benner Pettit, the
proceeds of which will be used to fund a portion of the Westlake Academy expansion
project. The terms of the note call for ten annual payments at 0% interest.
In August 2014, the Town entered into a purchase agreement to acquire technology
equipment secured by a 3-year interest-free note in the amount of $34,710.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
54
NOTE 5. LONG-TERM DEBT – CONTINUED
Notes Payable – Continued
Debt service requirements for the notes payable to be retired from governmental funds
are as follows:
48,247$
48,247
36,677
36,677
36,677
164,939
371,464$
2015
2018
2019
Year Ending
September 30,
2020-2024
Total
2016
2017
Capital Leases
The Westlake Academy has entered into a lease agreement as lessee for financing the
acquisition of computer equipment and software. The lease agreement qualifies as a
capital lease for accounting purposes, and therefore, has been recorded at the present
value of its future minimum lease payments as of the inception date.
Equipment and software with a historical cost of $239,009 was under capital lease at
September 30, 2014. Because the cost of the individual items was below the Town’s
capitalization threshold, the entire cost was recorded as expense during the year ended
September 30, 2014.
The following schedule shows the future minimum lease payments under the capitalized
lease together with the present value of the net minimum lease payments as of
September 30, 2014:
Annual
Lease Payments
84,186$
84,186
84,186
Total minimum lease payments 252,558
Less: Amounts representing interest (15,180)
Present value of net minimum lease payments 237,378$
Year Ending
August 31,
2015
2016
2017
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
55
NOTE 5. LONG-TERM DEBT – CONTINUED
Fidelity Tax Reimbursement
On August 10, 1998, the Town entered into an economic development agreement with
Fidelity Texas Limited Partnership ("Fidelity") which provided that Fidelity will receive a
rebate of one percent of local sales taxes collected by the Town and paid by Fidelity.
The agreement provided that the rebate will be paid to Fidelity within 30 days of each
calendar quarter from the sales taxes received by the Town. On November 13, 2000, the
agreement was amended to allow for a payment schedule of fifteen annual equal
installments for sales tax rebate due and payable to Fidelity. The amount due will not
bear interest. The loan is discounted to present value and amortized over the life of the
loan using the effective interest method.
Debt service requirements for deferred rebates to be retired from governmental funds
are as follows:
Total
Principal Interest Requirements
31,975$ 3,783$ 35,758$
33,814 1,944 35,758
65,789$ 5,727$ 71,516$
September 30,
2015
Year Ending
2016
Total
Contractual Obligations
Proprietary funds contractual obligations as of September 30, 2014 are as follows:
Business-
Maturity Interest Rate Type
Elevated Water Storage Facility 2020 5.0-5.65%640,880$
Limited pledge contractual obligation:
Dove Road Water Line and
West Pump Station 2028 6.75%4,679,944
5,320,824$
Contractual Obligations
Elevated Water Storage Facility - On October 9, 2000, the Town approved an interlocal
agreement with the City of Keller, which provided for the joint construction, operation,
maintenance and use of an elevated water storage facility and appurtenances. The
Town recorded a contractual obligation of $1,466,000 based on the terms of the
interlocal agreement, which requires 20 annual principal and interest payments to the
City of Keller, with payments due each September 30 at interest rates ranging from 5.0%
to 5.65%.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
56
NOTE 5. LONG-TERM DEBT – CONTINUED
Contractual Obligations – Continued
Dove Road Water Line and West Pump Station - In April 2000, the Town approved an
agreement with the Hillwood Development Corporation (Hillwood). In the agreement,
Hillwood agreed to bear all initial costs for the design, engineering and constructions of
the Dove Road Water Line and the West Pump Station that will service the residents of
the Town. The Town agreed to reimburse Hillwood for the cost of the project upon
completion and the Town's acceptance of the project, which occurred in June 2001,
solely from a $.25 charge per 1,000 gallons of usage. The Town further agreed to
deposit debt service revenue of $.25 per 1,000 gallons of usage collected from Town
residents to fund its repayment to Hillwood. Debt service revenue will be allocated
between Hillwood service area and Town service area by 52% and 48%, respectively
and deposited into two separate debt service funds that will result in debt service
revenue to pay the respective share of the construction cost. The Town recorded a
limited pledge contractual obligation of $4,679,944 for the project cost based upon the
terms of the agreement, which requires 239 monthly principal and interest payments to
Hillwood, at an interest rate of 6.75%. If the Town collects insufficient funds to pay
current interest on the debt, the interest payment may be deferred. No portion of debt
payments will be applied to the principal component, until all current and deferred
interest is fully paid. The obligation of the Town to pay the purchase price and interest
thereon is not a general obligation of the Town but is a limited recourse obligation
payable solely from debt service revenue.
The schedule of future payments by the Town under these agreements is as follows:
Total
Principal Interest Requirements
94,530$ 756,347$ 850,877$
99,336 806,206 905,542
104,143 855,304 959,447
108,950 910,117 1,019,067
233,921 971,449 1,205,370
- 1,761,170 1,761,170
4,679,944 - 4,679,944
5,320,824$ 6,060,593$ 11,381,417$
Year Ending
September 30,
2015
2018
2019
2020-2024
2025-2028
Total
2017
2016
Prior Year Defeasance of Debt
In prior years, the government defeased general obligations bonds by placing proceeds
of the new bonds in an irrevocable trust account to provide for all future debt service
payments on the old bonds. Accordingly, the trust account assets and the liability for the
defeased bonds are not included in the government's financial statements. At
September 30, 2014, there were no prior year defeased bonds outstanding.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
57
NOTE 5. LONG-TERM DEBT – CONTINUED
Compensated Absences
Although compensated absences are liquidated by the fund to which they relate, the
significant portion of the governmental activities compensated absences has typically
been liquidated by the general fund.
Discretely Presented Component Units – Long-term Debt
Texas Student Housing Authority – Ballpark Austin Project
The long-term debt activity of the Ballpark Austin Project is as follows:
Amounts
Beginning Ending Due Within
Balance Increases Decreases Balance One Year
Revenue Bonds:
2001 A Bonds 28,840,000$ -$ -$ 28,840,000$ 745,000$
2001 B Bonds 2,365,000 - - 2,365,000 55,000
2001 C Bonds 3,000,000 - - 3,000,000 -
Deferred purchase price 1,460,000 - - 1,460,000 -
Less discounts (1,101,566) - 60,085 (1,041,481) -
Total 34,563,434$ -$ 60,085$ 34,623,519$ 800,000$
The bonds are payable solely from the revenues generated by the Project and secured
by the revenues pledged and assigned under the terms of the trust indenture. Interest
rates on the bonds range from 4.00% to 11.00% and are payable semi-annually.
The debt service requirements of the bonds are as follows:
Total
Principal Interest Requirements
1,035,000$ 4,668,109$ 5,703,109$
800,000 1,962,856 2,762,856
845,000 1,916,950 2,761,950
890,000 1,868,556 2,758,556
940,000 1,817,406 2,757,406
985,000 1,763,500 2,748,500
5,815,000 7,901,631 13,716,631
7,615,000 6,009,188 13,624,188
15,280,000 6,893,438 22,173,438
34,205,000$ 34,801,634$ 69,006,634$
2019
2020-2024
2030-2034
Total
Year Ending
September 30,
Past Due
2015
2016
2017
2018
2025-2029
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
58
NOTE 5. LONG-TERM DEBT – CONTINUED
Discretely Presented Long-term Debt – Continued
Texas Student Housing Authority – Ballpark Austin Project – Continued
At August 31, 2013, the Project had not made interest payments on the Subordinate
2001C Bond Series since July 2003, and the Subordinate 2001C Bond is in default. In
addition, the Project's fixed charges coverage ratio was not in compliance with the
covenants of the indenture. These events constitute an event of default that accelerates
the bonds.
Texas Student Housing Corporation -The Ridge at North Texas
The long-term debt activity of the Ridge at North Texas is as follows:
Amounts
Beginning Ending Due Within
Balance Increases Decreases Balance One Year
Revenue Bonds:
2001 A Bonds 24,445,000$ -$ (735,000)$ 23,710,000$ 785,000$
2001 B Bonds 3,240,000 - - 3,240,000 -
Less discount on bonds (634,839) - 37,485 (597,354) -
Total 27,050,161$ -$ (697,515)$ 26,352,646$ 785,000$
The Bonds are payable solely from the revenues generated by the Denton Property and
are secured by the revenues pledged and assigned under the terms of the Trust
Indenture. The Town of Westlake does not have any liability for the payment of the
bonds as the bonds are non-recourse to both the Town of Westlake and Texas Student
Housing Authority. Interest rates on the bonds range from 5.00% to 11.00% and are
payable semi-annually on July 1 and January 1 of each year thereafter.
At September 30, 2014, the Project was not in compliance with certain covenants of the
Indenture including insufficient funds in some of the required funds discussed in Note 2
and a fixed charges ratio less than 1.0. In addition, all required principal payments on
the Series B bonds had not been made as of September 30, 2014. Upon certain events
of default either the trustee, or owners of not less than 25% in aggregate principal of the
bonds then outstanding, may declare the principal and all interest then due to be
immediately due and payable.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
59
NOTE 5. LONG-TERM DEBT – CONTINUED
Discretely Presented Long-term Debt – Continued
Texas Student Housing Corporation – The Ridge at North Texas – Continued
The debt service requirements of the bonds are as follows:
Total
Principal Interest Requirements
1,240,000$ 6,459,199$ 7,699,199$
785,000 1,837,405 2,622,405
835,000 1,784,418 2,619,418
950,000 1,728,055 2,678,055
1,020,000 1,661,593 2,681,593
1,085,000 1,589,980 2,674,980
6,710,000 6,683,473 13,393,473
9,500,000 3,905,638 13,405,638
4,825,000 531,508 5,356,508
26,950,000$ 26,181,269$ 53,131,269$
September 30,
Past Due
Year Ending
2019
2017
2018
2015
2016
2020-2024
2025-2029
2030-2034
Texas Student Housing Authority – Town Lake Austin Project
Amounts
Beginning Ending Due Within
Balance Increases Decreses Balance One Year
Revenue Bonds:
2002 A-1 Bonds 15,216,509$ -$ (326,017)$ 14,890,492$ 354,491$
2002 A-2 Bonds 5,089,241 - - 5,089,241 -
Total 20,305,750$ -$ (326,017)$ 19,979,733$ 354,491$
The bonds are payable solely from the revenues generated by the Project and are
secured by the revenues pledged and assigned under the terms of the Trust Indenture.
Interest rates on the bonds range from 7.76% to 8.69% at present and principal and
interest payments are made monthly.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
60
NOTE 5. LONG-TERM DEBT – CONTINUED
Discretely Presented Long-term Debt – Continued
Texas Student Housing Authority – Town Lake Austin Project – Continued
The future debt service requirements of the bonds are as follows:
Total
Principal Interest Requirements
-$ 3,345,538$ 3,345,538$
354,491 1,914,271 2,268,762
382,998 1,508,639 1,891,637
413,797 1,477,840 1,891,637
447,074 1,444,563 1,891,637
483,026 1,408,611 1,891,637
3,064,148 6,394,037 9,458,185
4,510,942 4,947,243 9,458,185
10,323,257 2,467,629 12,790,886
19,979,733$ 24,908,371$ 44,888,104$
Year Ending
September 30,
Past Due
2015
2016
2017
2018
2019
2025-2029
Total
2020-2024
2030-2033
Texas Student Housing Authority – Cambridge at College Station
The Project's installment note payable is summarized as follows:
Rate Balance
Cambridge Student Housing Financing
Company, L.P.; substantially all
assets and assignment of rents:
due November 1, 2039 8.00%29,885,000$
Lender/Security/Due/Date
The following is a summary of long-term debt transactions of the Project for the year
ended August 31, 2014:
Amounts
Beginning Ending Due Within
Balance Increases Decreases Balance One Year
30,310,000$ -$ (425,000)$ 29,885,000$ 515,000$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
61
NOTE 5. LONG-TERM DEBT – CONTINUED
Discretely Presented Long-term Debt – Continued
Texas Student Housing Authority – Cambridge at College Station – Continued
The debt is to be amortized through 2040 with varying payments. The annual
requirements to amortize the Project’s outstanding installment notes payable as of
September 30, 2014 are as follows:
Principal Interest Total
255,000$ 11,161,489$ 11,416,489$
515,000 1,838,003 2,353,003
555,000 1,795,820 2,350,820
600,000 1,751,328 2,351,328
645,000 1,703,325 2,348,325
720,000 1,650,637 2,370,637
3,525,000 7,371,300 10,896,300
3,325,000 6,173,200 9,498,200
4,790,000 4,653,750 9,443,750
6,915,000 2,442,720 9,357,720
8,040,000 103,808 8,143,808
Total 29,885,000$ 40,645,380$ 70,530,380$
2025-2029
2030-2034
2040
2035-2039
2017
2018
Past Due
2019
2020-2024
Governmental Activities
2015
2016
Year Ending
September 30, 2014
Class C and D bonds are in default and the property does not generate enough revenue
to pay the debt obligations. All of the Class C and D bonds issued remain outstanding as
of September 30, 2014.
Each class has certain rights and privileges, as contained in the private placement
memorandum. As a part of the offering, the Project entered into a trust agreement with
J. P. Morgan Trust Company, N.A. (the Trustee) for the purpose of determining that
each class is paid in accordance with the private placement memorandum.
At September 30, 2014, the Project was not in compliance with the fixed charge
coverage ratio. As a result, the lender may accelerate the maturity of the unpaid portion
of the principal payable under the installment sale agreement. However, the Authority
does not anticipate this event will occur, since foreclosure by private interests would
result in the loss of tax-exempt status for the Project.
The Town of Westlake does not have any liability for the payment of debt of the
discretely presented component units as the bonds are non-recourse to both the Town
and Texas Student Housing Authority.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
62
NOTE 6. UNEARNED REVENUE / DEFERRED INFLOWS OF RESOURCES
Unearned revenue in the proprietary fund of $318,352 relates to the collection of the entire
amount due on eight Ductbank leases as follows: one 25-year lease with AT&T local
network services; five leases with Verizon Southwest ranging from 20 to 30 years; one 5-
year lease with MCI Metro; and one 5-year lease with L3 Communications for use of the
Town's Ductbank.
Governmental funds report deferred inflows of resources in connection with receivables for
revenue that is not considered to be available to liquidate liabilities of the current period. At
the end of the current fiscal year, deferred inflows of resources reported in the governmental
funds consist of $14,353 and $1,486 of unavailable property taxes in the general fund and
debt service fund, respectively; and $106,129 of grants to be used primarily in the
subsequent fiscal year in the Westlake Academy fund.
NOTE 7. INTERLOCAL AGREEMENT WITH THE CITY OF SOUTHLAKE
In August 1995, the Town entered into an agreement with the City of Southlake to allow the
Town to utilize capacity in a sewer line and to set forth their respective rights and obligations
with respect to the sewer line owned by the City of Southlake. The Town is obligated to
share in the cost of construction, operation and maintenance of the water sewer line. The
sewer line was constructed in 2000. Additionally, the Town must pay the City of Southlake
all transportation, treatment and related costs allocable to the metered flow of sewage from
the Town into the sewer line.
NOTE 8. FEDERAL AND STATE PROGRAM REVENUES
The Town received financial assistance from various federal and state governmental
agencies in the form of grants for Westlake Academy. The disbursement of funds received
under these programs generally requires compliance with terms and conditions specified in
the grant agreements and are subject to audit by the grantor agencies. Any unallowed
disbursement resulting from such audits becomes a liability of the Town. In the opinion of
the Town management, no material refunds will be required as a result of unallowed
disbursements (if any) by the grantor agencies. Sources of federal and state program
revenues for the year ended September 30, 2014, were as follows:
Westlake
Academy
Federal program revenues:
U.S. Department of Eduation - Passed
through State Department of Education
Total federal program revenues:80,103$
State program revenues:
State Department of Education 5,269,641$
Source
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
63
NOTE 9. INTERFUND BALANCES AND TRANSACTIONS
Interfund receivables and payables at September 30, 2014, were as follows:
Due from Due to
Other Funds Other Funds
General fund 157,353$ 11,983$
Nonmajor governmental funds:
4B Economic Development Fund - 157,353
Economic Development Fund 11,983 -
169,336$ 169,336$
The 4B Economic Development Corporation fund amount of $157,353 payable to the
General Fund is related to debt service payment reimbursement.
Inter-fund transfers are reported in the governmental funds and proprietary fund financial
statements. In the government-wide statements, inter-fund transfers are eliminated
within the governmental activities column and business-type column, as appropriate.
Transfers are used to (1) move revenues collected in the special revenue funds to
finance various programs in accordance with budgetary authorizations, (2) move
receipts restricted for debt service from the funds collecting the receipts to the Debt
Service fund as debt service payments become due, (3) reimburse one fund for services
provided to another fund, (4) move unrestricted General fund revenues to Capital Project
fund as determined by the Council for capital projects, and (5) transfer payment for
economic development agreements to the Economic Development fund.
Individual fund transfers for fiscal year 2014 were as follows:
Transfer out Transfer in Amount Purpose
General Fund Nonmajor governmental 35,758$ Payment to Fidelity (Phase I)
General Fund Debt Service Fund 544,656 Debt service payments
General Fund Westlake Academy Expansion 630,000 Payment for the expansion project
General Fund Nonmajor governmental 11,983 Economic development
Utility Fund General Fund 43,399 Collection of Ft. Worth Impact Fees
Nonmajor governmental Debt Service Fund 1,181,695 Debt service payments
Capital Projects Westlake Academy Expansion 200,000 Payments for parking lot expenses
Nonmajor governmental General Fund 13,020 Visitors association
Nonmajor governmental Debt Service Fund 151,700 Debt service payments
General Fund Westlake Academy 90,000 Facility and technology contributions
General Fund Westlake Academy 192,000 Payment for the expansion project
3,094,211$
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
64
NOTE 10. WATER PURCHASE AND WASTEWATER TREATMENT CONTRACTS
The Town has a contract with the City of Fort Worth, Texas, to purchase water. Under the
contract, the Town may obtain from the City of Fort Worth, a supply of potable water at a
reasonable rate based on water usage. The rate charges are subject to minimum annual
contract payments. Water expense for the year ended September 30, 2014 was $1,048,219.
NOTE 11. RETIREMENT PLAN
Plan Description
The Town provides pension benefits for all of its eligible employees through a non-
traditional, joint contributory, hybrid defined benefit plan in the statewide Texas Municipal
Retirement System (TMRS), an agent multiple-employer public employee retirement
system. The plan provisions that have been adopted by the Town are within the options
available in the governing state statutes of TMRS.
TMRS issues a publicly-available comprehensive annual financial report that includes
financial statements and required supplementary information (RSI) for TMRS; the report
also provides detailed explanations of the contributions, benefits and actuarial methods
and assumptions used by the System. This report may be obtained from TMRS' website
at www.TMRS.com.
The plan provisions are adopted by the governing body of the Town, within the options
available in the state statutes governing TMRS. Plan provisions for the Town were as
follows:
Employee deposit rate 7.0%7.0%
Matching ration (town to employee)2 to 1 2 to 1
Years required for Vesting 5 5
Service retirement eligibility
(expressed as age/years of service)60/5, 0/20 60/5, 0/20
Updated sevice credit 100% repeating, 100% repeating,
transfers transfers
Annuity increase (to retirees)0% of CPI 0% of CPI
repeating repeating
Plan Year 2013 Plan Year 2014
Contributions
Under the state law governing TMRS, the contribution rate for each town is determined
annually by the actuary, using the Early Age Normal (EAN) actuarial cost method (EAN
was first used in the December 31, 2013 valuation; previously the Projected Unit Credit
actuarial costs method had been used). This rate consists of the normal cost contribution
rate and the prior service cost contribution rate, which is calculated to be a level percent
of payroll from year to year. The normal cost contribution rate finances the portion of an
active member's projected benefit allocated annually; the prior service contribution rate
amortizes the unfunded (overfunded) actuarial liability (asset) over the applicable period
for that city. Both the normal cost and prior service contribution rates include recognition
of the projected impact of annually repeating benefits, such as Updated Service Credits
and Annuity Increases.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
65
NOTE 11. RETIREMENT PLAN – CONTINUED
Contributions – Continued
The Town contributes to the TMRS Plan at an actuarially determined rate. Both the
employees and the Town make contributions monthly. Since the Town needs to know its
contribution rate in advance for budgetary purposes, there is a one-year delay between
the actuarial valuation that serves as the basis for the rate and the calendar year when
the rate goes into effect.
Accounting Annual Actual Percentage Net
Year Pension Contribution of APC Pension
Ending Cost (APC)Made Contributed Obligation
9/30/2012 132,882$ 132,882$ 100%-
9/30/2013 135,813 135,813 100%-
9/30/2014 179,250 179,250 100%-
The required contribution rates for fiscal year 2014 were determined as part of the
December 31, 2011 and 2012 actuarial valuations. Additional information as of the latest
actuarial valuation, December 31, 2013, also follows:
Valuation Date 12/31/2011 12/31/2012 12/31/2013
Actuarial Cost Method Projected Unit Credit Projected Unit Credit Entry Age Normal
Amortization Method Level percent of payroll Level percent of payroll Level percent of payroll
GASB 25 Equivalent Single 21.3years;20.9 years 30.0 years
Amortization Period closed period closed period closed period
Amortization Period for New 25 years 25 years 25 years
Gains/Losses
Asset Valuation Method 10-year Smoothed 10-year Smoothed 10-year Smoothed
Market Market Market
Actuarial Assumptions:
Investment Rate of Return *7.0%7.0%7.0%
Projected Salary Increases *Varies by age Varies by age Varies by age
and service and service and service
* Includes Inflation at 3.0%3.0%3.0%
Cost-of-Living Adjustments 0.0%0.0%0.0%
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
66
NOTE 11. RETIREMENT PLAN – CONTINUED
Contributions – Continued
The funded status as of December 31, 2013, under the actuarial valuation, is presented
as follows:
Unfunded Unfunded Actuarial
Actuarial Actuarial Actuarial Actuarial Accured Liability
Valuation Value of Accrued Funded Accrued Covered as a Percentage
Date Assets Liability Ratio Liability Payroll of Covered Payroll
12/31/2010 1,863,399$ 2,197,161$ 84.8%333,762$ 1,534,927$ 21.7%
12/31/2011 2,226,028 2,631,416 84.6%405,388 1,759,432 23.0%
12/31/2012 2,611,474 3,086,228 84.6%474,754 1,876,305 25.3%
12/31/2013 3,024,883 3,669,053 82.4%644,170 1,936,016 33.3%
Actuarial valuations involve estimates of the value of reported amounts and assumptions
about the probability of events far into the future. Actuarially determined amounts are
subject to continual revision as actual results are compared to past expectations and
new estimates are made about the future.
