The URL can be used to link to this page

Home My WebLink About03-26-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 26, 2012 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, David Levitan, Carol Langdon and Rick Rennhack. ABSENT: Tim Brittan OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, and Budget & Management Analyst Scott Dixon. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 26, 2012, REGULAR MEETING. Council Member Langdon asked for clarification on item d regarding the cost of services creating the Academy Master Plan. Discussion then ensued regarding the review of the Hayes Plan, how the facilities will be developed based on growth and curriculum, working with a Task Force consisting of Town Council Minutes 03/26/12 Page 1 of 7 faculty, principals and Town Staff and the various projections and assumptions based on 800 and 1,200 student enrollment. Mayor Wheat asked to discuss item b. Mayor Wheat asked that the language regarding nonprofit organizations be removed adding that the Town Manager's approval shall be final. 4. DISCUSSION ITEMS a. Presentation regarding the DFW Connector transportation project. Ms. Kristen Schropp, Northgate Constructors Public Information Coordinator, provided a presentation and overview of the DFW Connector project. Discussion ensued regarding the DFW Connector scholarship program offered during the project, funding of the project, completed milestones, and managed lanes. b. Review and Discussion of the Capital Improvement Plan (CIP) and Capital Projects for completed in FY 10 -11 and planned for FY11 -12. Town Manager Brymer provided a presentation and overview of the plan. Mr. Joe Schenider provided an overview of the road construction projects and closure of Dove Road North of Pearson which will be closed to through traffic for approximately four (4) months beginning in April. Discussion ensued regarding the Dove Road closure, the funding and time frame of the Dove Road project, traffic patterns during the closure, the final road project at Dove and Ottinger Roads and unfunded projects as presented in the plan. Director of Public Works Greenwood provided an overview of the Utility projects as present in the plan, Facilities and Recreation Director Meyer provided an overview of the Sidewalk and Trail projects as present in the plan. Mayor Wheat asked the Council and Staff if there may be an opportunity in the survey to ask the citizens about unfunded projects to gauge the public interest in specific projects. Mayor Wheat recessed the meeting at 6:59 p.m. Mayor Wheat reconvened the meeting at 7:21 p.m. Town Council Minutes 03/26/12 Page 2 of 7 c. Review and Discussion of a proposed Agenda Memo and Council Agenda to integrate the Strategic Issues - focused Governance System (SIDS) into the agenda process. Assistant to the Town Manager DeGan and Budget & Management Analyst Dixon provided an overview of the proposed memo and agenda documents integrating the Strategic Plan and Balanced Scorecard. Discussion ensued regarding the format of the memo, adding the desired completion date, additional tools, and the structure of the three -month calendar. 5. EXECUTIVE SESSION The Council did not convene into executive session this time. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.072 Deliberations Regarding Real Property — to deliberate the purchase, exchange, lease or value of real property located at the corner of Dove and Ottinger Roads. b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. S. COUNCIL RECAP / STAFF DIRECTION Staff to review the cost of constructing the sidewalk along the north side of Dove Road the eastside of FM 1938 and West of Glenwyck Farm development. 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 7:47 p.m. with Council Member Brittan absent. Town Council Minutes 03/26/12 Page 3 of 7 Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:47 p.m. with Council Member Brittan absent. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Mayor Wheat read the Arbor Day Proclamation. Director of Communications & Community Affairs Awtry presented ICMA Recognition — Council Manager Form of Government to Mayor Wheat. 3. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the meeting held on February 27, 2012. b. Consider approval of Ordinance 678, Amending Chapter 1 General Provisions by Adding Section 2, Rules Governing the Use of the Westlake Town Seal and Intellectual Property. c. Consider approval of Resolution 12 -11, Adopting of Performance Indicators for the Strategy Map from the Strategic Issues - focused Governance System (SIGS). d. Consider approval of Resolution 12 -12, Authorizing a Contract with Bennett - Benner- Pettit for Preparation of a Campus Master Plan for Westlake Academy. e. Consider approval of Resolution 12 -13, Entering into an Agreement with Horton Excavating for the Installation of Waterline Improvements on Roanoke Road to Serve Stagecoach Hills and authorizing the Town Manager to execute the agreement on behalf of the Town of Westlake. f. Consider approval of Ordinance 680, Amending Chapter 26, Community Development, Article II Unified Development Code, Division 2 Authority; Administrative Procedures, Sec. 26- 67(a), Planning and Zoning Commission by adding an Alternate Member. g. Consider approval of Resolution 12 -14, Appointing an Alternate Member to serve on the Planning and Zoning Commission. Town Council Minutes 03/26/12 Page 4 of 7 MOTION: Council Member Cox made a motion to approve the consent agenda with the revisions as discussed to item b during the workshop. Council Member Langdon seconded the motion. The motion carried by a vote of 4 -0. 4. CONSIDER ACCEPTANCE OF THE CERTIFICATION OF UNOPPOSED CANDIDATES. MOTION: Council Member Rennhack made a motion to accept the Certification of Unopposed Candidates. Council Member Levitan seconded the motion. The motion carried by a vote of 4 -0. S. CONSIDER APPROVAL OF ORDINANCE 679, CANCELING THE MAY 12, 2012, GENERAL ELECTION DECLARING ONE (1) COUNCIL MEMBER POSITION VACANT. MOTION: Council Member Rennhack made a motion to approve Ordinance 679. Council Member Langdon seconded the motion. The motion carried by a vote of 4 -0. 6. EXECUTIVE SESSION The Council convened into executive session at 7 :56 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.072 Deliberations Regarding Real Property — to deliberate the purchase, exchange, lease or value of real property located on the corners of Dove and Ottinger Roads. b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:55 p.m. Town Council Minutes 03/25/12 Page 5 of 7 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Cox made a motion to approve pursuant to negotiated contracts for an amount of $21,872.00 to purchase 4,218 sq, ft. of property from Mr. and Mrs. Scott Bradley and an amount of $11,262.00 to purchase 2,346 sq. ft. of property from Mr. and Mrs. Gregg Malone Council Member Levitan seconded the motion. Motion carried 4 -0. 9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests". an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None 10. COUNCIL CALENDAR - Town Offices Closed — Good Friday April 6, 2012 - Westlake Arbor Day & MasterWorks Concert featuring Payin'MyDues, presented by the WPAS - Glenwyck Farms Park April 7, 2012; 3:00 — 7:00 p.m. - MasterWorks Concert Series in Solana — Free Outdoor Concert by Zach King April 12, 2012; 6:00 — 7:00 p.m. - Alliance Development Forum, Marriott Champions Circle in FW April 13, 2012; 11 :00 a.m. — 1:00 p.m. - WA Mr. Pink Pageant (Breast Cancer Awareness /Fundraiser) April 13, 2012; 5:30 — 7:30 p.m.; WA Outdoor Amphitheater - MasterWorks Concert Series in Solana — Free Outdoor Concert by John Adams April 19, 2012; 6:00 — 7:00 p.m. - Jr. High Sports Banquet, WA Gym & Dining Hall April 20, 2012; 6 — 8:00 p.m. - Living History Event, "History of the Texas Flag" hosted by the WHPS April 24, 2012; 7 :00 — 8:30 p.m., WA Performance Hall - WA UNICEF Mural Fundraiser & Auction — WA Gym April 27, 2012; 6:00 — 10:00 p.m. - Bandana Bonanza, Westlake Academy Campus May 5, 2012; 3:00 7:00 p.m. Town Council Minutes 03/26/12 Page 6 of 7 Board of Trustees May 7, 2012 - JV & Varsity Sports Banquet, WA Gym & Dining Hall May 11, 2012 - Westlake Historical Marker Presentation Day, hosted by WHPS May 12, 2012; 2:00 p.m. - Final MasterWorks Concert Series featuring Vocal Trash, Westlake Academy Outdoor Amphitheater May 18, 2012; 7:00 — 8:00 p.m. - WA PYP Exhibition May 24, 2012; 9:00 a.m. — 3:30 p.m. - Council Planning Retreat May 25, 2012; 12:00 noon to 4:00 p.m. - Town Offices Closed - Memorial Day May 28, 2012 - Senior Banquet — location TBA May 31, 2012; 6:30 — 9:30 p.m. - 2012 WA Graduation — Hurst Conference Center June 2, 2012; 2:00 p.m. 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4 -0. Mayor Wheat adjourned the meeting at 10:02 p.m. APPROVED BY THE TOWN COUNCIL ON APRIL 23, 2012. ATTEST: Kell\'Edwar &, Town Secretary Laura Wheat, Mayor Town Council Minutes 03/26/12 Page 7 of 7