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HomeMy WebLinkAbout09-08-08 Trustees Meeting Packet WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING A G E N D A SEPTEMBER 8, 2008 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE MUNICIPAL COURT ROOM, SUITE 207 6:00 P.M. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 4. CONSENT AGENDA: All items listed below are considered routine by the Board of Aldermen and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Review and approve minutes of the School Board of Trustees regular meeting held on August 11, 2008. b. Consider a Resolution approving Pattillo, Brown & Hill, LLP to perform Westlake Academy’s annual audit for the year ending August 31, 2008. Westlake Academy Board of Trustees Page 2 of 3 Regular Meeting Agenda September 8, 2008 5. CONSIDER A RESOLUTION AUTHORIZING THE USE OF TARRANT COUNTY COLLEGE LABS TO TEACH WESTLAKE ACADEMY STUDENTS AND AUTHORIZING THE TOWN MANAGER/ CEO TO NEGOTIATE A CONTRACT AND / OR ARRANGEMENTS FOR TRANSPORTATION TO THE TARRANT COUNTY COLLEGE CAMPUS. 6. CONSIDER A RESOLUTION ALLOWING STUDENTS AT WESTLAKE ACADEMY TO OBTAIN CREDIT TOWARD TEXAS GRADUATION REQUIREMENTS THROUGH CORRESPONDENCE COURSES, DISTANCE LEARNING AND/OR THROUGH CREDIT BY EXAMINATION. 7. BOARD CALENDAR. - Joint Regional Meeting with Roanoke, Trophy Club, and Northwest ISD o Wednesday, 9/10/08, 6:30 p.m., Roanoke City Hall - Westlake Academy Strategic Planning Retreat o 9/12 & 9/13/08, Embassy Suites, Grapevine - Special Board of Aldermen Meeting o 9/15/08, Tentative - Texas Student Housing Authority Meeting o Tuesday, 9/16/08, 5:30 p.m. - TML Region VIII Quarterly Meeting o Thursday, 9/18, 6:30 p.m., Brookside Convention Center, Hurst, TX - Joint Board of Aldermen/Planning & Zoning Commission land use/zoning training o Monday, 9/29/08, 6-8 p.m., Town Hall offices, Court Room - Arbor Day Celebration o Saturday, 10/11, Glen Wyck Farms park area, Time TBA - Texas Municipal League Annual Conference and Exhibition o 10/28 – 10/31/08, San Antonio, Texas - Christmas Tree Lighting o Tuesday, 12/2/08, 6:30 p.m. 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Town Manager will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Board of Trustees Page 3 of 3 Regular Meeting Agenda September 8, 2008 9. EXECUTIVE SESSION. 1. The Board will conduct a closed session pursuant Texas Government Code section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code-Texas Government Code 551.071(2) regarding the following: A. Texas Education Agency ruling. B. Westlake Academy Charter document. C. Westlake Academy Charter expansion amendment and State Waiver seeking approval of Texas Education Agency for use of laboratory facilities by Westlake students at Tarrant County College. 10. RECONVENE MEETING. 11. TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY. 12. ADJOURNMENT. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on Friday, September 5, 2008, by 6 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.    Little bit of history: In 1933, the legislature passed a law establishing rules for the proper display of the flag and providing for a pledge to the flag: "Honor the Texas Flag of 1836; I pledge allegiance to thee, Texas, one and indivisible." The pledge erroneously referred to the 1836 national flag, known as David G. Burnet's flag, instead of the Lone Star Flag. Senator Searcy Bracewell introduced a bill to correct this error in 1951, but the legislature did not delete the words "of 1836" until 1965." The pledge was again amended by House Bill 1034 during the 80th Legislature with the addition of "one state under God." The revised wording became effective on June 15, 2007.   Westlake  Academy  Item # 2 – Pledge of  Allegiance  Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible."      Westlake  Academy  Item # 3 – Citizens’  Presentations  This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING August 11, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Don Redding. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Matthew Boyle, Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director Don Wilson, Assistant to the Town Manager Ginger Awtry, Director of Administrative Services Todd Wood, Public Works Superintendent Jarrod Greenwood, and Assistant to the Head of School Darcy McFarlane. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:22 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS. There was no one present wishing to speak. 4. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the School Board of Trustees special meeting held on May 19, 2008. Westlake Academy Board of Trustees Page 2 of 5 Regular Meeting Minutes August 11, 2008 b. Review and approve minutes of the School Board of Trustees regular meeting held on June 9, 2008. c. Review and approve minutes of the School Board of Trustees special meeting held on July 14, 2008. d. Review and approve minutes of the School Board of Trustees special meeting held on July 28, 2008. e. Resolution No. 08-11 - Consider a Resolution authorizing Westlake Academy to join the Region XI Benefits Cooperative. f. Resolution No. 08-12 - Consider a Resolution amending the current signers on the Westlake Academy bank account. Trustee Langdon requested item ‘B’ be considered separately. MOTION: Trustee Corson made a motion to approve the consent agenda, excluding item B. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. MOTION: Trustee Corson made a motion to approve consent agenda item B as presented. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 5. HEAR REPORT REGARDING WESTLAKE ACADEMY SCHOOL UNIFORM PROVIDERS. CEO Tom Brymer advised the Board that parents have been advised of an alternative to acquire school uniforms. Assistant to the Head of School Darcy McFarlane stated that the decision was made to allow for the purchase of school uniforms from both French Toast and Mills as a result of feedback received from parents regarding service concerns. Board discussion ensued regarding the item. Trustee Rollins suggested that surveys might be utilized in the future to determine satisfaction with services. 6. CONSIDER A RESOLUTION APPROVING THE FY 2008-2009 PROFESSIONAL SALARY SCALE. Director of Administrative Services Wood Addressed the Board regarding item. Mr. Wood advised the Board that the proposed salary scale is within 3% of the median of surveyed districts, and is recommended in order to remain competitive with surrounding school districts. Westlake Academy Board of Trustees Page 3 of 5 Regular Meeting Minutes August 11, 2008 Discussion ensued with regard to pay for performance, stipends for international teachers, teacher recruitment and turnover. Mr. Wood responded that pay for performance has not been a consideration in the past, and international teachers qualify for a $9,000 per year stipend. Additionally, local recruitment is accomplished through advertising in the Town’s paper of record and the website. MOTION: Trustee Brittan made a motion to approve Resolution No. 08-13, approving the FY 2008-2009 Professional Salary Scale. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDER A RESOLUTION APPROVING THE ESTIMATED YEAR-END BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2008, AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2009. Head of School Mark Rosevear addressed the Board regarding the item and presented the following program objectives: o To establish IB Diploma Programme o To maintain existing high standards of education o To work on PYP evaluation (required five (5) years after authorization) o To establish policy documents o To establish an organized working structure at the Academy o To aid the Westlake Academy Foundation in raising the funds for the Arts and Sciences Center building. Mr. Rosevear expressed his appreciation to Finance Director Piper, Assistant to the Head of School McFarlane, and former Head of School Brizuela for their assistance in preparing the budget. Finance Director Piper presented the proposed budget to the Board. Mrs. Piper advised the Board that the increase in revenue is a result of increased enrollment (367 to 420). Mr. Rosevear advised the Board that class sizes will not exceed 20 students. Discussion ensued with regard to the size of enrollment in grades 9, 10, and 11, the need for additional teachers with the addition of grade 12, sports offerings, and availability of grants. Mr. Rosevear advised the Board that the proposed budget contemplates an increase in staff from 41½ to 46½, and includes the addition of a Spanish teacher, Humanities/English teacher, and 1½ administrative positions. Mrs. Piper advised the Board that the projected number of days in the operating fund is 74 as opposed to 41 in the 2007-2008 FY Budget. Westlake Academy Board of Trustees Page 4 of 5 Regular Meeting Minutes August 11, 2008 Head of School Rosevear advised the Board that funding in the amount of $22,000, was inadvertently left out of the proposed budget. Mr. Rosevear added that the funding is proposed for an administrative position. MOTION 1: Trustee Rollins made a motion to approve Resolution No. 08-14, approving the estimated 2007-08 year-end budget, and adopting the proposed budget for fiscal year ending August 31, 2009. Trustee Corson seconded the motion. AMENDED MOTION 2: Trustee Brittan made a motion to amend the proposed budget to allow for an allocation of $22,000 in function 41 for personnel. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. VOTE ON MOTION 1: The motion carried by a vote of 4-0. 7. BOARD CALENDAR. President Wheat queried the Board regarding availability to hold a planning retreat in September. Following discussion, CEO Brymer advised the Board that he will contact the consultant to discuss available dates for a retreat in September. President Wheat reviewed the Board calendar: - Special Board of Trustees Meeting to discuss the Personnel handbook and Parent / Student handbook. o 8/21/08, 9:30 a.m., Town Hall offices, Municipal Court Room - Back to School Night o 8/21/08, 5 p.m. registration - Teacher Welcome Back Breakfast o 8/22/08, 8 a.m. – 9 a.m., Academy Dining Hall - Corporate Neighbors Reception o 9/18/08, 5:30 – 7:30 p.m. @ the home of Doug and Laura Wheat - Joint Board of Aldermen/Planning & Zoning Commission land use / zoning training o 9/29/08, 6-8 p.m., Town Hall offices, Municipal Court Room - Texas Municipal League Annual Conference and Exhibition o 10/28 – 10/31/08, San Antonio, Texas CEO Brymer advised the Board of a joint regional meeting with the City of Roanoke, Town of Trophy Club, and Northwest ISD scheduled for September 10, 2008, at 6:30 p.m. at the Roanoke City Hall. 9. FUTURE AGENDA ITEMS Westlake Academy Board of Trustees Page 5 of 5 Regular Meeting Minutes August 11, 2008 Discussion ensued with regard to the process for submitting items for discussion. MOTION: Trustee Corson made a motion to recess the meeting at 8:10 p.m. Trustee Rollins seconded the motion. The motion carried by a vote of 4- 0. Mayor Wheat reconvened the meeting at 8:46 p.m. 10. EXECUTIVE SESSION. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 8:46 p.m., as Attorney Matthew Boyle read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, specifically related to the Texas Education Agency ruling. President Wheat convened the executive session at 8:48 p.m. The executive session adjourned at 10:07 p.m. 11. RECONVENE MEETING. President Wheat reconvened the meeting at 10:09 p.m. 12. ADJOURNMENT. There being no further business to come before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Brittan made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the meeting at 10:10 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 8, 2008. _________________________________________ Laura Wheat, President ATTEST: ___________________________________ Kim Sutter, TRMC, Town Secretary Westlake Academy Memo To: President and Members of the Board of Trustees From: Tom Brymer, CEO Mark Rosevear, Head of School Debbie Piper, Finance Director Subject: Regular Meeting of September 8, 2008 Date: September 3, 2008 ITEM Consider a Resolution Approving Pattillo, Brown & Hill, LLP to perform Westlake Academy’s annual audit for the year ended August 31, 2008. BACKGROUND The Finance Department has received notification that the audit firm currently used for Westlake Academy’s annual audit, Stovall, Grandey & Allen (SGA), will no longer be performing governmental audits. Our current proposal with SGA provided auditing service fees for a three year period and completed two years as specified in the proposal. Due to the timing of SGA’s change of client structure, it will be difficult to obtain a firm to perform the FY 07-08 audit. Most audit firms have already begun fieldwork on schools and have established their calendars for the remaining portion of the calendar year. Staff contacted the current Town auditors, Pattillo, Brown & Hill, LLP (PBH) and requested a quote because they also have experience with school district audits. Originally, a higher price was quoted, but was subsequently revised after it was determined that costs would be reduced through the elimination of redundant expenses. PBH staff will perform the Westlake Academy audit at the same time they are at the Town preparing preliminary work for the Town audit. They will perform the audit for the same fee as was proposed by SGA and approved in the