HomeMy WebLinkAbout12-10-07 BOT Agenda PacketTOWN OF WESTLAKE, TEXAS
BOARD OF TRUSTEES REGULAR MEETING
AGENDA
December 10, 2007
WESTLAKE CIVIC CAMPUS - BOARD ROOM
2600 J. T. OTTINGER ROAD
6:00 P.M.
1. CALL TO ORDER.
2. CITIZENS' PRESENTATIONS. This is an opportunity for citizens to address the
Board on any matter whether or not it is posted on the agenda. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may
be noticed on a future agenda for deliberation or action.
3. CONSIDER A RESOLUTION APPROVING THE FISCAL YEAR 2006/2007
ANNUAL AUDIT REPORT FROM STOVALL, GRANDEY & ALLEN, LLP.
4. HEAR REPORT FROM HEAD OF PRIMARY REGARDING PRIMARY
YEARS PROGRAM (PYP).
5. HEAR REPORT FROM MIDDLE YEARS PROGRAM (MYP) AND DIPLOMA
PROGRAM COORDINATOR REGARDING THE DIPLOMA PROGRAM (DP)
AUTHORIZATION VISIT.
6. HEAR REPORT FROM HEAD OF SCHOOL REGARDING STATUS OF
WAITING LIST AND THE NEW OPEN ENROLLMENT APPLICATION
PROCESS.
7. CONSENT AGENDA: All items listed below are considered routine by the Board and
will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
A. Review and approve minutes of the School Board of Trustees meeting held on
November 12, 2007.
B. Review and approve any outstanding bills.
8. ADJOURNMENT.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, and
Westlake Civic Campus, 2600 J.T. Ottinger Road, Westlake, Texas, on Friday, December 7, 2007, by 6 p.m. under
the Open Meetings Act, Chapter 551 of the Texas Government Code.
Kim Sutter, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town
Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.
Westlake Academy
Memo
To: President and Members of the Board of Trustees
From: Barbara Brizuela, Head of School
Debbie Piper, Finance Director
Subject: Regular meeting of December 10, 2007
Date: December 3, 2007
ITEM
Consider a resolution approving the FY 2006/2007 annual audit report from Stovall,
Grandey & Allen, LLP.
BACKGROUND
Stovall, Grandey & Allen, CPAs have completed the Westlake Academy 2006-2007
annual financial audit report. As in prior years, we again had no "Findings", reportable
conditions nor material weaknesses to be reported to TEA. Findings are items required
by TEA to be reported regarding TEA compliance, large variances in budget vs. actual
balances, etc. TEA doesn't necessarily look upon these as bad (they require an
explanation of all "Findings" and review in subsequent years), but it certainly looks good
for the Academy not to have any for the current year.
Upon review of the financials, it should be noted that our ending fund balance increased
by $264,020 providing a fund balance of $691,740 for the year ended August 31, 2007.
Of this amount, $670,172 represents our cash balance.
Total FY 2007 expenditure increases over FY 2006 were $422,700. This is a 19%
increase over the prior year. $245,883 (58%) of this amount can be attributed to
instruction and related expenditures. Revenues increased by $491,091 (20%). $462,690
of this total is from state revenue.
Please review the Management Discussion and Analysis document included in the audit
for additional statistical information and Academy achievements during the year ended
August 31, 2007.
RECOMMENDATIONS
Staff recommends approval.
WESTLAKE ACADEMY
RESOLUTION NO. 07-12
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WESTLAKE
ACADEMY TO APPROVE THE FISCAL YEAR 2006/2007 ANNUAL AUDIT
REPORT FROM STOVALL, GRANDEY & ALLEN, LLP.
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the
Financial Accountability System Resource Guide Update 11.0 requires that the annual
financial and compliance report be audited by an independent auditor; and
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the
Financial Accountability System Resource Guide Update 11.0 requires the audit report be
submitted to the Division of School Financial Audits of TEA no later than 150 days after
the close of the fiscal year; and
WHEREAS, the audit report must be approved by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE WESTLAKE ACADEMY:
SECTION 1: That the Board of Trustees of Westlake Academy does hereby
approve the fiscal year 2006/2007 annual audit report from Stovall, Grandey & Allen,
LLP.
SECTION 2: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 10th DAY OF DECEMBER, 2007.
ATTEST:
Kim Sutter, TRMC, Town Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, Attorney
Scott Bradley, President
S GwA
Stovall Grande), & Allen LIT
November 13, 2007
To the Board of Trustees
Westlake Academy
Sao W Street We have audited the financial statements of Westlake Academy (the "Academy") for the
Site 900 year ended August 31, 2007, and have issued our report thereon dated October 25, 2007.
Fort Worth, Texas Professional standards require that we provide you with the following information related to
76102-4702
our audit.
Phone 817-6.32-2700
Fxx 817-632-2598 Our Responsibility Under U.S. Generally Accepted Auditing Standards
www.sga-cpas.com As stated in our engagement letter dated June 15, 2007, our responsibility, as described by
professional standards, is to plan and perform our audit to obtain reasonable, but not
absolute, assurance that the financial statements are free of material misstatement and are
fairly presented in accordance with accounting principles generally accepted in the United
States of America. Because an audit is designed to provide reasonable, but not absolute
assurance and because we did not perform a detailed examination of all transactions, there is
a risk that material misstatements may exist and not be detected by us.
As part of our audit, we considered the internal control of the Academy. Such
considerations were solely for the purpose of determining our audit procedures and not to
provide any assurance concerning such internal control.
Significant Accounting Policies
Management is responsible for the selection and use of appropriate accounting policies. In
accordance with the terms of our engagement letter, we will advise management about the
appropriateness of accounting policies and their application. The significant accounting
policies used by the Academy are described in Note I to the financial statements. No new
accounting policies were adopted and the application of existing policies was not changed
during 2006-2007. We noted no transactions entered into by Westlake Academy during the
year that were both significant and unusual, and of which, under professional standards, we
are required to inform you, or transactions for which there is a lack of authoritative guidance
or consensus.
Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by
management and are based on management's knowledge and experience about past and
current events and assumptions about future events. Certain accounting estimates are
particularly sensitive because of their significance to the financial statements and because of
the possibility that future events affecting them may differ significantly from those
expected. No significant estimates were noted during the current year.
Audit Adjustments
For purposes of this letter, professional standards define an audit adjustment as a proposed
correction of the financial statements that, in our judgment, may not have been detected
except through our auditing procedures. An audit adjustment may or may not indicate
matters that could have a significant effect on the Academy's financial reporting process
(that is, cause future financial statements to be materially misstated). See attached schedule
for a complete listing of all adjusting journal entries. The Academy has approved all
proposed audit adjustments. There were no proposed audit adjustments that were not
recorded by the Academy.
CERTIFIED PUBLIC ACCOUNTANTS & BUSINESS ADVISORS
Westlake Academy
November 13, 2007
Page 2
Disaereements with Manaizement
For purposes of this letter, professional standards define a disagreement with management as a matter, whether or
not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be
significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements
arose during the course of our audit.