Actuarial calculations are based on the benefits provided under the terms of the
substantive plan in effect at the time of each valuation, and reflect a long-term
perspective. Consistent with that perspective, actuarial methods and assumptions used
include techniques that are designed to reduce short-term volatility in actuarial accrued
liabilities and the actuarial value of assets. The schedule of funding progress, presented
as Required Supplementary Information following the notes to the financial statements,
present multi-year trend information about whether the actuarial value of plan assets is
increasing or decreasing over time relative to the actuarial accrued liability of benefits.
Other Postemployment Benefits
Supplemental Death Benefits Fund
The Town also participates in the cost sharing multiple-employer defined benefit
group term life insurance plan operated by the Texas Municipal Retirement System
(TMRS) known as the Supplemental Death Benefits Fund (SDBF). The Town
elected, by ordinance to provide group term life insurance coverage to both current
and retired employees. The Town may terminate coverage under and discontinue
participation in the SDBF by adopting an ordinance before November 1 of any year
to be effective the following January 1.
The death benefit for active employees provides a lump sum payment approximately
equal to the employee's annual salary (calculated based on the employee's actual
earnings, for the 12-month period preceding the month of death); retired employees
are insured for $7,500; this coverage is an "other postemployment benefit," or OPEB.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
67
NOTE 11. RETIREMENT PLAN – CONTINUED
Other Postemployment Benefits – Continued
Contributions
The Town contributes to the SDBF at a contractually required rate as determined by
an annual actuarial valuation. The rate is equal to the cost of providing one-year term
life insurance. The funding policy for the SDBF program is to assure that adequate
resources are available to meet all death benefit payments for the upcoming year;
the intent is not to pre-fund retiree term life insurance during employees' entire
careers.
The Town's contributions to the TMRS SDBF for the years ended September 30,
2014 and 2013 were $2,637 and $2,270, respectively.
NOTE 12. RISK MANAGEMENT
The Town is exposed to various risks of loss related to torts, theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees, and natural disasters.
The Town's general liability, workers' compensation liability, law enforcement liability, errors
and omissions liability, and automobile liability coverage is insured by the Texas Municipal
League, a public entity risk pool. The Town's only responsibility to the Texas Municipal
League is to pay premiums for insurance and related deductible amounts of these policies.
Other risk of loss is covered by commercial insurance. Settlements of claims have not
exceeded coverage in the past three years.
NOTE 13. CONTINGENT LIABILITIES
Litigation
Various claims and lawsuits are pending against the Town. In the opinion of Town
management, after consultation with legal counsel, the potential loss on these claims
and lawsuits will not materially affect the Town's financial position.
Circle T Municipal Utility Districts
The Town and Hillwood are currently in discussions regarding the debt for Municipal
Utility District's (MUDs) #1 and #3 on the Circle T property in Westlake which is
controlled by AIL Investments, L.P. As this property develops, Hillwood agreed to de-
annex developed property from the MUDs in exchange for pro-rata payments on water
and sewer infrastructure installed by the MUDs at their inception.
To date, two projects, Chrysler Financial and Deloitte University, have been or are being
developed within these MUDs. Discussions regarding the Town's payment to AIL
Investments, L.P. in exchange for de-annexation of these two tracks from the Circle T
MUDs have taken place but have not come to a conclusion as to the settlement
amounts. These discussions are ongoing until the Town receives full documentation that
it determines is adequate to support the requested payments. The Town of Westlake
holds full rights and privileges under the State granted Certificate of Convenience and
Necessity (CCN) and can serve all water and sewer customers within these MUD
boundaries regardless of the status of these negotiations.
TOWN OF WESTLAKE
NOTES TO THE FINANCI AL STATEMENTS
68
NOTE 14. SUBSEQUENT EVENTS
Fire Loss
On December 31, 2014, the Town’s fire department suffered a loss due to a fire in the
living quarters. During a Town Council Emergency Meeting on January 8, 2015,
$200,000 was approved for expenditures related to the loss. Firefighters are staying in
temporary living quarters until replacement accommodations can be built. Land for a
permanent fire station is currently being explored.
Special Assessment Revenue Bond Issue
On February 5, 2015, the Town issued $26,175,000 of Special Assessment Revenue
Bonds, Series 2015 related to the Solana Public Improvement District (the District) which
was created by the Town on February 24, 2014. The proceeds from the issue will be
used as follows: payment of a portion of the costs of construction, acquisition, or
purchase of certain water, wastewater and roadway public improvements for the benefit
of the District; funding a reserve fund; funding capitalized interest; payment of a portion
of the costs incidental to the organization of the District; and payment of the cost of
issuance of the bonds. The bonds are special obligations of the Town payable solely
from special assessments levied against parcels within the District and other pledged
funds held under the indenture relating to the bonds. The bonds do not give rise to a
charge against the general credit or taxing powers of the Town.
NOTE 15. CUMULATIVE EFFECT OF ADOPTION OF GASB STATEMENT NO. 65
As a result of the implementation of GASB Statement No. 65, Items Previously Reported as
Assets and Liabilities, an adjustment has been made to write of all unamortized bond
issuance costs from previous years. As a result, governmental activities beginning net
position has been decreased by $647,443.
NOTE 16. GOING CONCERN
The 2014 financial statements were prepared assuming the Texas Student Housing entities
will continue as going concerns. The Texas Student Housing entities’ bonds payable are
considered to be in default due to not making full principal and interest payments and,
therefore, are reported as current liabilities. This is considered an event of default by the
Trustees, which gives the bondholders the right to accelerate and demand payment of the
bonds in full. Management and the property managers are in the process of developing and
implementing plans to increase occupancy and rental rates at the properties to improve their
financial performance. Texas Student Housing - Ballpark Austin was unsuccessful in
identifying sufficient funds to cure its maturity default and entered into a termination
agreement with the bondholder, which resulted in the foreclosure and sale of the Ballpark
Austin property in satisfaction of the bonds subsequent to year end.
REQUIRED SUPPLEMENTARY INFORMATION
EXHIBIT B-1
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – GENERAL FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
69
Variance
Favorable
Orginal Amended Actual (Unfavorable)
REVENUES:
Taxes
Sales 3,150,000$ 3,275,000$ 3,471,344$ 196,344$
Property 1,189,825 1,189,825 1,198,374 8,549
Mixed beverages 50,000 50,000 51,602 1,602
Franchise 650,388 787,508 795,322 7,814
Interest income 10,420 10,420 10,503 83
Building permits and fees 786,000 1,008,500 1,175,075 166,575
Fines and penalties 570,000 645,000 730,441 85,441
Intergovernmental - - 3,540 3,540
Miscellaneous 51,759 55,959 70,338 14,379
Total revenues 6,458,392 7,022,212 7,506,539 484,327
EXPENDITURES:
Current
General government 2,465,611 2,674,111 2,236,360 437,751
Public safety 2,267,644 2,267,644 2,146,587 121,057
Cultural and recreation 157,518 152,518 123,541 28,977
Public works 791,010 631,849 615,781 16,068
Capital outlay 29,020 15,000 20,875 (5,875)
Debt service
Principal retirement - 18,339 47,440 (29,101)
Interest and other fiscal charges - - 800 (800)
Total expenditures 5,710,803 5,759,461 5,191,384 568,077
Excess of revenues over expenditures 747,589 1,262,751 2,315,155 1,052,404
OTHER FINANCING SOURCES (USES)
Transfers in 50,520 50,520 56,419 5,899
Transfers out (1,166,531) (1,313,524) (1,504,397) (190,873)
Note proceeds - - 34,710 34,710
Net other financing sources (uses)(1,116,011) (1,263,004) (1,413,268) (150,264)
NET CHANGE IN FUND BALANCE (368,422) (253) 901,887 902,140
FUND BALANCE AT BEGINNING OF YEAR 7,051,631 7,051,631 7,051,631 -
FUND BALANCE AT END OF YEAR 6,683,209$ 7,051,378$ 7,953,518$ 902,140$
General Fund
Budgeted Amounts
EXHIBIT B-2
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – WESTLAKE ACADEMY
FOR THE YEAR ENDED SEPTEMBER 30, 2014
70
Variance
Favorable
Orginal Final Actual (Unfavorable)
REVENUES:
State program revenues 4,855,506$ 5,110,628$ 5,269,641$ 159,013$
Federal program revenues 67,722 80,008 80,103 95
Interest income 2,500 2,500 1,450 (1,050)
Miscellaneous 1,535,934 1,971,339 1,353,525 (617,814)
Total revenues 6,461,662 7,164,475 6,704,719 (459,756)
EXPENDITURES:
Education 6,390,294 6,976,597 7,143,678 (167,081)
Interest and other fiscal charges 6,405 6,405 3,733 2,672
Total expenditures 6,396,699 6,983,002 7,147,411 (164,409)
Excess (deficiency) of revenues over expenditures 64,963 181,473 (442,692) (624,165)
OTHER FINANCING SOURCES
Transfers in - 256,266 282,000 25,734
Capital lease proceeds - - 239,009 239,009
Total other financing sources - 256,266 521,009 264,743
NET CHANGE IN FUND BALANCE 64,963 437,739 78,317 (359,422)
FUND BALANCE AT BEGINNING OF YEAR 992,981 992,981 992,981 -
FUND BALANCE AT END OF YEAR 1,057,944$ 1,430,720$ 1,071,298$ (359,422)$
Westlake Academy
Budgeted Amounts
TOWN OF WESTLAKE
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
71
Budgetary Information -The Town follows these procedures annually in establishing the
budgetary data reflected in the budgetary comparison schedules:
1. The Town Manager submits to the Town Council a proposed budget for the fiscal year
commencing the following October 1. The budget includes proposed expenditures and
the means of financing them.
2. Prior to October 1, the budget is legally adopted through passage of an ordinance. This
budget is reported as the Original Budget in the budgetary comparison schedules.
3. During the fiscal year, changes to the adopted budget may be authorized, as follows:
a. Items requiring Town Council action - appropriation of fund balance reserves;
transfers of appropriations between funds; new inter-fund loans or advances; and
creation of new capital projects or increases to existing capital projects.
b. Items delegated to the Town Manager - appropriation balances from an
expenditure account to another within a single fund.
4. Annual budgets are legally adopted and amended as required for the general, special
revenue and debt service funds. Project length budgets are adopted for the capital
projects funds. All budgets are adopted on a basis consistent with generally accepting
accounting principles. Budgets are adopted for the proprietary funds annually only as a
management tool. There are no legally mandated budgetary constraints for the
proprietary funds.
5. Budget amounts are reflected after all authorized amendments and revisions. This
budget is reported as the Final Budget in the budgetary comparison schedules.
6. The appropriated budget is prepared by fund, function and department. The Town's
management may make transfers of appropriations within a fund. Transfers of
appropriations between funds require the approval of the Town Council. The legal level
of budgetary control is the fund level. The Town Council made several supplementary
budget appropriations during the year.
7. Encumbrances represent commitments related to unperformed contracts for goods or
services. Encumbrance accounting under which purchase orders, contracts and other
commitments for the expenditure of resources are recorded to reserve that portion of the
applicable appropriation is utilized in the governmental funds. Encumbrances lapse at
year-end and do not constitute expenditures or liabilities because the commitments must
be re-appropriated and honored during the subsequent year.
8. Expenditures exceeded appropriations in the capital outlay and debt service of the
General Fund and total expenditures exceeded appropriations in the Westlake Academy
Fund.
EXHIBIT B-3
TOWN OF WESTLAKE
SCHEDULE OF FUNDING PROGRESS
TEXAS MUNICIPAL RETIREMENT SYSTEM
FOR THE YEAR ENDED SEPTEMBER 30, 2014
(UNAUDITED)
72
Unfunded Unfunded Actuarial
Actuarial Actuarial Actuarial Actuarial Accured Liability
Valuation Value of Accrued Funded Accrued Covered as a Percentage
Date Assets Liability Ratio Liability Payroll of Covered Payroll
12/31/2010 1,863,399$ 2,197,161$ 84.8%333,762$ 1,534,927$ 21.7%
12/31/2011 2,226,028 2,631,416 84.6%405,388 1,759,432 23.0%
12/31/2012 2,611,474 3,086,228 84.6%474,754 1,876,305 25.3%
12/31/2013 3,024,883 3,669,053 82.4%644,170 1,936,016 33.3%
TOWN OF WESTLAKE
COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
TOWN OF WESTLAKE
TOWN OF WESTLAKE EXHIBIT C-1
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
73
Variance
Favorable
Original Amended Actual (Unfavorable)
REVENUES:
Taxes
Property 153,868$ 140,522$ 154,982$ 14,460$
Total revenues 153,868 140,522 154,982 14,460
EXPENDITURES:
Debt service
Principal retirement 938,000 927,000 927,000 -
Interest and other fiscal charges 1,152,226 1,151,834 1,106,434 45,400
Bond issuance costs - - 69,283 (69,283)
Total expenditures 2,090,226 2,078,834 2,102,717 (23,883)
Deficiency of revenues under expenditures (1,936,358) (1,938,312) (1,947,735) (9,423)
OTHER FINANCING SOURCES (USES)
Transfers in 1,936,358 1,924,966 1,878,051 (46,915)
Refunding bonds issued - - 1,910,000 1,910,000
Payment to refunding bond escrow agent - - (1,925,315) (1,925,315)
Premium on refunding bonds issued - - 84,598 84,598
Net other financing sources (uses)1,936,358 1,924,966 1,947,334 22,368
NET CHANGE IN FUND BALANCE - (13,346) (401) 12,945
FUND BALANCE AT BEGINNING OF YEAR 1,482 1,482 1,482 -
FUND BALANCE AT END OF YEAR 1,482$ (11,864)$ 1,081$ 12,945$
Debt Service Fund
Budgeted Amounts
TOWN OF WESTLAKE
NONMAJOR GOVERNMENTAL FUNDS
74
Visitors Association Fund
To account for municipal hotel occupancy taxes collected and expenditures to promote tourism
and the convention and hotel industry.
Lone Star Public Facilities Corporation
To account for investment activity relating to the Lone Star Public Facilities Corporation.
Economic Development Fund
To account for sales tax and hotel occupancy tax collected to fund activity relating to Economic
Development agreements.
4B Economic Development Corporation
To account for sales tax collected to fund the activities of the 4B Economic Development
Corporation.
EXHIBIT C-2
TOWN OF WESTLAKE
COMBINING BALANCE SHEET
NON MAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
75
Visitors
Association
Lone Star
Public
Facilities
Corporation
Fund
Economic
Development
Fund
4B Economic
Development
Corporation
Fund
Total
Nonmajor
Governmental
Funds
ASSETS
Cash and cash equivalents 1,076,628$ 13,620$ 32,217$ -$ 1,122,465$
Receivables: (net of allowances for uncollectibles)
Accounts receivable 62,834 - 23,277 157,353 243,464
Due from other funds - - 11,983 - 11,983
Other assets 2,818 - - - 2,818
Total assets 1,142,280$ 13,620$ 67,477$ 157,353$ 1,380,730$
LIABILITIES AND FUND BALANCES
Accounts payable 30,122$ -$ 67,477$ -$ 97,599$
Unearned revenue 1,820 - - - 1,820
Due to other funds - - - 157,353 157,353
Total liabilities 31,942 - 67,477 157,353 256,772
FUND BALANCES
Nonspendable:
Prepaid items 2,818 - - - 2,818
Restricted for:
Tourism 1,107,520 - - - 1,107,520
Future projects - 13,620 - - 13,620
Unassigned - - - - -
Total fund balances 1,110,338 13,620 - - 1,123,958
Total liabilities and fund balances 1,142,280$ 13,620$ 67,477$ 157,353$ 1,380,730$
EXHIBIT C-3
TOWN OF WESTLAKE
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES
NON MAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
76
Visitors
Association
Lone Star
Public
Facilities
Corporation
Fund
Economic
Development
Fund
4B Economic
Development
Corporation
Fund
Total Nonmajor
Governmental
Funds
REVENUES
Sales -$ -$ 73,040$ 1,181,461$ 1,254,501$
Hotel occupancy 733,823 - 62,658 - 796,481
Interest income 1,604 21 - 239 1,864
Contributions 1,974 - - - 1,974
Miscellaneous 4,100 - - - 4,100
Total revenues 741,501 21 135,698 1,181,700 2,058,920
EXPENDITURES
Current:
Economic development - - 147,680 5 147,685
Visitor services 493,082 - - - 493,082
Debt service
Principal retirement - - 30,237 - 30,237
Interest and other fiscal charges - - 5,522 - 5,522
Total expenditures 493,082 - 183,439 5 676,526
Excess (deficiency) of revenues
over (under) expenditures 248,419 21 (47,741) 1,181,695 1,382,394
OTHER FINANCING SOURCES (USES)
Transfers in - - 47,741 - 47,741
Transfers out (164,720) - - (1,181,695) (1,346,415)
Total other financing
sources (uses)(164,720) - 47,741 (1,181,695) (1,298,674)
Net change in fund balances 83,699 21 - - 83,720
Fund balances, October 1 1,026,639 13,599 - - 1,040,238
Fund balances, September 30 1,110,338$ 13,620$ -$ -$ 1,123,958$
EXHIBIT C-4
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – VISITORS ASSOCIATION FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
77
Variance
Favorable
Orginal Amended Actual (Unfavorable)
REVENUES:
Taxes
Hotel occupancy 700,000$ 700,000$ 733,823$ 33,823$
Interest income 2,900 2,900 1,604 (1,296)
Contributions 6,810 6,810 1,974 (4,836)
Miscellaneous 11,840 11,840 4,100 (7,740)
Total revenues 721,550 721,550 741,501 19,951
EXPENDITURES:
Visitor services 535,052 527,429 493,082 34,347
Total expenditures 535,052 527,429 493,082 34,347
Excess of revenues over expenditures 186,498 194,121 248,419 54,298
OTHER FINANCING USES
Transfers out (164,720) (164,720) (164,720) -
Total other financing uses (164,720) (164,720) (164,720) -
NET CHANGE IN FUND BALANCE 21,778 29,401 83,699 54,298
FUND BALANCE AT BEGINNING OF YEAR 1,026,639 1,026,639 1,026,639 -
FUND BALANCE AT END OF YEAR $1,048,417 $1,056,040 $1,110,338 $54,298
Visitors Association Fund
Budgeted Amounts
EXHIBIT C-5
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – LONE STAR PUBLIC FACILITIES CORPORATION FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
78
Variance
Favorable
Orginal Amended Actual (Unfavorable)
REVENUES:
Interest income 45$ 45$ 21$ (24)$
Total revenues 45 45 21 (24)
EXPENDITURES:
General government - - - -
Total expenditures - - - -
NET CHANGE IN FUND BALANCE 45 45 21 (24)
FUND BALANCE AT BEGINNING OF YEAR 13,599 13,599 13,599 -
FUND BALANCE AT END OF YEAR $13,644 $13,644 $13,620 $(24)
Lone Star Public Facilities Corporation
Budgeted Amounts
EXHIBIT C-6
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – ECONOMIC DEVELOPMENT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
79
Variance
Favorable
Orginal Amended Actual (Unfavorable)
REVENUES:
Taxes
Sales 150,000$ 100,000$ 73,040$ (26,960)$
Hotel occupancy - 70,000 62,658 (7,342)
Total revenues 150,000 170,000 135,698 (34,302)
EXPENDITURES:
Economic development 150,000 170,000 147,680 22,320
Debt service
Principal retirement 30,237 30,237 30,237 -
Interest and other fiscal charges 5,522 5,522 5,522 -
Total expenditures 185,759 205,759 183,439 22,320
Deficiency of revenues under expenditures (35,759) (35,759) (47,741) (11,982)
OTHER FINANCING SOURCES
Transfers in 35,759 35,759 47,741 11,982
Total other financing sources 35,759 35,759 47,741 11,982
NET CHANGE IN FUND BALANCE - - - -
FUND BALANCE AT BEGINNING OF YEAR - - - -
FUND BALANCE AT END OF YEAR -$ -$ -$ -$
Economic Development Fund
Budgeted Amounts
EXHIBIT C-7
TOWN OF WESTLAKE
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL – 4B ECONOMIC DEVELOPMENT CORPORATION FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2014
80
Variance
Favorable
Orginal Amended Actual (Unfavorable)
REVENUES:
Taxes
Sales 1,100,000$ 1,125,000$ 1,181,461$ 56,461$
Interest income 500 500 239 (261)
Total revenues 1,100,500 1,125,500 1,181,700 56,200
EXPENDITURES:
Economic development - - 5 (5)
Total expenditures - - 5 (5)
Excess of revenues over expenditures 1,100,500 1,125,500 1,181,695 56,195
OTHER FINANCING USES
Transfers out (1,100,500) (1,125,500) (1,181,695) (56,195)
Total other financing uses (1,100,500) (1,125,500) (1,181,695) (56,195)
NET CHANGE IN FUND BALANCE - - - -
FUND BALANCE AT BEGINNING OF YEAR - - - -
FUND BALANCE AT END OF YEAR -$ -$ -$ -$
4B Economic Development Corporation
Budgeted Amounts
STATISTICAL SECTION
TOWN OF WESTLAKE
STATISTICAL SECTION
(UNAUDITED)
81
This part of the Town of Westlake, Texas' comprehensive annual financial report presents
detailed information as a context for understanding what the information in the financial
statements, note disclosures and required supplementary information says about the Town's
overall financial health.
Contents Page
Financial Trends
82-87
Revenue Capacity
88-92
Debt Capacity
93-95
Demographic and Economic Information
96-97
Operating Information
98-100
Sources:Unless otherwise noted, the information in these
schedules is derived from annual financial
reports for the relevant year.
These schedules offer demographic and economic indicators
to help the reader understand the environment within which
the Town's financial activities take place.
These schedules contain service and infrastructure data to
help the reader understand how the information in the
Town's financial report relates to the services the Town
provides and the activities it performs.
These schedules contain trend information to help the reader
understand how the Town's financial performance and well-
being have changed over time.
These schedules contain information to help the reader
assess the Town's most significant local revenue sources.
Although sales taxes are the Town's most significant local
revenue source,information about principal revenue payers
is confidential under Texas statutes,and;therefore,not
disclosed.Trend information about sales tax revenue is
provided in Exhibit S-9.
These schedules present information to help the reader
assess the affordability of the Town's current levels of
outstanding debt and the Town's ability to issue additional
debt in the future.
