HomeMy WebLinkAbout11-10-08 Trustees Meeting Packet
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
A G E N D A
NOVEMBER 10, 2008
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE
MUNICIPAL COURT ROOM, SUITE 207
6:00 P.M.
1. CALL TO ORDER.
2. PLEDGE OF ALLEGIANCE.
3. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the
Board on any matter whether or not it is posted on the agenda. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may
be noticed on a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Aldermen and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Review and approve minutes of the School Board of Trustees regular meeting held
on October 6, 2008.
5. DISCUSS AND CONSIDER A RESOLUTION AMENDING THE 2008-09
BUDGET FOR WESTLAKE ACADEMY TO INCREASE THE SALARY
BUDGET TO ALLOW THE SCHOOL TO HIRE AN ADDITIONAL SPANISH
TEACHING ASSISTANT AND A SPECIAL ED AIDE.
Westlake Academy Board of Trustees Page 2 of 3
Regular Meeting Agenda
November 10, 2008
6. DISCUSS AND CONSIDER APPROVAL OF A CONTRACT FOR GENERAL
LEGAL SERVICES AND A GENERAL SERVICES MEMORANDUM WITH
BRACKETT & ELLIS FOR LEGAL SERVICES RELATED TO WESTLAKE
ACADEMY.
7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Town Manager will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
a. Hear update regarding SAT readiness/college plan. (Alderwoman Langdon)
b. Hear update on Grading system/progress conferences. (Alderwoman
Langdon)
c. Hear report regarding Academy Music program. (Alderwoman Langdon)
d. Consideration of a Board policy on residential trips to include organization,
fund raising, information etc. (Alderwoman Rollins)
e. Discussion about feasibility of implementing Spanish Immersion in the
primary years program (PYP). (Alderwoman Rollins)
f. Explore and outline implementation of shared decision making as stipulated
in the charter for all stakeholders. (Alderwoman Rollins)
g. Explore the use of an education consulting firm to assess and develop
mechanisms whereby the board can evaluate performance of the academy in
the areas of academics, personnel, quality of programs, budgeting and fund
raising. (Alderwoman Rollins)
8. BOARD CALENDAR.
- Christmas Tree Lighting
o Tuesday, 12/2/08, 6:30 p.m.
9. ADJOURNMENT.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
Westlake Academy Board of Trustees Page 3 of 3
Regular Meeting Agenda
November 10, 2008
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on Friday,
November 7, 2008, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kim Sutter, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town
Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.
Westlake
Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
Westlake
Academy
Item # 3 – Citizens’
Presentations
This is an opportunity for
citizens to address the Board on
any matter whether or not it is
posted on the agenda. The
Board cannot by law take
action nor have any discussion
or deliberations on any
presentation made to the Board
at this time concerning an item
not listed on the agenda. The
Board will receive the
information, ask staff to review
the matter, or an item may be
noticed on a future agenda for
deliberation or action.
MINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
October 6, 2008
PRESENT: President Laura Wheat and Trustees Larry Corson, Carol Langdon, Don Redding
and Rebecca Rollins.
ABSENT: Trustee Tim Brittan.
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark
Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter,
Finance Director Debbie Piper, DPS Director Don Wilson,
Assistant to the Town Manager Ginger Awtry, Assistant to the
Head of School Darcy McFarlane, and Secondary Counselor
Glenda Davis.
1. CALL TO ORDER.
President Wheat called the meeting to order at 7:04 p.m.
2. PLEDGE OF ALLEGIANCE.
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
4. CONSENT AGENDA.
President Wheat introduced the item and asked for a motion.
a. Review and approve minutes of the School Board of Trustees special meeting held
on August 21, 2008.
Westlake Academy Board of Trustees Page 2 of 5
Regular Meeting Minutes
October 6, 2008
b. Review and approve minutes of the School Board Strategic Planning retreat held on
September 12 & 13, 2008.
c. Review and approve minutes of the School Board of Trustees regular meeting held
on September 8, 2008.
d. Review and approve minutes of the School Board of Trustees special meeting held
on September 22, 2008.