Consultations with Other Indenendent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters,
similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting
principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may
be expressed on those statements, our professional standards require the consulting accountant to check with us to
determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with
other accountants.
Issues Discussed Prior to Retention of Independent Auditors
We generally discuss a variety of matters, including the application of accounting principles and auditing standards,
with management each year prior to retention as the Academy's auditors. However, these discussions occurred in
the normal course of our professional relationship and our responses were not a condition to our retention.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing our audit. This information is
intended solely for the use of the Board of Trustees and management of the Academy and is not intended to be and
should not be used by anyone other than these specified parties.
Very truly yours,
LLP
STOVALL, GRANDEY & ALLEN, LLP
Fort Worth, Texas
Adjusting Entries By Entry Number
FY 2007
Westlake Academy
1214/2007
Adjusting Entries Must
Adjustment be Approved by District.
Debit
Account Number Credit APPROVED BY:
Adjusting Entry Number: 1
199
-41 -6211 -00 -701 -7
-99 -000
1,031.25
199
- 41 -6499 -00 - 701 -7
-99 -000
148.00
199
- 41 -6399 -00 - 701 -7
-99 -000
209.06
199
- 51 -6319 -00 - 001 -7
-99 -000
69.90
199
- 51 -6319 -00 - 001 -7
-99 -000
39.17
199
- 51 -6319 -00 - 001 -7
-99 -000
245.82
199
- 51 -6256 -00 - 001 -7
-99 -000
6,926.00
199
- 51 -6256 -00 - 001 -7
-99 -000
7,751.88
199
- 51 -6257 -00 - 001 -7
-99 -000
737.50
199
- 51 -6249 -00 - 001 -7
-99 -000
360.00
199 - 00 -2123 -00 - 000 -7 -00 -000
17, 518.58
Remarks: Accrued A/P given to us by the client upon arrival.
Adiusting Entry Number: 2
199 - 00 -1411 -00 - 000 -7 -00 -000 1,224.97
199 -11 -6143 -00 - 001 -7 -11 -000
1,224.97
Remarks: Proposed AJE from client to clear prepaids.
(17,518.58)
(17,518.58)
(1,224.97)
(1,224.97)
Adjusting Entry Number: 3
199 - 00 -1290 -00 - 000 -7 -00 -000 1,352.00
199 - 00 -5744 -01 - 000 -7 -00 -000 (1,352.00)
1,352.00 (1,352.00)
Remarks: Journal Entry received from client to book additional receivable from the Blacksmith Apprentice
Program.
1
Adjustments to Worksheet by Adjustment Number
FY 2007
Westlake Academy
12/4/2007
Control
Adjustment
Adjustments Must be
approved by District.
Code Control Description
Debit
Credit APPROVED BY:
Adjustment Number: 1 Column: Reclassifications
3600 Unreserved Fund Balance - General Fund
674,524.00
3900 Unrestricted Net Assets
(674,524.00)
3430 Prepaid Items
17,216.00
3870 Restricted for Prepaid Expenses
(17,216.00)
691, 740.00
(691, 740.00)
Remarks: To reclass fund balance
i
WESTLAKE
A C A D E M Y
Report on the Revised Open Enrollment
Process and an Update on the Waiting List
In the Charter renewal documents submitted last year, we revised our enrollment process to
comply with the TEA Charter School Division recommendation that we had too long of a period
for accepting applications. Although we had, to that date, accepted applications for classes with a
waiting list on a rolling basis, making certain to mark the application form with the date on which
it was turned in to the office, we changed our policy to comply with the requested shorter time
period. Our new policy states that we will accept applications from December 1" through January
31st
Our office staff contacted everyone who had submitted applications for 2008-09 before this new
policy was adopted and asked them to come in on December 3`d (the first working day of
December) to resubmit the application. All people approaching the school after the adoption of
the new policy about applications were told to submit them between December 3`d and January
3150
On December 3`d, there were people standing in line as of 3:00 am. These were not lottery
applications but waiting list applications as first-come, first-served is the rule for applications
when there is a pre-existing waiting list. At 6:30 am, we began to give out numbers and the
procedure for the day. Applications were accepted as of 9:00 am.
Kindergarten lottery applications do not need to be dated. They are accepted between December
15L and January 315` and the same random selection process used in the past will be maintained.
Ads will go in the local papers to announce that we are accepting Kindergarten applications and
letters will go out to Westlake Academy families to assure that siblings get their applications in so
that we know how many vacancies we will have available at the time of the lottery.
Attached is an update of the numbers on the existing waiting lists.
Friday, December 7,
2007
Siblings on
list
Total on list (including
sibling)
Kindergarten
0
144
1st
1
115
2nd
1
132
3rd
2
183
4th
4
142
5th
10
120
6th
7
114
7th
1
70
8th
0
84
9th
1
18
10th
0
7
TOTALS
27
1129
SO FAR:
1 employee for Kindergarten 08-09
6 siblings for Kindergarten 08-09
38 applications for Kindergarten lottery so far 08-09
0
MINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
November 12, 2007
PRESENT: President Scott Bradley and Board Trustees Larry Corson, April Gallagher, Don
Redding, Pete Steger, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Finance
Director Debbie Piper, Executive Assistant Ginger Awtry, DPS
Director Don Wilson, and Facilities and Recreation Director Troy
Meyer.
1. CALL TO ORDER.
President Bradley called the meeting to order at 6:00 p.m.
2. EXECUTIVE SESSION
President Bradley recessed the regular session of the Town of Westlake Board of
Trustees meeting at 6:00 p.m., as he read the following item to be discussed in executive
session:
A. The Board will conduct a closed session under Texas Government Code section
551.074 to discuss personnel matters.
President Bradley convened the executive session at 6:01 p.m. The executive session
adjourned at 6:45 p.m.
3. RECONVENE MEETING.
The Board reconvened into regular session at 6:46 p.m.
4. EXECUTIVE SESSION ACTION.
There was no action taken.
Town of Westlake Board of Trustees Page 2 of 5
Regular Meeting
November 12, 2007
5. CITIZENS' PRESENTATIONS.
Ms. Shannon LaRue, 1855 Broken Bend Drive, Westlake, Texas, addressed the Board
regarding the need for a dispute resolution process to include students, parents, faculty,
and community members to address unresolved parent concerns and staffing issues.
President Bradley advised that the subject will be discussed at a future workshop.
Ms. Rebecca Rollins, 13239 Roanoke Road, Westlake, Texas, addressed the Board
regarding the status of the parent/student handbook as she has not received a copy.
Head of School Brizuela responded that the handbook should be available from the
Academy's website.
Ms. Carol Langdon, 1832 Broken Bend Drive, Westlake, Texas, addressed the Board
regarding the need to add and modify existing programs. Ms. Langdon suggested the
expansion of the current buddy system, and the possibility of hosting an introduction
and welcome program for new students entering the International Baccalaureate (IB)
program.
6. HEAR REPORT FROM WESTLAKE ACADEMY STUDENT COUNCIL
OFFICERS.
Head of School Brizuela introduced the 2007-2008 Westlake Academy Student Council
officers.
