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Home My WebLink AboutWHPS updateWESTLAKE HISTORICAL PRESERVATION SOCIETY April 13, 2009 WESTLAKE HISTORICAL PRESERVATION SOCIETY PRESENTATION TO THE TOWN OF WESTLAKE April 13, 2009 Table of contents: Town of Westlake Resolution 00 -02 Town Official Document, Year 2000 WHPS Board Completed Goals and Objectives, 2000 -2008 Prepared by Kelly Bradley, WHPS Board President, 2000 -2008 And Joyce Gibson Roach, WHPS Editor /Author, 2000 -2008 Future Goals with marketing for history book Prepared by Sharon Sanden, WHPS Board President, 2008 -2009 WHPS summary of revenues and expenditures - 04/08/2009 Prepared by Kristi Layton, WHPS Board Treasurer 2008 -2009 WHPS Over view of necessary expenses for 2009 -2010 Summary of expenses from Annual meeting 2008 — Donation for Decoration Day 2009 and expenses for upcoming year If no donations are secured amount needed Prepared by Sharon Sanden, Board President, 2008 -2009 The DONNING COMPANY PUBLISHERS contract 12 -06 -2007 The DONNING COMPANY PUBLISHERS addendum 02 -18 -2009 Note sent to buyer to let them know of changes Prepared by Joyce Gibson Roach Editor /Author History Book Financial Status Prepared by Sharon Sanden, WHPS Board President, 2008 -2009 History Book Order Information and Membership for 2008 -2009 Prepared by Sharon Sanden, WHPS Board President, 2008 -2009 Westlake Historical Preservation Society Annual Award Recipients Prepared by Sharon Sanden, WHPS Board President, 2008 -2009 Decoration Day Committee Report Prepared by Teresa Walton, WHPS Decoration Day Chair 2008 Finding the New Path, Breaking a "Better" Trail Prepared by Joyce Gibson Roach Editor /Author TOWN OF WESTLAKE RESOLUTION 00 -02 A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, ESTABLISHING "THE WESTLAKE HISTORICAL PRESERVATION BOARD", PROVIDING FOR APPOINTMENT PROCEDURES, TERMS OF OFFICE, RESPONSIBILITIES, REPORTING REQUIREMENTS AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the history of the Town of Westlake is rich with pride and tradition; and WHEREAS, the Town of Westlake was founded in 1956 by a handful of oilmen and ranchers in order to protect themselves from encroachment; and WHEREAS, among the historic residents of the Town of Westlake are some of the nation's most powerful and influential families; and WHEREAS, the Town of Westlake was one of the earliest and most important Stage Coach stops in North Texas; and WHEREAS, the residents of the :past and present day Westlake represent people of courage and honor who have taken much pride in their community and demonstrated their commitment to preserve the Town; and WHEREAS, the Town of Westlake Board of Aldermen recognize the importance of the preservation of the history of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SEETi031= 1: That W-0 "Town of Westlake Historical, Preservation = Board" (the ",BX 11) " c r PrrnanPntiv i c,#f 7i1'ehM ;q -, a reQa:ilnr ctanrlinv Raard:of Abe T-wn. of Westlake for the purpose =of recording and - preserving the rich history of the Town of Westlake: SECTION 2: That the Board of Aldermen are now calling for applications from residents and/or property owners in Westlake to volunteer to serve on the Board. SECTION 3: That the Board of Aldermen will review applications and appoint members to the Board during the regularly scheduled Board of Aldermen meeting scheduled for March 27, 2000. SECTION 4... That, once = appointed; -the--Boar&WH1 immediately set. about the task of.researehing and compiling information necessary to -rite and publish .a. book on- the history: of; Westlake: SECTION. 