HomeMy WebLinkAbout06-09-08 School Reg Mtg Packet
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
A G E N D A
JUNE 9, 2008
WESTLAKE CIVIC CAMPUS - BOARD ROOM
2600 J. T. OTTINGER ROAD
6:00 P.M.
1. CALL TO ORDER.
2. CONSENT AGENDA: All items listed below are considered routine by the Board of
Aldermen and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
A. Consider a Resolution authorizing the CEO of the Academy to enter into a contract
with French Toast as the new uniform supplier for the 2008-09 school year.
B. Consider a Resolution approving a three-year agreement with Apple Computers.
C. Review and approve any outstanding bills.
3. HEAR A REPORT FROM MEMBERS OF THE MATH REVIEW TEAM.
4. HEAR REPORT FROM HEAD OF SCHOOL ANNOUNCING THE
APPOINTMENT OF NEW MYP AND DP COORDINATORS.
5. DISCUSS AND CONSIDER A RECOMMENDED STRATEGIC PLANNING
PROCESS AND BOARD INITIATION OF IDENTIFICATION OF WESTLAKE
ACADEMY POLICY ISSUES FOR DISCUSSION AT THE SECOND PHASE OF
THEIR STRATEGIC PLANNING PROCESS.
Board of Trustees Agenda Page 2 of 2
June 9, 2008
6. CITIZENS' PRESENTATIONS. This is an opportunity for citizens to address the
Board on any matter whether or not it is posted on the agenda. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may
be noticed on a future agenda for deliberation or action.
7. EXECUTIVE SESSION.
A. The Board will conduct a closed session under Texas Government Code section
551.071 to seek advice of counsel on legal matters involving pending or
contemplated litigation, settlement offers, or other legal matters not related directly
to litigation or settlement, specifically related to the Texas Education Agency ruling.
8. RECONVENE MEETING.
9. ADJOURNMENT.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on Friday,
June 6, 2008, by 6 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kim Sutter, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town
Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.
WESTLAKE ACADEMY
MEMO
TO: Board of Trustees, Westlake Academy
FROM: Barbara Brizuela, Head of School
DATE: June 3, 2008
SUBJECT: June 9, 2008 meeting
ITEM:
Consider a resolution authorizing the CEO of the Academy to enter into a contract with
French Toast as the new uniform supplier for the 2008-09 school year.
RECOMMENDATIONS:
Staff recommends approval.
BACKGROUND:
Westlake Academy has contracted with two different local uniform providers in the past
five years and while both companies have been adequate, the school has had many
complaints from parents regarding pricing, access to stores, customer service and lack of
stock. After listening to input from many parents and staff who have used French Toast
in the past, staff is recommending contracting with French Toast for the 2008-09 school
year.
Parents who have purchased uniforms from French Toast while their students were in
other schools have been pleased with the quality and pricing of their products. Research
by staff members has found that the price is significantly lower for the same clothing
items, and shipping and handling are both inexpensive and efficient. Samples of the
French Toast products have proven to be comparable to the previous uniform suppliers.
In addition to the lower price for the parents, the school is not required to sign a contract
for any certain number of pieces of clothing or number of years and thereby would not be
held responsible for any remaining items at the end of the contract period.
Students will be allowed to use uniforms from the previous supplier, Mils during the next
two years.
WESTLAKE ACADEMY
RESOLUTION NO. 08-10
AUTHORIZING THE CEO OF THE ACADEMY TO ENTER INTO THE
CONTRACT ATTACHED HERETO AS EXHIBIT A WITH FRENCH TOAST
TO PROVIDE STUDENTS AT WESTLAKE ACADEMY SCHOOL UNIFORMS.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY:
WHEREAS, the Academy utilizes French Toast which is responsible for
providing the school uniforms in full compliance with the Westlake Academy
Parent/Student Handbook.
WHEREAS, Westlake Academy staff strictly enforces that the students follow
the school uniform policy as stated in the Parent/Student Handbook.
WHEREAS, French Toast will keep in stock at all times an ample supply of all
required uniform pieces to assure that Westlake Academy students will be able to meet
the uniform requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE WESTLAKE ACADEMY:
SECTION 1: That the Board of Directors of Westlake Academy does hereby
authorize the CEO to enter into the contract attached hereto as Exhibit A with French
Toast
SECTION 2: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 9th DAY OF JUNE 2008.
___________________________________
ATTEST: Laura Wheat, President
_______________________________ __________________________________
Kim Sutter, Secretary Barbara Brizuela, Head of School
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, School Attorney
WESTLAKE ACADEMY
MEMO
TO: Board of Trustees, Westlake Academy
FROM: Barbara Brizuela, Head of School
DATE: June 3, 2008
SUBJECT: June 9, 2008 meeting
ITEM:
Consider a resolution adopting the recommendations of staff to enter into a 3 year
contract with Apple Education, Inc. to replace and update our 5 year old laptops and
other computer hardware and software. Contract would begin June 23rd, 2008.
