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Home My WebLink About05-19-08 BOT Packet Town of Westlake Westlake Academy Board of Trustees Special Meeting May 19, 2008 WESTLAKE ACADEMY BOARD OF TRUSTEES SPECIAL MEETING A G E N D A MAY 19, 2008 WESTLAKE CIVIC CAMPUS - BOARD ROOM 2600 J. T. OTTINGER ROAD 6:30 P.M. 1. CALL TO ORDER. 2. CITIZENS' PRESENTATIONS. This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. HEAR REPORT FROM MYP STUDENTS WHO ATTENDED THE MUN (MODEL UNITED NATIONS) CONFERENCE. 4. HEAR REPORT FROM G5 STUDENTS AND TEACHERS WHO TRAVELED TO MEXICO FOR THE FIRST PART OF THE MEXICO SCHOOL EXCHANGE PROGRAM. 5. CONSENT AGENDA: All items listed below are considered routine by the Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. A. Review and approve minutes of the School Board of Trustees special meeting held on April 28, 2008. B. Review and approve minutes of the School Board of Trustees regular meeting held on May 5, 2008. 6. ADJOURNMENT. Town of Westlake Item # 2 – Citizens’ Presentations Back up material has not been provided for this item. Town of Westlake Item # 3 – Report MUN Conference Back up material has not been provided for this item. Town of Westlake Item # 4 – Report Mexico School Exchange Program Back up material has not been provided for this item. Town of Westlake Item # 5 – Consent Agenda The May 5, 2008, minutes will be provided prior to the meeting Consent Agenda “A” MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES SPECIAL MEETING APRIL 28, 2008 PRESENT: President Scott Bradley and Trustees Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Head of School Barbara Brizuela, Board Attorney Stan Lowry, Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, Finance Director Debbie Piper, Director of Administrative Services Todd Wood, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. President Bradley called the meeting to order at 6:36 p.m. 2. CITIZENS' PRESENTATIONS. President Bradley introduced his mother-in-law, Mrs. Ruth Campbell Pace Norton, who was in the audience. 3. EXECUTIVE SESSION. President Bradley recessed the regular meeting of the Westlake Academy Board of Trustees at 6:37 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, specifically related to the Texas Education Agency ruling. President Bradley convened the executive session at 6:38 p.m. The executive session adjourned at 6:50 p.m. 4. RECONVENE MEETING. President Bradley reconvened the meeting at 6:51 p.m. 5. HEAR A REPORT FROM THE CAMPUS LEADERSHIP TEAM REGARDING ITS FIRST INAUGURAL SEMESTER IN THE 2007-2008 SCHOOL YEAR. Head of School Brizuela introduced the item and stated that the leadership team was formed this year and is made up of three (3) parents, three (3) students, and three (3) teachers, one from each section of the school (PYP, MYP, and DP), and two (2) community members. Mrs. Brizuela advised the Board that the President of the Board of Trustees and the Head of School also sit on the team as non-voting members. Member Carol Langdon reviewed the current members on the Team: - Carol Langdon, non-voting member - Derrell Johnson, community member - Dr. Cynthia Tech, MYP/DP teacher - Simon Aisthorpe, MYP/DP teacher - Livia Miller, PYP teacher - Blanco Labato, community member - Amanda DeGan, MYP/DP parent - Maureen Rodriquez, DP parent - Cristia Duncan, PYP/MYP parent - Isabelle Stack, student (G5) - Summer Sherrod, student (G7) - James Grover, student (G10) - President of School Board of Trustees - Head of School Mr. Simon Aisthorpe advised that the Team has developed a mission statement: The Campus Leadership Team will facilitate the flow and exchange of ideas between members of the Westlake Academy community, which includes students, staff, parents, and Westlake residents and plan and implement ways to increase the schools effectiveness in allowing students to maximize their potential. Additionally, Mr. Aisthorpe advised the Board that the Team has adopted bylaws that include general powers, composition and selection of members and terms, and the role of each committee member. Other initiatives of the Team include the expansion of the newcomers guide as a tool to ease the introduction of students to the Academy, setting Student Council deadlines, and raising community awareness. 6. PRESENTATION BY EDITORS OF BLACK COW REGARDING UIL AWARDS. Head of School Brizuela introduced Editor-in-Chief Taylor Jolissaint (G10), Nick Ford (G9), and Mr. Dave Lieber. Ms. Taylor Jolissaint advised the Board that The Black Cow staff members recently attended workshop sessions in Austin. Ms. Jolissaint announced that the paper was presented with 47 awards, including one award of distinguished merit. In closing, Ms. Jolissaint expressed her appreciation to the Board and the community for their support. Mr. Nick Ford, Design Editor, advised the Board that he was presented with 13 awards, and expressed his appreciation to Mr. Dave Lieber for his support. Mr. Lieber recognized Sarah Malik (G7) for her top award in the category of student art and Nick Ford for his 13 awards, and announced that newspaper staff members will be recognized by the Tarrant County Commissioner’s Court on May 6, 2008, and the annual awards banquet will be held on May 24, 2008, at Austin Ranch. 7. HEAR REPORT FROM STUDENTS REGARDING RESULTS OF STUDENT PARTICIPATION IN THE STATE SCIENCE FAIR. Head of School Brizuela introduced Westlake Academy students and 2008 Exxon Mobile Science Fair event participants’ Mimi Jacobs (G7) and Taylor Braun (G7). Mimi Jacobs addressed the Board and stated that the event was held in San Antonio, Texas, with more than 1,500 students participating. Taylor Braun addressed the Board and announced that the team placed fourth in the team projects category, and expressed her appreciation to Mr. David Jenkins, Dr. Cynthia Tech, and Mrs. Dana Braun for their support. 8. CONSIDER A RESOLUTION AUTHORIZING THE PRESIDENT OF THE BOARD OF TRUSTEES TO EXECUTE A CONTRACT ON BEHALF OF THE ACADEMY WITH AN EDUCATIONAL CONSULTANT TO HELP RESOLVE AN ISSUE WITH THE TEXAS EDUCATION AGENCY (TEA). President Bradley introduced the item and asked for a motion. MOTION: Trustee Steger made a motion to approve Resolution 08-09, authorizing the President of the Board of Trustees to execute a contract on behalf of the Academy with an educational consultant to help resolve an issue with the Texas Education Agency (TEA) for a term of two (2) months. Trustee Maynard seconded the motion. The motion carried by a vote of 5-0. 9. ADJOURNMENT. There being no further business, President Bradley adjourned the meeting at 7:12 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MAY 5, 2008. _________________________________________ Scott Bradley, President ATTEST: ___________________________________ Kim Sutter, TRMC, Town Secretary Consent Agenda “B” Town of Westlake Item # 5 – Consent Agenda The May 5, 2008, minutes will be provided prior to the meeting