5: That the -- Board of Aldei -moo jwill-. consider necessary funds anti /or other- support for the- Board if necessary at- =such time the Board has formulated appropriate requests:.. SECTION 6: That there will be ten members who will serve staggered terms as follow: 4 terms of 3 years, 3 terms of 2 years and 3 terms of 1 year. Terms will be selected based on drawing straws. Members are eligible for reappointment for an indefinite number of terms and all members will serve three year terms following completion of each of the staggered terms. Unexpired terms and all vacancies will be filled by the Board of Aldermen. PASSED AND APPROVED ON THIS 14" DAY OF FEBRUARY, 2000. Mayor Scott Bradley, � ATTEST: inge rosswy, Town S etary Trent O. Petty, To anager APPROVED AS TO FORM: 2 Westlake Historical Preservation Board Completed Goals and Objectives 2000 -2008 • Published six historical journals of The PathFinder beginning in 2002, and one student publication, The Trailblazer, in 2004 for Westlake Academy. • Established a historical society under the umbrella of Westlake Historical Preservation Board, 2003. • Established an annual Decoration Day each memorial Day in 2004 — planting oak trees given by Jack Wiesman, participating in maintenance and preserving the ground ,f the cemetery under the direction of Troy Meyer, honoring citizens anti veterans in meaningful ceremonies, making the I.O.O.F. Cemetery the historical focal point of Westlake, including Boy Scouts and Westlake Academy students in the program that now serves as the center of Patriotism, Love of Country and Community in Westlake. • Established WHPS Annual Meeting and Awards in 2004. (Cross Timbers Legacy Award, Volunteer of the Year Award, Citizen of the heart Award to a non - resident of Westlake making significant contributions to the Town and Society. • Established Westlake History Museum in Solana Complex, 2007, through the generosity of Tom Allen and MaguirePartners. • Co- chaired 50th Year Celebration with the Town of Westlake that included Time Capsule. • Published The Little Town That Could, Westlake, Texas: Origins and Legacies, 2008. • Encouraged and supported the establishment of Texas Junior Historians through Westlake Academy that highlights WHPSIs recognition of the Academy as the heart of the Town. • Participated in activities with Gallery Night, Bandana Bonanza, Town of Westlake activities such as receptions, meetings of other groups, securing music and speakers for various occasions, making in -kind donations too numerous to list and value, amount unknown. • Organized database and membership renewals, sent reports, requests, and information to members, answered inquiries, supported other historical societies, held monthly business meetings, and ran the Society in a professional and orderly way in accordance with the Town's high standards. • Solicited sponsorships of over $96,000: Fidelity Investments, $30,000, First American, $20,000, MaguirePartners $1,500 (plus in -kind rental for the Museum through the end of 2008 in amount of $291500), Discovery Land (Vaquero), $7,500. DaimlerChrysler $500, Manhattan Construction $1,000, Kaleidoscope $500, Hart Howerton Architects $1,000, Wells Fargo estimated at over $1,000 in providing postage for numerous mailings for WHPS including The Pathfinder. *These amounts do not include PathFinder subscriptions, membership dues, or book sales. Without the dedication, service, gifts of time, energy, facilities, and benefits received from citizens, businesses, leaders, and the Westlake Board of Aldermen, the Westlake Historical Preservation Society would not exist. Because of the generosity, heart, and spirit of each, the humanities in all its forms will continue to be a force in Westlake —the little town that Did. COMPLETED GOALS 2008 -2009 AND FUTURE GOALS WESTLAKE HISTORICAL PRESERVATION SOCIETY Annual Meeting in Fall with Awards 2008 - four categories of awards presented with a new award, The Pen and Sword Award named in honor of David Lieber, endowed by Joyce Gibson Roach and given to a journalist from the Westlake Academy newspaper, The Black Cow. Organized database and membership renewals, sent reports, requests, and information to members, answered inquiries, supported other historical societies and held monthly business meetings. Participated in activities with Arbor Days, Gallery Night, Bandana Bonanza. Arrival of Westlake history book The Little Town That Could, Westlake, Texas: Origins and Legacies, April 2009 Annual Decoration Day in May 2009. Possible small group readings in homes for marketing and selling The Little Town That Could, Westlake, Texas: Origins