MOTION: Trustee Langdon made a motion to approve the consent agenda as
presented. Trustee Redding seconded the motion. The motion carried by
a vote of 4-0.
With no objections, President Wheat reordered the agenda to hear item #6 at this time.
6. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE
ACADEMY TO ENTER INTO A CONTRACT WITH EDUCATIONAL
TECHNOLOGY LEARNING FOR THE PURCHASE OF THE A+ SOFTWARE
PROGRAM.
Head of School Rosevear addressed the Board regarding the item. Mr. Rosevear
explained that the software, a self-study program, will be made available to current and
incoming students as a resource to acquire necessary credits for graduation.
Discussion ensued with regard to the program and the availability year round.
Secondary Counselor Glenda Davis addressed questions from the Board.
Town Manager Brymer advised the Board that staff reviewed several options and
selected the A+ Software program as it provided the most flexibility. Mr. Brymer
advised the Board that, if approved, a budget amendment will be required (estimated
cost of $18,220).
Trustee Rollins requested that staff evaluate another option.
MOTION 1: Trustee Langdon made a motion to approve Resolution No. 08-20, as
presented. Trustee Corson seconded the motion.
AMENDED
MOTION: Trustee Langdon moved to amend the motion to direct the Head of
School to attempt to locate alternate suitable vendors within the same
service and price range and, if an alternate vendor(s) is identified, to
present the information to the Board of Trustees. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
Westlake Academy Board of Trustees Page 3 of 5
Regular Meeting Minutes
October 6, 2008
VOTE ON
MOTION 1: The motion carried by a vote of 4-0.
5. DISCUSSION AND CONSIDERATION OF NEXT “GOING FORWARD”
GOVERNANCE STEPS TO BE TAKEN FROM THE BOARD OF TRUSTEES
RECENT STRATEGIC PLANNING RETREAT INCLUDING PREPARATION
OF A STRATEGIC PLAN FOR WESTLAKE ACADEMY, BOARD MEETING
STRUCTURE AND FREQUENCY, AND BOARD PROFESSIONAL
DEVELOPMENT.
CEO Brymer introduced the item, and presented the draft Vision/Mission statements
prepared by the Board at the September strategic planning retreat.
Mr. Brymer reviewed the “to do” list for the Trustees Strategic Planning:
o Review/Finalize Vision/Mission Statements
o Review/Finalize Values (consolidate)
o Establish Mission-Specific Outcomes
Decide at a workshop
Staff will draft a Strategic Plan for Board of Trustee Review and Input
Mr. Brymer presented a possible meeting schedule for the Board’s consideration.
Alderwoman Rollins expressed her desire to establish committees to research, evaluate,
and present recommendations to the Board. Additionally, Mrs. Rollins expressed her
desire for increased communications about the school to the Board as it relates to the
Board’s role.
Discussion ensued regarding a means to measure the success of Westlake Academy and
student progress, the need for continued discussions relative to mission specific
outcomes, and the need to clearly define and understand the role of the Board.
President Wheat recommended and consensus was received from the Board, to utilize a
facilitator to continue the discussions regarding the development of a strategic plan for
the Academy, including vision and mission statements, mission specific outcomes and
benchmarks.
7. BOARD CALENDAR.
President Wheat presented the Board calendar:
- NW Metroport Chamber of Commerce State of the Cities
o Tuesday, 10/7/08, 11:30 a.m. Trophy Club Country Club
- Arbor Day Celebration
o Saturday, 10/11, Glenwyck Farms park area, 8 a.m. – 3 p.m.
- Texas Municipal League Annual Conference and Exhibition
o 10/28 – 10/31/08, San Antonio, Texas
Westlake Academy Board of Trustees Page 4 of 5
Regular Meeting Minutes
October 6, 2008
- FM 1938 Public Hearing
o 11/6, displays at 6:30 p.m., public hearing at 7 p.m.
