HomeMy WebLinkAbout08-10-12 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL WORKSHOP
August 10, 2012
PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, David Levitan, Carol Langdon
and Rick Rennhack.
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Stan Lowry, Finance Director Debbie Piper, Finance Assistant
Jaymi Ford, Planning and Development Director Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Director of Public
Works Jarrod Greenwood, Fire Chief Richard Whitten, Human
Resources and Administrative Services Director Todd Wood and
WA Administrative Coordinator Ben Nibarger and Management
Intern Alora Wachholz.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 4 :10 p.m.
2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2012-
2013 (INCLUDING WESTLAKE ACADEMY), AS WELL AS FUNDED AND
UNFUNDED PROJECTS CONTAINED IN THE TOWN'S APPROVED FIVE (5) YEAR
CAPITAL IMPROVEMENT PLAN.
Town Manager Brymer began the meeting with a presentation and overview of the
accomplishments and proposed budget.
Town Manager Brymer and Staff responded to questions and provided additional
information during the presentation.
Town Council Minutes
08/10/12
Page 1 of 3
Discussion ensued regarding the following_
- Water rates and usage regarding residential and commercial customers.
- Building an additional ground storage tank based on the cathodic protection of the
current storage tank.
- Amending page 66 of the Finance policies section, General Administrative Chargers
to read "To the extent practical, an annual analysis of the G&A charges will be
performed and if allocated, funding may be allocated at the Council's discretion ".
- The difficulties in creating an equitable survey salary for municipal positions similar
to our Town
- Unfunded items such as building cost at the Academy.
- The additional number of Westlake families enrolling students into the Academy this
year.
- Scenarios, options and other considerations related to the expansion of Academy
facilities.
- Future enrollment of Westlake families (Primary Boundary Students).
- Determining the order of buildings using the `Hybridize' scenario.
- Ideas regarding student grow and enrollment using the self- funding option.
- Discussion of the School District Strategies (SDS) report as presented.
- The possibilities of acquiring additional land to expand the Academy campus.
The Council does agree that the Academy is in need of an expansion however, that it is
difficult to come up with the formula to build for 1040 while allowing capacity for Westlake
families. They would also like to know the number of students we would need, in order to
issue debt without increasing the property tax while leaving room for Westlake families.
Di rnctinn
- The Council does not want to continue moving forward with status quo
- Review the updated waiting list by grade
- Provide additional building detail and possible class offerings
- Facility scenarios that do not increase property tax
- Continue moving forward with the same tax rate and bringing the municipal staff
within 3 % of the market salary
Town Council Minutes
08/10/12
Page 2 of 3
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat adjourned the workshop
at 8:15 p.m.
APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 24, 2012.
ATTEST:
Kelly Edwa , Town Secretary
Laura Wheat, Mayor
Town Council Minutes
0810/12
Page 3 of 3