and Legacies; plan and execute other marketing strategies in cooperation with Town, Academy, and businesses. Establish a website for WHPS; or link to Town and Academy sites with separate link for WHPS. Permanent home for museum and historical society board offices : Growth of museum and artifacts House artifacts for public display House research papers Start a library of information Start genealogy program with a small group of people with an interest in the finding and preservation of their family's history for the future. Historical talks and guest speakers at events Bringing a bell tower to cemetery location. Chapel /small church to the cemetery location. Local historical markers for the town. Pursue bringing old rock barn from Texas Motor Speedway to Westlake. Without the dedication, service, gifts of time, energy, facilities, and benefits received from citizens, businesses, leaders, and the Westlake Board of Aldermen now the Town Council, the Westlake Historical Preservation Society would not exist. Because of the generosity, heart, and spirit of each, the humanities in all its forms will continue to be a force in Westlake —the little town that DID. *It is important to note that many of these activities were suggested by the previous president, Kelly Pace Bradley. WESTLAKE HISTORICAL PRESERVATION SOCIETY SUMMARY OF REVENUES & EXPENDITURES Fiscal Year 2009 Revenue Donations & Memberships Sale of Books & Literature Raul Spain Sponsorship Revenue Expenses Annual Meeting Museum /Office Expenses Other (Jr. Historian Collage) Expenses Net Loss 2,435.00 3,700.00 3,657.00 (2,656.48) (1,225.25) (500.00) 4/8/2009 9,792.00 (4,381.73) 5,410.27 Historical Preservation Society Annual Financial Analysis FY 2009 2009 deposit 10123/08 Fickes Honor of Scott/Kelly Bradley 200.00 2009 deposit 11/19/08 257 Cash Donation 5.00 2009 deposit 11/19/08 257 City of Roanoke Donation 15.00 2009 deposit 11119/08 257 Paul Spain Annual Meeting sponsor 3,657.00 2009 deposit 11/19/08 257 Benjamin Fain History Books 3,150.00 2009 deposit 11125/08 270 AT &T History Book 50.00 2009 deposit 11125/08 270 Office Depot Membership 25.00 2009 deposit 12/11/08 356 Sharon Sanden History Book 50.00 2009 deposit 12/22/08 451 Reprographics History Books 100.00 2009 deposit 12/29/08 496 Marriott International History Book 50.00 2009 2009 deposit deposit 01/14/09 02112109 911 AT &T History Books /Membership History Books /Membership /Donations 250.00 540.00 2009 deposit 02120/09 942 Pitney Bowes History Book/Memberships /Donations 175.00 2009 deposit 02/23/09 952 Alpha Graphics AT &T Stephen Thornton AT &T Keller Trophy & Award History Book/Memberships /Donations 175.00 2009 deposit 02125109 963 Westlake Academy History Book/Memberships /Donations 350.00 2009 deposit 03/12/09 1099 AT &T Pitney Bowes History Book/Memberships /Donations 50.00 2009 deposit 03113109 1102 Alpha Graphics History Book/Memberships /Donations 950.00 2009 deposit 03/13/09 1112 Dave Lieber (refund for book) (100.00) 2009 deposit 03116/09 1127 Year2009 Membership 25.00 2009 deposit 03/30/09 1226 Membership 25.00 2009 deposit 03.30/09 1227 Membership 50.00 Total Income 9,792.00 2009 invoice 10/31108 9997 Alpha Graphics Envelopes with printed return 197.71 2009 invoice 10/31/08 10024 Office Depot Black ink and clear labels 117.04 2009 invoice 11113108 10089 Benjamin Fain Musician for Annual meeting 50.00 2009 invoice 11/14108 10099 AT &T Phone and internet 71.96 2009 invoice 11/14/08 10129 Office Depot Address labels 40.84 2009 invoice 11/21108 10161 Sharon Sanden Reimbursement for plaque for time capsule 17.50 2009 invoice 12105/08 10225 Reprographics "Save the Date" for Annual meeting 78.95 2009 invoice 12105/08 10215 Marriott International Annual Meeting 1,886.70 2009 Invoice 12/12108 10249 AT &T Phone and internet 70.44 2009 invoice 12112/08 10295 Pitney Bowes Postage 0.84 2009 2009 2009 2009 2009 invoice invoice invoice invoice invoice 12/12/08 01/16/09 01116/09 02/06/09 02113/09 10255 10390 10408 10485 10528 Alpha Graphics AT &T Stephen Thornton AT &T Keller Trophy & Award 1,000 invitations Phone and internet Reimbursement Phone and