Cross Timbers Community Church, 2525 Florence Road, Keller
- Household Hazardous Waste collection day
o 11/8/08, 9 a.m. to 11 a.m., Westlake Academy Campus
- Christmas Tree Lighting
o Tuesday, 12/2/08, 6:30 p.m.
8. FUTURE AGENDA ITEMS.
No items were presented for discussion.
9. EXECUTIVE SESSION.
President Wheat advised that the Board would not meet in executive session.
1. The Board will conduct a closed session pursuant Texas Government Code section
551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending
or contemplated litigation, settlement offers, or other legal matters not related
directly to litigation or settlement, and (ii) Consultation with attorney on matters in
which the duty of the attorney under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas
Government Code-Texas Government Code 551.071(2) regarding the following:
A. Texas Education Agency ruling.
10. RECONVENE MEETING.
11. TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY.
12. ADJOURNMENT.
There being no further business to come before the Board, President Wheat asked for a
motion to adjourn the meeting.
MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 7:48 p.m.
Westlake Academy Board of Trustees Page 5 of 5
Regular Meeting Minutes
October 6, 2008
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 10, 2008.
_________________________________________
Laura Wheat, President
ATTEST:
___________________________________
Kim Sutter, TRMC, Town Secretary
WESTLAKE ACADEMY
MEMO
TO: Honorable President and Members of the Board of Trustees
FROM: Tom Brymer, CEO
Mark Rosevear, Head of School
SUBJECT: November 10, 2008 meeting
DATE: October 30, 2008
ITEM
Discuss and consider a Resolution to amend the 2008-09 budget for Westlake Academy to
increase the funds for staff salaries to allow the school to hire an additional Spanish Teaching
Assistant and a Special Ed Aide.
RECOMMENDATIONS
Staff recommends approval.
BACKGROUND
With the addition of several students in the Secondary section, and an increased student body, we
have many different levels of Spanish competency in each level. In order to better serve the
different levels of students we have found that it would be beneficial to have a teaching assistant
in the Spanish classes. The addition of an assistant will allow the teacher to better differentiate
the class work for each students’ needs. It will also assist new students who have not had Spanish
before coming to Westlake Academy or those whose Spanish is not as developed as some other
members of the class to improve.
This year we have several more students who have Special Education needs and the workload in
this area has become too much for two teachers. Much of the work can be handled by an aide
rather than adding a fully certified Special Education teacher.
EFFECTS ON BUDGET
Special Ed Aide–$27,930 including taxes, insurance, etc. (Based on the highest level of skill &
experience)
Teaching Aide - $26,833 including taxes, insurance, etc. (Based on the highest level of skill &
experience)
(these figures are comparable to what is being offered in local schools).
The projected ending fund balance for the FY 2008-2009 for the General Fund will be
approximately $481,900 including the prior amendment for the A+ at $18,220, these two new
positions and the $200,000 expected to be used for the Arts & Sciences Building FF&E. This
ending balance calculates to approximately 50 operating days.
WESTLAKE ACADEMY
RESOLUTION NO. 08-21
AMENDING THE 2008-2009 BUDGET TO INCREASE THE FUNDS FOR STAFF
SALARIES TO ALLOW FOR THE HIRING OF AN ADDITIONAL SPECIAL
EDUCATION AIDE AND ONE SPANISH TEACHING ASSISTANT FOR THE
2008-2009 SCHOOL YEAR.
WHEREAS, the addition of new students, and an increased student body, this
year has created the need to increase the size Special Education department by the
addition of a Special Education Aide.
WHEREAS, the addition of new students, and an increased student body, this
school year has increased the number of students performing at different levels of
Spanish making it necessary to have an additional Spanish Teaching Assistant to assist
with classroom differentiation.
WHEREAS, the Board of Aldermen finds that increase in staff salaries and a
budget amendment of $54,763.00 is necessary to provide the necessary instruction and
support for students; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES
OF WESTLAKE ACADEMY:
SECTION 1: That the Board of Trustees hereby adopts the budget amendment
for 2008-09 school year
SECTION 2: That a copy of the budget amendment shall be kept on file in the
office of the Town Secretary.
