The URL can be used to link to this page

Home My WebLink About04-23-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING April 23, 2012 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, David Levitan, Carol Langdon and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Assistant Jaymi Ford, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood and Management & Budget Analyst Scott Dixon. Workshoo Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:06 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM APRIL 23, 2012, REGULAR MEETING. (30 min) No discussion. Town Council Minutes 04/23/12 Page 1 of 6 4. REPORTS a. Creation of dashboard reporting document for the Strategic Issues- focused Governance System (SIGS). b. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects for the Quarter ended March 31, 2012. S. DISCUSSION ITEMS a. Discussion of permanent year -round twice a week water schedule. Town Manager Brymer and Director of Public Works Greenwood provided an overview of support by the Tarrant County Mayor's Council supporting regionalization of water conservation continuing with a twice a week watering schedule. Director Greenwood advised the Council as a customer of Fort Worth Water the Town is required to comply with any measures they may enact. Discussion ensued regarding this issue being a regional issue and how the Town would enforce the measure if enacted and the possible impact to peak charges. b. Review and Discussion of long term rental options or building a municipal facility. Facilities and Recreation Director Meyer and Budget & Management Analyst Dixon provided a presentation and overview of the options. Management & Budget Analyst Dixon provided an overview of the report detailing the cost associated with building or developing the current location. c. Discussion of the Proposed FY 2012 -2017 Capital Improvement Plan. Town Manager Brymer provided a presentation and overview of the final Capital Improvement Plan proposal for Fiscal Years 2012 -2017. Town Manager Brymer provided an overview of the additions such as the N -1 Line, S.H. 377 Westport Parkway signal installation, and construction on East Dove Road. Discussion ensued regarding the trail system from Glenwyck Farms to FM 1938 and additions to the proposed Capital improvement Plan, the cost of a traffic signal installation on Highway 377 and shared cost with Keller, Tarrant County and Union Pacific Railroad. Mr. Joe Schenider, Hillwood Development, provided an overview of the additional costs associated with allowing one lane of continuous traffic during the construction on Dove Road and accelerating the construction from Pearson Lane to Blue Sky Drive. Mr. Schenider also mentioned that Dove Road will be closed to all through traffic for 4 to 6 weeks during the construction of the bridge. Town Council Minutes 04/23/12 Page 2of6 Discussion also ensued regarding the traffic flow along other access points through Keller and State Highway 170 crossing at Ottinger Road. Ms. Carolyn Sims, Tarrant County Precinct 3, from Tarrant County spoke regarding the signal installation. The Council directed Staff to refine the language in the Plan reflecting unfunded projects were under discussion. Mayor Wheat recessed the workshop at 7:07 p.m. to convene the regular meeting. Mayor Wheat reconvened the workshop at 8:00 p.m. d. Discussion of renaming Precinct Line Road to FM 3938 /Davis Boulevard within the corporate limits of the Town of Westlake amending Ordinance Chapter 90, Division II and Division III renaming Precinct Line Road to FM 1938/Davis Boulevard within the corporate limits of the Town of Westlake. Town Manager Brymer provided an overview of changing current name from Precinct Line Road to Davis Boulevard. Public Works Director Greenwood provided a map showing the road from Highway 820 through to Highway 114. Discussion regarding the name change and the continuity of the name through each community. 6. COUNCIL RECAP / STAFF DIRECTION Continue monitoring the status of Regional Water Conservation. Continue negotiations with Cassidy Turley regarding a short term lease and additional building options. The Council advised Staff to proceed accelerating the construction of Dove Road from Pearson Lane to Blue Sky Drive and to approve an additional amount of $40,000.00 funding to the Capital Improvement Plan. 7. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 8:13 p.m., to reconvene the regular meeting. Town Council Minutes 04/23/12 Page 3 of 6 Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:07 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: Proclamations: Public Service Week; National Day of Prayer; and Westlake's First Historical Marker Dedication Day. Mayor Wheat read Public Service and Historical Marker Day Proclamations Mayor Wheat recognized Council Member Tim Br'ittan'y years of service to the Town and Academy. Town Manager Brymer recognized Budget Analyst and Management Inter Scott Dixon for his years of service to Westlake as he becomes the City Manager of Flatonia. Mayor Wheat recessed the meeting at 8:00 p.m., to reconvene the workshop. 3. CONSENT AGENDA: a. Consider approval of the minutes from the meeting held on March 26, 2012. b. Consider approval of the amended minutes from the meeting held on August 29, 2012. c. Consider approval of Resolution 12 -15, Authorizing the Town Manager to enter into an agreement with B &R Utilities for an amount of $134,684.65 for the rehabilitation of sanitary sewer lines and manholes. d. Consider approval of Ordinance 681, Providing for Adoption of the FY 2012- 2017 Capital Improvement Plan. e. Consider approval of Resolution 12 -16, Approving an Interlocal Funding Agreement with Tarrant County for the installation of a traffic signal at US Highway 377 and Westport Parkway. f. Consider approval of Ordinance 682, Temporarily Amending Section 90 -79(3) to Establish a Temporary Construction Speed Zone of 30 Miles Per Hour on Precinct Line Road (FM 1938) Between the Intersections of Dove Road and State Highway 114. g. Consider approval of Ordinance 683, Amending Chapter 90 Temporarily Amending Section 90 -52(b) to Allow for Temporary Traffic Control Device at the Intersection of Dove Road and Randol Mill — facing a northeast direction. h. Consider approval of Ordinance 684, Amending Chapter 90, Division II and Division III renaming Precinct Line Road to FM 1938 /Davis Boulevard within the corporate limits of the Town of Westlake. Town Council Minutes 04/23/12 Page 4 of 6 MOTION: Council Member Levitan made a motion to approve items a -d and f -h of the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 5 -0. MOTION: Council Member Langdon made a motion to approve item a of the consent agenda. Council Member Levitan seconded the motion. The motion carried by a vote of 5 -0. 4. CONSIDER APPROVAL OF RESOLUTION 12 -17 APPROVING A SITE PLAN AMENDMENT FOR PROPERTY LOCATED AT 2900 DOVE ROAD AND AUTHORIZING CONSTRUCTION OF AN ADDITION TO THE EQUIPMENT STORAGE BAYS BUILDING. Planning and Development Director Edwards provided an overview of the amendment and addition to the site. MOTION: Council Member Cox made a motion to approve Resolution 12- 17. Council Member Brittan seconded the motion. The motion carried by a vote of 5 -0. S. EXECUTIVE SESSION The Council convened into executive session at 8:19 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a )(1 ); Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:30 p.m., with Council Member Langdon absent. Town Council Minutes 04/23/12 Page 5 of 6 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Cox made a motion to amend the Town Manager's employment agreement to revert back to the terms of his original employment agreement dated April 14, 2008, regarding his adjusted seniority date as it relates to the vacation policy and; 2) to cover the entire 7% contribution to TMRS effective May 1, 2012. Council Member Brittan seconded the motion. The motion carried by a vote of 4 -0. 8. FUTURE AGENDA ITEMS - None 9. STRATEGIC ISSUES CALENDAR 10. COUNCIL CALENDAR 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Brittan made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 4 -0. Mayor Wheat adjourned the meeting at 9:34 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 18, 2012. ATTEST: Kelly tdwar , Town Secretary Laura Wheat, Mayor Town Council Minutes 04/23/12 Page 6 of 6