EXHIBIT S-1
TOWN OF WESTLAKE
NET POSITION BY COMPONENT
LAST TEN YEARS
(ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
82
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Governmental activities:
Invested in capital assets, net of related debt 7,975,910$ 9,171,657$ 9,646,644$ 10,313,743$ 13,244,690$ 13,633,485$ 12,658,921$ 14,866,299$ 21,177,426$ 32,048,991$
Restricted - 1,406,756 1,719,771 2,004,763 1,761,067 1,564,868 7,137,362 4,726,376 4,243,239 2,284,947
Unrestricted 1,557,394 3,023,875 3,305,542 3,835,751 4,122,185 5,866,046 3,448,100 5,023,731 6,636,876 910,977)(
Total governmental activities net position 9,533,304$ 13,602,288$ 14,671,957$ 16,154,257$ 19,127,942$ 21,064,399$ 23,244,383$ 24,616,406$ 32,057,541$ 33,422,961$
Business-type activities:
Invested in capital assets, net of related debt 8,450,781$ 8,436,729$ 8,097,807$ 7,726,576$ 7,349,032$ 7,033,831$ 6,875,031$ 6,877,555$ 6,601,949$ 6,734,414$
Unrestricted 1,621,273)( 1,846,851)( 2,008,243)( 1,997,281)( 1,945,578)( 2,003,600)( 1,542,092)( 1,636,249)( 842,457)( 1,272,014)(
Total business-type activities net position 6,829,508$ 6,589,878$ 6,089,564$ 5,729,295$ 5,403,454$ 5,030,231$ 5,332,939$ 5,241,306$ 5,759,492$ 5,462,400$
Primary government:
Invested in capital assets, net of related debt 16,426,691$ 17,608,386$ 17,744,451$ 18,040,319$ 20,593,722$ 20,667,316$ 19,533,952$ 21,743,854$ 27,779,375$ 38,783,405$
Restricted - 1,406,756 1,719,771 2,004,763 1,761,067 1,564,868 7,137,362 4,726,376 4,243,239 2,284,947
Unrestricted 63,879)( 1,177,024 1,297,299 1,838,470 2,176,607 3,862,446 1,906,008 3,387,482 5,794,419 (2,182,991)
Total primary government net position 16,362,812$ 20,192,166$ 20,761,521$ 21,883,552$ 24,531,396$ 26,094,630$ 28,577,322$ 29,857,712$ 37,817,033$ 38,885,361$
Source:Annual financial reports
Fiscal Year
EXHIBIT S-2 (CONTINUED)
TOWN OF WESTLAKE
CHANGES IN NET POSITION
LAST TEN YEARS
(ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
83
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
EXPENSES
Governmental activities:
General government 2,162,365$ 1,811,281$ 1,941,289$ 2,031,460$ 2,203,882$ 2,272,127$ 2,478,826$ 2,518,490$ 2,606,785$ 2,784,587$
Public Safety 1,592,962 1,705,528 1,738,080 1,795,782 1,939,441 1,698,164 1,801,585 1,883,424 1,978,803 2,190,050
Cultural and Recreation 96,617 91,444 86,560 129,641 115,770 105,997 122,400 111,765 113,924 123,541
Public Works 342,500 613,956 455,481 1,013,804 1,028,934 594,705 470,054 216,901 267,973 955,794
Economic Development 349,208 35,759 120,753 473,451 207,044 309,653 680,823 546,039 626,423 147,680
Visitor Services 448,604 393,115 217,992 312,777 341,270 420,270 356,365 475,719 521,521 493,087
Education 2,166,256 2,249,998 2,672,698 3,305,220 3,722,705 4,138,875 4,884,985 6,193,560 5,803,611 7,147,411
Interest on long-term debt 1,028,104 1,021,779 869,327 991,184 1,068,935 1,026,026 1,127,913 897,573 1,031,328 998,951
Total governmental activities expenses 8,186,616 7,922,860 8,102,180 10,053,319 10,627,981 10,565,817 11,922,951 12,843,471 12,950,368 14,841,101
Business-type activities:
Water and Sewer 1,888,064 2,137,831 2,206,618 2,410,765 2,694,407 2,567,675 2,794,235 3,098,466 3,356,466 3,690,137
Cemetery - - - 13,299 473 27,822 5,604 6,282 5,328 7,121
Total business-type activities expenses 1,888,064 2,137,831 2,206,618 2,424,064 2,694,880 2,595,497 2,799,839 3,104,748 3,361,794 3,697,258
Total primary government program expense 10,074,680$ 10,060,691$ 10,308,798$ 12,477,383$ 13,322,861$ 13,161,314$ 14,722,790$ 15,948,219$ 16,312,162$ 18,538,359$
PROGRAM REVENUES
Governmental activities:
Fees, fines, and charges for services:
General Government 1,039,214$ 742,176$ 785,771$ 522,215$ 677,948$ 716,624$ 721,157$ 673,090$ 774,909$ 33,975$
Public Safety 45,213 136,870 165,255 113,755 107,634 80,665 140,600 142,402 182,154 848,772
Public Works 711,655 699,753 625,340 902,875 594,338 1,597,655 292,572 407,328 659,246 1,022,769
Education 39,430 98,357 85,925 42,839 98,314 102,406 99,638 195,059 182,220 222,270
Operating grants and contributions 1,646,438 3,686,964 1,257,058 1,296,378 1,522,935 853,151 728,242 5,269,841 4,907,472 6,592,642
Capital grants and contributions 141,139 1,455,626 - - 2,059,624 83,250 425,900 - 5,897,456 80,472
Total governmental activities program reven 3,623,089 6,819,746 2,919,349 2,878,062 5,060,793 3,433,751 2,408,109 6,687,720 12,603,457 8,800,900
Business-type activities:
Charges for services:
Water and Sewer 1,722,659 1,842,238 1,657,186 2,037,306 2,345,236 2,101,510 3,078,868 2,934,842 3,157,332 3,428,702
Cemetery 2,100 - 5,550 13,300 4,500 5,510 7,749
Operating grants and contributions 370,551 19,653 - - - 46,810 - 24,423 - -
Capital grants and contributions - - - 169,034 - - - - - -
Total business-type activities program reven 2,093,210 1,861,891 1,657,186 2,208,440 2,345,236 2,153,870 3,092,168 2,963,765 3,162,842 3,436,451
Total primary government program revenue 5,716,299$ 8,681,637$ 4,576,535$ 5,086,502$ 7,406,029$ 5,587,621$ 5,500,277$ 9,651,485$ 15,766,299$ 12,237,351$
Fiscal Year
EXHIBIT S-2 (CONCLUDED)
TOWN OF WESTLAKE
CHANGES IN NET POSITION
LAST TEN YEARS
(ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
84
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
NET (EXPENSE) REVENUES
Governmental activities 4,563,527)$( 1,103,114)$( 5,182,831)$( 7,175,257)$( 5,567,188)$( 7,132,066)$( 9,514,842)$( 6,155,751)$( 346,911)$( 6,040,201)$(
Business-type activities 205,146 275,940)( 549,432)( 215,624)( 349,644)( 441,627)( 292,329 140,983)( 198,952)( 260,807)(
Total primary government net expense 4,358,381)( 1,379,054)( 5,732,263)( 7,390,881)( 5,916,832)( 7,573,693)( 9,222,513)( 6,296,734)( 545,863)( 6,301,008)(
GENERAL REVENUES AND OTHER
CHANGES IN NET POSITION
Governmental activities:
Taxes
Sales 994,606$ 1,810,706$ 2,197,756$ 3,590,575$ 3,664,409$ 3,790,533$ 4,609,626$ 3,657,274$ 4,375,397$ 4,725,845$
Property 1,260,112 1,441,238 1,366,633 1,367,069
Hotel Occupancy 381,221 415,544 458,471 527,662 497,769 457,693 527,261 590,853 709,578 796,481
Mixed Beverage 13,846 13,674 14,066 16,177 17,869 17,902 19,721 38,286 39,727 51,602
Franchise 352,115 457,004 560,312 649,108 624,401 603,233 586,836 664,991 734,935 795,322
Unrestricted grants and contributions 1,722,198 1,822,200 2,259,643 2,500,817 2,960,590 3,484,141 3,744,757 - - -
Investment earnings 41,802 98,824 261,622 188,459 61,224 38,383 46,248 33,353 24,218 26,713
Miscellaneous 64,047 448,827 466,654 564,973 568,782 676,638 691,345 1,112,858 1,023,149 246,633
Transfers 71,857 45,319 33,976 220,819 61,321 - 145,216 45,507 485,591)( 43,399
Extraordinary item 56,704 124,346)( - -
Special item - 67,760 - -
Gain on sale of capital assets - - - - - - 7,000 - - -
Total governmental activities 3,641,692 5,112,098 6,252,500 8,258,590 8,456,365 9,068,523 11,694,826 7,527,774 7,788,046 8,053,064
Business-type activities:
Investment earnings 2,416 25,604 46,158 32,103 7,858 8,334 9,929 10,077 6,552 7,114
Miscellaneous - 56,025 36,936 44,071 77,266 60,070 145,666 84,780 224,995 -
Transfers 71,857)( 45,319)( 33,976)( 220,819)( 61,321)( - 145,216)( 45,507)( 485,591 43,399)(
Total business-type activities 69,441)( 36,310 49,118 144,645)( 23,803 68,404 10,379 49,350 717,138 36,285)(
Total primary government 3,572,251 5,148,408 6,301,618 8,113,945 8,480,168 9,136,927 11,705,205 7,577,124 8,505,184 8,016,779
CHANGE IN NET POSITION
Governmental activities 921,835)( 4,008,984 1,069,669 1,083,333 2,889,177 1,936,457 2,179,984 1,372,023 7,441,135 2,012,863
Business-type activities 135,705 239,630)( 500,314)( 360,269)( 325,841)( 373,223)( 302,708 91,633)( 518,186 297,092)(
Total primary government 786,130)$( 3,769,354$ 569,355$ 723,064$ 2,563,336$ 1,563,234$ 2,482,692$ 1,280,390$ 7,959,321$ 1,715,771$
Source: Annual financial reports
Fiscal Year
EXHIBIT S-3
TOWN OF WESTLAKE
FUND BALANCES
GOVERNMENTAL FUNDS
LAST TEN YEARS
(MODIFIED ACCRU AL BASIS OF ACCOUNTING – UNAUDITED)
85
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
General fund
Reserved 131,657$ 434,375$ 563,176$ 303,639$ 193,105$ 214,750$ -$ -$ -$ -$
Unreserved 805,769 2,850,789 2,533,123 2,503,099 2,532,207 3,578,235
Nonspendable:
Prepaid items 62,020 6,856 6,906 8,821
Restricted for:
Future projects 219,687 49,941 74,941 80,442
Committed for:
Court security and technology 186,776 192,768 194,422 193,082
Assigned for:
Future equipment 22,000 22,000 24,000 -
Unassigned - - - - - - 3,524,911 4,992,240 6,751,362 7,671,173
Total general fund 937,426$ 3,285,164$ 3,096,299$ 2,806,738$ 2,725,312$ 3,792,985$ 4,015,394$ 5,263,805$ 7,051,631$ 7,953,518$
All other governmental funds
Reserved
Special revenue funds 779,244$ 869,694$ 1,183,020$ 1,527,724$ 1,256,954$ 1,112,941$ -$ -$ -$ -$
Unreserved, reported in:
Special revenue funds 181,960 427,720 846,214 1,666,371 1,933,564 2,693,846 - - - -
Nonspendable:
Prepaid items 33,511 60,963 62,635 80,118
Restricted for:
Tourism 1,109,365 1,052,546 1,025,891 1,107,520
Future projects 4,647,863 3,594,379 10,370,914 1,751,405
Debt service 7,505 22,657 1,482 1,081
Education 885,365 758,127 931,094 993,998
Economic development 267,577 178,384 - -
Capital projects funds - 102,687 102,376 3,233,471 323,009 237,177 - - - -
Unassigned - - - - - - - - - -
Total all other governmental funds 961,204$ 1,400,101$ 2,131,610$ 6,427,566$ 3,513,527$ 4,043,964$ 6,951,186$ 5,667,056$ 12,392,016$ 3,934,122$
Note:
further consideration, the 4B Economic Development Corporation and Lone Star Public Facility Corporation funds are now classified as blended component units.
The Town implemented GASB Statement No. 54 in fiscal year 2011.
Source: Annual financial reports
Economic Development Funds were classified as special revenue funds through FY 2002 and considered discretely presented component units through FY 2007. Upon
EXHIBIT S-4 (CONTINUED)
TOWN OF WESTLAKE
CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
LAST TEN YEARS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
86
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
REVENUES
Taxes 1,741,788$ 2,696,928$ 3,230,605$ 4,783,522$ 4,804,448$ 4,869,361$ 7,000,690$ 6,393,472$ 7,226,180$ 7,722,606
Licenses, fees and permits 740,027 748,016 900,121 1,108,083 860,697 1,746,954 530,646 598,394 944,735 1,175,075
Fines and penalties 1,007,142 751,036 651,090 554,376 523,515 647,170 605,705 622,338 695,167 730,441
State program revenues 1,597,362 1,925,043 2,387,733 2,673,680 3,163,129 3,687,706 3,945,658 4,369,635 4,696,540 5,269,641
Federal program revenues 285,392 75,662 49,200 75,207 56,134 199,436 337,508 152,351 81,958 80,103
Investment earnings 41,786 98,824 261,622 188,459 61,224 38,383 46,248 33,353 24,218 26,713
Contributions 1,324,264 4,964,085 1,079,768 1,048,308 1,264,262 533,400 - 732,535 5,916,014 82,446
Other revenues 292,690 547,184 552,579 607,812 673,400 779,044 980,816 1,323,237 1,274,826 1,665,003
Total revenues 7,030,451 11,806,778 9,112,718 11,039,447 11,406,809 12,501,454 13,447,271 14,225,315 20,859,638 16,752,028
EXPENDITURES
General government 2,243,162 2,542,295 1,385,492 1,516,346 1,519,600 1,644,587 1,733,324 1,878,885 1,910,545 2,236,360
Public safety 1,554,115 1,627,641 1,665,879 1,731,317 1,890,469 1,634,936 1,842,751 2,224,469 1,967,584 2,146,587
Cultural and recreation 96,617 91,444 86,560 129,641 115,770 105,997 122,400 111,765 113,924 123,541
Public works 112,764 434,716 276,789 846,604 841,822 333,831 326,749 391,115 532,675 615,781
Economic development 35,758 35,759 141,197 495,071 229,907 401,879 706,391 243,939 296,565 147,685
Visitor services 448,604 393,115 226,992 312,777 341,270 420,270 356,365 475,719 521,521 493,082
Education 1,877,398 2,249,998 2,672,698 3,305,220 3,722,705 4,138,875 4,884,985 6,193,560 5,762,652 7,143,678
Capital Outlay 263,681 371,860 836,787 463,918 4,335,114 682,103 1,023,772 1,110,476 7,601,631 9,964,047
Capital Project
Debt service
Principal - 350,000 470,000 395,000 593,937 563,703 555,000 668,000 2,955,000 1,004,677
Interest and other fiscal charges 1,028,104 1,028,634 1,240,950 923,944 990,641 977,163 1,083,377 952,027 830,425 1,116,489
Bond issuance cost - - - 33,000 - - 36,446 148,891 185,699 69,283
Total expenditures 7,660,203 9,125,462 9,003,344 10,152,838 14,581,235 10,903,344 12,671,560 14,398,846 22,678,221 25,061,210
EXCESS (DEFICIENCY)
OF REVENUES OVER
(UNDER) EXPENDITURES 629,752)$( 2,681,316$ 109,374$ 886,609$ 3,174,426)$( 1,598,110$ 775,711$ 173,531)$( 1,818,583)$( 8,309,182)$(
EXHIBIT S-4 (CONCLUDED)
TOWN OF WESTLAKE
CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
LAST TEN YEARS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
87
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
OTHER FINANCING
SOURCES (USES):
Proceeds from sale of land 412,239$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Sale of assets 7,000 - - -
Issuance of debt - - - 2,500,000 117,640 - 2,095,000 - 8,294,800 -
Premium on CO issued 284,437 -
Refunding bonds issued 7,465,000 - - - - 7,799,196 2,200,000 1,910,000
Premium on refunding bonds issued 37,723 84,598
Payments to bond escrow agent 7,088,706)( - - - - 7,650,305)( - (1,925,315)
Proceeds from capital lease 23,000 - - - - - - 239,009
Notes payable issued 50,000 - - 401,484
Special item - 67,760 40,959 -
Extraordinary item 56,704 124,346)( 40,959)( -
Transfers in 172,010 704,577 1,212,558 2,160,174 2,435,486 1,804,577 7,082,163 2,121,099 2,104,929 3,094,211
Transfers out 100,153)( 659,258)( 1,178,582)( 1,939,355)( 2,374,165)( 1,804,577)( 6,936,947)( 2,075,592)( 2,590,520)( (3,050,812)
Total other financing
sources (uses)484,096 45,319 433,270 2,720,819 178,961 - 2,353,920 137,812 10,331,369 753,175
Prior period adjustment - 60,000 - - - - - - - -
NET CHANGES IN
FUND BALANCES 145,656)$( 2,786,635$ 542,644$ 3,607,428$ 2,995,465)$( 1,598,110$ 3,129,631$ 35,719)$( 8,512,786$ 7,556,007)$(
DEBT SERVICE AS
A PERCENTAGE
OF NONCAPITAL
EXPENDITURES 13.9% 15.7% 20.9% 13.6% 15.4% 15.0% 14.1% 12.5% 25.3% 14.4%
Note: Economic Development Funds were classified as special revenue funds through FY 2002 and considered discretely presented component units through FY 2007. Upon
further consideration, the 4B Economic Development Corporation and Lone Star Public Facility Corporation funds are now classified as blended component units.
Source:Annual Financial Reports
EXHIBIT S-5
TOWN OF WESTLAKE
ASSESED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
LAST FOUR FISCAL YEARS
(MODIFIED ACCRUAL BASIS OF ACCOUNTING – UNAUDITED)
88
Less:Total Taxable Total
Fiscal Real Personal Tax-Exempt Assessed Direct
Year Property Property Property Value Tax Rate
2011 951,070,355$ 70,569,170$ 143,856,142$ 877,783,383$ 0.1601
2012 1,016,474,604 85,329,823 156,315,552 945,488,875 0.15684
2013 1,099,249,031 122,792,343 335,814,215 886,227,159 0.15684
2014 1,091,142,760 151,927,427 346,730,543 896,339,644 0.15634
Note:Prior to fiscal year ended September 30, 2011, the Town of Westlake did not assess an ad valorem tax.
Source:Tarrant County Appraisal District
Denton Central Appraisal District
Appraised Value
EXHIBIT S-6
TOWN OF WESTLAKE
PRINCIPAL PROPERTY TAX PAYERS
CURRENT AND THREE YEARS AGO
(UNAUDITED)
89
Percentage Percentage
Taxable of Total Town Taxable of Total Town
Assessed Taxable Assessed Taxable
Taxpayer Value Rank Assessed Value Taxpayer Value Rank Assessed Value
5 Village Circle Holdings LP 140,613,560$ 1 15.69% Maguire Thomas Partners, etal 116,839,380$ 1 13.31%
FMR Texas, LLC/LTD Partnership 71,938,529 2 8.03% FMR Texas, LLC/LTD Partnership 154,220,911 2 17.57%
DCLI, LLC 52,633,131 3 5.87% Maguire Partners 39,117,985 3 4.46%
Fidelity Investments Inc.26,383,422 4 2.94% Lexington TNI Westlake LP 18,249,200 4 2.08%
Marsh USA Inc 21,098,171 5 2.35% First American Leasing/Real Estate 17,636,457 5 2.01%
Lexington TNI Westlake LP 14,700,000 6 1.64% DCLI, LLC 13,234,691 6 1.51%
Corelogic Solutions LLC 14,473,635 7 1.61% Fidelity Investments 12,277,810 7 1.40%
Prince Whipple Trust 6,850,000 8 0.76% Levi Strauss & Co.8,215,271 8 0.94%
Levi Strauss & Company 5,903,735 9 0.66% Westlake Terra, LLC 7,400,002 9 0.84%
Vaquero Club, Inc.5,383,415 10 0.60% EMC Corp 6,418,484 10 0.73%
Total 359,977,598$ 40.16% Total 393,610,191$ 44.84%
CY Taxable Value 896,339,644 877,783,383
Source: Tarrant County Appraisal District
Note: (1) Prior to fiscal year ended September 30, 2011, the Town of Westlake did not assess an ad valorem tax.
(2) Total Taxable Assessed Value including real and personal property for tax year 2010 (fiscal year 2011) is $877,783,383
(3) Total Taxable Assessed Value including real and personal property for tax year 2013 (fiscal year 2014) is $896,339,644
20112014
EXHIBIT S-7
TOWN OF WESTLAKE
PROPERTY TAX LEVIES AND COLLECTIONS
LAST FOUR FISCAL YEARS
(UNAUDITED)
90
Taxes Levied Adjusted Collections
Fiscal for the Adjustments Taxes Levied Percent in Subsequent Percentage
Year Fiscal Year to Levy for Fiscal Year Amount of Levy Years Amount of Levy
2011 1,409,956$ 47,560$ 1,362,396$ 1,356,050$ 99.53%5,556 1,361,606$ 99.94%
2012 1,486,968 47,220 1,439,748 1,437,908 99.87%1,437,908 99.87%
2013 1,398,777 45,297 1,353,480 1,352,097 99.90%1,352,097 99.90%
2014 1,405,819 44,761 1,361,058 1,350,639 99.23%(451) 1,350,188 99.20%
Note: Prior to fiscal year ended September 30, 2011, the Town of Westlake did not assess an ad valorem tax.
Source: Tarrant County Appraisal District
Denton Central Appraisal District
of the Levy to Date
Collected within the
Fiscal Year Total Collections
EXHIBIT S-8
TOWN OF WESTLAKE
DIRECT AND OVERLAPPING PROPERTY TAX RATES
(PER $100 OF ASSESSED VALUE)
LAST FOUR FISCAL YEARS
(UNAUDITED)
91
Operating/ Tarrant Tarrant Trophy Total
Fiscal General Debt Service Total (A)Carroll Northwest Keller Denton Tarrant County County Club Direct and
Year Fund Fund Direct ISD ISD ISD County County College Dist Hospital Dist.MUD #1 Overlapping
2011 0.15620 0.00390 0.16010 1.41500 1.37500 1.53060 0.27736 0.26400 0.13764 0.22790 0.19500 5.58259
2012 0.13835 0.01849 0.15684 1.41500 1.37500 1.54000 0.28287 0.26400 0.14897 0.22790 0.17500 5.58557
2013 0.14197 0.01487 0.15684 1.40000 1.37500 1.54000 0.28287 0.26400 0.14897 0.22790 0.13339 5.52896
2014 0.13710 0.01924 0.15634 1.40000 1.45250 1.54000 0.27220 0.26400 0.14950 0.22790 0.13339 5.59583
Notes:Prior to fiscal year ended September 30, 2011, the Town of Westlake did not assess an advalorem tax.