SECTION 3: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 10th DAY OF NOVEMBER, 2008.
___________________________________
Laura Wheat, President
ATTEST:
_______________________________ __________________________________
Kim Sutter, Town Secretary Thomas Brymer, CEO
APPROVED AS TO FORM:
_________________________________
L. Stanton Lowry, School Attorney
Town of Westlake
Memo
To: Honorable President and Members of the Board of Trustees
From: Tom Brymer, Town Manager
Subject: Regular Meeting of November 10, 2008
Date: November 6, 2008
ITEM
Discuss and Consider Approval of a Contract for General Legal Services and a General
Services Memorandum with Brackett & Ellis for Legal Services Related to Westlake
Academy.
VISION POINT AND KEY RESULT AREAS
This item supports the following Vision Point and Key Result Areas:
; We are Leaders
o Premier educational facilities and programs
o Producing well educated future leaders and thinkers
BACKGROUND
Staff has been exploring obtaining local legal expertise specializing in education/charter
school law and regulations. The Town Manager/Academy CEO, Head of School, and
Town Attorney have interviewed representatives of this firm and are recommending that
this firm be hired to provide legal services, as needed, in support of the Town’s Westlake
Academy operations and governance.
FUNDING
Westlake Academy Budget and/or Town municipal budget (if needed)
RECOMMENDATION
Approval of this contract with Brackett & Ellis for general legal services as well as the
general services memorandum.
ATTACHMENTS:
1. Contract for General Legal Services with Brackett & Ellis
2. General Services Memorandum from Brackett & Ellis
3. Proposal to Provide Legal Services for Westlake Academy (to be delivered under
separate cover)
LRScott Contract for Educ Legal Svcs 11-10-08
CONTRACT FOR GENERAL LEGAL SERVICES
This Contract is made and entered into by and between the Board of Aldermen of the
Town of Westlake, acting as the Board of Trustees of the Westlake Academy Charter School,
hereinafter called “Academy”, and Brackett & Ellis, a Professional Corporation, by and through
its authorized representative, hereinafter called “Law Firm”. The parties hereto agree as follows:
1. Employment. The Academy hereby employs the Law Firm for the provision of
general legal services for a continuous period until terminated by either party upon thirty days
prior written notice, subject to the attached memorandum regarding financial arrangements.
2. Legal Services. The Law Firm will provide on request of the Academy all
necessary legal services related to currently pending matters. The Law Firm shall perform these
services for the Academy unless the Law Firm has a conflict of interest in a legal matter or if
additional legal specialization not provided by the Law Firm is required for the performance of
the needed legal services. In such circumstances, the Law Firm shall advise the Academy and
assist the Academy in obtaining additional legal counsel for such matters.
3. Fees for Services. The Law Firm agrees to perform its legal services for the
following fees:
a. Hourly rate: The Law Firm shall provide all legal services at its “school
rate”. Currently, the hourly school rate is $275 per hour for partners, $200 per hour for
associates, $95.00 for paralegals. The Law Firm will give the Academy at least thirty
days prior written notice of any increase in its school rate.
b. Litigation: The Law Firm shall prosecute or defend lawsuits, shall defend
special education due process hearings, and shall prosecute or defend appeals to the
Commissioner of Education involving the Academy at the same hourly rate as set forth
above.
c. Other expenses: The Academy will reimburse the Law Firm for the cost of
photocopies (currently 20¢ per page), long distance telephone calls, courier fees, mileage
(at the rates set by the IRS, currently 58.5¢ per mile), postage (including express or
certified mail charges), facsimile transmissions (currently 50¢ per page), filing fees, court
costs, discovery costs, mediation fees, title reports and investigations, and computerized
legal research.
4. Billing and Terms of Payment. Fees and expenses will be billed monthly, and
will provide separate detailed statements for each file opened. A summary statement will also be
included for administrative convenience. Fees shall be based on quarter hour increments.