President Patrick Watson, Vice President Tyler Springer, Treasurer Brooke Awtry, and
Secretary Noah Rollins addressed the Board regarding recent events, planned activities
and goals for the year, fundraisers, and school dances.
7. HEAR REPORT FROM WESTLAKE ACADEMY STUDENTS WHO
ATTENDED THE YOUNG NATIONAL LEADERSHIP CONFERENCE.
Head of School Brizuela introduced the following 7t` grade students who participated in
the Young National Leadership Conference: Ms. Taylor Braun, Ms. Bridget Ledak, Ms.
Casey Gallagher, Ms. Marsha Kubyshko, and Ms. Jordan Lee.
The students shared their experiences of the six day trip with the Board.
8. HEAR REPORT FROM WESTLAKE ACADEMY STUDENTS REGARDING
HALLOWEEN CANDY DRIVE.
Mrs. Courtney Jenkins advised the Board that a total of 199.1 pounds of candy was
collected by the students and donated to Grapevine Relief and Community Exchange
(GRACE) to be included in Holiday baskets.
Town of Westlake Board of Trustees Page 3 of 5
Regular Meeting
November 12, 2007
11. HEAR REPORT FROM WESTLAKE STAFF REGARDING PARTICIPATION
IN THE FEAST OF SHARING.
Mrs. Courtney Jenkins addressed the Board regarding the item, and stated that the
faculty helped serve meals to 3,000 families on November 7, 2007. Mrs. Jenkins
advised the Board that the Feast of Sharing is an opportunity for faculty and staff to
become involved.
Mrs. Jenkins outlined community service opportunities available to the students and
outlined community service opportunities in which students have participated.
Ms. Bailey Cockrum, 1825 Broken Bend Drive, stated that she participated in a school -
wide service trip last year by greeting troops arriving at DFW Airport, and expressed
her desire to continue to participate in this service trip and suggested the project be
expanded to include the second grade as well. Ms. Cockrum shared a letter with the
Board from a soldier who was greeted at the airport by Westlake Academy students.
9. HEAR REPORT FROM HEAD OF SCHOOL REGARDING GOLD MEDAL
TEA AWARD AND RECENT STANFORD ACHIEVEMENT TEST RESULTS.
Head of School Brizuela addressed the Board regarding the item and stated that the
Gold Medal Award was given for student achievement in the areas of reading, math,
writing, social studies, science, and attendance.
Head of School Brizuela highlighted the results of the recently administered Stanford
Achievement Test.
10. HEAR REPORT FROM HEAD OF SCHOOL REGARDING 10 -YEAR
PROJECTIONS FOR THE WESTLAKE ACADEMY.
Head of School Brizuela summarized the 10 -year projection plan to the Board. Ms.
Brizuela reviewed the assumptions utilized to create the report. In summary, Ms.
Brizuela explained that the projection assumes only a small increase in state revenue
and a 3% increase in student revenue annually, as well as a 3.5% salary increase for
staff.
Trustee Corson complimented the Head of School on the detail and approach of the
plan, and suggested including the projections as a part of the budget process in the
future. Mr. Corson inquired as to the decision to address capital expenditure
assumptions regarding operational aspects of the Academy.
Head of School Brizuela advised that the original Academy building has not been
included in the assumptions as the Town owns the facility. However, Ms. Brizuela
noted that the projections include a recommendation to consider a capital expenditure
item in 2010-11 to include the expansion of the dining room facilities.
Town of Westlake Board of Trustees
Regular Meeting
November 12, 2007
Page 4 of 5
Trustee Corson suggested that staff consider presenting capital expenditure
requirements for the Town and the Academy, and establish a process to identify the
priority between the two. Trustee Corson further recommended that a reserve fund be
established to address the needs of a physical building.
12. CONSIDER A RESOLUTION AUTHORIZING CHANGES TO THE
PARENT/STUDENT HANDBOOK REGARDING UNIFORM POLICY, AND
THE PARENT COMPLAINT PROCESS.
Head of School Brizuela outlined the changes to the uniform policy. Ms. Brizuela
stated that the changes are recommended to accommodate students enrolled in the MYP,
and to provide further clarification regarding the parent complaint process.
MOTION: Trustee Redding moved to approve Resolution No. 07-11, authorizing
changes to the Parent/Student Handbook as presented. Trustee Gallagher
seconded the motion.
Trustee Timmerman stated that he feels the complaint procedure policy requires further
review to clearly outline the steps in the parent complaint process and suggested action
not be taken at this time.
Mayor Bradley asked if the Board would consider adopting the changes as presented
and hold a workshop to consider additional changes.
AMENDED
MOTION: Trustee Redding amended the motion to approve the Resolution as
presented, and conduct a workshop to revisit the parent complaint policy
at a later date. The motion carried by a vote of 5-0.
13. CONSENT AGENDA.
President Bradley introduced the item and asked for a motion.
A. Review and approve minutes of the School Board of Trustees meeting held on
October 22, 2007.
B. Review and approve any outstanding bills.
MOTION: Trustee Timmerman moved to approve the consent agenda as presented.
Trustee Steger seconded the motion. The motion carried by a vote of 5-
0.
Town of Westlake Board of Trustees
Regular Meeting
November 12, 2007
14. ADJOURNMENT.
Page 5 of 5
There being no further business, President Bradley adjourned the meeting at 8:00 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON DECEMBER 10, 2007.