internet Five (5) plaques for annual meeting 347.58 70.44 97.59 75.76 293.25 2009 Invoice 02/27/09 10646 Westlake Academy Jr. Historian collage 500.00 2009 2009 invoice invoice 03/13109 03/13/09 10709 10733 AT &T Pitney Bowes Phone and internet Postage 73.27 18.60 2009 invoice 03/13/09 10711 Alpha Graphics Letters /envelopes /remittance envelopes 373.26 Year2009 Total Expenditures NET - 10/01/08 thru 03/31/09 4,381.73 5,410.27 L I I L19, SUMMARY FOR ALL YEARS THRU 03/31109 Historical Preservation Society Annual Financial Analysis Fiscal Year Original Exp. Budget by Town Beginning Balance Actual Revenues Actual Expenditures Net Total Additional Town Budget Ending Balance FY 00 -01 $ - $ - $ 10,000.00 $ 1,231.86 $ 8,768.14 8,7681T FY 01 -02 10,000.00 8,768.14 15.00 300.00 (285.00) 8,483.14 FY 02 -03 8,483.14 10,310.00 23,112.66 (12,802.66) 8,000.00 3,680.48 FY 03 -04 8,000.00 3,680.48 6,055.00 4,657.96 1,397.04 - 5,077.52 FY 04 -05 6,000.00 5,077.52 5,688.00 16,279.95 10,591.95) 10,000.00 4,485.57 FY 05 -06 20,000.00 4,485.57 19,051.55 5,364.79 13,686.76 - 18,172.33 FY 06 -07 20,000.00 18,172.33 26,792.68 8,913.25 17,879.43 36,051.76 FY 07 -08 FY 08 -09 36,051.76 3,478.49 7,675.00 9,792.00 $ 95,379.23 40,248.27 4,381.73 $ 104,490.47 (32,573.27) 5,410.27 $ (9,111.24) - $ 18,000.00 3,478.49 8,888.76 $ 8,888.76 Total Restricted Funds $ 8,888.76 Notes: The Town of Westlake annually budgets expenditures for each department of the Town. This includes annual support to auxiliary organizations, including the Westlake Historical Preservation Society, Unused Town funds allocated during a particular fiscal year do not carry forward to the next year. FY 06 -07 Revenues include $2,647.68 which represents the FY 05 -06 remaining balance from the $5,000 donation for the 50 year Celebration QUICK OVERVIEW OF NECESSARY EXPENSES Annual Meeting Fall 2008 at the Marriott Donation from Paul Spain $3,657.00 Paul Spain also ordered Special edition books 28 x 100 = $2,800 Decoration Day 2009 Donation from Mr. Michael Freeman $1.500.00 Total incoming amount for donations $5,157.00 Invoice to cover The Little Town That Could, Westlake, Texas: Origins and Legacies April 2009 $27,271.00 Estimate WILL NOT KNOW EXACT AMOUNT UNTIL TIME OF SHIPPING AND WEIGHING Proposed program for coming fiscal year July 2009 - July 2010 If unable to secure donations for two annual events which include the annual meeting in the fall 2009 along with Decoration Day 2010 plus, museum expenses, postage, marketing and upcoming events planned for history book $10,000.00 TOTAL AMOUNT NEEDED $37,271.00 Please note on the Westlake Historical Preservation Board Completed Goals and Objectives 2000 -2008 prepared by Kelly Pace Bradley, Board President 2000 — 2008 and Joyce Gibson Roach, Author/Editor The Little Town That Could All of the sponsorships and donations received in the past. THE DONNING COMPANY PUBLISHERS 184 Business Park Drive, Suite 206 Virginia Beach, Virginia 23462 Publisher /Customer Contract This agreement entered into the 6th day of December, 2007 , between Westlake Historical Preservation Society, an instrumentality of the Town of Westlake, Texas (hereinafter referred to as Customer) and The Donning Company Publishers, Virginia Beach, Virginia (hereinafter referred to as Publisher) concerning the purchase of a limited edition of The City of Westlake; A Pictorial History (working title) (hereinafter referred to as Book), by Joyce Roach, 201 E. Vine, Keller, TX 76248 (author name and address). 1. Customer agrees to purchase and Publishers agrees to sell 1,250, of which 1,150 will be padded leather bound copies, using bonded tan #6734 at $42.20 per copy and 100 padded leather copies using a special non bonded leather at $61.73 per copy for a total of Fifty eight thousand nine hundred twenty three dollars and no cents ($58,923.00). 2. Terms for payment shall be Thirteen thousand dollars ($13,000.00 ) of the total payment upon signature of contract and the remainder to be paid in full no later than thirty (30) days from date of delivery of the Books. All prices are subject to state and local taxes. All charges for delivery of the Books through normal shipping channels shall be borne by Customer. Contract payment terms are subject to approval by Publisher's Credit Department. 