#303574
2
5. Contact Persons.
a. Persons authorized to request legal services on behalf of the Academy are:
The Board of Trustees, the Head of School, the Town Manager, and the Town Attorney
b. Primary contacts at the Law Firm shall be, Lynn Rossi Scott and Janet
Bubert. They may be assisted by partners Tom Myers and Jim Whitton, and by assigned
associates, as required for particular assignments.
In consideration of the terms and compensation herein stated, Law Firm hereby accepts
said employment and undertakes the performance of this Contract as above written.
WITNESS the signatures of all parties hereto on this ________ day of ______________,
2008.
WESTLAKE ACADEMY CHARTER SCHOOL BRACKETT & ELLIS,
2600 Ottinger Road a Professional Corporation
Westlake, Texas 76262 100 Main Street
Fort Worth, Texas 76102
By: ____________________________ ______________________________
Laura Wheat Lynn Rossi Scott
President, Board of Trustees
ATTEST:
By:
Name: ________________________
Secretary, Board of Trustees
80841.1 Page 1
GENERAL ENGAGEMENT MEMORANDUM
Periodic Billings for Legal Services
Unless we have made other arrangements, it is our policy to render periodic statements
for legal services on a monthly basis. These are generally mailed toward the first of the month
following the latest date covered in the statement. We normally base these interim statements on
the hourly rates of lawyers and legal assistants working on the matter.
The Firm, of course, expects that its statements will be paid upon receipt.
Determining the Fee
The attorney you have chosen within the Firm will be your primary lawyer. When
necessary, we will use more than one member of our professional and para-professional staff to
work on your behalf. We believe this practice is more efficient in that it enables us to take
advantage of the wide variety of experience and training that exists in the Firm, while at the same
time reducing your costs.
We believe that the fees we charge are generally competitive with those charged by other
lawyers in our community for similar services. Our standard hourly rates vary from person to
person to reflect various factors, including specialization and experience. At the present time,
our standard hourly rates range from $150 per hour for a first-year associate to $325 per hour for
certain senior attorneys. The standard hourly rate for paralegals is $95. We adjust these rates
from time to time, and these rates increase as lawyers gain experience and expertise.
Because our fees usually relate to the amount of time spent on a matter and because it is
generally impossible to anticipate accurately when problems or opposition will develop in a
matter, it is often impossible for us to estimate the precise amount of our fees for future services.
We are, however, always willing to give you our best estimate and to keep you informed of costs
incurred to date as a matter progresses. Because of our inability to make precise estimates,
unless we specifically agree to a fixed fee by engagement letter, any quotations of fees by the
Firm are only estimates. We are always willing to discuss with you the basis on which a fee has
been determined or any other question you may have at any time about our statements.
Retainers
With new clients or with substantial new matters for existing clients, the Firm may
require what is known as a “retainer.” This retainer is in the nature of a deposit, held by the firm
for the protection of its investment of time and effort. The retainer may be reduced monthly for
the amount of services rendered and any disbursements made on your behalf. When the retainer
is consumed in that manner, our fees for services together with disbursements will be billed
monthly at the same hourly rates or you may be required to deposit an additional retainer.
80841.1 Page 2
Client Disbursements
Most matters require, from time to time, certain advances to be made on your behalf by
the Firm. Some of these represent out-of-pocket charges we advance, others represent internal
costs called "client disbursements." These "client disbursements" include costs for long distance
telephone calls, postage, facsimile charges, copying charges, travel expenses, delivery charges,
computerized legal research, court and other filing fees, support staff overtime when necessary to
meet client demands, and other client-related expenses. It is understood that while acting as your
lawyers, we have the authority to use our best judgment in making such expenditures on your
behalf.
Unless we have made prior arrangements with you, we will send you monthly billings for
client disbursements incurred during the preceding billing period. If the nature of the matter is
such that we anticipate substantial advances, we will require a separate deposit for such purpose.
Also substantial individual items such as expert witness fees, the costs of deposition transcripts,
printing costs, etc., may be billed directly to you by the vendor of such services.