FY 08-09 budget. We are not required to publically advertise and receive proposals for professional services; however, we intend to advertise and obtain proposals for the FY 08-09 and future audits. FUNDING $12,500 – This amount was approved in the FY 08-09 Academy budget RECOMMENDATION Staff recommends approval. WESTLAKE ACADEMY RESOLUTION NO. 08-16 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE WESTLAKE ACADEMY TO APPROVE PATTILLO, BROWN & HILL, LLP TO PERFORM THE ACADEMY’S ANNUAL FINANCIAL AUDIT FOR THE YEAR ENDED AUGUST 31, 2008. WHEREAS, Section 44.008 of the Education Code requires that districts shall have its fiscal accounts audited annually at the district’s expense by a certified public accountant holding a permit from the Texas State Board of Public Accountancy, and WHEREAS, Stovall, Grandey & Allen, LLP, prior Academy auditors, will no longer be conducting governmental audits, and WHEREAS, Pattillo, Brown & Hill, LLP, current Town auditors, have experience in school district audits and will perform the audit for the same amount as proposed by Stovall, Grandey & Allen, LLP which was approved in the 2008-2009 budget by the Board of Trustees on August 11, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees does hereby approve the engagement of Pattillo, Brown & Hill, LLP. to perform Westlake Academy’s annual financial audit for the year ended August 31, 2008. SECTION 2: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 8th DAY OF SEPTEMBER, 2008. ___________________________________ ATTEST: Laura Wheat, President _______________________________ __________________________________ Kim Sutter, TRMC Thomas E. Brymer, CEO APPROVED AS TO FORM: _________________________________ L. Stanton Lowry, Academy Attorney Westlake Academy Memo To: Honorable Mayor and Members of the Board of Trustees From: Mark Rosevear, Head of School Subject: Regular Meeting of Board of Trustees Date: September 8, 2008 ITEM Consider a resolution approving use of the lab facilities at Tarrant County College for G11 students taking Biology and Chemistry and authorizing the Town Manager/CEO to negotiate a contract and/or arrangements for transportation to said facility. BACKGROUND In order for the students of Westlake Academy to receive credits in DP Biology and DP Chemistry, they need to complete lab work in a fully functional lab. At this time, Westlake Academy does not have the facilities necessary to fulfill this lab requirement. Westlake Academy has contacted Tarrant County College who has offered to allow the students and teachers of Westlake Academy the use of the labs on Wednesday and Friday mornings for a nominal fee that will be used to restock any consumable products used during the classes. Tarrant County College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools [1866 Southern Lane, Decatur, GA 30033-4097: Telephone number (404) 679-4501] to award the associate’s degree. TCC’s educational programs and courses are approved by the Texas Higher Education Coordinating Board. Memberships also are held in the Texas Association of Community Colleges, Association of Texas Colleges and Universities, and the American Association of Community Colleges. Students will be transported via bus on Wednesday and Friday mornings whenever the classes call for lab work. The Resolution, if approved, authorizes the Town Manager / CEO to make the necessary transportation arrangements. Transportation fees will be paid by the school. FUNDING Staff is in the process of obtaining estimates for transportation services. Based on estimates obtained to date, the estimated annual cost for transportation services is $10,000 to $15,000. Staff will evaluate the estimates and select the best quality vendor. RECOMMENDATION Staff recommends approval ATTACHMENTS: Contract with Tarrant County College Resolution No. 08-17 1 Kim Sutter Subject:FW: For inclusion in the TCC resolution/AM ----- Original Message ----- From: Chaz Hutcheson To: 'Darcy McFarlane' Sent: Wednesday, September 03, 2008 3:56 PM Subject: Quote for Wednesdays and Fridays to TCC Hello Darcy, Here is what we came up with. For the days that require a 30 capacity the rate will be $75.00/hr for 3 hours total of $225.00. For the days that only require an 11 or 15 capacity the rate will be $65.00/hr for 3 hours total of $195.00. Let me know how you would like to proceed. Thanx Chaz Chaz Hutcheson Operations/Sales 615 N. Main St., #403 Euless, TX 76039 Phone – (817)355-9474 Fax – (817)355-1691 No virus found in this incoming message. Checked by AVG - http://www.avg.com Version: 8.0.169 / Virus Database: 270.6.16/1650 - Release Date: 9/3/2008 4:13 PM WESTLAKE ACADEMY RESOLUTION NO. 08-17 AUTHORIZING THE USE OF TARRANT COUNTY COLLEGE LABS TO TEACH WESTLAKE ACADEMY STUDENTS AND AUTHORIZING THE TOWN MANAGER/ CEO TO NEGOTIATE A CONTRACT AND / OR ARRANGEMENTS FOR TRANSPORTATION TO THE TARRANT COUNTY COLLEGE CAMPUS. WHEREAS, the Westlake Academy Board of Trustees finds that it is necessary for the students and teachers to use the lab facilities of Tarrant County College to gain DP science credits; WHEREAS, the Westlake Academy Board of Trustees finds it necessary to provide transportation to and from the Tarrant County campus to the Westlake Academy students participating in the program; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1. That the Board of Trustees of Westlake Academy hereby approves the use of Tarrant County College labs as a classroom setting to fulfill the lab requirement for credit in DP Chemistry and DP Biology. SECTION 2. That the Board of Trustees of Westlake Academy authorizes the Town Manager / CEO to negotiate a contract and / or arrangements for transportation to and from Tarrant County College. SECTION 3. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 8th DAY OF SEPTEMBER 2008. _________________________________________ Laura Wheat, President ATTEST: _________________________________ _________________________________________ Kim Sutter, Secretary Thomas E. Brymer, Chief Executive Officer APPROVED AS TO FORM: __________________________________ L. Stanton Lowry, Town Attorney Westlake Academy Memo To: Honorable Mayor and Members of the Board of Trustees From: Mark Rosevear, Head of School Subject: Regular Meeting of Board of Trustees Date: September 8, 2008 ITEM Consider a resolution allowing students at Westlake Academy to obtain credit toward Texas graduation requirements through Correspondence Courses, Distance Learning and/or through Credit by Examination. BACKGROUND Students in Grade 10 & 11 need to make up some credits that have not yet been offered to them through the curriculum at Westlake Academy. In addition, new students have entered Westlake Academy lacking credits that Westlake Academy students earned in earlier grades. In order to facilitate the students in gaining these credits in the most manageable way possible, the school would like to offer students the opportunity to earn credits by Correspondence, Distance Learning or through Credit by Examination. The 19 TAC Chapter 74.23 and Chapter 74.24(c) recognizes these methods as approved ways for students to obtain credits required for graduation in Texas. Westlake Academy will work within the guidelines of the TAC to ensure proper credit for students using these methods to gain the required credits. Westlake Academy Head of School and Head of Secondary along with the Secondary Counselor will take measures to ensure that all existing students in Grade 9 and below will be given the opportunity to earn these credits as part of the regular curriculum at Westlake Academy beginning this school year. FUNDING This action will not have any effect on the budget. RECOMMENDATION Staff recommends approval ATTACHMENTS: Resolution No. 08-18 Correspondence Courses and Distance Learning and Credit by Examination information sheet from the TAC Correspondence Courses and Distance Learning In accordance with 19 TAC Chapter 74.23, credit toward state graduation requirements will be granted under the following conditions: (1) The institution offering correspondence courses must be The University of Texas at Austin, Texas Tech University, or another public institution of higher education approved by the commissioner of education. (2) Students may earn course credit through distance learning technologies, such as, but not limited to, satellite, Internet, two-way video-conferencing, and instructional television. (3) The correspondence and distance learning courses must include the essential knowledge and skills as specified in Chapter 74.1, relating to Essential Knowledge and Skills for such a course. (4) Approval must be granted to the student by the Head of Secondary before the student enrolls in correspondence courses or distance learning courses. Credit by Examination In accordance with TAC Chapter 74.24(c): (1) A student in any of Grades 6-12 may be given credit for an academic subject in which he or she had