Scott Bradley, President
ATTEST:
Kim Sutter, TRMC, Town Secretary
Date Run: 12-03-2007 3:56 PM
Cnty Dist: 220-810
From 11-15-2007 To 12-03-2007
YTD Check Register
WESTLAKE ACADEMY
Sort by Check Number
Program: FIN1800 k1
Page: 1 of 3
File ID: C
Check Check Vend
TYP
Nbr Date Credit Memo Nbr Payee _
Fnd-Fnc-Obj.So-Org-Prog_
Cd
Reason
Amount
001492 11-20-2007 00197 AMAZON.COM
199-12-6329.00-001-899000
C
READING MATERIALS
446.16
001493 11-20-2007 00431 ART VIDEO WORLD
199-11-6399.00-001-811000
C
READING MATERIALS/VIDIC
31.88
001494 11-20-2007 00266 ATMOS ENERGY
199-51-6255.00-001-899000
C
MONTHLY SERVICE
260.39
001495 11-20-2007 00281 BANK OF THE WEST
199-11-6399.00-001-811000
C
FITNESS AWARD
36.50
199-11-6399.00-001-823000
CLASSROOM SUPPLIES
34.95
199-11-6399.00-001-823000
CLASSROOM SUPPLIES
461.95
199-13-6411.00-001-899000
AIRFARE
184.80
199-13-6411.00-001-899000
AIRFARE
216.80
199-13-6499.00-001-811000
CONFERENCE FEES
299.00
199-13-6499.00-001-811000
MEMBERSHIP DUES
118.00
199-41-6499.00-701-899000
FINANCE CHARGE
35.16
865-00-2190.15-000-800000
FIELD TRIP
489.00
865-00-2190.15-000-800000
FIELD TRIP
489.00
865-00-2190.15-000-800000
PSAT
175.00
865-00-2190.15-000-800000
SPORTS UNIFORMS
795.33
Check 001495 Total:
3,335.49
001496 11-20-2007 00010 BORDEN
199-35-6341.00-001-899000
C
MILKS AND JUICES
132.91
199-35-6341.00-001-899000
MILKS AND JUICES
230.71
199-35-6341.00-001-899000
MILKS AND JUICES
279.61
199-35-6341.00-001-899000
MILKS AND JUICES
316.29
199-35-6341.00-001-899000
MILKS AND JUICES
242.93
Check 001496 Total:
1,202.45
001497 11-20-2007 00482 DANA BRAUN
199-41-6499.00-701-899000
C
LUNCH FOR ROBERT SCOT
242.82
001498 11-20-2007 00265 BUS BANK
865-00-2190.15-000-800000
C
G9 RESIDENTIAL TRIP TO T
7,975.00
865-00-2190.15-000-800000
G9 RESIDENTIAL TRIP TO P
2,750.00
Check 001498 Total:
10,725.00
001499 11-20-2007 00467 MARIA BUSICO de FLIGHT
199-11-6399.00-001-811000
C
MEMBERSHIP
108.20
199-41-6499.00-701-899000
TRAVEL
82.00
Check 001499 Total:
190.20
001500 11-20-2007 00320 CAROLINA BIOLOGICAL SUP
199-11-6399.00-001-811000
C
SUPPLIES
75.15
199-11-6399.00-001-811000
SUPPLIES
39.30
Check 001500 Total:
114.45
001501 11-20-2007 00483 CHILDRENS CANCER FUND
865-00-2190.25-000-800000
C
FUNDRAISER G3
250.00
001502 11-20-2007 00352 ELITE SPORTS OFFICIALS
865-00-2190.30-000-800000
C
SPORTS OFFICIALS FOR Gi
595.00
001503 11-20-2007 00001 ESC REGION XI
199-41-6239.00-701-899000
C
WIN SCHOOL COMMITTMEP
4,655.00
001504 11-20-2007 00477 GLOBAL ELEM MODEL UNITE 865-00-2190.15-000-800000
C
REG FOR G8 MUN STUDEN"
675.00
001505 11-20-2007 00469 GREEN MEADOWS CULTUR< 865-00-2190.15-000-800000
C
NATIVE LANDS AT LYNN CF
369.00
001506` 11-20-2007 00484 HAL LEONARD CORP
865-00-2190.17-000-800000
D
DUPLICATE PAYMENT
-537.89
865-00-2190.17-000-800000
C
GETKNW MATTRESS SHOVE
537.89
Check 001506 Total:
.00
001507 11-20-2007 00066 KALEIDOSCOPE INFO. SVC 11
199-11-6395.00-001-811000
C
ADMINISTRATIVE ASSISST/
1,298.97
199-53-6219.00-001-899000
ADMINISTRATIVE ASSISST<
7,207.25
199-53-6219.00-001-899000
POSTINI FILTERING
37.50
Check 001507 Total:
8,543.72
indicates voided checks
Date Run: 12-03-2007 3:56 PM
YTD Check Register
Program: FIN1800
Cnty Dist:
220-810
WESTLAKE ACADEMY
Page: 2 of 3
From 11-15-2007
To 12-03-2007
Sort by Check Number
File ID: C
Check
Check
Vend
TYP
Nbr
Date Credit Memo
Nbr Payee _Fnd-Fnc-Obj.So Org=Prog
Cd
Reason Amount
001508
11-20-2007
00246 KIDCONNECTION THERAPY 199-11-6219.00-001-823000
C
SPECIAL ED SERVICES
142.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
95.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
712.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
380.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
332.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
285.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
332.50
Check 001508 Total:
2,280.00
001509
11-20-2007
00132 LAMINATOR WAREHOUSE 199-11-6399.00-001-811000
C
LAMINATE
100.68
001510
11-20-2007
00250 LEXIS NEXIS RISK MANAGEI\ 199-41-6219.00-701-899000
C
SCREENINGS
10.00
199-41-6219.00-701-899000
SCREENINGS
206.46
Check 001510 Total:
216.46
001511
11-20-2007
00088 DARCY MCFARLANE 199-41-6399.00-701-899000
C
SUPPLIES
31.47
001512
11-20-2007
00485 MOTEL 6 199-13-6411.00-001-899000
C
HOTEL ROOM
52.89
001513
11-20-2007
00013 OFFICE DEPOT 199-11-6399.00-001-811000
C
SUPPLIES
382.56
199-41-6399.00-701-899000
SUPPLIES
95.64
Check 001513 Total:
478.20
001514
11-20-2007
00041 PANDA EMBROIDERY 865-00-2190.15-000-800000
C
PATCHES
376.00
001515
11-20-2007
00059 SCHOOL SPECIALTY INC 199-11-6399.00-001-811000
C
SUPPLIES
192.24
001516
11-20-2007
00087 SUSAN SHIELDS 199-11-6219.00-001-823000
C
SPEECH AND LANGUAGE T
542.00
199-11-6219.00-001-823000
SPEECH AND LANGUAGE T
455.00
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
.50
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
50.00
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
140.00
Check 001516 Total:
1,187.50
001517
11-20-2007
00480 SIR SPEEDY PRINTING 865-00-2190.29-000-800000
C
NEWSLETTER
1,195.90
001518
11-20-2007
00243 TWELVE OAKS CATERING 199-00-5751.00-000-800000
C
TRANSFER UNUSED DTUDE
355.00
001519
11-20-2007
00422 TERRI WATSON 199-11-6399.00-001-811000
C
DRAWING PAPER
25.92
199-13-6411.00-001-899000
FOOD
3.85
199-13-6411.00-001-899000
MILAGE
204.48
865-00-2190.15-000-800000
ENTRANCE FEE
48.00
Check 001519 Total:
282.25
001520
11-20-2007
00415 DANIELA WHITE 199-41-6399.00-701-899000
C
POSTAGE
21.73
199-41-6399.00-701-899000
WALGREENS - LABELS
19.90
Check 001520 Total:
41.63
001521
11-20-2007
00128 XACT BUSINESS SOLUTION 199-41-6399.00-701-899000
C
LETTERHAED
742.37
199-41-6399.00-701-899000
ACADEMY FORMAT
90.50
Check 001521 Total:
832.87
001523
11-29-2007
00348 DELTA JANITORIAL SERVICE 199-51-6249.00-001-899000
C
NOV JANITORIAL SERVICE;
3,848.00
001524
11-29-2007
00021 DENTAL SELECT 199-00-2153.00-021-800000
C
DENTAL SELECT
632.05
001525
11-29-2007
00349 JACKSON SUPPLY 199-35-6342.00-001-899000
C
NON-FOOD
79.78
001526
11-29-2007
00486 NOEL M NAJERA 865-00-2190.30-000-800000
C
GAME OFFICIAL
320.00
* indicates voided checks
Date Run: 12-03-2007 3:56 PM
YTD Check Register
Program: FIN1800
Cnty Dist: 220-810
WESTLAKE ACADEMY
Page: 3 of 3
From 11-15-2007 To 12-03-2007
Sort by Check Number
File ID: C
Check Check
Vend
Typ
Nbr Date Credit Memo
Nbr
Payee Fnd-Fnc-Obj.So-Org-Prog
Cd
Reason Amount
001527 11-29-2007
00013
OFFICE DEPOT 199-11-6399.00-001-811000
C
SUPPLIES
35.21
199-11-6399.00-001-811000
SUPPLIES
694.13
199-11-6399.00-001-811000
SUPPLIES
20.77
199-41-6399.00-701-899000
SUPPLIES
34.72
199-41-6399.00-701-899000
SUPPLIES
84.80
199-41-6399.00-701-899000
SUPPLIES
157.21
199-41-6399.00-701-899000
SUPPLIES
174.60
Check 001527 Total:
1,201.44
001528 11-29-2007
00020
UNUM LIFE INSURANCE 199-00-2153.00-010-800000
C
UNUM LIFE
178.75
001529 11-29-2007
00435
UTICA INSURANCE 199-00-1411.00-000-800000
C
WORKERS COMPENSATIOP
805.00
001530 11-29-2007
00484
HAL LEONARD CORP 865-00-2190.17-000-800000
C
MUSIC/DRAMA/ARTS
37.89
Grand Totals: 46,362.56
End of Report
indicates voided checks
t -1v
Westlake Academy Math Review:
January 2008
WESTLAKE
A C A D E M Y
Areas of Review
Review team information
Review Team
B Brizuela, Head of School
S Aisthorpe, MYP Math, Review Coordinator
C Ourthe-Cabale, PYP Coord., Review Coord.