RECOMMENDATIONS:
Staff recommends entering into a contract with Apple Education, Inc. to provide
computer hardware and software for the next three years.
BACKGROUND:
The Academy made an initial decision in 2003 to purchase Apple iBook laptops for
wireless use throughout the Academy for students and teachers. All of those original
laptops are still in use, but are rapidly becoming obsolete and in need of being replaced.
Apple Education has proposed a way to replace all of those laptops plus the ability to
periodically upgrade them and then at the end of the contract to retain ownership of the
laptops for $1.00 each. This contract also includes the warranty for all the computers and
service and support for the life of the contract.
Please see the attached copy of the Apple Education Proposal.
WESTLAKE ACADEMY
RESOLUTION NO. 08-11
AUTHORIZING THE CEO OF THE ACADEMY TO ENTER INTO THE
CONTRACT ATTACHED HERETO AS EXHIBIT A WITH APPLE EDUCATION
INC.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY:
WHEREAS, the Academy enters into a three year contract with Apple Education
Inc.;
WHEREAS, Westlake Academy will upgrade and replace Apple laptops that
were purchased five years ago and have become obsolete;
WHEREAS, Apple Education Inc., will provide warranties and service, parts
and support for all computers purchased through this contract and will at the end of
contract will offer those computers to the school at the cost of $1.00 per computer
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE WESTLAKE ACADEMY:
SECTION 1: That the Board of Directors of Westlake Academy does hereby
authorize the CEO to enter into the contract attached hereto as Exhibit A with Apple
Education Inc..
SECTION 2: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 9th DAY OF JUNE, 2008.
___________________________________
ATTEST: Laura Wheat, President
_______________________________ __________________________________
Kim Sutter, Secretary Barbara Brizuela, Head of School
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, School Attorney
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Westlake
Academy
Item # 3 – Hear
Report from
Members of the
Math Review Team.
Back up material has not
been provided for this item.
Westlake
Academy
Item # 4 – Report
announcing
appointment of
new MYP and DP
Coordinators.
Back up material has not
been provided for this item.
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Tom Brymer, Town Manager
Subject: Regular Meeting of June 9, 2008
Date: June 4, 2008
ITEM
Discuss and Consider a Recommended Strategic Planning Process and Board Initiation of
Identification of Westlake Academy Policy Issues for Discussion at the Second Phase of Their
Strategic Planning Process.
BACKGROUND
The purpose of this agenda item is to discuss a two-phased approach to strategic planning for the
Board and to consider initiating identification of policy issues pertaining to the second phase of
this strategic planning process that will focus on Westlake Academy.
The Board is initiating a strategic planning process for the Town of Westlake to guide its
approach to governance and provision of all Town services to Westlake citizens and businesses.
The first phase of this process is set to begin at the end of this month with a focus on the Town as
a whole. The second phase would take this overall mission, vision, and values for the Town, and
then apply them to a strategic planning effort for Westlake Academy and policies specific to the
Academy.
FUNDING
Funding necessary for this effort will be for an outside facilitator and will be funded by the
current operating budget.
RECOMMENDATION
Approval of this process as described in the attached memorandum from the Town Manager to
the Board of Aldermen.
ATTACHMENTS
Memorandum dated June 3, 2008 from the Town Manager to the Board of Aldermen/Board of
Aldermen Re: Recommended Approach to Strategic Planning (with Strategic Governance Cycle
Flow Chart Attached)
MEMORANDUM
DATE: June 3, 2008
TO: Honorable Mayor and Board of Aldermen/Honorable Board of Trustees
FROM: Tom Brymer, Town Manager
SUBJECT: Strategic Planning Process
The Board of Aldermen is about to begin the first of two phases of strategic planning for
the Town of Westlake.
The first phase will take place at the end of this month and will entail the Board setting
the mission, vision, and values for the Town, both from as a community and as a
municipal organization. This also will involve identifying key result areas to focus the
Town’s resources on as we pursue or mission, vision, and values. The attached flow
chart gives a good idea of a how a strategically focused governance cycle works in an
integrated fashion with all the various components of the cycle.
Following this first phase of strategic planning involving setting the direction for the
Town as a whole, it is recommended that the Board convene a second phase of
strategic planning. This second phase of strategic planning will focus on Westlake
Academy, but will take place within the context of the overall direction for the Town set
by the Board in its first strategic planning session.
Prior to convening this second strategic planning phase focusing on Westlake
Academy, it is recommended that a work begin on identifying current or future policy
issues to be addressed by the Board as it sets the strategic direction for the Academy.
This could be done by the Board as a whole, or by a subgroup of the Board, working
with the Town Manager and Head of School for presentation for discussion at the
second phase of strategic planning.
Attachment- Strategic Governance Cycle
Westlake
Academy
Item # 6 – Citizens’
Presentations
Back up material has not
been provided for this item.
Westlake
Academy
Adjournment
Back up material has not
been provided for this item.