some prior instruction if the student scores 70% on a criterion-referenced test for the applicable course. (2) Westlake may use locally developed tests that thoroughly test the essential knowledge and skills in the applicable subject area. (3) If a student is given credit in a subject on the basis of an examination, Westlake Academy will enter the examination score on the student’s transcript. High School Credit for College Courses In accordance with TAC Chapter 74.25, students will be awarded credit toward high school graduation for completing a college-level course. The course must be provided only by an institution of higher education that is accredited by one of the following accrediting associations: (1) Southern Association of Colleges and Schools; (2) Middle States Association of Colleges and Schools; (3) New England Association of Schools and Colleges (4) North Central Association of Colleges and Schools (5) Western Association of Schools and Colleges; or (6) Northwest Association of Schools and Colleges To be eligible to enroll and be awarded credit toward state graduation requirements, a student must have the approval of the head of secondary. The course for which credit is awarded must provide advanced academic instruction beyond, or in greater dept than, the essential knowledge and skills for the equivalent high school course. WESTLAKE ACADEMY RESOLUTION NO. 08-18 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY AUTHORIZING THE WESTLAKE ACADEMY STUDENTS TO RECEIVE CREDIT TOWARD GRADUATION VIA COURSE BY CORRESPONDENCE, DISTANCE LEARNING AND CREDIT BY EXAMINATION WHEREAS, the Westlake Academy Board of Trustees finds that offering these alternative means of obtaining state graduation credits will benefit the students of Westlake Academy. WHEREAS, the Board of Trustees finds that the 19 TAC Chapter 74.23 and Chapter 74.24(c) allows for credits to be obtained in these ways. WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1. That the Board of Trustees of Westlake Academy hereby approves the use Course by Correspondence, Distance Learning and Credit by Examination for Westlake Academy students SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 8th DAY OF SEPTEMBER 2008. _________________________________________ Laura Wheat, President ATTEST: _________________________________ _________________________________________ Kim Sutter, Secretary Tom Brymer, Chief Executive Officer APPROVED AS TO FORM: __________________________________ L. Stanton Lowry, Town Attorney 7. BOARD CALENDAR. - Joint Regional Meeting with Roanoke, Trophy Club, and Northwest ISD o Wednesday, 9/10/08, 6:30 p.m., Roanoke City Hall - Westlake Academy Strategic Planning Retreat ƒ 9/12 & 9/13/08, Embassy Suites, Grapevine - Special Board of Aldermen Meeting o 9/15/08, Tentative - Texas Student Housing Authority Meeting o Tuesday, 9/16/08, 5:30 p.m. - TML Region VIII Quarterly Meeting o Thursday, 9/18, 6:30 p.m., Brookside Convention Center, Hurst, TX - Joint Board of Aldermen/Planning & Zoning Commission land use/zoning training o Monday, 9/29/08, 6-8 p.m., Town Hall offices, Court Room - Arbor Day Celebration o Saturday, 10/11, Glen Wyck Farms park area, Time TBA - Texas Municipal League Annual Conference and Exhibition o 10/28 – 10/31/08, San Antonio, Texas - Christmas Tree Lighting o Tuesday, 12/2/08, 6:30 p.m. Westlake  Academy  Item # 7 –   Board Calendar  8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Town Manager will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake  Academy  Item # 8 –   Future Agenda  Items  Ag e n d a I t e m s F U T U R E I T E M S Th i s w o r k s h e e t s h o u l d i n c l u d e i t e m s t h a t r e q u i r e d i s c u s s i o n b y t h e B o a r d , b u t h a v e n o t b e e n s c h e d u l e d f o r a s p e c i f i c m e e t i n g d a te Da t e D e p t . I t e m D e s c r i p t i o n Mt g o r W r k s h p Generated by / Date 5/ 1 2 / 2 0 0 8 S c h o o l E x i t I n t e r v i e w s Board 5/ 1 3 / 2 0 0 8 D r a f t P o l i c y f o r n a m i n g a l l T o w n f a c i l i t i e s f o r t h e B o a r d ' s c o n s i d e r a t i o n W r k s h p S t a f f 5/ 2 3 / 2 0 0 8 C o m m u n i t y D e v e l o p m e n tUp d a t e o n s t a t u s o f w o r k o n p r o p o s e d o i l & g a s d r i l l i n g / p i p e l i n e o r d i n a n c e W r k s h p W o k r s h o p 9 / 2 2 B o a r d / s t a f f 5/ 2 3 / 2 0 0 8 F a c i l i t i e s B u i l d i n g U s e P o l i c y Wr k s h p Wo r k s h