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Home My WebLink About02-27-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING February 27, 2012 PRESENT: Mayor Pro Tern Carol Langdon and Council Members, David Levitan, and Rick Rennhack. ABSENT: Mayor Laura Wheat, Tim Brittan, and Clif Cox OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood and Budget & Management Analyst Scott Dixon. WorkshoR Session 1. CALL TO ORDER Mayor Pro Tern Langdon called the workshop to order at 5:04 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Pro Tern Langdon led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 27, 2012, REGULAR MEETING. Town Manager Brymer provided an overview of the consent items and which items would be discussed and approved on the consent agenda. Town Council Minutes 02/27/12 Page 1 of 5 Council Member Levitan asked for clarification on item b regarding financing and purchasing the truck using the Reforestation Fund. Fire Chief Richard Whitten provided an overview of the vehicle and the types of incidents at which it would be deployed. Council Member Rennhack asked for additional clarification on item a regarding the need for the revisions. Planning and Development Director Edwards provided an overview of the changes based on current building code requirements. 4. REPORTS a. Headway traffic report- Dove Road Traffic Studies. b. Keller Police Department's 2011 State Required Racial Profiling Report. S. DISCUSSION ITEMS a. Overview of the Municipal Audit for Year Ending September 30, 2011. Mr. Greg Shropshire, Pattillo, Brown and Hill, L.L.P., provided an overview of the audit as submitted. b. Update and Discussion on the Economic Development Agreement between the Town of Westlake and the Marriott Solana Hotel. (10 Min) Town Manager Brymer provided an overview of the group incentive program and agreement. Mr, John Klukan, Marriott Solana General Manager, provided an overview of the hotel occupancy levels and trends for the hotels in the area. Discussion ensued regarding repeat and new customers, how the proposal is utilized, and the cost of the shuttle services. C. Discussion of Proposed Perf=ormance Indicators for the Strategy Map from the Strategic Issues- focused Governance System (SIGS) - approved at the December 12, 2011 Town Council Meeting. Assistant to the Town Manager DeGan provided an overview of the Strategic Issue - Focused Governance System. Discussion ensued regarding the effectiveness of measuring process, survey frequency, the dashboard and managing the performance indicators. Town Council Minutes 02/27/12 Page 2 of 5 6. COUNCIL RECAP / STAFF DIRECTION Prepare a Resolution to adopt the Strategic Issues - focused Governance System (SIGS) for the March meeting. Prepare the (SIGS) Dashboard for review during the April meeting. 7. ADJOURNMENT There being no further business before the Council, Mayor Pro Tern Langdon adjourned the workshop at 6:39 p.m. Regular Session 1. CALL TO ORDER Mayor Pro Tern Langdon called the meeting to order at 6:53 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS: Mayor Pro Tern introduced Mary Jean Moloney as the new Atmos Energy representative for the Town. 3. CONSENT AGENDA: a. Consider approval of the minutes from the meeting held on January 23, 2012. b. Consider approval of Resolution 12 -04, Authorizing the Town Manager to purchase a Fire Attack Truck. c. Consider approval of Resolution 12 -05, Accepting the annual Comprehensive Annual Financial Report (CAFR) presented by Pattillo, Brown & Hill, L.L.P., Certified Public Accountants, for the Fiscal Year ending September 30, 2011. d. Consider approval of Resolution 12 -06, Appointing a member to the Historical Preservation Society. e. Consider approval of Ordinance 675, Amending Chapter 1 "General Provisions ", Section 1 -2, Amending the definition of Masonry Construction. f. Consider approval of Ordinance 676, Appointing a Municipal Court Judge. g. Consider approval of Resolution 12 -07, Authorizing the Town Manger to enter into a contract with Peachtree Construction for an amount of $486,641.26 for street and drainage improvements in Stagecoach Hills. h. Consider approval of Resolution 12 -08, Approving an Economic Development Agreement between the Town of Westlake and the Marriott Solana Hotel and a Budget Amendment to Fund Said Agreement. Town Council Minutes 02/27/12 Page 3 of 5 i. Consider approval of Resolution 12 -09, Suspending Atmos Energy Corporation's Mid -Tex Division Requested Rate Change to Permit the Town Time to Study the Request and to Establish Reasonable Rates. j. Consider approval of Resolution 12 -10, Amending the WA Civic Campus Facility Use Guidelines and policies. MOTION: Council Member Levitan made a motion to approve the consent agenda. Council Member Rennhack seconded the motion. The motion carried by a vote of 3 -0. 4. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 677, AMENDING SECTIONS 102 -65 AND 102 -314 OF CODE OF ORDINANCES REGARDING THE REGULATIONS APPLICABLE TO THE GU OR GOVERNMENT USE ZONING DISTRICT. Planning and Development Director Edwards provided an overview of the constraints of the current ordinance and the revisions as presented. Mayor Pro Tern Langdon opened the Public Hearing. Joe Schneider, Hillwood Properties, asked why there were no additional requirements on Government Use zoned properties like similar requirements for other zoning, Discussion ensued regarding the setback language and process of approval. Attorney Stan Lowry advised we could continue with the current process but he would advise the Council to create additional language that would allow the Council to deviate from the current standards. Mayor Pro Tern Langdon closed the Public Hearing. MOTION: Council Member Rennhack made a motion to approve the Ordinance 677 to incorporate the setback requirements in the graph with the statement unless otherwise approved by the council. Council Member Levitan seconded the motion. The motion carried by a vote of 3 -0. 5. FUTURE AGENDA ITEMS: - None Town Council Minutes 02/27/12 Page 4 of 5 6. 7. COUNCIL CALENDAR - Gallery Night March 3, 2012, Marriott Solana at 6:00 p.m. - Board of Trustee Meeting March 5, 2012 - WA Spring Break March 12 — 16, 2012 - Town Council Meeting March 26, 2012 - Westlake Arbor Day April 7, 2012 - MasterWorks Solana Concert Series — Free Outdoor Concert by Zach King April 12, 2012, Village Courtyard, 6:00 — 7:00 p.m. - Alliance Development Forum, Marriott Championship Circle April 13, 2012, 11:00 — 1:00 p.m. - MasterWorks Solana Concert Series — Free Outdoor Concert by John Adams April 19, 2012, Village Courtyard, 6:00 — 7:00 p.m. - Junior High Sport Banquet, WA Dining Hall April 20, 2012, 6:00 — 8:00 p.m. - WHPS - Living History Event, `History of the Texas Flag' WA Performance Hall, 7:00 — 8:30 p.m. April 24, 2012 - Bandana Bonanza, Westlake Academy Campus May 5, 2012 ADJOURNMENT There being no further business before the Council, Mayor Pro Tern Langdon asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Levitan seconded the motion. The motion carried by a vote of 3 -0. Mayor Pro Tem Langdon adjourned the meeting at 7:15 p.m. APPROVED BY THE TOWN COUNCIL MARCH 26, 2012. ATTEST: Kelly Edwar -,)Town Secretary Carol Lang,, n, Mayor Pro Tern Town Council Minutes 02/27/12 Page 5 of 5