Overlapping rates are those of local and county governments that apply to property owners within the Town of Westlake. Not all overlapping rates apply to all
Town's property owners (e.g., the rates for the counties and school districts apply only to the proportion of the Town's property owners whose property is
located within the geographic boundaries of the county and school district)
Source:Tarrant County Appraisal District
Denton Central Appraisal District
School Districts Counties
City Direct Rates Overlapping Rates
EXHIBIT S-9
TOWN OF WESTLAKE
TAXABLE SALES BY INDUSTRY TYPE
LAST NINE FISCAL YEARS
(UNAUDITED)
92
NAICS Industry Type 2006 2007 2008 2009 2010 2011 2012 2013 2014
11 Agriculture, Forestry, Fishing and Hunting 31$ 67$ 182$ 210$ $ - 60$ 38$ 163$ 731$
21 Mining 2,321 - 2,109 20 400 4,260 3,050 335 15
22 Utilities 463,222 212,336 230,072 186,773 178,693 180,032 171,131 176,622 204,280
23 Construction 81,542 200,791 998,867 1,043,752 68,306 132,780 139,000 365,049 239,888
31-33 Manufacturing 1,120,328 360,010 371,193 430,515 386,492 402,062 526,755 295,660 375,905
42 Wholesale Trade 248,702 284,082 142,999 138,456 105,557 145,631 134,466 59,571 421,371
44-45 Retail 408,556 253,293 610,119 648,597 1,097,007 707,553 1,106,427 1,132,811 962,244
48-49 Transportation and Warehousing 63 491 791 556 316 1,156 3,662 1,962
51 Information 538,210 223,672 320,848 377,828 423,834 508,609 367,298 378,221 623,828
52 Financial and Insurance 10,162 343,446 107,319 68,936 87,188 73,455 27,857 75,529 505,585
53 Real Estate and Rental and Leasing 178,047 204,398 138,879 154,315 327,207 210,158 215,754 457,693 493,570
54 Professional, Scientific, and Technical Services 111,746 452,018 199,700 192,008 202,263 231,526 221,331 536,971 242,069
56 Admin and Support and Waste Mgmt & Rem Srv 245,562 45,809 127,779 22,319 39,539 65,045 39,027 110,686 103,340
61 Education Services 895 317 282 2,980 619,228 1,675,351 356,689 373,117 153,279
62 Health Care and Social Assistance 10 - 238 - 170 106 251 11,018
71 Arts, Entertainment and Recreation 49,474 224,101 199,876 174,485 158,996 206,050 204,456 184,687 191,343
72 Accommodation and Food Services 34,021 57,084 130,923 140,344 140,996 175,938 93,123 204,044 221,061
81 Other Services (except Public Administration)130,476 130,392 18,576 1,756 4,462 4,632 9,805 13,156 17,412
92 Public Administration 170 - - - 11 1 135 295 27,243
3,623,538$ 2,992,307$ 3,599,960$ 3,584,084$ 3,840,735$ 4,723,628$ 3,617,604$ 4,368,521$ 4,796,144$
Town direct sales tax rate 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00%
Note:Information on sales tax by NAICS was not available prior to 2006. Comparison will be made to the prior year until ten-year prior comparison can be made.
Source:Texas State Comptroller reports
Due to confidentiality issues, the names of the ten largest revenue payers are not available. The categories presented are intended to provide alternative information regarding the sources of the
Town's sales tax revenue
Fiscal Year
EXHIBIT S-10
TOWN OF WESTLAKE
RATIOS OF GENERAL BONDED DEBT OUSTANDING
LAST TEN FISCAL YEARS
93
Percentage
General Certificates of Actual
Fiscal Obligation of Taxable Per
Year Bonds Obligation Total Sales Capita
2005 -$ 18,810,000$ 18,810,000$ 18.91% 52,986$
2006 - 18,460,000 18,460,000 10.19% 26,447
2007 7,365,000 11,755,000 19,120,000 13.05% 27,198
2008 9,850,000 11,375,000 21,225,000 11.82% 27,038
2009 9,735,000 10,975,000 20,710,000 11.30% 25,791
2010 9,630,000 10,555,000 20,185,000 10.65% 23,831
2011 8,962,656 12,210,000 21,172,656 9.19% 21,343
2012 16,770,000 4,877,000 21,647,000 11.84% 20,369
2013 16,590,000 13,622,000 30,212,000 13.81% 27,251
2014 18,260,000 11,044,000 29,304,000 12.40% 24,748
Notes:Details regarding the Town's outstanding debt can be found in the notes to the financial statements.
There was no debt issued until fiscal year 2000.
See Table 13 for personal income and population data.
General Bonded Debt Outstanding
$ -
$ 5
$ 10
$ 15
$ 20
$ 25
$ 30
$ 35
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
ai
l
l
i
o
n
s
Deneral hbligation .onds Certificates of hbligation
EXHIBIT S-11
TOWN OF WESTLAKE
RATIOS OF OUTSTANDING DEBT BY TYPE
LAST TEN FISCAL YEARS
(UNAUDITED)
94
General Certificates Other Certificates Total Percentage
Fiscal Obligation of Capital Contractual of Primary of Personal Per
Year Bonds Obligation Leases Loans Obligations Obligation Government Income Capita
2004 -$ 12,400,000$ -$ -$ 6,027,387$ 18,427,387$ 45%56,181$
2005 - 18,810,000 - - 5,980,921 24,790,921 55%69,834
2006 - 18,460,000 - - 5,878,381 24,338,381 27%34,869
2007 7,365,000 11,755,000 23,000 - 5,822,299 24,965,299 27%35,513
2008 9,850,000 11,375,000 15,264 - 5,763,022 27,003,286 23%34,399
2009 9,735,000 10,975,000 46,559 - 5,734,191 26,490,750 22%32,990
2010 9,630,000 10,555,000 - - 5,658,888 25,843,888 25%30,512
2011 8,962,656 12,210,000 - 50,000 5,580,380 26,803,036 21%27,019
2012 16,770,000 4,877,000 - 34,075 5,498,668 27,179,743 20%25,576
2013 16,590,000 13,622,000 - 18,150 5,412,149 35,642,299 24%32,150
2014 18,260,000 10,029,800 237,378 437,253 5,320,824 1,014,200 35,299,455 22%29,812
Note:
See Table 13 for personal income and population data.
Details regarding the Town's outstanding debt can be found in the notes to the financial statements. No debt was issued until fiscal year 2000.
Governmental Activities
Business-Type
Activities
EXHIBIT S-12
TOWN OF WESTLAKE
DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT
AS OF SEPTEMBER 30, 2014
(UNAUDITED)
95
Amount of
Debt Outstanding As of Percent (1)Amount
Carroll ISD 226,024,791$ 9/30/2014 5.26%11,888,904$
Denton County 614,975,000 9/30/2014 0.02%122,995
Keller ISD 654,308,399 9/30/2014 4.68%30,621,633
Northwest ISD 737,438,319 9/30/2014 1.71%12,610,195
Tarrant County 317,820,000 9/30/2014 0.78%2,478,996
Tarrant County College District 7,935,000 9/30/2014 0.78%61,893
Tarrant County Hospital District 24,425,000 9/30/2014 0.78%190,515
Trophy Club MUD#1 5,520,000 9/30/2014 18.76%1,035,552
Total Overlapping Debt 59,010,683
Town of Westlake Outstanding Debt 35,299,455
Total Direct & Overlapping Debt 94,310,138$
Source: Texas Municipal Report prepared by employees of the Municipal Advisory Council of Texas ("MAC")
Note:
(1)The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were
estimated by determining the portion of the entity's taxable assessed value that is within the Town's boundaries and dividing it by the
entities' total taxable assessed value.
Overlapping
Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the Town. This schedule estimates
the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the Town of
Westlake. This process recognized that, when considering the Town's ability to issue and repay long-term debt, the entire debt burden
borne by the resident and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and
therefore responsible for repaying the debt, of each overlapping government.
Taxing Body
EXHIBIT S-13
TOWN OF WESTLAKE
DEMOGRAPHIC AND ECONOMIC STATISTICS
LAST TEN FISCAL YEARS
(UNAUDITED)
96
Per Capita Tarrant County
Calendar Estimated Personal Personal Unemployment
Year Population Income Income Rate
2005 355 45,292,916 127,586 5.1%
2006 698 90,835,901 130,137 4.6%
2007 703 93,316,319 132,740 4.3%
2008 785 115,891,905 147,633 5.1%
2009 803 120,920,285 150,586 8.1%
2010 847 102,852,057 121,431 8.1%
2011 992 126,678,400 127,700 7.9%
2012 1,063 138,423,531 130,254 6.2%
2013 1,109 147,292,890 132,859 6.0%
2014 1,184 160,462,095 135,516 5.0%
Sources:
American Community Survey (ACS)
USA.com - Per Capita Income source
North Central Texas Council of Governments/US Census 2010
Tarrant County Unemployment Rate information taken from Texas Workforce Commission.
Population for 2000 is from the 2000 census. Fiscal Years 2001 through 2003 are estimated. The Town took over the
utilility billing in 2004 and estimated the population by using number of residential water accounts and assuming a 2.5
average household size. 2010 Census shows median household income at $250,000. Due to the influx of residents
coming to Westlake Academy, surveys have shown that there are approximately 1.28 school-age children in each
household; therefore, we will use a 3.23 average household size to calculate population.
355
698 703 785 803 847 992 1,063 1,109 1,184
0
200
400
600
800
1000
1200
1400
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
9stimated topulation
EXHIBIT S-14
TOWN OF WESTLAKE
PRINCIPAL EMPLOYERS
CURRENT AND SEVEN YEARS AGO
(UNAUDITED)
97
2007
Percentage Percentage
of Estimated of Estimated
Total Town Total Town
Employer Employees Employment Employer Employees Employment
Fidelity Investments 5,003 47.10% Fidelity Investments 3,100 37.15%
Core Logic 1,790 16.85% First American/Core Logic 3,000 35.95%
Wells Fargo 574 5.40% Chrysler Financial/TD Auto Finance 325 3.89%
Deloitte 478 4.50% Wells Fargo 790 9.47%
TD Auto Finance 390 3.67% McKesson Corporation 215 2.58%
Sabre JLL Facilities 317 2.98% Sonitrol/World Factory 165 1.98%
First American Title 262 2.47% Walco 150 1.80%
Verizon Wireless 331 3.12% Vaquero Club 140 1.68%
Town of Westlake/Westlake Academy 128 1.20% Marriott Solana Hotel 120 1.44%
Vaquero Country Club 123 1.16% Pfizer, Inc.115 1.38%
Marriott Solana Hotel 108 1.02% Town of Westlake/Westlake Academy 73 0.87%
Travelocity 90 0.85% Premier Academy 34 0.41%
Lev Strauss 80 0.75% Solara Healthcare 28 0.34%
Total 9,674 91% Total 8,255 99%
Note: Information on the Principal Employers from 2005 is not available. Information will be accumulated over the next ten years.
Comparisons will be made to the first available data until ten years can be compared.
Source: Cassidy Turley tenant records and contact with employers of the Town
2014
EXHIBIT S-15
TOWN OF WESTLAKE
FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES
BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
(UNAUDITED)
98
Function/Program 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
General government
Town manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Town Manager 0.75 0.90
Assistant to Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 0.00 0.00
Administrative 0.50 0.50 0.00 0.00 0.75 0.50 0.75 0.75 1.00 0.50
Building official 1.00 1.00 1.00 1.00 1.33 1.33 1.33 1.33 1.50 1.66
Town secretary 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Facilities/Grounds maintenance 0.50 0.50 0.50 0.75 1.08 1.08 1.08 0.83 1.00 1.09
Municipal 3.75 3.75 4.00 4.00 4.25 4.50 4.50 3.75 4.75 5.10
Finance 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 4.00
Payroll/Human Resources 0.00 0.00 0.00 1.00 1.33 1.33 1.33 1.33 2.00 2.00
Information Technology 1.00
Public safety (EMS)10.00 11.00 11.00 11.00 9.00 9.00 9.00 9.00 10.00 13.25
Culture and recreation 0.50 0.50 0.50 0.75 0.75 0.75 0.75 0.50 0.75 0.84
Public works 1.00 1.00 1.00 1.50 1.50 1.50 1.50 2.00 3.00 2.66
Marketing and public affairs 1.00 1.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 2.00
Education 25.15 32.40 36.40 43.00 48.10 55.62 59.44 67.48 76.18 91.18
Total 49.40 57.65 60.40 69.00 74.09 81.61 85.68 93.72 106.93 128.18
Source: Prior Town budgets and Academy personnel records
Note: A full time municipal employee is scheduled to work 2,080 hours per year (including vacation and sick leave). Fulltime equivalent employment is calculated by
dividing total labor hours by 2,080. A full time education employee is scheduled to work 1,122 hours per year.
EXHIBIT S-16
TOWN OF WESTLAKE
OPERATING INDICATORS
BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
(UNAUDITED)
99
Function/Program 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
General government
Permits issued 240 194 162 93 61 44 70 85 132 144
Permit values 67,536,744$ 47,464,851$ 67,101,543$ 188,578,581$ 21,051,297$ 190,388,737$ 21,173,592$ 29,481,047$ 50,544,048$ 59,358,904$
Police (Contract with Keller PD)
Motor vehicle stops 9,586 8,992 10,045 10,357 9,247 9,763 9,829 12,221 9,993 9,579
Traffic accident investigations 163 164 225 208 266 273 348 343 322 341
Part I crimes 26 30 25 26 23 19 30 39 9 15
DWI arrests 86 56 53 45 24 32 80 50 69 55
Fire/EMS
Fire runs 148 136 153 169 118 172 191 181 238 211
Ambulance runs 135 207 251 159 184 187 264 266 286 240
Inspections 89 161 96 132 15 71 71 54 96 286
Public Works - General
Street resurfacing (LF)- 7,128 5,333 - - - 3,800 30,000 - -
Potholes repaired 40.00 20.00 0.00 20.00 10.00 5.00 36.00 6.00 2.00 6.00
Public Works - Utility
Number of water accounts 271 338 386 419 437 478 500 568 614 651
Water main breaks 3 3 2 4 5 6 4 4 3 1
Avg daily consumption MG (water)0.817 1.031 0.729 0.999 1.020 0.889 1.200 1.100 1.090 1.045
Peak daily consumption MG (water)2.198 2.677 1.978 2.060 2.740 2.460 2.540 2.600 2.480 2.690
System capacity - MG (water)1.685 1.685 1.685 1.685 1.685 1.685 1.685 1.685 1.685 2.685
Water purchased (in gallons x 000)298,124 376,264 266,158 364,764 372,933 324,843 443,222 407,305 401,457 381,482
Water sold (in gallons x 1000)230,657 338,085 246,280 340,743 313,495 290,000 385,320 376,496 357,297 347,148
Wastewater
Number of new sewer connections 179 211 235 240 251 254 245 292 325 350
Avg daily sewage treatment 0.1270 0.1320 0.1370 0.124 0.101 0.063 0.163 0.136 0.151 0.208
(thousands of gallons)
Source: Various Town departments
Notes: N/A represents information that is unavailable.
EXHIBIT S-17
TOWN OF WESTLAKE
CAPITAL ASSET STATISTICS
BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
(UNAUDITED)
100
Function/Program 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Fire
Stations 1 1 1 1 1 1 1 1 1 1 1
Public Works - Utility
Pump station 1 1 1 1 1 1 1 1 1 1 1
Lift station 2 2 2 2 2 2 3 3 3 3 3
Telecommunications Duct Bank (LF)36,703 38,303 38,303 38,303 43,703 49,103 51,803 57,783 57,783 57,783 59,936
Telecommunications Duct Bank Manholes 91 95 95 95 104 113 122 122 122 122 122
Water
Water mains (LF)52,000 57,500 58,300 59,200 64,600 70,000 79,000 130,000 137,891 137,891 142,694
Fire hydrants 76 95 119 119 130 130 154 188 191 191 201
Storage capacity MG 1,685 1,685 1,685 1,685 1,685 1,685 1,685 1,685 1,685 1,685 2,685
Wastewater
Sanitary sewers (LF)20,000 15,000 35,000 35,000 39,300 39,300 49,900 94,000 94,000 94,000 98,964
Manholes 160 200 250 250 267 284 304 304 304 304 326
Public Works - Utility
Streets (miles)10.80 10.80 10.80 10.80 10.80 10.80 10.80 10.80 10.25 10.25 10.25
Highways (miles)- - - - - - - - - - -
Streetlights - - - - - - - - - - -
Traffic signals (school zone flashers)2 2 2 2 2 2 2 2 2 2 2
Parks and recreation
Acreage 14 14 19 19 25 25 25 25 25 25 27
Playgrounds 2 2 2 2 2 2 2 2 2 2 2
Softball/soccer field 1 1 1 1 1 1 1 1 1 1 1
Football field - - - - 1 1 1 1 1 1 1
Source: Various Town departments
Note: No capital asset indicators are available for the general government.
The amount of roads decreased in FY 2011-2012 due to a portion of road being dedicated to TxDot
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Consider approval of Resolution amending the Site Plan Amendment for
the property addressed as 2900 Dove Road known as the temporary fire
department facilities and authorizing an addition to existing
Apparatus/Equipment Bays.
STAFF CONTACT: Troy J. Meyer, Facilities Director
Richard Whitten, Fire Chief
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: February 23, 2015 Completion Date: March 31, 2015
Funding Amount: $80,622 Status - Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
On December 31 2014, the living quarters of the temporary fire station were damaged by fire.
The 70 X 30 model home was a total loss and subsequently removed from the site. Fire fighters
our currently back at the station located at 2900 Dove Rd. in a 37 foot camping trailer. Staff has
worked with Steel & Freeman on floor plans, cost estimates, and options for replacement. One
option would include extending the metal building to the west, with built -in living quarters, and
office space and additional options would involve varied uses of a modular trailer.
Staff has also received confirmation that Centurion American will partner with the Town and
fund the internal living quarter construction costs should we choose the metal building extension
option. The expenditures associated with the extension and the concrete slab would be covered
by the insurance claim. This option would add an estimated 2,000 sq. ft. to the current metal
building and give the fire fighters a safer place to be in during a severe weather event. (Please
see the attached floor plan)
Once permanent fire station facilities are built , the current (metal) fire station could be
repurposed as a Public Works and Facilities Maintenance building.
The Town’s insurance company (TML Risk Pool) made a determination that the temporary
building was a total loss with a replacement value of $80,622. The contents of the damaged
modular building and other expenses related to temporary housing would be reimbursed
separately, based on actual costs incurred. Staff will receive the geotech results and a
second bid on the metal building by with in the next two weeks.
Additionally, in November of 2014, the Council approved a Site Plan amendment for an
extension to the apparatus bays to accommodate the back-up fire engine. The addition is 18 ft x
30 ft and will extend the across the rear of the existing building, basically squaring up the rear
exterior walls. This project was funded in the 2014-2015 Capital Improvement Projects and
would be done in conjunction with this proposal if approved by Council.
RECOMMENDATION
Staff recommends approving the Site Plan Amendment for the approximately 32 ft X 65 ft metal
building addition to the apparatus/equipment bays with the built -in living quarters.
ATTACHMENTS
Fire Station – Floor Plan
Resolution
Site Plan (Exhibit “A”)
8.7’
1
0
0
’
Existing Apparatus Bays
New 18 x 30 Addition
147’
5.0 ’
Proposed 42 ft. X 65 ft. Extension of
the metal apparatus/equipment bays
Parking Area
29
0
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D
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10.0’
Resolution 15-05
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 15-05
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE SITE PLAN FOR THE PROPERTY ADDRESSED AS
2900 DOVE ROAD, COMMONLY KNOWN AS “THE TEMPORARY FIRE
DEPARTMENT FACILITIES”, AND AUTHORIZING TOWN STAFF TO CONSTRUCT
AN ADDITION TO THE EXISTING EQUIPMENT BAY BUILDING.
WHEREAS, on December 31 2014, the living quarters of the temporary fire station was
damaged by fire and,
WHEREAS, the addition to apparatus/equipment bay would provide living quarters and
office space for the fire fighters and,
WHEREAS, t he extension would give the fire fighters a safer place to shelter during a
severe weather event
WHEREAS, the Town Council finds that the passage of this resolution is in the best
interest of the citizens of Westlake,
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council hereby approves the Site Plan
Amendment and authorizes the construction of the addition to the equipment bay building as
shown on the site plan, attached as Exhibit “A.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 15-05
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF MARCH 2015.
ATTEST: _____________________________
Laura L. Wheat , Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Consider approval of a Resolution to Process Online Citation Payments
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Sharon Wilson, Court Administrator
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Maximize Efficiencies
& Effectiveness
Strategic Initiative
Review Internal Processes to Eliminate Waste / Redundancy
Time Line - Start Date: February 23, 2015 Completion Date: N/A
Funding Amount: N/A Status - Not Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The municipal court utilizes a dedicated software tool, through Utility Data Systems (UDS), to
assist in the payment transactions associated with the citations – for both online and in-person
payments. Staff is proposing an alternative tool that would help reduce our costs by
approximately $3,000 per year and allow us to provide the same responsive online service to the
defendants through a new vendor, TrafficPayment. This option will also expand our service
delivery to include a Spanish translation, which is important to a segment of our defendants. Our
current software provider, UDS, is also transitioning many of their customers to this option as
the maintenance costs are borne by TrafficPayment rather than the municipalities.
The contract/service agreement has been reviewed by our town attorney.
RECOMMENDATION
Staff recommends approval.
ATTACHMENTS
Resolution 15-XX
Resolution 15-06
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 15-06
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT FOR
AN ONLINE SERVICE AGREEMENT FOR THE PAYMENT OF MUNICIPAL COURT
CITATIONS WITH TRAFFICPAYMENT.COM.
WHEREAS, the efficient and convenient processing of payments for municipal court
citations is important to the Town of Westlake; and,
WHEREAS, the Westlake Town Council desires to continue to offer an online payment
option in order for defendant’s to pay their citations electronically; and,
WHEREAS, TrafficPayment.com will provide this service through an online payment
option and technological support for the Town of Westlake; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety
SECTION 2: That , the Town Council of the Town of Westlake, Texas, hereby
approves the agreement with TrafficPayment.com attached to this resolution as Exhibit “A”, and
authorizes the Town Manager to execute the contract on behalf of the Town of Westlake,
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall no t affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 15-06
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 2nd DAY OF MARCH 2015.
_____________________________
Laura L. Wheat, Mayor
ATTEST:
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
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:
Tr
a
f
f
i
c
P
a
y
m
e
n
t
.
c
o
m
Se
r
v
i
c
e
Ag
r
e
e
m
e
n
t
Im
p
o
r
t
a
n
t
—
Re
a
d
Ca
r
e
f
u
l
l
y
:
Th
i
s
is
an
ag
r
e
e
m
e
n
t
be
t
w
e
e
n
Th
e
Pa
y
m
e
n
t
Gr
o
u
p
,
LL
C
an
d
it
s
di
v
i
s
i
o
n
,
TR
A
F
F
I
C
P
A
Y
M
E
N
T
.
C
O
M
(T
P
”
)
,
a
Te
x
a
s
li
m
i
t
e
d
li
a
b
i
l
i
t
y
co
m
p
a
n
y
,
an
d
th
e
To
w
n
of
We
s
t
l
a
k
e
,
Te
x
a
s
(“
C
l
i
e
n
t
”
)
,
fo
r
th
e
li
c
e
n
s
e
of
TP
on
l
i
n
e
ci
t
a
t
i
o
n
pa
y
m
e
n
t
se
r
v
i
c
e
,
as
s
o
c
i
a
t
e
d
so
f
t
w
a
r
e
,
ha
r
d
w
a
r
e
,
me
d
i
a
ma
t
e
r
i
a
l
s
,
an
d
el
e
c
t
r
o
n
i
c
do
c
u
m
e
n
t
a
t
i
o
n
.