o p 9 / 8 Ap p r o v a l 9 / 2 2 S t a f f 5/ 2 3 / 2 0 0 8 F a c i l i t i e s D i s c u s s C o m p r e h e n s i v e P l a n a n d P l a n E l e m e n t s W r k s h p S t a f f 5/ 2 3 / 2 0 0 8 P u b l i c W o r k s S o u t h l a k e W a t e r l i n e P r o p o s a l W r k s h p S t a f f 5/ 3 0 / 2 0 0 8 F a c i l i t i e s C e m e t e r y R u l e s & R e g . W r k s h p 2 8 - J u l - 0 8 S t a f f 5/ 3 0 / 2 0 0 8 F a c i l i t i e s W a t e r W e l l Re g . M t g M t g 1 0 / 6 S t a f f 7/ 1 5 / 2 0 0 8 T o w n M a n a g e r P A C , W A F , W H S P ( B y l a w s t o c o m p o r t w i t h P A C ) R e g . M t g S t a f f 7/ 2 9 / 2 0 0 8 F a c i l i t i e s C r e a t e P a r k a n d R e c A d v i s o r y B o a r d W r k s h p S t a f f Ag e n d a I t e m s S e p t . 2 2 ' 0 8 De a d l i n e t o s u b m i t i t e m s f o r a g e n d a ( s ) i s S e p t e m b e r 1 1 , 2 0 0 8 Al d e r m e n M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p 7/ 2 9 / 2 0 0 8 T r o y A w a r d B I D f o r A & S C e n t e r R e g . M t g 8/ 1 4 / 2 0 0 8 E E G a s D r i l l i n g a n d p i p e l i n e o r d i n a n c e w o r k s h o p W r k s h p 8/ 2 8 / 2 0 0 8 T M B u i l d i n g U s e P o l i c y A d o p t i o n R e g . M t g 9/ 3 / 2 0 0 8 T o m K e l l e r P D c o n t r a c t R e g . M t g D i s c u s s e d a t 9 / 8 w k s h p 9/ 3 / 2 0 0 8 K S C o n s i d e r a p p t o f i n t e r i m p r e s i d e n t f o r T S H A R e g . M t g 9/ 3 / 2 0 0 8 K S P u b l i c A r t S o c i e t y A p p o i n t m e n t s R e g . M t g 9/ 3 / 2 0 0 8 K S C o n s i d e r a p p r o v i n g c o n s u l t a n t a g r e e m e n t f o r s c h o l a r s h i p c o n s u l t a n t f o r T S H A R e g . M t g Ag e n d a I t e m s O c t . 6 ' 0 8 De a d l i n e t o s u b m i t i t e m s f o r a g e n d a ( s ) i s S e p t e m b e r 2 5 , 2 0 0 8 Al d e r m e n M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p 8/ 1 4 / 2 0 0 8 E E G a s d r i l l i n g a n d p i p e l i n e o r d i n a n c e p r e s e n t a t i o n R e g . M t g 8/ 1 4 / 2 0 0 8 E E D e l o i t t e S P , P P , a n d F P R e g . M t g 8/ 1 8 / 2 0 0 8 J G U t i l i t y R a t e I n c r e a s e R e g . M t g 8/ 2 8 / 2 0 0 8 C o m m . D e v . P D 3 - 3 a m e n d m e n t R e g . M t g ( P & Z S e p t . 2 5 ) 8/ 2 8 / 2 0 0 8 C o m m . D e v . S U P W a t e r w e l l 2 6 0 0 J T O t t i n g e r R e g l M t g , ( P & Z S e p t . 2 5 ) 8/ 2 8 / 2 0 0 8 C o m m . D e v . S U P W a t e r w e l l 1 5 0 2 W i l l ' s C o u r t R e g . M t g ( P & Z S e p t . 2 5 ) Tr u s t e e s M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p Ag e n d a I t e m s O c t . 2 7 ' 0 8 De a d l i n e t o s u b m i t i t e m s f o r a g e n d a ( s ) i s O c t . 1 6 , 2 0 0 8 Al d e r m e n M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p 8/ 1 5 / 2 0 0 8 E E B l d g C o d e a n d a m e n d m e n t s R e g . M t g Ag e n d a I t e m s N o v . 1 0 ' 0 8 De a d l i n e t o s u b m i t i t e m s f o r a g e n d a ( s ) i s O c t . 3 0 , 2 0 0 8 Al d e r m e n M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p 8/ 1 4 / 2 0 0 8 e e z o n i n g a m e n d m e n t f o r g a s d r i l l i n g a n d p i p e l i n e o r d i n a n c e R e g . M t g P & Z o n O c t o b e r 2 3 p e r E E Tr u s t e e s M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p Ag e n d a I t e m s D e c . 8 ' 0 8 De a d l i n e t o s u b m i t i t e m s f o r a g e n d a ( s ) i s N o v . 2 5 , 2 0 0 8 Al d e r m e n M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p Tr u s t e e s M e e t i n g Da t e D e p t . I t e m D e s c r i p t i o n S t a t u s M t g o r W r k s h p 9. EXECUTIVE SESSION. 1. The Board will conduct a closed session pursuant Texas Government Code section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code-Texas Government Code 551.071(2) regarding the following: A. Texas Education Agency ruling. B. Westlake Academy Charter document. C. Westlake Academy Charter expansion amendment and State Waiver seeking approval of Texas Education Agency for use of laboratory facilities by Westlake students at Tarrant County College. Westlake  Academy  Item # 9 –   Executive Session  Westlake  Academy  Item # 10 –  Reconvene Meeting Back up material has not  been provided for this item.  Westlake  Academy  Item # 1 1–  Executive Session  Action  Back up material has not  been provided for this item.  Westlake  Academy  Item # 12 –  Adjournment  Back up material has not  been provided for this item.