J Schmitz, Head of Primary
D Jenkins, MYP/DP Coordinator
A Schneider, G1 teacher
E Setford, G4 teacher
L Miller, G5 teacher
M Carlson, MYP Math
M LeSurf, MYP Chemistry & IT
Curriculum
Classroom Practice
Students
Resources and Accommodations
Mary Carlson, Alison Schneider
Emily Setford, Mark LeSurf
David Jenkins, Jamie Schmitz
Livia Miller, Barbara Brizuela
Each Review Team member will be expected to help with their Area during the week,
gathering data on that Area, then using it to write a Final Area Report for submission to
the Review Coordinators within 10 days of the end of the Review week. The format of
the Final Area Report is attached to this document.
Prior to the Review process it is advisable to inform parents and students in general of
what is taking place within the context of it being a normal process of review.
Westlake Academy Math Review:
January 2008
Purpose of the Review:
Reflective practice is encouraged and it should be continuously developed throughout our
journey as an IB school.
Being aware of our strengths and weaknesses in the teaching and learning of Math will
help us continue growing, developing and improving our practice.
Goals of the review
1. To identify good practice and to establish common criteria and a framework for
excellence throughout the school.
2. To share good practice and benefit from collaboration and constructive ideas for
improvement.
3. To map the progression of concepts and skills throughout the school.
4. To identify areas needing resourcing and support.
5. To raise the standards of teaching and learning and to improve the school's
overall quality.
6. To promote and develop reflection and reflective practice.
The Context of the Review
1. It should focus on educational standards, and the process of self-evaluation.
2. It should be designed to build morale and promote positive spirit.
3. Classroom observation and analysis of learner attainment and classroom
environment will be more important than concern for documentation and
organizational aspects.
4. The Review should focus on teaching methodologies and the learners' learning
processes. Practical recommendations for raising standards should be the
outcome.
5. The Review will not focus on individual teachers or class assessment but rather
provide a whole school picture of how teaching and learning takes place.
6. The Review should be descriptive, not prescriptive.
Aspects of Teaching and Learning Math to be Observe through Classroom Visits
1. Class routines and rituals
2. Planning and classroom management
3. Teaching strategies
4. Differentiation
5. Learning progress: feedback and assessment
6. Classroom environment
7. Resources and the use of them
2
Westlake Academy Math Review:
January 2008
Reviewer Final Area Report
A. Curriculum
1. There is a clearly defined curriculum available
2. There is alignment between written curriculum
and practice
3. The curriculum reflects the School's Mission
4. The curriculum is appropriate for students'
abilities
5. The curriculum adequately enables students to
progress.
6. Assessments are clearly defined and sufficiently
varied to accommodate individual variations in
ability and learning styles.
7. Resources are available to meet the needs of the
program
8. The available resources are used to meet the needs
of the program
9. Appropriate use is made of media and technology
10. The curriculum makes an appropriate contribution
to the whole school curriculum
11. The curriculum provides opportunity to stretch the
most able and support the least able
12. An extracurricular program is available to all
pupils
13. The previous 3 years' performance indicators
show that the students are fulfilling their potential
Comments:
SA
3
Westlake Academy Math Review:
January 2008
B. Classroom Practice SA SD
1.
Lessons observed were well-prepared and effective
2.
Lesson objectives were clear
3.
Students were engaged
4.
There was full and active participation in the lessons
Observed
5.
There was evidence a varied methodology in the
lessons
�... 6.
The lessons observed cater for the needs of all the
v
Students in the class
7.
The teachers have high expectations of students
mar,.
Comments:
rd
Westlake Academy Math Review:
January 2008
C. Students
1. Students seemed well motivated towards math
2. There was evidence of a variety of assessment
Techniques
3. There was evidence of regular and up-to-date
Marking
4. Pupils understood their assessments
5. There was evidence of students working to the
Best of their ability
6 Students felt comfortable with the subject
7. Students felt concerns were listened to
8. Students with difficult felt supported
9. Able students felt they had the opportunity to study
In depth
10. The system of rules was clear to students
11. Students felt there was a clear and fair system of
Sanctions
12. Students interact appropriately with each other
Comments:
„,4J
k"
Westlake Academy Math Review:
January 2008
D. Resources and Accommodations
1. Classroom provision
2. Provision of books
3. Provision of AN materials
4. Provision of IT materials
5. Library provision
6. Provision of adult support
7. The layout of the classroom is appropriate for the
Effective delivery of the state curriculum
8. This area is appropriately resourced to enable the
Effective delivery of the curriculum
9. Visual displays are stimulating and updated
Comments:
f,
Q
Z>
SA SD
G
Westlake Academy Math Review:
January 2008
Observer
Teacher:
Westlake Academy
Math Lesson Observation Sheet
Obsv. Start time End time:
Concept and Learning Objective:
Class:
Prompts OK? Comments
Classroom
practice
Promptness of start of lesson
Rituals and routines
Objectives shared,
expectations set.
Use of questioning
Addressing student
misconceptions
Variety of methods to suit
different learners
Interaction between students
and teacher
Addressing poor behavior
Teacher communication -voice,
positioning, writing.
Curriculum
Appropriate topic for ability
level
What math concept is being
taught?
Interesting/challenging work
Link to previous learning
Planning for differentiation
Assessment of learning
Students
Engagement/ motivation of
students
Student to student interaction
What are the students doin ?