Cl
i
e
n
t
an
d
TP
ar
e
co
l
l
e
c
t
i
v
e
l
y
re
f
e
r
r
e
d
to
in
th
i
s
ag
r
e
e
m
e
n
t
as
th
e
“P
a
r
t
i
e
s
”
.
Th
e
pu
r
p
o
s
e
of
th
i
s
ag
r
e
e
m
e
n
t
is
to
st
a
t
e
th
e
te
r
m
s
an
d
co
n
d
i
t
i
o
n
s
un
d
e
r
wh
i
c
h
TP
wi
l
l
pr
o
v
i
d
e
fo
r
Cl
i
e
n
t
te
l
e
p
h
o
n
e
ci
t
a
t
i
o
n
pa
y
m
e
n
t
se
i
v
i
c
e
s
an
d
/
o
r
on
l
i
n
e
ci
t
a
t
i
o
n
pa
y
m
e
n
t
se
r
v
i
c
e
s
to
in
d
i
v
i
d
u
a
l
s
wh
o
ha
v
e
re
c
e
i
v
e
d
ci
t
a
t
i
o
n
(
s
)
fr
o
m
Cl
i
e
n
t
fo
r
tr
a
f
f
i
c
or
ot
h
e
r
le
g
a
l
vi
o
l
a
t
i
o
n
s
(“
E
n
d
Us
e
r
”
)
.
Ag
r
e
e
m
e
n
t
1.
Se
r
v
i
c
e
s
Pr
o
v
i
d
e
d
:
TP
wi
l
l
pr
o
v
i
d
e
on
l
i
n
e
ci
t
a
t
i
o
n
pa
y
m
e
n
t
se
r
v
i
c
e
s
24
ho
u
r
s
a
da
y
,
an
d
pa
y
-
b
y
-
p
h
o
n
e
se
r
v
i
c
e
s
vi
a
to
l
l
-
f
r
e
e
nu
m
b
e
r
du
r
i
n
g
no
r
m
a
l
bu
s
i
n
e
s
s
ho
u
r
s
.
TP
wi
l
l
al
s
o
pr
o
v
i
d
e
an
c
i
l
l
a
r
y
se
r
v
i
c
e
s
fo
r
Cl
i
e
n
t
,
in
c
l
u
d
i
n
g
al
l
ne
c
e
s
s
a
r
y
in
s
t
a
l
l
a
t
i
o
n
/
s
e
t
u
p
,
pr
o
m
o
t
i
o
n
a
l
as
s
i
s
t
a
n
c
e
,
cr
e
d
i
t
ca
r
d
pr
o
c
e
s
s
i
n
g
,
pa
y
m
e
n
t
s
to
cl
i
e
n
t
’
s
sp
e
c
i
f
i
e
d
ac
c
o
u
n
t
(
s
)
,
an
d
ac
c
e
s
s
to
re
a
l
ti
m
e
on
l
i
n
e
re
p
o
r
t
i
n
g
.
Cl
i
e
n
t
ag
r
e
e
s
to
re
t
a
i
n
th
e
se
r
v
i
c
e
of
TP
to
ac
t
as
an
ag
e
n
t
fo
r
th
e
li
m
i
t
e
d
pu
r
p
o
s
e
of
re
c
e
i
v
i
n
g
an
d
pr
o
c
e
s
s
i
n
g
de
b
i
t
an
d
cr
e
d
i
t
ca
r
d
pa
y
m
e
n
t
s
.
Cl
i
e
n
t
ag
r
e
e
s
to
pr
o
m
p
t
l
y
cl
e
a
r
al
l
ci
t
a
t
i
o
n
s
up
o
n
no
t
i
c
e
or
po
s
t
i
n
g
by
TP
th
a
t
pa
y
m
e
n
t
fo
r
su
c
h
ci
t
a
t
i
o
n
s
ha
s
be
e
n
re
c
e
i
v
e
d
by
TP
.
If
a
“c
h
a
r
g
e
b
a
c
k
”
to
a
cr
e
d
i
t
/
d
e
b
i
t
ca
r
d
oc
c
u
r
s
,
TP
wi
l
l
ha
n
d
l
e
th
e
ma
t
t
e
r
an
d
ma
k
e
th
e
pr
o
p
e
r
ad
j
u
s
t
m
e
n
t
on
th
e
ne
x
t
Cl
i
e
n
t
re
p
o
r
t
,
an
d
Cl
i
e
n
t
wi
l
l
th
e
n
re
i
n
s
t
a
t
e
th
e
af
f
e
c
t
e
d
ci
t
a
t
i
o
n
(
s
)
as
re
m
a
i
n
i
n
g
ou
t
s
t
a
n
d
i
n
g
an
d
un
p
a
i
d
.
2.
Ti
m
i
n
g
of
Co
n
t
r
a
c
t
:
TP
wi
l
l
fu
r
n
i
s
h
th
e
ne
c
e
s
s
a
r
y
se
t
u
p
an
d
pe
r
f
o
r
m
al
l
se
r
v
i
c
e
s
re
q
u
i
r
e
d
to
be
g
i
n
pr
o
c
e
s
s
i
n
g
ci
t
a
t
i
o
n
pa
y
m
e
n
t
s
wi
t
h
i
n
tw
e
n
t
y
-
fo
u
r
(2
4
)
ho
u
r
s
,
or
as
so
o
n
as
is
pr
a
c
t
i
c
a
b
l
e
th
e
r
e
a
f
t
e
r
,
of
th
e
ti
m
e
th
i
s
co
n
t
r
a
c
t
an
d
ot
h
e
r
pa
p
e
r
w
o
r
k
ar
e
co
m
p
l
e
t
e
d
an
d
re
c
e
i
v
e
d
by
TP
.
3.
Pr
o
p
e
r
t
y
of
TP
:
Al
l
co
m
p
u
t
e
r
pr
o
g
r
a
m
s
,
wr
i
t
t
e
n
pr
o
c
e
d
u
r
e
s
,
pr
o
m
o
t
i
o
n
a
l
ma
t
e
r
i
a
l
s
,
an
d
ot
h
e
r
su
p
p
o
r
t
i
n
g
it
e
m
s
us
e
d
in
th
e
wo
r
k
pe
r
f
o
r
m
e
d
fo
r
Cl
i
e
n
t
sh
a
l
l
be
th
e
pr
o
p
e
r
t
y
of
TP
,
an
d
sh
a
l
l
be
re
t
u
r
n
e
d
up
o
n
te
r
m
i
n
a
t
i
o
n
of
th
i
s
ag
r
e
e
m
e
n
t
.
4.
Ha
r
d
w
a
r
e
an
d
So
f
t
w
a
r
e
Re
ui
r
e
m
e
n
t
s
:
In
or
d
e
r
to
ac
c
e
s
s
po
s
t
i
n
g
of
pa
y
m
e
n
t
s
an
d
vi
e
w
on
l
i
n
e
re
p
o
r
t
s
,
an
d
co
m
m
u
n
i
c
a
t
e
wi
t
h
TP
,
Cl
i
e
n
t
ne
e
d
s
th
e
fo
l
l
o
w
i
n
g
:
Ac
c
e
s
s
to
th
e
In
t
e
r
n
e
t
an
d
ab
i
l
i
t
y
to
br
o
w
s
e
to
TP
ad
m
i
n
i
s
t
r
a
t
i
o
n
we
b
s
i
t
e
,
an
em
a
i
l
ad
d
r
e
s
s
,
an
up
-
t
o
-
d
a
t
e
co
p
y
of
Ad
o
b
e
Re
a
d
e
r
to
vi
e
w
re
p
o
r
t
s
,
an
d
a
te
l
e
p
h
o
n
e
li
n
e
fo
r
TP
to
co
m
m
u
n
i
c
a
t
e
wi
t
h
Cl
i
e
n
t
wh
e
n
a
pa
y
m
e
n
t
is
re
c
e
i
v
e
d
or
fo
r
an
y
ot
h
e
r
co
m
m
o
n
co
m
m
u
n
i
c
a
t
i
o
n
.
5.
In
f
o
r
m
a
t
i
o
n
Pr
o
v
i
d
e
d
by
Cl
i
e
n
t
:
Cl
i
e
n
t
mu
s
t
pr
o
v
i
d
e
th
e
fo
l
l
o
w
i
n
g
to
TP
pr
i
o
r
to
st
a
r
t
u
p
:
a)
An
y
an
d
al
l
st
a
n
d
a
r
d
co
n
t
a
c
t
in
f
o
r
m
a
t
i
o
n
;
b)
Ba
n
k
ro
u
t
i
n
g
nu
m
b
e
r
,
ba
n
k
ac
c
o
u
n
t
nu
m
b
e
r
(i
f
us
i
n
g
di
r
e
c
t
de
p
o
s
i
t
)
;
an
d
c)
Ba
n
k
ac
c
o
u
n
t
ty
p
e
fo
r
de
p
o
s
i
t
of
al
l
pa
y
m
e
n
t
s
(i
f
us
i
n
g
di
r
e
c
t
de
p
o
s
i
t
)
.
6.
Ac
t
i
o
n
s
to
be
Pe
r
f
o
r
m
e
d
by
TP
:
TP
wi
l
l
pr
o
v
i
d
e
to
l
l
fr
e
e
pa
y
-
b
y
-
p
h
o
n
e
se
r
v
i
c
e
du
r
i
n
g
bu
s
i
n
e
s
s
ho
u
r
s
,
an
d
pa
p
e
r
ch
e
c
k
or
el
e
c
t
r
o
n
i
c
pa
y
m
e
n
t
to
th
e
Cl
i
e
n
t
fo
r
al
l
ci
t
a
t
i
o
n
s
pa
i
d
us
i
n
g
TP
.
TP
wi
l
l
pr
o
v
i
d
e
al
l
ne
c
e
s
s
a
r
y
te
c
h
n
i
c
a
l
su
p
p
o
r
t
to
ma
i
n
t
a
i
n
th
e
pa
y
m
e
n
t
sy
s
t
e
m
24
ho
u
r
s
a
da
y
,
7
da
y
s
a
we
e
k
.
TP
wi
l
l
se
n
d
or
el
e
c
t
r
o
n
i
c
a
l
l
y
de
p
o
s
i
t
fu
n
d
s
to
Cl
i
e
n
t
on
We
d
n
e
s
d
a
y
of
ea
c
h
we
e
k
fo
r
th
e
pr
e
v
i
o
u
s
we
e
k
’
s
(M
o
n
d
a
y
-
S
u
n
d
a
y
)
ac
t
i
v
i
t
y
to
th
e
ac
c
o
u
n
t
or
ad
d
r
e
s
s
sp
e
c
i
f
i
e
d
.
7.
Te
r
m
an
d
Ca
n
c
e
l
l
a
t
i
o
n
of
Co
n
t
r
a
c
t
:
Th
e
te
r
m
of
th
i
s
ag
r
e
e
m
e
n
t
sh
a
l
l
be
g
i
n
on
th
e
da
t
e
ex
e
c
u
t
e
d
by
bo
t
h
pa
r
t
i
e
s
an
d
sh
a
l
l
co
n
t
i
n
u
e
in
fu
l
l
fo
r
c
e
an
d
ef
f
e
c
t
fr
o
m
th
a
t
da
t
e
un
t
i
l
it
is
te
r
m
i
n
a
t
e
d
by
th
i
r
t
y
(3
0
)
da
y
s
wr
i
t
t
e
n
no
t
i
c
e
fr
o
m
ei
t
h
e
r
pa
r
t
y
to
th
e
ot
h
e
r
.
8.
In
d
e
m
n
i
t
y
:
To
th
e
ex
t
e
n
t
al
l
o
w
e
d
by
la
w
TP
wi
l
l
ho
l
d
ha
r
m
l
e
s
s
th
e
Cl
i
e
n
t
fo
r
ca
u
s
e
s
of
ac
t
i
o
n
an
d
da
m
a
g
e
s
re
s
u
l
t
i
n
g
fr
o
m
th
e
wr
o
n
g
f
u
l
ar
r
e
s
t
of
de
f
e
n
d
a
n
t
s
du
e
to
TP
’
s
ne
g
l
i
g
e
n
c
e
in
pr
o
c
e
s
s
i
n
g
an
d
re
p
o
r
t
i
n
g
pa
y
m
e
n
t
s
in
ac
c
o
r
d
a
n
c
e
wi
t
h
th
i
s
Ag
r
e
e
m
e
n
t
.
Cl
i
e
n
t
wi
l
l
ho
l
d
ha
r
m
l
e
s
s
TP
fo
r
ca
u
s
e
s
of
ac
t
i
o
n
an
d
da
m
a
g
e
s
re
s
u
l
t
i
n
g
fr
o
m
th
e
wr
o
n
g
f
u
l
ar
r
e
s
t
of
de
f
e
n
d
a
n
t
s
du
e
to
Cl
i
e
n
t
’
s
ne
g
l
i
g
e
n
c
e
in
pr
o
c
e
s
s
i
n
g
pa
y
m
e
n
t
s
or
er
r
o
r
s
in
in
f
o
r
m
a
t
i
o
n
ge
n
e
r
a
t
e
d
by
Cl
i
e
n
t
an
d
fu
r
n
i
s
h
e
d
to
TP
.
Th
e
li
a
b
i
l
i
t
y
of
ei
t
h
e
r
Pa
r
t
y
to
th
e
ot
h
e
r
wi
t
h
re
s
p
e
c
t
to
th
i
s
Ag
r
e
e
m
e
n
t
sh
a
l
l
no
t
in
c
l
u
d
e
an
y
co
n
t
i
n
g
e
n
t
li
a
b
i
l
i
t
y
or
ex
e
m
p
l
a
r
y
or
co
n
s
e
q
u
e
n
t
i
a
l
da
m
a
g
e
s
.
9.
Re
s
e
r
v
a
t
i
o
n
:
Al
l
ri
g
h
t
s
no
t
ex
p
r
e
s
s
l
y
gr
a
n
t
e
d
in
th
i
s
ag
r
e
e
m
e
n
t
ar
e
re
s
e
r
v
e
d
by
TP
.
10
.
Su
p
p
o
r
t
Se
r
v
i
c
e
s
:
TP
wi
l
l
pr
o
v
i
d
e
Cl
i
e
n
t
wi
t
h
su
p
p
o
r
t
se
r
v
i
c
e
s
re
l
a
t
e
d
to
al
l
as
p
e
c
t
s
of
TP
ci
t
a
t
i
o
n
pa
y
m
e
n
t
se
r
v
i
c
e
.
Th
e
TP
we
b
po
r
t
a
l
,
so
f
t
w
a
r
e
ap
p
l
i
c
a
t
i
o
n
s
,
el
e
c
t
r
o
n
i
c
pa
y
m
e
n
t
s
,
on
l
i
n
e
re
p
o
r
t
s
,
an
d
pr
o
m
o
t
i
o
n
a
l
ma
t
e
r
i
a
l
s
ar
e
th
e
sp
e
c
i
f
i
c
se
r
v
i
c
e
s
su
p
p
o
r
t
e
d
.
Cl
i
e
n
t
ma
y
co
n
t
a
c
t
TP
su
p
p
o
r
t
se
r
v
i
c
e
s
du
r
i
n
g
bu
s
i
n
e
s
s
ho
u
r
s
Mo
n
d
a
y
th
r
o
u
g
h
Fr
i
d
a
y
8:
0
0
a
m
to
5:
0
0
p
m
,
CS
T
.
It
is
un
d
e
r
s
t
o
o
d
th
a
t
TP
wi
l
l
ch
a
r
g
e
En
d
Us
e
r
s
a
pr
o
c
e
s
s
i
n
g
fe
e
fo
r
th
e
us
e
of
it
s
se
r
v
i
c
e
s
,
an
d
in
no
ev
e
n
t
sh
a
l
l
Cl
i
e
n
t
ev
e
r
be
re
s
p
o
n
s
i
b
l
e
fo
r
an
y
su
c
h
fe
e
.
In
i
t
i
a
l
s
:
“T
P
”
“C
l
i
e
n
t
”
_
_
_
_
_
_
Tr
a
f
f
i
c
P
a
y
m
e
n
l
11
.
At
t
o
r
n
e
y
Fe
e
s
an
d
Co
s
t
s
:
If
an
y
ac
t
i
o
n
at
la
w
or
in
eq
u
i
t
y
is
ne
c
e
s
s
a
r
y
to
en
f
o
r
c
e
or
in
t
e
r
p
r
e
t
th
e
te
r
m
s
of
th
i
s
ag
r
e
e
m
e
n
t
,
th
e
pr
e
v
a
i
l
i
n
g
pa
r
t
y
sh
a
l
l
be
en
t
i
t
l
e
d
to
re
a
s
o
n
a
b
l
e
at
t
o
r
n
e
y
’
s
fe
e
s
,
co
s
t
s
,
an
d
ne
c
e
s
s
a
r
y
di
s
b
u
r
s
e
m
e
n
t
s
in
ad
d
i
t
i
o
n
to
an
y
ot
h
e
r
re
l
i
e
f
to
wh
i
c
h
su
c
h
pa
r
t
y
ma
y
be
en
t
i
t
l
e
d
.
12
.
Pr
o
m
o
t
i
o
n
a
l
Ma
t
e
r
i
a
l
s
:
Cl
i
e
n
t
ag
r
e
e
s
to
th
e
fo
l
l
o
w
i
n
g
fo
r
pr
o
m
o
t
i
o
n
a
l
pu
r
p
o
s
e
s
a.
to
al
l
o
w
TP
to
us
e
an
y
lo
g
o
or
tr
a
d
e
m
a
r
k
of
Cl
i
e
n
t
on
th
e
TP
we
b
s
i
t
e
fo
r
Cl
i
e
n
t
Id
e
n
t
i
f
i
c
a
t
i
o
n
if
de
e
m
e
d
ne
c
e
s
s
a
r
y
by
TP
;
an
d
b.
to
al
l
o
w
TP
to
se
n
d
pr
o
m
o
t
i
o
n
a
l
ma
t
e
r
i
a
l
to
Cl
i
e
n
t
re
g
a
r
d
i
n
g
TP
se
r
v
i
c
e
s
fo
r
Cl
i
e
n
t
to
di
s
p
l
a
y
on
-
s
i
t
e
re
f
l
e
c
t
i
n
g
TP
as
an
au
t
h
o
r
i
z
e
d
ag
e
n
t
of
Cl
i
e
n
t
to
re
c
e
i
v
e
pa
y
m
e
n
t
of
tr
a
f
f
i
c
an
d
pa
r
k
i
n
g
ci
t
a
t
i
o
n
s
.
Th
e
us
e
of
th
e
s
e
ma
t
e
r
i
a
l
s
is
op
t
i
o
n
a
l
an
d
Cl
i
e
n
t
is
in
no
wa
y
ob
l
i
g
a
t
e
d
to
us
e
or
di
s
p
l
a
y
.
13
.
Mi
s
c
e
l
l
a
n
e
o
u
s
Pr
o
v
i
s
i
o
n
s
:
a.
Te
x
a
s
La
w
to
ap
p
l
y
:
Th
i
s
pr
o
v
i
s
i
o
n
sh
a
l
l
be
co
n
s
t
r
u
e
d
un
d
e
r
an
d
in
ac
c
o
r
d
a
n
c
e
wi
t
h
th
e
la
w
s
of
th
e
St
a
t
e
of
Te
x
a
s
,
an
d
al
l
ob
l
i
g
a
t
i
o
n
s
of
th
e
pa
r
t
i
e
s
cr
e
a
t
e
d
un
d
e
r
th
i
s
ag
r
e
e
m
e
n
t
ar
e
pe
r
f
o
r
m
a
b
l
e
in
th
e
St
a
t
e
of
Te
x
a
s
.
b.
Pa
r
t
i
e
s
Bo
u
n
d
:
Th
i
s
ag
r
e
e
m
e
n
t
sh
a
l
l
be
bi
n
d
i
n
g
on
an
d
in
u
r
e
to
th
e
be
n
e
f
i
t
of
th
e
pa
r
t
i
e
s
an
d
th
e
i
r
re
s
p
e
c
t
i
v
e
he
i
r
s
,
ex
e
c
u
t
o
r
s
,
ad
m
i
n
i
s
t
r
a
t
o
r
s
,
le
g
a
l
re
p
r
e
s
e
n
t
a
t
i
v
e
s
,
su
c
c
e
s
s
o
r
s
,
an
d
as
s
i
g
n
s
.
c.
Le
g
a
l
Co
n
s
t
r
u
c
t
i
o
n
:
In
ca
s
e
an
y
on
e
or
mo
r
e
of
th
e
pr
o
v
i
s
i
o
n
s
co
n
t
a
i
n
e
d
in
th
i
s
ag
r
e
e
m
e
n
t
sh
a
l
l
fo
r
an
y
re
a
s
o
n
be
he
l
d
in
v
a
l
i
d
,
il
l
e
g
a
l
,
or
un
e
n
f
o
r
c
e
a
b
l
e
in
an
y
re
s
p
e
c
t
,
th
a
t
in
v
a
l
i
d
i
t
y
,
il
l
e
g
a
l
i
t
y
or
un
e
n
f
o
r
c
e
a
b
l
e
sh
a
l
l
no
t
af
f
e
c
t
an
y
ot
h
e
r
pr
o
v
i
s
i
o
n
of
th
i
s
ag
r
e
e
m
e
n
t
,
an
d
th
i
s
ag
r
e
e
m
e
n
t
sh
a
l
l
be
co
n
s
t
r
u
e
d
as
if
th
e
in
v
a
l
i
d
,
il
l
e
g
a
l
,
or
un
e
n
f
o
r
c
e
a
b
l
e
pr
o
v
i
s
i
o
n
wa
s
no
t
co
n
t
a
i
n
e
d
in
th
e
ag
r
e
e
m
e
n
t
.
d.
So
l
e
Ag
r
e
e
m
e
n
t
:
Th
i
s
ag
r
e
e
m
e
n
t
co
n
s
t
i
t
u
t
e
s
th
e
so
l
e
ag
r
e
e
m
e
n
t
of
th
e
pa
r
t
i
e
s
an
d
su
p
e
r
c
e
d
e
s
an
y
pr
i
o
r
un
d
e
r
s
t
a
n
d
i
n
g
s
or
wr
i
t
t
e
n
or
or
a
l
ag
r
e
e
m
e
n
t
s
be
t
w
e
e
n
th
e
pa
r
t
i
e
s
re
s
p
e
c
t
i
n
g
th
e
su
b
j
e
c
t
ma
t
t
e
r
of
th
i
s
ag
r
e
e
m
e
n
t
.
Th
e
Pa
y
m
e
n
t
G
r
o
u
p
/
T
r
a
f
f
i
c
P
a
y
m
e
n
t
.
c
o
m
Th
e
To
w
n
of
We
s
t
l
a
k
e
,
Te
x
a
s
Na
m
e
:
Le
i
g
h
Si
d
e
s
Na
m
e
:
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
Ti
t
l
e
:
Di
r
e
c
t
o
r
of
Sa
l
e
s
Ti
t
l
e
:
Ad
d
r
e
s
s
:
51
5
1
Be
l
t
Li
n
e
Rd
.