Legal Assistants
Certain work will be done by legal assistants, sometimes called "paralegals." Such
persons, although not lawyers, have undergone substantial training to perform certain kinds of
services which would otherwise need to be performed by lawyers. All such work is supervised
by lawyers. The use of legal assistants allows us to deliver legal services to you at a lower cost.
Computer Assisted Research
In certain matters when lawyers must examine legal authorities to serve you, it will be
more economical to accomplish the task by using nationwide computer databases of legal
precedents, (instead of the traditional way of going to a law library and manually retrieving and
examining such material from books). In such instances, the special charges assessed by the
providers of these services are shown on client disbursement billings.
Withdrawal of Representation
In the event the Firm determines, at any time, that we should withdraw from further
representation, we shall have the right to do so upon reasonable notice to you. Although such
occurrences are uncommon, there may be instances where withdrawal is appropriate, such as
non-payment or late payment of fees or disbursements, disagreements in the manner in which the
matter should be handled, or other circumstances. If a termination of the attorney/client
relationship occurs, you agree to cooperate in filing any papers with the court to withdraw from
such representation.
80841.1 Page 3
Retention of Documents
When a matter has been concluded, the Firm will retain for a reasonable time copies of
most documents generated by the Firm or received by the Firm during our representation of you.
Occasionally, closed files are destroyed to make efficient use of limited storage space. You will
be notified before the file is destroyed, by letter mailed to your last known address and will be
given the opportunity to obtain your file. You must retain all originals and copies which you
desire among your own files for future reference or provide us with specific instructions for
safekeeping and preservation of documents in our possession.
Confidentiality
One final word about our representation; communications between an attorney and a
client are confidential communications as provided by Texas law. If the communications
between an attorney and a client are properly protected, then the communications can be kept
from third parties except in rare circumstances. Because of this statutory communications
privilege, it is extremely important that you exercise great care and caution about discussing or
communicating with anyone outside the Firm regarding the legal matters we handle for you.
Such discussion and communication could prejudice the effectiveness of our Firm's
representation and, in any case, can and probably will destroy the confidentiality of
communications between us, to the end that our attorney/client communications privilege cannot
be enforced. Accordingly we caution you to be very guarded with respect to any discussions
about your legal matters outside this Firm.
We appreciate you selecting us as your legal counsel and look forward to a long and
cordial relationship.
7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop
and / or Board meeting, under “Future Agenda Item Requests”, an agenda item
for a future Board meeting. The Board member making the request will contact
the Town Manager with the requested item and the Town Manager will list it on
the agenda. At the meeting, the requesting Board member will explain the item,
the need for Board discussion of the item, the item’s relationship to the Board’s
strategic priorities, and the amount of estimated staff time necessary to prepare for
Board discussion. If the requesting Board member receives a second, the Town
Manager will place the item on the Board agenda calendar allowing for adequate
time for staff preparation on the agenda item.
a. Hear update regarding SAT readiness/college plan. (Alderwoman
Langdon)
b. Hear update on Grading system/progress conferences. (Alderwoman
Langdon)
c. Hear report regarding Academy Music program. (Alderwoman
Langdon)
d. Consideration of a Board policy on residential trips to include
organization, fund raising, information etc. (Alderwoman Rollins)
e. Discussion about feasibility of implementing Spanish Immersion in the
primary years program (PYP). (Alderwoman Rollins)
f. Explore and outline implementation of shared decision making as
stipulated in the charter for all stakeholders. (Alderwoman Rollins)
g. Explore the use of an education consulting firm to assess and develop
mechanisms whereby the board can evaluate performance of the
academy in the areas of academics, personnel, quality of programs,
budgeting and fund raising. (Alderwoman Rollins)
Westlake
Academy
Item # 7 –
Future Agenda
Items
8. BOARD CALENDAR.
- Christmas Tree Lighting
o Tuesday, 12/2, 6:30 p.m., Westlake Academy Campus
Westlake
Academy
Item # 8 –
Board Calendar
Westlake
Academy
Item # 9 –
Adjournment
Back up material has not
been provided for this item.