Resources and Accommodation
What resources are the
students using?
Use of technology
Math related classroom
dis la s
Layout of room
Use of adult assistance
Westlake Academy Math Review:
January 2008
Classroom Observation
Focus:
♦ Raising standards.
♦ Helping the students learn math more effectively.
Before the observation:
♦ Discuss with the teacher how your presence is to be explained to the class, what you
are going to do, where you should sit, your exact time of arrival.
♦ Discuss what you will need before the observation, such as the lesson plan, handouts,
etc.
♦ Read the lesson plan, paying particular attention to the learning objective. Take notes
showing what parts went as expected, had to be changed, and so forth.
♦ Agree a time and place to discuss the lesson.
During the observation:
♦ Keep the lesson plan with you and refer back to it as needed.
r, ♦ Look at the children's work to see what the lesson is building on.
♦ Sit outside the direct line of the teacher's vision, but where you can see the children
and what the teacher is doing. When the children are doing activities move around to
ascertain the effectiveness of the teacher's explanations, organization and choice of
task.
" ♦ Keep the checklist with you at all times and make notes about what actually
happens, focusing on the agreed areas. Make hypotheses and judgments as you gather
evidence. Try to tell a story of the lesson, by noting cause and effect.
♦ Think about the student's learning and what it is about the teaching that is helping
or hindering it. Note what children actually achieve. Look through children's books to
get a feel for their progress and the teacher's marking.
♦ Avoid teaching the children yourself. As far as possible be unobtrusive.
w
♦ Remember that your presence will normally have an effect on the pupils. It is
sometimes useful to leave the room and to get a feel for the atmosphere as you go back
in. This can also be used when the lesson is going badly because it gives the teacher the
opportunity to pull the class together.
♦ Look friendly and positive throughout, even if things aren't going as planned. Say
something positive to the teacher as you leave the class.
Post -observation:
♦ Take time to reflect after the observation.
♦ Agree with the teacher on a time and place where you won't be disturbed.
♦ List strengths and a few areas for development. Focus on the teaching and learning
that took place, using specific examples of what the students did and said.
,"A
Westlake Academy Math Review:
January 2008
♦ Encourage reflection and listen well by asking open-ended questions. (How do you
think the lesson went? What pleased you the most? Why? What were you trying to
achieve? What did the students learn? What did the lower attaining students learn? What
did the higher attaining students learn? Why did you choose that activity? If you taught
the lesson again, what would you do differently? What will you do in the follow-up
lesson?)
♦ Paraphrase and summarize what the teacher says. Be sensitive to how the teacher is
taking your feedback.
♦ Highlight strengths and identify areas for development.
Interview with students:
♦ Select a quiet, undisturbed location.
♦ Pupils should be asked to bring their folders/binders/notebooks for the subjects
with them.
♦ Two reviewers should be involved in each interview.
♦ One reviewer will carry out the interview while the other will take notes.
♦ The students should be seen in groups.
♦ Encourage the students to show and explain their work.
♦ Ask open-ended questions. (What is your favorite piece? Why? What is your least
favorite piece? In which ways is your understanding assessed? How does the teacher
know if you've understood a concept/activity? How do you know if you've understood
a concept/activity?)
♦ The interview should always be non -threatening.
♦ After the interview a summary of it should be written by both reviewers.
7
Date Run: 12-03-2007 3:56 PM
YTD Check Register
Program: FIN1800
Cnty Dist: 220-810
WESTLAKE ACADEMY
Page: 1 of 3
From 11-15-2007
To 12-03-2007
Sort by Check Number
File ID: C
Check
Check
Vend
Typ
Nbr
Date Credit Memo
Nbr Payee Fnd-Fnc-Obj.So-Org-Prog
Cd
Reason
Amount
001492
11-20-2007
00197 AMAZON.COM 199-12-6329.00-001-899000
C
READING MATERIALS
446.16
001493
11-20-2007
00431 ART VIDEO WORLD 199-11-6399.00-001-811000
C
READING MATERIALS/VIDIC
31.88
001494
11-20-2007
00266 ATMOS ENERGY 199-51-6255.00-001-899000
C
MONTHLY SERVICE
260.39
001495
11-20-2007
00281 BANK OF THE WEST 199-11-6399.00-001-811000
C
FITNESS AWARD
36.50
199-11-6399.00-001-823000
CLASSROOM SUPPLIES
34.95
199-11-6399.00-001-823000
CLASSROOM SUPPLIES
461.95
199-13-6411.00-001-899000
AIRFARE
184.80
199-13-6411.00-001-899000
AIRFARE
216.80
199-13-6499.00-001-811000
CONFERENCE FEES
299.00
199-13-6499.00-001-811000
MEMBERSHIP DUES
118.00
199-41-6499.00-701-899000
FINANCE CHARGE
35.16
865-00-2190.15-000-800000
FIELD TRIP
489.00
865-00-2190.15-000-800000
FIELD TRIP
489.00
865-00-2190.15-000-800000
PSAT
175.00
865-00-2190.15-000-800000
SPORTS UNIFORMS
795.33
Check 001495 Total:
3,335.49
001496
11-20-2007
00010 BORDEN 199-35-6341.00-001-899000
C
MILKS AND JUICES
132.91
199-35-6341.00-001-899000
MILKS AND JUICES
230.71
199-35-6341.00-001-899000
MILKS AND JUICES
279.61
199-35-6341.00-001-899000
MILKS AND JUICES
316.29
199-35-6341.00-001-899000
MILKS AND JUICES
242.93
Check 001496 Total:
1,202.45
001497
11-20-2007
00482 DANA BRAUN 199-41-6499.00-701-899000
C
LUNCH FOR ROBERT SCOT
242.82
001498
11-20-2007
00265 BUS BANK 865-00-2190.15-000-800000
C
G9 RESIDENTIAL TRIP TO T
7,975.00
865-00-2190.15-000-800000
G9 RESIDENTIAL TRIP TO P
2,750.00
Check 001498 Total:
10,725.00
001499
11-20-2007