Su
i
t
e
50
5
Ad
d
r
e
s
s
:
Da
l
l
a
s
,
Te
x
a
s
75
2
~
~
__
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
_
“
I
,
_
_
_
_
_
_
_
Si
g
n
a
t
u
r
e
:
,
~
_
_
_
_
_
_
_
Si
g
n
a
t
u
r
e
:
Da
t
e
:
ua
r
y
13
,
20
1
5
Da
t
e
:
In
i
t
i
a
l
s
:
“T
P
”
“C
l
i
e
n
t
”
_
_
_
_
_
Page 1 of 3
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Town Council Meeting
Monday, March 2, 2015
TOPIC: Conduct A Public Hearing And Consideration Of Ordinance, Adopting A
Comprehensive Plan For The Town; Amending The Code Of Ordinances, Chapter 62,
Articles I Section 62-1 – 62-3 And Ii Sections 62-31 – 62-32.
STAFF CONTACT: Tom Brymer, Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Encourage Westlake’s
Unique Sense of Place
Strategic Initiative
Comprehensive Plan Project Review
Time Line - Start Date: March 2011 Completion Date: February 2015 (estimated)
Funding Amount: $350,000 (approx) Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
Since November 2013, the Comprehensive Plan Update Steering Committee (appointed by the Town
Council) has been meeting regularly. They have met 1 2 times plus held 3 widely advertised public input
workshops for the community. The purpose of this Comprehensive Plan Update Steering Committee (i.e.
the Committee) has been to work with MESA Planning, an urban planning consulting firm retained by the
Town Council, to update the Town’s 1992 Comprehensive Plan.
On December 8, 2014, the Planning & Zoning Commission and the Town Council held a joint workshop
where the Town’s planning consultant, MESA Planning, and the Chair of the Comprehensive Plan
Page 2 of 3
Update Steering Committee presented the updated Proposed Comprehensive Plan (the Plan) that would
replace the Town’s current Plan originally formulated in 1992. At this December 8th joint workshop, the
proposed new Plan’s elements were reviewed. Those Plan elements are:
• land use plan
• thoroughfare plan
• parks & open space plan
• trails plan
• Town design structure plan
• facilities & town hall plan
• storm water & water conservation plan
• housing plan
• economic development plan.
It was noted by Committee Chair Johnson at this December 8th joint workshop that the
Committee’s recommendation of the thorough fare plan (t-fare) element was not unanimous
(Deloitte and Hillwood representatives on the committee dissented with the proposed t-fare
plan). It was also noted that Hillwood had presented that evening to the Town Staff and MESA
their analysis (conducted by the engineering firm Burns and McDonnell) of the t -fare needs for
Hillwood’s Circle T Ranch property in Westlake. It was stated that Hillwood’s t -fare study
would be reviewed and analyzed as well as compared to the t-fare plan being recommended by
MESA in the Proposed Comprehensive Plan. The Proposed Comprehensive Plan t -fare plan
includes a recommendation for an extension of Pearson Lane north of Dove Road as well as
extension of Westlake Parkway westward.
On January 6, 2015 a complete copy of the Proposed Comprehensive Plan was delivered to the
Commission and Town Council perusal in advance of the public hearings. Should this Plan
advance from the P&Z, it is planned for the Town Council to hold a public hearing on this Plan
on February 23, 2015 and consider it for adoption by ordinance at that time. Both the P&Z’s and
the Town Council’s public hearings have been advertised in our newspaper of record (Star
Telegram) and the Town’s Westlake Wire email newsletter has been used to inform the public of
these public hearings. Additionally, the proposed Plan has been made available via the Town’s
website for public review.
On January 9, 2015 the P&Z, Town Council, and Comprehensive Plan Update Steering
Committee were furnished analysis and questions that the Town’s planning consultant produced
from their review of Hillwood’s thoroughfare (T -Fare) plan study conducted for Hillwood by
Burns and McDonnell. This analysis included a comparison of the methodologies used by
MESA and Burns and McDonnell to produce the different recommendations they have on this
subject.
The Planning & Zoning Commission held a public hearing on the Proposed Comprehensive Plan
on January 21, 2015 voted unanimously to recommend the Plan as presented with additional
recommended language pertaining to the proposed T-Fare Plan added as follows:
“Roadway construction thresholds are set out in Policy B.2 of this Comprehensive Plan
document.”
Page 3 of 3
This additional language would be attached to the disclaimer located in just below the
thoroughfare plan figure (i.e. plate) referencing the traffic thresholds in Policy B.2 of the Policy
Section of the Proposed Comp Plan. These traffic thresholds in Policy B.2 establish when the
proposed thoroughfares would need to be constructed.
After the January 21 st P&Z meeting, concerns arose from some Glenwyck residents regarding the
proposed T-Fare Plan connection of Dove Road east of FM1938 to Solana Boulevard. A
February 9 th Town Council meeting was held for Town Council to discuss this section of Dove
Road in the Proposed T-Fare Plan, provide an opportunity for public comment about it , as well
as provide direction to Staff about this section of Dove Road prior to the Town Council’s public
hearing on the Plan on February 23, 2014. After hearing from citizens in attendance at this
meeting, Staff recommended to Council that:
• East Dove Road be shown on the proposed T-Fare Plan as a “roadway of special
consideration” and continue to be shown (as it is now in the current 1992 Comprehensive
Plan) with a 106 foot right-of-way with median divided for 4 lanes of traffic (2 lanes in
each direction) or 2 vehicle lanes with bike lanes.
• The connection of East Dove Road to Solana Boulevard be deleted from the proposed T-
Fare Plan.
Council directed for this recommendation to be presented at their February 23, 2015 to be
considered at the time of adoption of the proposed Comprehensive Plan.
RECOMMENDATION
Staff will present further recommendations at the meeting (in addition to the one mentioned above
regarding East Dove Road discussed with Council on February 9, 2015) regarding Pearson Lane north of
Dove Road and Ottinger Road.
ATTACHMENTS
• Minutes of Jan. 21. 2015 Planning & Zoning Commission meeting regarding public
hearing the P&Z held to consider the proposed Comprehensive Plan.
• Minutes of Feb. 9, 2015 Town Council meeting regarding East Dove Road and the
Proposed T-Fare Plan.
• Proposed Comprehensive Plan as recommended by the Comp Plan Steering Committee
and the P&Z. Hyperlink
• Ordinance, Adopting Comprehensive Plan for the Town; amending the Code of
Ordinances, Chapter 62, Articles I Section 62-1 – 62-3 And Ii Sections 62-31 – 62-32.
P&Z Minutes
01/21/15
Page 1 of 6
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
PLANNING AND ZONING COMMISSION MEETING
January 21, 2015
PRESENT: Chairman Bill Greenwood, Commissioners Tim Brittan, Liz Garvin, Michelle Lee
and Sharon Sanden.
ABSENT: None.
OTHERS PRESENT: Town Manager Tom Brymer, Planning and Development Director
Eddie Edwards, Public Works Director Jarrod Greenwood, Town
Attorney Cathy Cunningham, and Communications & Community
Affairs Director Ginger Awtry; later joined by Communications
Specialist Susan McFarland.
Regular Session
1. CALL TO ORDER
Chairman Greenwood called the meeting to order at 6:08 p.m.
2. REVIEW AND APPROVE MINUTES FROM THE MEETING HELD ON JANUARY 5,
2015.
MOTION: Commissioner Lee made a motion to approve the minutes.
Commissioner Sanden seconded the motion. The motion carried
by a vote of 5-0.
3. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF THE
COMPREHENSIVE PLAN THAT AMENDS AND REPLACES THE TOWN’S CURRENT
COMPREHENSIVE PLAN.
Town Manager Brymer opened this item with an introduction of Planning & Development
Director Eddie Edwards who then introduced the Town’s C omprehensive Plan’s (Comp
Plan or the Plan) consultant team from MESA Planning (Robin McCaffrey and Ashley
P&Z Minutes
01/21/15
Page 2 of 6
Shook) as well as the Comprehensive Plan Steering Committee Chairman, Derrell
Johnson.
Committee Chair Johnson provided a presentation and overview of the entire
Comprehensive Plan update process to date leading up to this P&Z meeting.
Within this presentation and overview, Chairman Johnson pointed out that additional
work and discussion had occurred regarding the proposed Comp Plan since he and the
Town’s consulting team had last met with the Commission at their joint workshop with
the Town Council on December 8, 2014. This additional work, and corresponding
discussion, was done in response to particular concerns expressed from two
stakeholders, Fidelity Investments and Hillwood Properties. Chairman Johnson
summarized Fidelity’s concerns regarding the proposed Open Space Plan element of the
Comp Plan for their property. Mr. Johnson also summarized the work Hillwood’s
consultant had done regarding what they viewed as the Thorough Fare Plan (T-Fare
Plan) required to serve Hillwood’s Circle T Ranch property. Regarding Hillwood’s traffic
study related to the proposed T-Fare Plan, Mr. Johnson explained the differences in
methodology and assumptions between Hillwood’s T-Fare Plan study and that conducted
by the Town’s Comp Plan consulting team, MESA Planning.
P&Z Chairman Greenwood opened up the public hearing at 6:38 p.m.
Mr. Joe Schneider of Hillwood Properties, 15600 Heritage Parkway, Suite 200, Fort
Worth, TX, addressed the Commission. Mr. Schneider that, while in overall agreement
with the Plan, there are still issues Hillwood has with the Plan which they would like to
discuss in the future as development progresses including the proposed T-Fare Plan
element of the Plan and with recognition these issues are not easy sections to work
through.
Next, Mr. Russell Laughlin with Hillwood Properties, 15600 Heritage Parkway, Suite 200,
Fort Worth, TX, addressed the Commission. Mr. Laughlin shared that he appreciates
how professional the Town staff has been and understands there is nothing more
difficult than balancing a public vision with a private vision in a comprehensive plan
update. Further, Mr. Laughlin stated that Hillwood has continued over the years to
align their vision with the Town’s and its uniqueness has been taken to heart and
appreciated by them and many Fortune 500 companies, all leading to successful
economic development in Westlake. Hillwood stands behind the Town’s vision, adding
that comprehensive plans are living, breathing documents and as such, they are poised
for compromise as development occurs.
Mr. Laughlin summarized Hillwood’s high levels of disagreement with the proposed Plan
and asked for acknowledgement that these issues would be considered regarding the
following:
• Thoroughfare Plan and roadway development/triggers: How many cars? When
will they come? What kind of employment will that bring?
• Transfer of Development Rights: This is very complicated and he does not
understand who values these rights, who pays for them, and who benefits from
P&Z Minutes
01/21/15
Page 3 of 6
them? Hillwood has several million square feet of entitlements and does not
want to give away their rights, but manage them as they grow.
• Mesa Planning’s FAR (Floor to Area Ratios) proposals: if the building footprint
goes up (i.e. vertical), does Hillwood get more consideration as Hillwood desires
Type C suite offices and feels the Plan’s proposed per square foot employee
ratios are too high. Mr. Laughlin would instead like to see the Plan’s processes
take into account the quality of client Hillwood is bringing to Westlake and
evaluate at that time the development’s impact on roads, sewer, etc. If that
development impact evaluation is pushed out, we will come to know at that time
whether we will have to make the N. Pearson connection or not. Hillwood does
not believe we will get to that point based on their past Westlake development
projects such as Deloitte, which have been consistent with the Town’s original
visions and thus there will never need to be a N. Pearson extension on the east
side of the Circle T Ranch.
• Connectivity of public open space- Mr. Laughlin asked rhetorically how changing
development needs through the years will be considered in order that we can
together share the common goal to preserve beauty of ranch, of Westlake, and
provide the desired economic development.
Mr. Jonathan Vinson, an attorney for Equity, a division of the Blackstone Group (new
Solana property owners), 901 Main St., Suite 6000, Dallas, TX 75202, addressed the
Commission next. Mr. Vinson stated that Solana’s new owners (since August 2014) are
still working through their visioning process for Solana. However, they would like the
Commission to know that they wish to be involved in the Comprehensive Plan process
moving forward. The new owners are excited to be in Westlake and are looking forward
to a long and productive relationship with the Town. Mr. Vinson advised that Solana’s
current open space requirements provides 10% coverage within its Planned
Development (PD) zoning, and they may want to analyze that in light of future
development and their desire to add more value to the Solana development. His client
feels the future Dove Road extension is very critical to the Solana property and would
like to continue work on this road section and its alignment, helping to put into place a
natural extension that will work for all parties . Mr. Vinson added that they also hold the
Comp Plan work of Westlake’s Committee, Staff and Consultants in very high regard.
There being no one else at this time wishing to address the Commission, Chairman
Greenwood closed the public hearing and opened the floor for Commission discussion of
the proposed Comp Plan. Discussion ensued between Commissioners, Staff, Consultants
and Mr. Johnson regarding topics raised during the Commission’s public hearing on the
proposed Comp Plan.
Commission discussion focused on the sensitivity of land owner’s zoning entitlements
and use of land, how best to reflect the intent and provide more assurance within the
proposed T-Fare Plan as it relates to its related roadway sections and its color coded
roadway expansions and extensions which are proposed only and driven by
development and traffic.
MESA Planning consultant Robin McCaffrey pointed out that it is important to note the
disclaimer language on the proposed T-Fare Plan applies to all lines (roadways) shown
P&Z Minutes
01/21/15
Page 4 of 6
on the map, not just the North Pearson extension. The proposed T-Fare plan should
address relieving the points of congestion created by development resulting from
existing zoning entitlements. The T-Fare Plan is only driven by the need for streets
discussion when the development occurs as development creates the additional traffic
that taxes the existing roadways. He added there are a number of design elements the
Town can put into place to accommodate the land’s development and the need for the
connection once the trigger points are hit.
Comp Plan Steering Committee Chair Johnson reiterated Mr. McCaffrey’s comment as
well as reviewed with the Commission the amount of traffic that could be generated by
Hillwood’s Circle T Ranch property’s existing zoning entitlements which is so important,
in his view, to have a T-Fare Plan that can handle that level of traffic and provide for
adequate mobility within Westlake as it develops.
Chairman Greenwood and Commissioners discussed that the proposed T-Fare Plan’s
intent is clear to this Commission. However, perhaps additional language could be
inserted to provide further assurance and clarity to residents and developers in the
future that the roadways shown on the T-Fare Plan will not be built until the necessary
traffic levels are reached. Chairman Greenwood reiterated the need and the importance
of addressing the Town’s transportation mobility and connectivity now, as the growth
continues to approach the town. Town Manager Brymer pointed out to the Commission
Section B2 in the Policy Section of the Proposed Comp Plan that states what levels of
service that would trigger improvement of an existing roadway or construction and
extension of a new roadway.
Commissioner Greenwood re-opened the Public hearing, recognizing Mr. Russell
Laughlin who indicated he would like to make additional comments and was wanting to
hear from an additional speaker that would like to address the Commission.
Mr. Laughlin addressed the commission a second time stating that while the Comp Plan
document has to be uniformly applied to all developers, Westlake has one primary land
owner/developer and that is Hillwood. He shared their fear that “lines on the map” never
go away and developers will be forced to follow it. He acknowledges that the intent and
purpose of the Town’s T-Fare Plan is that its roadway lines are not to be developed into
roadways until growth triggers it and the likelihood is small. However, when that line is
on the Master Thoroughfare Plan map and future Council and P&Z members are
governing years from now, there could be a scenario where the Town says to a
developer that road is on the T-Fare Plan map and we want it built. Mr. Laughlin asked
if it could be articulated to prevent that scenario from happening, even though he knows
the language is in the proposed Plan now, but questions if it is adequate.
Brent Gabriel, 1625 Trace Villa, Westlake, TX, stated he has been impressed with the
conversation held this evening. He questioned why the T-Fare Plan must note the
future roadway extensions on the T-Fare Plan now, if further consideration and
discussions are necessary in the future to determine at the time of development when a
particular roadway would be needed. He shared that he has heard in the community
the odds of these roadways happening are very slim, but he is concerned that if they do
P&Z Minutes
01/21/15
Page 5 of 6
happen, they are very close to Granada and Terra Bella homes. Mr. Gabriel added that
it concerns him this is the talk, and that a Dove Road connection to Solana could occur.
Chairman Greenwood closed the public hearing a second time.
More discussion ensued about the proposed T-Fare Plan’s traffic level triggers in the
Policy Section of the Comp Plan and the desire to clarify the intent of the T-Fare as to
when and how roadways shown on it will be designed and driven by development.
Town Manager Brymer commented in response to Mr. Laughlin’s concerns, that the
Town has a track record of working with development on the timing of roadway
extensions. An example of this is the Town not requiring the extension of Westlake
Parkway at the time of development for Deloitte University.
Town Manger Brymer and Town Attorney Cunningham crafted language together to help
with this clarification for future roadways and suggested to the Commission to add a
sentence to Figure 113 and to the proposed Thoroughfare Plan plate designating the
beginning of the Thoroughfare Plan section of the proposed Comp Plan, between pages
166 and 167, to be added to the end of the disclaimer on each diagram, with the last
sentence to read as follows:
“Roadway construction thresholds are set out in Policy B. 2 of this Comprehensive Plan
document.”
Town Manager Brymer also informed the Commissioners that, if it is decided by the
Town to move forward on the transfer of entitlement rights as recommended in the
proposed Comp Plan, ordinance changes will be necessary. Much more public process
would be required if that recommendation is pursued.
MOTION: Commissioner Brittan made a motion to recommend approval of
the amended Comprehensive Plan with the additions as set out by
Town Manager Tom Brymer and Town Attorney Cathy
Cunningham. Commissioner Lee seconded the motion with the
recommendation to note the additional language on every
applicable section of the Thoroughfare Plan. Commissioner
Brittan accepted this amendment to his motion. The motion
carried by a vote of 5-0.
4. ADJOURNMENT
Commissioner Brittan stated that he too, would like to thank the Westlake Staff,
Committee Chair Johnson, and MESA Planning team for their hard work and
complimented the updated Comp Plan as presented tonight.
Commissioner Greenwood echoed that on behalf of all the Commissioners, they were
very impressed and moved by this work. There being no further business to come
before the Commissioners, Chairman Greenwood asked for a motion to adjourn.
P&Z Minutes
01/21/15
Page 6 of 6
MOTION: Commissioner Sanden made a motion to adjourn the meeting and
asked to state for the record that the 1992 Comp Plan was placed
in the Westlake time capsule at the 50th Anniversary celebration
and how fun it would be if we could see what the citizens of
Westlake would say about it when opening the time capsule in
2057. Commissioner Lee seconded the motion. The motion
carried by a vote of 5-0.
Chairman Greenwood adjourned the meeting at 8:09 p.m.
APPROVED BY THE PLANNING AND ZONING COMMISSION ON THE _______DAY OF
________________, 2015.
________________________________
ATTEST: William E. Greenwood, Chairman
______________________________
Ginger Awtry, Communications &
Community Affairs Director
Town Council Minutes
02/09/15
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
February 9, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, Rick Rennhack, and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Finance Director Debbie
Piper, Director of Facilities and Parks & Recreation Troy Meyer,
Fire Chief Richard Whitten, Planning and Development Director
Eddie Edwards, Director of Public Works Jarrod Greenwood,
Director of HR & Administrative Services Todd Wood, Director of
Information & Technology Jason Power, and Susan McFarland,
Communications Specialist.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 7:16 p.m.
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
2. DISCUSSION AND CONSIDERATION, INCLUDING PUBLIC COMMENT AND
DIRECTION TO STAFF, REGARDING THE PORTION OF DOVE ROAD LOCATED
EAST OF FM 1938 (DAVIS BLVD) CONTAINED IN THE PROPOSED
THOROUGHFARE PLAN PORTION OF THE PROPOSED COMPREHENSIVE PLAN.
Town manager Brymer provided a presentation and overview of this item.
Mayor Wheat provided an overview of the comments she received from residents that
attended “Coffee and Conversation with the Mayor.”
Town Council Minutes
02/09 /15
Page 2 of 3
Mr. Derrell Johnson, Comprehensive Plan Steering Committee Chair, spoke about the
perceived issue of cost shifting, providing a cost estimate widening Dove Road as it was
approved in the 1992 Comprehensive Plan and the number of property owners that may
be affected.
Mr. Robin Mccaffrey provided an overview of current commercial square footage zoned in
the town and traffic level services.
Mayor Wheat advised that the Council would accept public input.
The following people spoke in opposition of the Dove Road to Solana Boulevard connector
and widening of Dove Road as shown in the proposed Thoroughfare Plan portion of the
proposed Comprehensive Plan: Neil McNabnay, 1815 Broken Bend Drive; Tom LoFrisco,
1819 Broken Bend Drive; Rudy Renda, 1804 Copperfield Court; BeAnn Arthur, 1755 West
Dove Road; Mark Litwin, 2002 Valencia Cove; Paul Beauchamp, 1857 Broken Bend;
Christy Renda 1804 Copperfield Court; Andrew Cottingham, 1803 Copperfield Court; Collin
Stevenson, 1823 Broken Bend Drive; Pat Cockrum, 1825 Broken Bend Drive; Yair Lotan,
1809 Broken Bend; Andrew Kuster, 1803 Shady Grove Court; Kara Aptor, 1565 Dove
Road; Shawn Bartholomae, 1806 Copperfield Court; David Frisby, 1602 Fair Oaks Drive;
Carl Wiese, 1847 Broken Bend Drive; Juan Fontanes, 1845 Broken Bend Drive; Paul
Phillips, 1604 Fair Oaks Drive and Baiju Jacob ,1801 Copperfield.
The following people did not wish to speak, but asked that their opposition to the
Dove Road Solana Boulevard proposed connector be recorded: Michelle Phillips, 1604 Fair
Oaks Drive; Sandra Lotan, 1809 Broken Bend Drive; Michelle Albritton, 1817 Broken Bend
Drive; Tom Ducatelli, 1601 Sleepy Hollow Court; Jon Endter, 1821 Broken Bend Drive;
Cheryl Endter, 1821 Broken Bend Drive; Lisa Pylant, 1612 Fair Oaks Drive; Laura
Cottingham, 1803 Copperfield; Mike Welch, 1618 Fair Oaks Drive; Jana Still, 1813 Broken
Bend Drive; Debbie Kraska, 1812 Broken Bend Drive; and MaryAnn LoFrisco, 1819 Broken
Bend Drive. Four letters in opposition from Angela Schilsky, M.D, and John Schilsky,
Michael Granfield, Jon and Cheryl Endter, Mike and Stef Mauler and Brent Gabriel were
copied to the Mayor and Council Members.
Council Member Barrett left the meeting at 9:11 p.m.
Mayor Wheat provided an explanation of the proposed Comprehensive Plan.
Council then asked for a staff recommendation.