3. Overruns and underruns not to exceed 7.5 percent on quantities ordered shall constitute acceptable delivery. Underruns will be credited in the full amount of unit cost. Overruns shall be billed for actual quantity delivered. 4. Customer will have complete exclusive on the sale of Book. Publisher agrees to copyright it in the name of Westlake Historical Preservation Society , at Publisher's expense, in the United States. Publisher shall imprint in each copy on the reverse of its title page the notice: "Copyright 2008 by Westlake Historical Preservation Society 5. Book is scheduled for shipment to Customer approximately 6 months after Publisher's receipt of acceptable and completed manuscript. Publisher expects to receive manuscript, including text, captions, photographs, and cover material, by January 11th, 2008, and ship Book to Customer on or about May 30th, 2008 . Both parties acknowledge that unforeseen delays may occur without fault of either party due to delays in manuscript delivery, production, and the printing and binding stages of said Book. Turn around times on proofs and approvals must be acknowledged and adhered to. 6. Publisher agrees to provide free news releases and free print -ready artwork, per Customer's request, for three (3) of the following marketing pieces: brochure, stuffer, poster, flyer, post card, table tent, gift certificate, or print advertising. Additional marketing pieces may be designed for a nominal fee. For these marketing pieces, the Publisher will provide one set of press- ready, designed artwork per book project on either CDs, Zip disks, film, or paper slicks, or the digital files can be e- mailed per the Customer's request. Publisher agrees to provide services in creating marketing strategies and planning for the promotional campaign. Rev. 9/06 Customer Contract Square.doc 7. Publisher agrees to arrange for replacement of, or issue credit for any books, which are torn or damaged, other than by shipper, improperly printed or bound, or otherwise of a patently inferior quality of materials, to a degree which render them unsaleable. Sponsor /Beneficiary will notify Publisher of books damaged in shipment, in which case Publisher will make a claim directly to shipper. 8. Book Specifications and Services: Page: Count: 304 pages, square style Size: 9.5" x 9.5" Body: 17 16 page signatures of Black and White 1 16 page signature 2 /blk, Sepia tones 1 16 page signature 4/4, 4 -color Word Count: 138,000 words End Sheets: Printed same or different front and back, 1 PMS, 80# white endleaf Cover: 4- colored printed, with film lamination, 120 pt. board, 100# litho label Binding: Smyth sewn, casebound, head & foot bands Paper: 80# high gloss or matte Photo Count: 80 black and white photos 20 4 -color photos 10 sepia tones Proofs: Digital proofs for content and color accurate profs for 10 4 -color photos and cover • Publisher provides editorial services to edit copy for punctuation, capitalization, spelling, accuracy, grammatical sense, style, and readability according to the Chicago Manuel of Style. • Publisher provides design services to design. layout of book, including dust jacket, end sheets, commemorative page, and main body of text, with Customer approval at different stages. Customer will have final sign off before book goes to print 9. Option to specification: Customer can substitute a signature (16 pages) of b &w for a signature (16 pages) of 4 -color (not to increase page count) for an additional $1.57 per signature, per book. If a change of specification apply, an addendum to the contract will be provided, any additional cost will be added to total and included on final invoice. In witness whereof the parties have executed this agreement the day and year first above written: By: By: The Donning Company Publishers By: By: Westlake Historical Preservation Society Authorized Signature Federal ID or Tax exempt #, if applicable Please enclose copy Witness Witness Rev. 9/06 