00467 MARIA BUSICO de FLIGHT 199-11-6399.00-001-811000
C
MEMBERSHIP
108.20
199-41-6499.00-701-899000
TRAVEL
82.00
Check 001499 Total:
190.20
001500
11-20-2007
00320 CAROLINA BIOLOGICAL SUP 199-11-6399.00-001-811000
C
SUPPLIES
75.15
199-11-6399.00-001-811000
SUPPLIES
39.30
Check 001500 Total:
114.45
001501
11-20-2007
00483 CHILDRENS CANCER FUND 865-00-2190.25-000-800000
C
FUNDRAISER G3
250.00
001502
11-20-2007
00352 ELITE SPORTS OFFICIALS 865-00-2190.30-000-800000
C
SPORTS OFFICIALS FOR Gi
595.00
001503
11-20-2007
00001 ESC REGION XI 199-41-6239.00-701-899000
C
WIN SCHOOL COMMITTMEP
4,655.00
001504
11-20-2007
00477 GLOBAL ELEM MODEL UNITE 865-00-2190.15-000-800000
C
REG FOR G8 MUN STUDEN'
675.00
001505
11-20-2007
00469 GREEN MEADOWS CULTURE 865-00-2190.15-000-800000
C
NATIVE LANDS AT LYNN CF
369.00
001506`
11-20-2007
00484 HAL LEONARD CORP 865-00-2190.17-000-800000
D
DUPLICATE PAYMENT
-537.89
865-00-2190.17-000-800000
C
GETKNW MATTRESS SHOVE
537.89
Check 001506 Total:
.00
001507
11-20-2007
00066 KALEIDOSCOPE INFO. SVC 11 199-11-6395.00-001-811000
C
ADMINISTRATIVE ASSISST/
1,298.97
199-53-6219.00-001-899000
ADMINISTRATIVE ASSISST/
7,207.25
199-53-6219.00-001-899000
POSTINI FILTERING
37.50
Check 001507 Total:
8,543.72
* indicates voided checks
Date Run: 12-03-2007 3:56 PM YTD Check Register Program: FIN1800
Cnty Dist: 220-810 WESTLAKE ACADEMY Page: 2 of 3
From 11-15-2007 To 12-03-2007 Sort by Check Number File ID: C
Check
Check
Vend
Typ
Nbr
Date Credit Memo
Nbr Payee - _
_Fnd_Fnc_gb So-Or9_Prog-_
Cd
Reason
Amount
001508
11-20-2007
00246 KIDCONNECTION THERAPY
199-11-6219.00-001-823000
C
SPECIAL ED SERVICES
142.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
95.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
712.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
380.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
332.50
199-11-6219.00-001-823000
SPECIAL ED SERVICES
285.00
199-11-6219.00-001-823000
SPECIAL ED SERVICES
332.50
Check 001508 Total:
2,280.00
001509
11-20-2007
00132 LAMINATOR WAREHOUSE
199-11-6399.00-001-811000
C
LAMINATE
100.68
001510
11-20-2007
00250 LEXIS NEXIS RISK MANAGEh 199-41-6219.00-701-899000
C
SCREENINGS
10.00
199-41-6219.00-701-899000
SCREENINGS
206.46
Check 001510 Total:
216.46
001511
11-20-2007
00088 DARCY MCFARLANE
199-41-6399.00-701-899000
C
SUPPLIES
31.47
001512
11-20-2007
00485 MOTEL 6
199-13-6411.00-001-899000
C
HOTEL ROOM
52.89
001513
11-20-2007
00013 OFFICE DEPOT
199-11-6399.00-001-811000
C
SUPPLIES
382.56
199-41-6399.00-701-899000
SUPPLIES
95.64
Check 001513 Total:
478.20
001514
11-20-2007
00041 PANDA EMBROIDERY
865-00-2190.15-000-800000
C
PATCHES
376.00
001515
11-20-2007
00059 SCHOOL SPECIALTY INC
199-11-6399.00-001-811000
C
SUPPLIES
192.24
001516
11-20-2007
00087 SUSAN SHIELDS
199-11-6219.00-001-823000
C
SPEECH AND LANGUAGE T
542.00
199-11-6219.00-001-823000
SPEECH AND LANGUAGE T
455.00
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
.50
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
50.00
199-31-6219.00-001-823000
SPEECH AND LANGUAGE T
140.00
Check 001516 Total:
1,187.50
001517
11-20-2007
00480 SIR SPEEDY PRINTING
865-00-2190.29-000-800000
C
NEWSLETTER
1,195.90
001518
11-20-2007
00243 TWELVE OAKS CATERING
199-00-5751.00-000-800000
C
TRANSFER UNUSED DTUDE
355.00
001519
11-20-2007
00422 TERRI WATSON
199-11-6399.00-001-811000
C
DRAWING PAPER
25.92
199-13-6411.00-001-899000
FOOD
3.85
199-13-6411.00-001-899000
MILAGE
204.48
865-00-2190.15-000-800000
ENTRANCE FEE
48.00
Check 001519 Total:
282.25
001520
11-20-2007
00415 DANIELA WHITE
199-41-6399.00-701-899000
C
POSTAGE
21.73
199-41-6399.00-701-899000
WALGREENS - LABELS
19.90
Check 001520 Total:
41.63
001521
11-20-2007
00128 XACT BUSINESS SOLUTION: 199-41-6399.00-701-899000
C
LETTERHAED
742.37
199-41-6399.00-701-899000
ACADEMY FORMAT
90.50
Check 001521 Total:
832.87
001523
11-29-2007
00348 DELTA JANITORIAL SERVICE 199-51-6249.00-001-899000
C
NOV JANITORIAL SERVICE;
3,848.00
001524
11-29-2007
00021 DENTAL SELECT
199-00-2153.00-021-800000
C
DENTAL SELECT
632.05
001525
11-29-2007
00349 JACKSON SUPPLY
199-35-6342.00-001-899000
C
NON-FOOD
79.78
001526
11-29-2007
00486 NOEL M NAJERA
865-00-2190.30-000-800000
C
GAME OFFICIAL
320.00
* indicates voided checks
Date Run: 12-03-2007 3:56 PM YTD Check Register Program: FIN1800
Cnty Dist: 220-810 WESTLAKE ACADEMY Page: 3 of 3
From 11-15-2007 To 12-03-2007 Sort by Check Number File ID: C
Check
Check
Vend
Typ
Nbr
Date
Credit Memo Nbr Payee
Fnd-Fnc-Obj.So-Org-Prog
Cd
Reason
Amount
001527
11-29-2007
00013 OFFICE DEPOT
199-11-6399.00-001-811000
C
SUPPLIES
35.21
199-11-6399.00-001-811000
SUPPLIES
694.13
199-11-6399.00-001-811000
SUPPLIES
20.77
199-41-6399.00-701-899000
SUPPLIES
34.72
199-41-6399.00-701-899000
SUPPLIES
84.80
199-41-6399.00-701-899000
SUPPLIES
157.21
199-41-6399.00-701-899000
SUPPLIES
174.60
Check 001527 Total:
1,201.44
001528
11-29-2007
00020 UNUM LIFE INSURANCE
199-00-2153.00-010-800000
C
UNUM LIFE
178.75
001529
11-29-2007
00435 UTICA INSURANCE
199-00-1411.00-000-800000
C
WORKERS COMPENSATIOI`
805.00
001530
11-29-2007
00484 HAL LEONARD CORP
865-00-2190.17-000-800000
C
MUSIC/DRAMA/ARTS
37.89
Grand Totals:
46,362.56
End of Report
* indicates voided checks
MINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
November 12, 2007
PRESENT: President Scott Bradley and Board Trustees Larry Corson, April Gallagher, Don
Redding, Pete Steger, and Bob Timmerman.
ABSENT: None.
OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Finance
Director Debbie Piper, Executive Assistant Ginger Awtry, DPS
Director Don Wilson, and Facilities and Recreation Director Troy
Meyer.
1. CALL TO ORDER.
President Bradley called the meeting to order at 6:00 p.m.