Town Manager Brymer made the following recommendation: To show East Dove Road be
the proposed T-Fare Plan as a “roadway of special consideration” and continue to be
shown (as it is now in the current 1992 Comprehensive Plan) with a 106 foot right-of-way
with median divided for 4 lanes of traffic (2 lanes in each direction) or 2 vehicle lanes with
bike lanes and to remove the connection of East Dove Road to Solana Boulevard from the
proposed T-Fare Plan prior to the Council meeting on February 23, 2015.
Town Council Minutes
02/09 /15
Page 3 of 3
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Stoltenberg seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:32 p.m.
APPROVED BY THE TOWN COUNCIL ON FEBRUARY 23, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Ordinance 747
Page 1 of 5
ORDINANCE NO. 747
AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, ADOPTING A
COMPREHENSIVE PLAN FOR THE TOWN; AMENDING THE CODE OF
ORDINANCES, CHAPTER 62, ARTICLES I SECTION 62-1 – 62-3 AND II SECTIONS
62-31 – 62-32, PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING
PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, previously, in 1992, an Advisory Committee was appointed to work with
the Town's consultants and a comprehensive plan was developed that was adopted on August
24, 1992 after public hearings and recommendations from the Planning and Zoning Commission;
and
WHEREAS, the Town selected MESA Planning, to assist the Town in gathering
information and to assist in the development of, and amendment to, the 1992 comprehensive plan
for the Town; and
WHEREAS, the Town Council appointed a Planning Steering Committee to work with
the Town's consultants in developing amendments to the Town’s Comprehensive P lan; and
WHEREAS, multiple public hearing meetings Steering Committee meetings were held
including three meetings dedicated for the public, including residents and citizens, to provide
input concerning the development of the comprehensive plan; and
WHEREAS, public hearings were held by the Planning and Zoning Commission on
January 21, 2014 and by the Town Council on February 23, 2014; and
WHEREAS, the comprehensive plan will be part of a continuous and ongoing planning
process designed to implement the intent and desires, and to protect the health, safety and
welfare of the present and future residents of Westlake. T he plan addresses the types and
intensities of land uses, roadway systems, community services, utility systems, environmental
concerns and urban design standards in a manner which is consistent with the Town's objective
of creating a community which builds on its existing high quality office park development and
rural residential character, and which will maintain and enhance the natural features of the Town;
and
WHEREAS, the plan addresses the issues of environment, urban design, utilities,
transportation, community services, government, and land use in terms of current knowledge of
existing conditions and therefore, as the plan is implemented and new conditions arise, the plan
may be reviewed and, if necessary, modified to reflect the Town's informed response to the new
circumstances; and
Ordinance 747
Page 2 of 5
WHEREAS, the comprehensive plan includes but is not limited to provision on land use,
transportation, and public facilities; consists of a coordinated plan organized by subject and
geographic area and will be used to coordinate and guide the establishment of development
regulations or any amendments thereto;
WHEREAS, pursuant to Local Government Code chapter 213, the comprehensive plan
has been reviewed at public hearings as set out above, at which the public was given the
opportunity to give testimony and present evidence and has been reviewed by the Town’s
planning commission and department, and all requirements of section 213.003 of the Local
Government Code and all requirements of chapter 213 have been met;
WHEREAS, upon the recommendation of the Planning and Zoning Commission, the
Town Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests of
the town and its citizens that the amendments should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: The Comprehensive Plan attached hereto as Exhibit "A" is hereby adopted
and designated as the Comprehensive Plan for the Town of Westlake.
SECTION 3: That all land use assumptions contained in said Comprehensive Plan are
hereby specifically approved.
SECTION 4: That any other plan heretofore adopted by the Town is hereby amended to
reflect all changes, modifications, and use assumptions, and other information contained in the
Comprehensive Plan adopted herein.
SECTION 5: That Chapter 62 “Chapter 62, Articles I Section 62-1, 62-2, 62-3 and II
Sections 62-3,and 62-32, of the Town of Westlake Code of Ordinances, as amended, is hereby
amended as follows:
ARTICLE I. - IN GENERAL
Sec. 62-1. - Official map of town reaffirmed.
The map attached to Ordinance No. 747, adopted by the board of aldermen is
hereby reaffirmed as the Official Map of the Town of Westlake, Texas reflecting
the incorporated area of the town.
Sec. 62-2. - Thoroughfare Plan incorporated.
The Thoroughfare Plan attached to Ordinance No. 747, as Exhibit "A," as now or
hereafter amended, is hereby adopted as a part of this section as if set out at length
Ordinance 747
Page 3 of 5
in this section. Copies of such Thoroughfare Plan have been filed as required in
the office of the town secretary and are available to the public.
Sec. 62-3. - Open Space Plan incorporated.
The Open Space Plan enacted in Ordinance No. 747, as now or hereafter
amended, is hereby adopted as a part of this section as if set out at length in this
section. Copies of such Open Space Plan have been filed as required in the office
of the town secretary and are available to the public.
ARTICLE II. - COMPREHENSIVE PLAN
Sec. 62-31. - Adoption.
The Town of Westlake Comprehensive Plan, adopted February 2015, attached to
Ordinance No. 747 as exhibit "A," as now o r hereafter amended, is hereby
adopted as a part of this section as if set out at length in this section. Copies of
such Comprehensive Plan have been filed as required in the office of the town
secretary and are available to the public.
Sec. 62-32. - Amendment of prior plans.
Any other plan heretofore adopted by the town is hereby amended to reflect all
changes, modifications, land use assumptions, and other information contained in
the Comprehensive Plan adopted in this article.
SECTION 6: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 7: All ordinances of the Town in conflict with the provisions of this
Ordinance are repealed to the extent of that conflict, except that this Ordinance by itself shall not
affect any change to any existing zoning districts, zoning classifications, or other zoning
regulations or any designations of current zoning, and provided further that, if possible, no
ordinance is repealed just based upon the reference to a prior comprehensive plan or the
Ordinance thereby adopting such prior plan, but all references shall be understood, wherever
possible, to be replaced with a reference to this Ordinance and the comprehensive plan attached
hereto.
Ordinance 747
Page 4 of 5
SECTION 8: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 2nd DAY OF MARCH 2015.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 747
Page 5 of 5
Exhibit A
Comprehensive Plan
Page 1 of 4
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Planning and Zoning Commission
Monday, January 5, 2015
Westlake Town Council Meeting
Monday, March 02, 2015
TOPIC: Conduct a public Hearing and consider an application for rezoning of the
property addressed as 1480 Dove Road, fro m R-1 “Estate Residential” to
PD 6 (A ten lot , “one dwelling per acre density” single-family residential
Planned Development.) The property is approximately 10.18 acres and is
located on the north side of Dove Road, between the Glenwyck Farms and
Terra Bella subdivisions.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 5, 2015 Completion Date: February 23, 2015
Funding Amount: Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
Page 2 of 4
The property is currently zoned R1 “Estate Residential” which requires a minimum lot size of
one acre. The property is located between Glenwyck Farms, which is zoned R 1, but was
developed as a “one dwelling per acre density” development with 80% of the lots smaller than
one acre, and Terra Bella, which is zoned PD 4 and was also developed as a “one dwelling per
acre density” development with 75% of the lots less than one-acre. Both neighboring
developments do have some lots greater than one acre, and along with the open spaces, they
calculate out at approximately .8 and .5 dwellings per acre respectively.
By creating a Planned Development district for this property, the town may impose design
standards that exceed those contained in the Code of Ordinances, negotiate Economic
Development agreements with the developer that include contributions to Westlake Academy,
and include conditions or regulations to address unique situations or the concerns of adjacent
property owners.
The developer and has incorporated all of the design standards contained in the Granada PD
ordinance into an ordinance to regulate the proposed development. The developer, which will
also be the exclusive builder in the development, has increased the minimum home size by 1,000
sq. ft. over that required for Granada.
RECOMMENDATION
Planning and Zoning Commission recommends denial of the application due to lot size.
ATTACHMENTS:
1. VICINITY MAP
2. CONCEPT PLAN
3. STAFF REPORT
Page 3 of 4
Vicinity Map
Page 4 of 4
1
TOWN OF WESTLAKE, TX
STAFF REPORT TO PLANNING & ZONING COMMISSION/TOWN COUNCIL
Zoning Change from R1 to PD 6
(a ten lot, one-acre density residential subdivision “Carlyle”)
and Concept plan
I. CASE INFORMATION
Case No. Z –10-01-14
Date: 03-02-2015
Request: Applicant is requesting approval of the following:
Zoning change _X__ From R1 (Single-family residential with minimum
lot size of one acre) to PD 6 (Single-family with one
lot per acre density)
Concept Plan _X__
Development Name: Carlyle
Location: Subject property is an approximate 10.18 acre lot generally located north of
Dove Road, between the Terra Bella and GLenwyck Farms. It is currently a single-
family residence addressed as 1480 Dove Road.
Owner: Greg Kuelbs
Developer: Calais Homes
Zoning: Current: R-1 Proposed: PD 6 (10 lot residential on 10 acres)
Acres: 10.18 not including Dove Road right-of way dedications made when previously
platted in to a single lot)
Proposed Uses: Single-family residential. Approximately one (1) dwelling unit per
acre gross density with minimum lot size of 30,000 square foot.
II. STAFF REVIEW COMMENTS
2
1. General
This is a request for approval of a Zoning Change that if approved would allow
for the development of 10 residential lots on 10+ acres of land as opposed to the
5 or 6 one-acre lots that could be developed under the current zoning. The
permitted uses and design standards contained in the proposed ordinance for
this district were created with regulations specifically geared towards giving the
Town the ability to ensure that the development will meet the high standards that
Westlake has become known for. The District Development Standards for
straight zoning residential districts requires 80% Masonry exterior wall surface
and regulates setbacks for accessory structures. The Design guidelines in a PD
ordinance are open to whatever the town decides is necessary to assure the high
quality exterior design and materials typically found in other Town of Westlake
developments. The proposed ordinance includes all of the Design guidelines
that were put into the recently approved PD 1-3 “Granada” Planned
Development.
At build out the development will include approximately $20,000,000 in
improvements that will be added to the ad valorem tax base.
The proposed development will contain ten residential lots all slightly over
30,000 square feet. For comparison purposes the two subdivisions in
closest proximity to this site, Glenwyck farms and Terra Bella have lot
sizes starting at 35,409 and 40,010 square feet respectively. Eighty percent
of the lots in Glenwyck Farms are less than one acre and seventy-five
percent of the lots in Terra Bella are less than one acre..
The gross density of the development will be approximately one (1)
dwelling per acre compared to Glenwyck Farms at .8 dwellings per acre
and Terra Bella at .51 dwellings per acre.
The open space and trail connectivity along with higher development standards
incorporated into the Planned Development ordinance should keep the homes in
Carlyle relatively close to the same price points as those in Glenwyck Farms and
Terra Bella. The developer is anticipating the average home price to be close to
$2,000,000. .
2. Concept Plan
The Concept Plan shows 10 single family lots configured into a residential
development with a single cul-de-sac meandering up the middle of the property.
3
This addresses the concerns voiced by some homeowners on adjacent
properties about having a roadway running along their back property lines. The
development will include two publicly accessible and privately maintained open
spaces with water features and trail connections tying into the town trial system.
The staff has also worked with the applicant to establish variation in the front,
side and rear setbacks to avoid visual monotony within the development. The
preliminary plat will finalize some of these setbacks.
3. Setbacks/Building Lines
Proposed for PD 6 R1 zoning
district
Glenwyck
Farms
Terra Bella
Front 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Rear 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Side 20 ft. +- 20ft. min. 20 ft. min. 20 ft. min.
4. Conformance with Comprehensive Plan
This application is consistent with the Town’s recently amended Comprehensive
Plan, its goal s and objectives, and its policies as it relates to land use and site
development. The Land Use Plan indicates this property should be Single-family
Residential use, and the Thoroughfare Plan shows Dove Road to be a Collector
road. The proposed development is also consistent with the proposed updated
Comprehensive Plan.
5. Building Design, Architecture, and Screening
The building design, architectural, and screening regulations contained in the
Planned Development ordinance and the Concept Plan were created with the
goal in mind of Carlyle appearing at build out as a high end custom home sub-
division similar to the high quality development achieved in both the Glenwyck
Farms and Terra Bella sub-divisions.
6. Landscaping and Landscape Screening
4
Common areas. The common areas at both ends of the subdivision will be a
combination of preserved natural landscaping in areas of dense tree growth, and
newly planted landscaping designed with staggered heights and clustering of
plants and trees to break up and soften the view from outside the development.
Some elements of the landscaping have not been shown on the Concept Plan
but will be included as development progresses and final determination of the
best locations can be field approved.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
7. Landscaping and Screening
Common areas. The common areas at the front and rear of the project will be a
combination of preserved natural landscaping and newly planted landscaping to
create small, park-like, areas. The developer will install and maintain these
areas but they will be publicly accessible. The perimeter walls will be of a design
similar to the types used for Glenwyck Farms and Terra Bella, masonry columns
with wrought iron fencing.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
8. Parking
The ordinance requires three covered parking spaces per dwelling. Garages
may not face the street unless further back from the street than the side- facing
garage.
9. Fire Lanes
Because this sub-division will only have a single entrance it was assessed by the
Fire Marshal and determined if a second emergency access road would be
needed. It was determined that the roadway was within the length limitations to
allow a single point of access.
5
10. Access/Streets/Thoroughfare Plan
The primary entrance and exit for the sub-division will be off of Dove Road which
is classified as a Major Collector on the Thoroughfare plan. The internal roadway
will be privately owned and maintained by the HOA. .
11. Street/Highway Right-of-Way Dedication Requirements
No additional right-of-way dedication is required for this project.
12. Pedestrian Circulation
Pedestrian circulation and connectivity with the Town’s network of trails will be
accomplished with the Public Open Space trails. The applicant’s Concept Plan
indicates that the subject site, although gated to limit vehicular access, will be
accessible to pedestrians.
13. Lighting
Compliance with all Town of Westlake ordinances as well as the International
Dark Skies design guidelines is required for this PD. All lighting plans will be
submitted to and reviewed/approved by staff prior to installation.
14. Tree Mitigation
A tree mitigation plan will be submitted and will be reviewed by Town staff for
compliance with Town ordinances. Approval of this Concept Plan is not granting
approval of the tree mitigation plan.
15. Signage
The signage shown on the approved concept plan will be the only signage
allowed other than signs specifically permitted for residentially zoned properties
by other Town ordinances.
16. Utilities (including on and off-site extensions and easement dedications)
Water and sewer utilities for this site are provided by the Town of Westlake. Off-
site water and sewer line extensions to serve the site are the responsibility of the
developer. All on-site electric utility lines, new or existing, will be placed
6
underground. All exclusive franchise utility easements shall be identified on the
preliminary plat and must be approved by the Town.
17. Storm water retention and detention
The drainage plans that will be submitted with the Preliminary Plat will detail how
they will be able to develop the sub-division and, through retention, detention,
and other design features, have the same or lower rate of flow after development
and build-out than is being experienced today or make provisions to handle the
increased flow without negatively impacting downstream properties. Town
engineers will confirm their calculations prior to permitting any infrastructure
improvement work permits
18. Park Land Dedication
The Park Land Dedication requirement for a residential development is one acre
of Park Land for every thirty dwelling units. The development being 10 lots will
be required to dedicate one-third of an acre for Park Land. The concept plan
shows 2.06 acres of open space of which the majority will be publicly accessible
and will be connected to the town’s trail system so the Open Space on the
Concept Plan qualifies to meet the Park Land Dedication requirements.
.
________________________________________________________________
III. STAFF RECOMMENDATIONS
Staff recommends approval of this Zoning Change and Concept Plan as submitted
with the following stipulations:
1. Developer Agreement A Developer Agreement shall be approved prior to the
commencement of construction activities related to the development of the sub-
division.
2. Tree Mitigation: Tree mitigation will be in compliance with Town ordinances and
addressed prior to acceptance of the sub-division and issuance of building
permits unless otherwise stipulated in a Developer’s Agreement.
3. Park Land Dedication: The Park Land Dedication requirement for a residential
development is one acre of Park Land for every thirty dwelling units. The
development being 10 lots will be required to dedicate one-third of an acre for
Park Land. The concept plan shows 2.06 acres of open space of which the
7
majority will be publicly accessible and will be connected to the town’s trail
system so the Open Space on the Concept Plan qualifies to meet the Park Land
Dedication requirements.
4. Sequencing of improvements: All infrastructure improvements both internal
and external to the project along with all landscaping and improvements located
within the open spaces and the right-of-way along Dove Road shall be completed
prior to acceptance of the sub-division.
Ordinance 746
Page 1 of 20
TOWN OF WESTLAKE
ORDINANCE NO. 746
AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF
THE TOWN OF WESTLAKE, TEXAS TO AMEND THE ZONING FOR AN
APPROXIMATELY 10.18 ACRE TRACT OF LAND KNOWN AS 1480 DOVE ROAD,
GENERALLY LOCATED IN TARRANT COUNTY, TEXAS; FROM THE USES
PERMITTED IN THE "R1 ESTATE RESIDENTIAL” DISTRICT TO PD 6, A SINGLE
FAMILY RESIDENTIAL DISTRICT WITH A DENSITY OF ONE DWELLLING UNIT
PER ACRE, ALONG WITH THE CUSTOMARY ACCESSORY USES; DEFINING
CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN;
REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES,
BUILDING DESIGN, MINIMUM FLOOR AREA, PARKING, LANDSCAPING,
DRAINAGE AND OTHER DEVELOPMENT STANDARDS AND; PROVING A
SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, on August 24, 1992, the Town Council adopted a Comprehensive Plan (the
"1992 Comprehensive Plan") for the Town; and
WHEREAS, on November 16, 1992, the Town Council (sometimes referred to as the
"Council") of the Town of Westlake, Texas (the "Town"), adopted a Comprehensive Zoning
Ordinance (the "Zoning Ordinance"); and
WHEREAS, the Zoning Ordinance has been amended by the Council after receiving
recommendations from the Planning and Zoning Commission (the "Commission"); and
WHEREAS, on September 15, 1997, based on the recommendations of t he Commission,
the Town Council amended the Zoning Ordinance and the subdivision regulations by the
adopting of a Unified Development Code (the "UDC") for the Town; and
WHEREAS, there is located within the corporate limits of the Town an approximately
10.18-acre tract of land (commonly known 1480 Dove Road, being the property located on the
north side of Dove Road between the Glenwyck Farms and Terra Bella subdivisions: and
WHEREAS, because of the size, location, and natural features of the property the Town's
need for public infrastructure, amenities, and services, the Town has a critical interest in the
development of the property and is encouraging such development to the highest possible
standards of quality consistent with the Town's long-term de velopment vision; and
WHEREAS, because further urban growth throughout the region, and other changed
conditions that affect the region, the Town believes there are unique and significant opportunities
for residential uses upon this property that will be consistent with the Town's long-term
development vision; and
Ordinance 746
Page 2 of 20
WHEREAS, the suitability of the Planning Area for such planned uses can be enhanced
through modifications to the development regulations governing the Planning Area, including
modifications to the zoning, subdivision and other standards otherwise applicable under the
UDC; and
WHEREAS, the economic development and land use planning objectives of the Town
will be furthered by the establishment of such planned development district; and
WHEREAS, the Commission and Council held public hearing s upon the application of
Calais Homes, to establish PD6 and amend the zoning regulations for the approximately 10.18-
acre tract of land to a "PD" Planned Development District with single-family residential uses on
January 5th and January 26 th of 2015, after written notice of such hearings having been sent to
owners of real property being within 200 feet of the property and notice being published in a
newspaper of general circulation in the Town, all in accordance with law; and
WHEREAS, the Council believes that the interests of the Town, the present and future
residents and citizens of the Town, and developers of land within the Town are best served by
adopting this Ordinance, which the Council has determined to be consistent with the 1992
Comprehensive Plan, the Thoroughfare Plan, and Open Space Plan, all as amended; and
WHEREAS, upon the recommendation (not recommended) of the Planning and Zoning
Commission, the Town Council of the Town of Westlake, Texas, is of the opinion that it is in the
best interests of the town and its citizens.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That the recitals set forth above are hereby incorporated herein, adopted
by the Town and declared to be true and correct.
SECTION 2: That the Comprehensive Zoning Ordinance of the Town of Westlake,
Texas, Ordinance No. 202, as amended, is hereby amended by this PD Ordinance, from R1 to
PD 6, the subject property described in Exhibit 1 attached hereto by reference for all purposes.
This Planning Area will be subject to the concept plan, development standards and other
regulations attached hereto as Exhibit 2.
SECTION 3: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs or sections of this Ordinance since the same would have been enacted by the Town
Council of the Town of Westlake without the incorporation in this Ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
Ordinance 746
Page 3 of 20
SECTION 4: That all provisions of this Ordinance not hereby amended shall remain in
full force and effect.
SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 6: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Five Hundred ($2,000.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 7: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 2nd DAY OF MARCH 2015.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
i
EXHIBIT 2
PD 6
ONE ACRE DENSITY
SINGLE FAMILY RESIDENTIAL
ARTICLE I. GENERAL PROVISIONS ................................................................................. 1
SECTION 1 SHORT TITLE .................................................................................................... 1
SECTION 2 PURPOSES ......................................................................................................... 1
SECTION 3 GENERAL DEFINITIONS.................................................................................. 1
Section 3.1 Usage ....................................................................................................... 1
Section 3.2 Words and Terms Defined ........................................................................ 1
SECTION 4 APPLICABILITY OF EXISTING REGULATIONS ........................................... 2
Section 4.1 Applicable Town Ordinances.................................................................... 2
Section 4.2 General Approval Criteria ........................................................................ 2
SECTION 5 CONCEPT PLAN, DEVELOPMENT PLANS, AND SITE PLANS. ................... 3
Section 5.1 PD Concept Plan Limits ........................................................................... 3
Section 5.2 PD Development Plans ............................................................................. 3
Section 5.3 PD Site Plans ............................................................................................ 3
SECTION 6 PARK LAND DEDICATION REQUIREMENTS . ............................................... 3
SECTION 7 TREE MITIGATION REQUIREMENTS………………………………………….3
SECTION 8 DUCT BANK REQUIREMENTS………………………………………………….3
ARTICLE II. USES ................................................................................................................. 4
SECTION 1 LAND USE SCHEDULE .................................................................................... 4
SECTION 2 ACCESSORY USES AND STRUCTURES......................................................... 5
ARTICLE III. DEVELOPMENT STANDARDS ................................................................... 5
SECTION 1 DENSITY ............................................................................................................ 5
SECTION 2 MINIMUM LOT SIZE ........................................................................................ 6
SECTION 3 MINIMUM LOT WIDTH .................................................................................... 6
ii
SECTION 4 MAXIMUM BUILDING HEIGHT ...................................................................... 6
Section 4.1 Maximum building height……………………………………………...…….6
Section 4.2 Exceptions to Height Limitations .............................................................. 6
SECTION 5 MINIMUM BUILDING SIZE ............................................................................. 6
SECTION 6 LOT COVERAGE .............................................................................................. 6
SECTION 7 FRONT YARD SETBACKS............................................................................... 6
SECTION 8 REAR YARD SETBACKS ................................................................................. 7
SECTION 9 SIDE YARD SETBACKS ................................................................................... 7
SECTION 10 SLOPE REQUIREMENTS ................................................................................. 7
SECTION 11 SIGNAGE REQURIEMENTS ........................................................................... 6
Section 11.1 Signs ........................................................................................................ 6
Section 11.2 Exceptions to sign regulations .................................................................. 6
SECTION 12 LANDSCAPE REQUIREMENTS ...................................................................... 6
Section 12.1 Landscape requirements for residential home sites .................................... 6
Section 12.2 Landscape requirements for Common areas .............................................. 6
SECTION 13 LIGHTING STANDARDS ................................................................................. 8
Section 13.1 Street lighting ........................................................................................... 8
Section 13.2 Outdoor lighting regulations ..................................................................... 8
SECTION 14 BUILDING DESIGN ELEMENTS ..................................................................... 9
Section 14.1 Architectural Control Committee ............................................................. 9
Section 14.2 Roofs ........................................................................................................ 9
Section 14.3 Exterior Walls ......................................................................................... 9
Section 14.4 Parking ................................................................................................... 10
Section 14.5 Exterior doors and windows .................................................................. 10
Section 14.6 Mechanical Equipment screening .......................................................... 10
Section 14.7 Accessory buildings ............................................................................... 10
Section 14.8 Driveways and sidewalks........................................................................ 10
Section 14.9 Fencing and gates ................................................................................... 10
SECTION 15 UTILITIES S
Section 15.1 Utilities offsite……………………………………………………………..10
Section 15.2 Franchise utilities ………………………………………………………….11
Section 15.3 Drainage ………………………………………………………………...…11
iii
ARTICLE IV. EXHIBITS .................................................................................................... 10
EXHIBIT 1 Legal Description of PD District
EXHIBIT 2 PD Concept Plans
1
ARTICLE I. GENERAL PROVISIONS
SECTION 1 SHORT TITLE
This ordinance shall be known and may be cited as the "Planned Development 7, Single-Family
Residential Planned Development Zoning District Ordinance.” or simply as the "PD 6
Ordinance".
SECTION 2 PURPOSES
This PD Ordinance is adopted to provide for a superior design of lots or buildings; to provide for
single-family residential development of the property similar to and compatible with the
neighboring residentially zoned properties.
SECTION 3 GENERAL DEFINITIONS
Section 3.1 Usage For purposes of this PD Ordinance, certain numbers, abbreviations, terms,
and words shall be used, interpreted and defined as set forth in this Section. Other terms and
words are defined elsewhere in this PD Ordinance. Unless the context clearly indicates to the
contrary, words used in the present tense include the future tense, and words used in the plural
include the singular. The word "shall" will be interpreted as mandatory, and the word "may" as
permissive.
Section 3.2 Words and Terms Defined
Applicable Town Ordinances means the UDC and all other ordinances, rules, and regulations
that are adopted by the Council and that are applicable to development within the PD District or
Planning Area.
Council means the Town Council of the Town of Westlake, Texas.
Commission means the Planning and Zoning Commission of the Town of Westlake, Texas.
Floor area ratio (FAR) means the ratio of floor area to lot area. Floor area means the total area of
all floors of all buildings on a lot or unified development site measured between the outer
perimeter walls of the buildings excluding (i) area in a building or in a separate structure
(whether below- or above-grade) used for the parking of motor vehicles, (ii) courts or balconies
open to the sky, and (iii) roof area used for recreation. Lot area means the gross site area
excluding only (a) public roadways shown on the PD Concept Plans, (b) public hike, bike, and
equestrian trails shown on the PD Concept Plans; and (c) the Town edge landscape zone.
Masonry means brick, stone, cast stone, concrete, glass block, split -face concrete masonry unit,
or other masonry materials approved by the Town.
2
PD Concept Plan means any one or more of the drawings attached to this Ordinance and labeled
"PD Concept Plan" (all of which plans are deemed part of the PD Concept Plan and this PD
Ordinance).
PD District means the planned development zoning district or Planning Area established or
amended by this PD Ordinance.
PD Ordinance means this planned development zoning district ordinance, including the PD
Concept Plan.
Planning Area means an area within a Planned Development zoning district, the boundaries of
which have been approved by the Town, which may have Permitted Uses and Development
Regulations that are only applicable to the Planning Area.
Town means the Town of Westlake, Texas.
Town Manager means the Town Manager of the Town of Westlake or his/her designee.
UDC means the Town's Unified Development Code, or the development related chapters of the
Code of Ordinances as amended.
SECTION 4 APPLICABILITY OF EXISTING REGULATIONS
Section 4.1 Applicable Town Ordinances
Except to the extent provided by the PD Concept Plan and this PD Ordinance, development
within the PD 6 Planning Area shall also be governed by the Applicable Town Ordinances for
the R-1 Zoning District. In the event of any conflict between (i) the PD Concept Plan and this
PD Ordinance, and (ii) the Applicable Town Ordinances, the terms, provisions and intent of the
PD Concept Plan and this PD Ordinance shall control. Except as provided below, in the event of
any conflict between the UDC and the Applicable Town Ordinances, the terms, provisions and
intent of the UDC shall control.
Section 4.2 General Approval Criteria
To the extent, if any, that the Applicable Town Ordinances (and, in particular, the subdivision
regulations of the UDC) grant to the Council, the Commission, the Town Planner, or any other
Town employee or consultant, the authority to approve any aspect of development within the PD
District (including, but not limited to, preliminary or final plats or any aspect thereof or any
agreements or permits related thereto) based on conformity with the Town's Comprehensive
Plan, Open Space Plan or Thoroughfare Plan, Master Water and Sewer and Master Drainage
Plans (or with the objectives, goals or policies of such plans), then such authority shall be
exercised to the extent necessary to determine whether the aspect of development being
approved is consistent with the PD Concept Plan, this PD Ordinance, and the objectives, goals,
and policies of such plan and ordinance.
3
SECTION 5 CONCEPT PLAN, DEVELOPMENT PLANS, AND SITE PLANS.
Section 5.1 PD Concept Plan The PD Concept Plan attached to this PD Ordinance consists
of drawings generally labeled as follows: (1) "Concept Plan". (2) “ Open Space and Trail
improvements.” (3) “Perimeter Wall Plan.” Except as otherwise provided by this PD
Ordinance, each of these drawings is a part of this PD Ordinance, and all graphic depictions
contained on such drawings are considered "regulatory" standards.
A. PD Concept Plan limits The drawing labeled "Concept Plan" identifies the
general boundaries of the PD 6 zoning district . Any information shown on this drawing
that is outside the boundaries of the PD 6 Planning Area is not considered part of the PD
Concept Plan or this PD Ordinance and does not bind or otherwise affect development
within the PD 6 Planning Area other than for the purposes of alignment of improvement s
with existing off-site improvements.
Section 5.2 PD Development Plans A PD Development Plan is not typically required for
single-family residential developments.
Section 5.3 PD Site Plans A PD Site Plan is not typically required for single-family
residential developments.
SECTION 6 PARK LAND DEDICATION REQUIREMENTS
Park Land Dedication requirements shall be in accordance with Town ordinances and shall be
met prior to filing of Final Plats.
SECTION 7 TREE MITIGATION REQUIREMENTS
Tree Mitigation requirements shall be in accordance with Town ordinances and shall be met
prior to the filing of Final Plats.
SECTION 8 DUCT BANK REQUIREMENTS
The Developer shall install a Duct Bank system throughout the subdivision as required by Town
ordinances. The home builder shall tie into the Duct Bank prior to the Final Inspections or
Certificate of Occupancy approval.
4
ARTICLE II. USES
SECTION 1 LAND USE SCHEDULE
Buildings, structures, and land within the PD 6 zoning district shall be used only in accordance
with the uses permitted in the following "Land Use Schedule". The symbol "X" shall mean that
the use is permitted as a principal use by right. The symbol "S" shall mean that the principal use
is permitted only after first obtaining a "Specific Use Permit" as set forth in the UDC. The
symbol "A" shall mean that this use is specifically permitted as an accessory use to a main use
(this does not exclude other land uses which are generally considered accessory to the primary
use). A blank square shall mean that the u se is not allowed by right as a principal or accessory
use.
PD 6 – SINGLE FAMILY RESIDENTIAL
LAND USE SCHEDULE
PERMITTED USES
X=Permitted, A=Accessory Use,
S=SUP
RESIDENTIAL USES
Single Family Detached X
Single Family Zero Lot Line
Single Family Attached
Duplex
Home Occupation (1) X
Servants/Caretakers Quarters A
Temporary Accommodation for
Employees/Customers/Visitors
A
Swimming Pool (Private) A
Detached Garage (Private) A
Sport/Tennis Courts (Private unlit) A
Sport/Tennis Courts (Private lighted) S
INSTITUTIONAL and
GOVERNMENTAL USES
Emergency Ambulance Service X
Post Office (Governmental) X
Telephone, Electric, Cable, and Fiber
Optic Switching Station X
Electrical Substation S
Utility Distribution Lines2 X
Water and Sewage Pumping Station
(below grade) X
Water and Sewage Pumping Station
(above grade) X
Water Storage Tank and Pumping
System (Elevated or Above Grade)
X
5
PERMITTED USES
X=Permitted, A=Accessory Use,
S=SUP
Water, Sewer, Electric, and Gas Meters X
Electric Transformers X
Private Streets/Alleys/Drives X
Child Daycare (Private; 7 or more) S
Government Building X
Police Station X
Fire Station X
AMUSEMENT/RECREATION
Park or Playground (Public or Private) X
Satellite Dish S
Non-Commercial Radio Tower S
Recreation Center (Private) X
Hike, Bike, and Equestrian Trails
(Public or Private) X
Temporary Sales Office (3) X
NOTES:
1. As defined by Chapter one of the Town of Westlake Code of Ordinances.
2. Including water, sewer, electric, gas, cable, telephone, fiber optic, and other public and private utility
distribution lines.
3. Limited to period of construction.
SECTION 2 ACCESSORY USES AND STRUCTURES
An accessory use or structure which is customarily incidental to the principal use or structure,
and is located on the same lot or tract of land, shall be permitted as an accessory use without
being separately listed as a permitted use.
ARTICLE III. DEVELOPMENT STANDARDS
SECTION 1 DENSITY
The Gross Density allowed shall be one (1) residential lot per acre of land. Gross Density is
defined in Chapter 1 of the Code of Ordinances as: Density, gross. The words "density, gross"
shall mean density in floor area ratio or dwelling units per acre, inclusive of roadway right -of-
way and dedicated public parks and open space
A maximum of 10 single-family residential lots may be allowed in this PD district..
6
SECTION 2 MINIMUM LOT SIZE
The minimum lot size shall be 30,000 square feet.
SECTION 3 MINIMUM LOT WIDTH
The minimum lot width shall be 90 feet measured at the building line.
SECTION 4 MAXIMUM BUILDING HEIGHT
Section 4.1 Maximum Building Height. The maximum height for all structures located on
residential lots shall be two and one-half stories or 28 feet measured to the mid-span of the
highest roof span.
Section 4.2 Exceptions to Height Limitations. The height limits imposed above shall not
apply to (a) chimneys and vent stacks, cupolas, or other architectural features that are not
intended for occupancy or storage; (b) flag poles and similar devices; or (c) structures shown on
the approved concept plan.
SECTION 5 MINIMUM BUILDING SIZE
The minimum building size shall be 4,000 square feet for single story houses and 5,000 square
feet for two story houses.
SECTION 6 LOT COVERAGE
The footprint of the main level of each residence shall not exceed 30% of the entire area of the
lot. Footprint shall not include porches, patios, or other unenclosed areas.
SECTION 7 FRONT YARD SETBACKS
The minimum front yard shall be 40 feet. The Town Manager or his/her designee may approve a
reduction of the required setback or may require an increase in the required setback by a
maximum of ten (10) feet to avoid monotony or to accommodate unique site conditions
including the preservation of old growth trees.
SECTION 8 REAR YARD SETBACKS
The minimum rear yard shall be 40 feet. The Town Manager or his/her designee may approve a
reduction of the required setback by a maximum of ten (10) feet to avoid monotony or to
accommodate unique site conditions including the preservation of old growth trees.
7
SECTION 9 SIDE YARD SETBACKS
The minimum side yard shall be 20 feet. The Town Manager or his/her designee may approve a
reduction of the required setback by a maximum of five (5) feet to accommodate unique site
conditions including the preservation of old growth trees.
SECTION 10 SLOPE REQUIREMENTS
The height of non-residential structures within the PD District shall be shown and approved as
part of the Concept Plan.
SECTION 11 SIGNAGE REQUIREMENTS
Section 11.1 Signs The UDC and the Westlake Code of Ordinance shall govern all signage
other than signage shown on the approved Concept Plan
Section 11.2 Exceptions to sign regulation. Signs shown on the approved Concept Plan are
exempt from regulation in the UDC.
SECTION 12 LANDSCAPE REQUIREMENTS
Section 12.1 Landscape requirements for residential home sites.
1. Shrubs or flower beds shall be located in flower beds along the foundation line of all
structures, except where paving is adjacent to the structure, and must extend away from
the foundation a minimum of five (5) feet. No more than seventy-five percent (75%) of
the landscaped area of a front yard may be covered by grass.
2. The landscape requirements of the Roadway Landscape Zones contained within the UDC
are applicable to all residential lots within this Planning Area.
Section 12.2 Landscape requirements for Common Areas
1. Landscaping shown in the common areas on the Concept Plan shall be installed and
maintained by the Developer or the Home Owners Association.
SECTION 13 LIGHTING STANDARDS
All exterior lighting shall be subdued and indirect and comply with Town ordinances as well as
follow Dark Skies Design Guidelines. Nuisance lighting and or glare must be avoided. THE
OBJECTIVE OF THE REGULATION OF OUTDOOR LIGHTING IS TO PRESERVE THE
NIGHT TIME DARK SKY BY MIMIMIZING THE AMOUNT OF EXTEROR LIGHTING.
TO UTILIZE LOW INTENSITY INDIRECT LIGHT SOURCES TO THE EXTENT
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REQUIRED FOR SAFETY AND SUBTLE DRAMA, TO ACHIEVE OUTDOOR LIGHTING
OF PLANT MATERIALS WITH HIDDEN LIGHT SOURCES. THE TOWN OF WESTLAKE
SUPPORTS THE “DARK SKY” PHILOSOPHY AND HAS ADDITIONAL OUTDOOR
LIGHTING REGULATIONS IN THE CODE OF ORDINANCES.
Section 13.1 Street lighting. Street Lighting shall be located at all corners and intersections.
Lights shall be low pedestal type fixtures with fully shielded light sources as approved by the
Town.
Section 13.2 Outdoor lighting regulations. The Outdoor Lighting regulations contained in the
UDC are applicable to this Planning Area with the following additions:
1. Up-lighting shall be limited to lighting landscaping elements and shall be limited to 25
watt incandescent or equivalent lumens.
2. Building walls shall not be illuminated and light from landscape lighting may not
illuminate building walls higher than four (4) above grade.
3. Floodlights are prohibited. Except as allowed in the UDC.
4. All light sources must be fully shielded from view from adjacent property or right -of-
ways. Light sources of 25 watts incandescent or equivalent may be shielded with frosted
or opaque glass.
SECTION 14 BUILDING DESIGN ELEMENTS
Section 14.1 Architectural Control Committee. An Architectural Control Committee shall
be established that has approval authority over house designs prior to submittal for permitting.
The committee shall have three voting members with at least one member appointed by the
Town Manager and at least one member appointed by the developer. The member appointed by
the Town Manager may approve minor variances to any of the Building Design Elements if
he/she feels that the intent of the ordinance has been met .
Section 14.2 Roofs. Roofing materials shall be limited to concrete or clay t ile, slate,
architectural or laminated 35 year warrantied composite shingles, standing seam metal (as accent
roof projections not exceeding 200 sq. ft., or other materials with similar appearance if approved
by the Town. No more than two houses on adjacent lots, fronting on the same street, may have
the same type and color roof material. No more than two houses on adjacent lots may have the
same roof pitch unless one or both roofs have multiple pitches.
Roof slope for the main structure and garage shall have a minimum roof pitch of 8:12, unless
otherwise approved by the Architectural Control Committee. This minimum pitch shall be used
on all roofs except Tuscan and Mediterranean style homes which can have a minimum of 4:12
roof pitch.
Roof design shall include offsets and dormers to break up large expanses of roof area.
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Section 14.3 Exterior Walls. Exterior walls shall have horizontal and vertical articulation or
architectural features on all elevations.
Acceptable exterior wall materials:
Brick - as an accent limited to 30% of the exterior wall.
Stone
Cast Stone
Stucco – ¾ inch thick minimum and limited to 30% Except Tuscan and Mediterranean style
homes may have up to 100%..
Note: Siding of any type is prohibited for use on walls or chimneys.
Exterior wall coverings materials shall make changes at inside corners only. Every elevation
shall have a minimum of two wall materials or textures. Single wall covering materials may be
approved if architectural features, wall offsets, and enhanced trim around openings are utilized to
limit continuous blank wall areas..
Walls shall not exceed thirty feet in length without an offset of two (2) feet or more unless the
wall area is broken up by architectural elements such as ornate masonry work, changes in
construction material, or openings for windows or doors that are trimmed and recessed a
minimum of three (3) inches.
Section 14.4 Parking. Every house must have a minimum of three enclosed parking spaces.
Section 14.5 Exterior doors and windows. All doors and windows other than those within
court yards shall be recessed a minimum of three inches.
Windows shall be wood and those visible from off-site shall have mullions or muntins.
Primary Entry Doors shall vary in design from house to house. If the same door is used on
houses within the same block, trim, accents or other architectural enhancements shall be used to
create a diverse appearance and maintain the appearance of a custom home neighborhood.
Garage doors shall be made of sectional wood or be wood clad. Aluminum or fiberglass doors
are prohibited.
Garage doors shall be recessed a minimum of six inches.
Front facing garage doors are allowed if located further back on the lot than the side-facing
garage portion, are in a motor court setting, and behind a gate that extends over the driveway.
Section 14.6 Mechanical equipment screening All mechanical equipment and pool
equipment shall be completely screened from view from adjacent properties or right -of-way.
Screening may include landscaping provided the plant sizes are sufficient to provide seventy-five
percent screening at building final.
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Section 14.7 Accessory buildings Architectural design, wall coverings and roof materials for
accessory structures shall be similar to those used on the primary structure
Section 14.8 Driveways and sidewalks All driveways and sidewalks and parking areas shall
be made of concrete, stone or pavestone. Concrete shall have an exposed aggregate finish, salt
finish, or be stamped and stained. All paving shall be a minimum of one foot from any adjacent
property line.
Section 14.9 Fencing and gates. All fencing shall be masonry or decorative metal. Posts shall
have decorative caps.
SECTION 15 UTILITIES AND DRAINAGE
Section 15.1 Utilities offsite. Water and sewer utilities for this site are provided by the Town of
Westlake. Off-site water and sewer line extensions as well as drainage improvements needed to
serve the site are the responsibility of the developer.
Section 15.2 Franchise Utilities. All on-site electric utility lines, new or existing, shall be
placed underground. All above grade equipment approved by the Town to be placed above grade
shall be screened from view as approved by the Town. All exclusive franchise utility easements
shall be identified on the preliminary plat and must be approved by the Town.
Section 15.3 Drainage. The post development drainage run-off quantities leaving the site shall
not exceed pre-development drainage run-off quantities. This section is applicable to the
subdivision as a whole and to any portion of a buildable lot that drains on to or across another
buildable lot. Drainage inlets and outfalls shall be designed to appear natural and not
engineered.
Exception: Lot to lot drainage run-off is not limited if it is contained within underground piping.
ARTICLE IV. FIGURES
ARTICLE V. EXHIBITS
EXHIBIT 1-A Legal Description of PD District
EXHIBIT 1- B Boundary Map
EXHIBIT 2 Concept Plan
EXHIBIT 3 Wall and Landscape Plan
EXHIBIT 4 Entrance
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EXHIBIT 1- A Legal Description of PD District
DOVE ADDITION-WESTLAKE
Block: 1 Lot: 1
Town of Westlake, Tarrant County, Texas
12
EXHIBIT 1-B Boundary Map
13
14
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate
the offer of a financial or other incentive to a business prospect described by Subdivision
(1). Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss
or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate, stay, or
expand in or near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for
water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters
involving pending or contemplated litigation, settlement offers, or other legal matters not
related directly to litigation or settlement. Pending or contemplated litigation and settlement
offers include but are not limited to the following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney
to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Chapter including but are not limited to the
following: Legal issues concerning the proposed Comprehensive Plan.
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to
a business prospect described by Subdivision (1). Maguire Partners-Solana Land, L.P., related to
Centurion’s development known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to
a business prospect described by Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Chapter including but are not limited to the following: Town of
Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving
pending or contemplated litigation, settlement offers, or other legal matters not related directly to
litigation or settlement. Pending or contemplated litigation and settlement offers include but are not
limited to the following: Trophy Club Municipal District Number 1
e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues
concerning the proposed Comprehensive Plan.
Town of Westlake
Item # 8 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #9 - Future
Agenda Items
WA Foundation’s 12th Annual Gallery Night
Saturday, February 28, 2015; 6:00 p.m.
Texas Motor Speedway
Coffee & Conversation with the Mayor
Monday, March 2, 2015; 8-9:30 a.m.
Marriott Solana – Living Room
Coffee/Tea compliments of the Marriott hotel- thank you!
Westlake Academy closed for Spring Break
Week of March 9 – 13, 2015
WA Board of Trustees Workshop/Meeting
Monday, March 16, 2015
Westlake Town Hall – Solana
Joint Town Council and Planning & Zoning Commission Workshop/Meeting
Monday, March 23, 2015; at 6:00 p.m. (awaiting confirmation)
Westlake Town Hall - Solana
Town Council Workshop/Meeting
Monday, March 30, 2015
Westlake Town Hall – Solana
Annual Westlake New Resident s’ Welcome Event
Thursday, April 2, 2015; 6:30 p.m.
Home of Doug & Mayor Laura Wheat
Westlake Municipal Offices & Westlake Academy closed for Good Friday
Friday, April 3, 2015
Future Dates to Note/Calendar:
Westlake’s 2015 MasterWorks Spring Concerts
Two Thursdays in April – 9 & 23; Solana’s Village Circle Courtyard
WHPS Historical Marker Dedication Day for Circle T Ranch
Saturday, April 11, 2015
WA Foundation’s Run the Ranch (Circle T)
Saturday, April 18, 2015
Westlake Annual Arbor Day Celebration
Saturday, April 25, 2015
WHPS Annual Decoration Day
Monday, May 25, 2015
WA Commencement Ceremony – Hilton Dallas/Southlake Town Square
Saturday, June 6, 2015; 2:00 p.m.
Town of Westlake
Item # 10 –
Council Calendar
Town of Westlake
Item # 11 –
Adjournment
Back up material has not
been provided for this item.