2. EXECUTIVE SESSION
President Bradley recessed the regular session of the Town of Westlake Board of
Trustees meeting at 6:00 p.m., as he read the following item to be discussed in executive
session:
A. The Board will conduct a closed session under Texas Government Code section
551.074 to discuss personnel matters.
President Bradley convened the executive session at 6:01 p.m. The executive session
adjourned at 6:45 p.m.
3. RECONVENE MEETING.
The Board reconvened into regular session at 6:46 p.m.
4. EXECUTIVE SESSION ACTION.
There was no action taken.
Town of Westlake Board of Trustees
Regular Meeting
November 12, 2007
5. CITIZENS' PRESENTATIONS.
Page 2 of 5
Ms. Shannon LaRue, 1855 Broken Bend Drive, Westlake, Texas, addressed the Board
regarding the need for a dispute resolution process to include students, parents, faculty,
and community members to address unresolved parent concerns and staffing issues.
President Bradley advised that the subject will be discussed at a future workshop.
Ms. Rebecca Rollins, 13239 Roanoke Road, Westlake, Texas, addressed the Board
regarding the status of the parent/student handbook as she has not received a copy.
Head of School Brizuela responded that the handbook should be available from the
Academy's website.
Ms. Carol Langdon, 1832 Broken Bend Drive, Westlake, Texas, addressed the Board
regarding the need to add and modify existing programs. Ms. Langdon suggested the
expansion of the current buddy system, and the possibility of hosting an introduction
and welcome program for new students entering the International Baccalaureate (IB)
program.
6. HEAR REPORT FROM WESTLAKE ACADEMY STUDENT COUNCIL
OFFICERS.
Head of School Brizuela introduced the 2007-2008 Westlake Academy Student Council
officers.
President Patrick Watson, Vice President Tyler Springer, Treasurer Brooke Awtry, and
Secretary Noah Rollins addressed the Board regarding recent events, planned activities
and goals for the year, fundraisers, and school dances.
7. HEAR REPORT FROM WESTLAKE ACADEMY STUDENTS WHO
ATTENDED THE YOUNG NATIONAL LEADERSHIP CONFERENCE.
Head of School Brizuela introduced the following 7th grade students who participated in
the Young National Leadership Conference: Ms. Taylor Braun, Ms. Bridget Ledak, Ms.
Casey Gallagher, Ms. Marsha Kubyshko, and Ms. Jordan Lee.
The students shared their experiences of the six day trip with the Board.
8. HEAR REPORT FROM WESTLAKE ACADEMY STUDENTS REGARDING
HALLOWEEN CANDY DRIVE.
Mrs. Courtney Jenkins advised the Board that a total of 199.1 pounds of candy was
collected by the students and donated to Grapevine Relief and Community Exchange
(GRACE) to be included in Holiday baskets.
Town of Westlake Board of Trustees Page 3 of 5
Regular Meeting
November 12, 2007
11. HEAR REPORT FROM WESTLAKE STAFF REGARDING PARTICIPATION
IN THE FEAST OF SHARING.
Mrs. Courtney Jenkins addressed the Board regarding the item, and stated that the
faculty helped serve meals to 3,000 families on November 7, 2007. Mrs. Jenkins
advised the Board that the Feast of Sharing is an opportunity for faculty and staff to
become involved.
Mrs. Jenkins outlined community service opportunities available to the students and
outlined community service opportunities in which students have participated.
Ms. Bailey Cockrum, 1825 Broken Bend Drive, stated that she participated in a school -
wide service trip last year by greeting troops arriving at DFW Airport, and expressed
her desire to continue to participate in this service trip and suggested the project be
expanded to include the second grade as well. Ms. Cockrum shared a letter with the
Board from a soldier who was greeted at the airport by Westlake Academy students.
9. HEAR REPORT FROM HEAD OF SCHOOL REGARDING GOLD MEDAL
TEA AWARD AND RECENT STANFORD ACHIEVEMENT TEST RESULTS.
Head of School Brizuela addressed the Board regarding the item and stated that the
Gold Medal Award was given for student achievement in the areas of reading, math,
writing, social studies, science, and attendance.
Head of School Brizuela highlighted the results of the recently administered Stanford
Achievement Test.
10. HEAR REPORT FROM HEAD OF SCHOOL REGARDING 10 -YEAR
PROJECTIONS FOR THE WESTLAKE ACADEMY.
Head of School Brizuela summarized the 10 -year projection plan to the Board. Ms.
Brizuela reviewed the assumptions utilized to create the report. In summary, Ms.
Brizuela explained that the projection assumes only a small increase in state revenue
and a 3% increase in student revenue annually, as well as a 3.5% salary increase for
staff.
Trustee Corson complimented the Head of School on the detail and approach of the
plan, and suggested including the projections as a part of the budget process in the
future. Mr. Corson inquired as to the decision to address capital expenditure
assumptions regarding operational aspects of the Academy.
Head of School Brizuela advised that the original Academy building has not been
included in the assumptions as the Town owns the facility. However, Ms. Brizuela
noted that the projections include a recommendation to consider a capital expenditure
item in 2010-11 to include the expansion of the dining room facilities.
Town of Westlake Board of Trustees
Regular Meeting
November 12, 2007
Page 4 of 5
Trustee Corson suggested that staff consider presenting capital expenditure
requirements for the Town and the Academy, and establish a process to identify the
priority between the two. Trustee Corson further recommended that a reserve fund be
established to address the needs of a physical building.
12. CONSIDER A RESOLUTION AUTHORIZING CHANGES TO THE
PARENT/STUDENT HANDBOOK REGARDING UNIFORM POLICY, AND
THE PARENT COMPLAINT PROCESS.
Head of School Brizuela outlined the changes to the uniform policy. Ms. Brizuela
stated that the changes are recommended to accommodate students enrolled in the MYP,
and to provide further clarification regarding the parent complaint process.
MOTION: Trustee Redding moved to approve Resolution No. 07-11, authorizing
changes to the Parent/Student Handbook as presented. Trustee Gallagher
seconded the motion.
Trustee Timmerman stated that he feels the complaint procedure policy requires further
review to clearly outline the steps in the parent complaint process and suggested action
not be taken at this time.
Mayor Bradley asked if the Board would consider adopting the changes as presented
and hold a workshop to consider additional changes.
AMENDED
MOTION: Trustee Redding amended the motion to approve the Resolution as
presented, and conduct a workshop to revisit the parent complaint policy
at a later date. The motion carried by a vote of 5-0.
13. CONSENT AGENDA.
President Bradley introduced the item and asked for a motion.
A. Review and approve minutes of the School Board of Trustees meeting held on
October 22, 2007.
B. Review and approve any outstanding bills.
MOTION: Trustee Timmerman moved to approve the consent agenda as presented.
Trustee Steger seconded the motion. The motion carried by a vote of 5-
0.
Town of Westlake Board of Trustees
Regular Meeting
November 12, 2007
14. ADJOURNMENT.
Page 5 of 5
There being no further business, President Bradley adjourned the meeting at 8:00 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON DECEMBER 10, 2007.
Scott Bradley, President
ATTEST:
Kim Sutter, TRMC, Town Secretary