Customer Contract Square.doc "d,e !70jZTW WOqC ICITY lt%A p;Ui AW�-� jq4 4uUmumbn Plaq wisnosw oa�z. S;�Uud aqj z0al0q, sn=UjTv Ul �w it a inj 134 via v v 4!041�171100 != i 11 buyu.mm"Pun 7ya 40TR ODOM ""V 596U symop T- P wo 1 !no v v Tj "c P ndc 4 � 51 : Nnan & =q' - AUnq ya y 2 - j 413011 [01 A) : 1 K, qUP �nyo 1 Al 7ZN0301"nPl- !;V.I:v 1SJTT n In: x1m: 4�,, pepped -2d gu "Junou pus uujoy U0 bugaw�*, 01) "mymnT 7�T��V. POPP06 v y�m 7NOW (j P PU a P j 1 1 A MAW, Wun 00 AWN 5ML 001 zy , n � ru m aw 45hl, 4 cv 1, j 77 al Paymajoa wjjon:m�" Uc 11AAW01a 1:1 w 1 lliq v 1: avvil s nLI uUnmInq qv 0 n 10 nun a 7 " p4 4, Istalum mqvqqnd/2muoynj AUT61zo a q-,; L=j & zy , n � ru m aw 45hl, 4 cv Page 1 of 1 Sharon Sanden From: "Joyce Gibson Roach" <j roach 35@ve rizo n. net> To: "'Sharon Sanden "' <ssanden @airmail. net >; "'Kim Sutter "' <ksutter @westlake- tx.org> Sent: Thursday, April 09, 2009 8:47 AM Subject: Note sent to all buyers to let them know of changes Dear Friends of History, Westlake Historical Preservation Board book committee is in the final phases of getting names for personalizing books and you have been contacted to make sure of your preferences. As editor of the project, it has been rewarding, inspiring, and sometimes frustrating —and obviously long overdue. Concerns and issues involving publication are resolved and the presses are about to roll. Over the course of producing the book, some adjustments and changes have occurred. Both regular and special editions will have gold stamping on the covers but in slightly different coverings than first anticipated. The regular edition, still priced at $50.00 will now include a beautiful and specially designed dust jacket; end sheets are in sepia tones rather than black and white and the illustrations are early maps of both Tarrant and Denton counties Although the special editions will not have a jacket, the art work will be included separately. Book plates come with the special editions; end sheets are in color; onion skin over a colored title page has been added, and there are other touches that add to the quality of the production, none of which has been compromised. The special editions are now priced at $125.00 if someone you know wishes the limited edition, although no personalization is possible now. If any of you have questions about the book, please feel free to contact me at jroach35 cr,verizon.net or at 817 -431 -8716. Cordially, Joyce Gibson Roach Author/Editor The Little Town That Could 4/12/2009 FINANCIAL REPORT FOR THE LITTLE TOWN THAT COULD As of March 16t", 2009 talking to the business department The Donning Company Publishers Total amount owed $58,923.00 1250 Books See attachments Amount paid $13,000.00 $20,000.00 Balance of $25,923.00 $ 1,000.00 $ 294.00 12 -11 -07 Check #8189 09 -12 -08 Check #9777 plus shipping to be determined ? Donning estimate for shipping for inside delivery otherwise someone would have to meet them at the truck to unload and deliver to building $ 34.00 phone call on Friday from dispatch people for Monday delivery— Freight company does not make the call $ 20.00 Embossing on two lines Total Due $60,271.00 Paid $339000.00 Balance due 30 days after Delivery $27,271.00 Donning will send invoice after shipment Talking to Barbara Buchanan March 31, 2009 The Donning Company Publishers Ship date to be approximately Call for delivery on Delivery to be approximately Wednesday, April 22, 2009 Friday, April 24, 2009 Monday, April 27, 2009 Coming from Missouri by freight and dispatchers will call on Friday, April 24, 2009 Barbara Buchanan said the shipment is usually Yellow Freight Company but will not know until books are ready for shipment. Pre - orders for The Little Town That Could, Westlake, Texas: Origins and Legacies 1.4111 , 1050 COPIES Skivartex Series 1 foil stamping on spine and cover 4 color printed dust jacket with film lamination COST ORDERED ORDERED TOTAL OF BOOK PAID NOT PAID $50.00 53 8 61 $2,650.00 $400.00 200 COPIES Special addition Books with a padded special leather /foil stamping on spine and cover /4 color end sheets, first sheet translucent and a gold book mark ribbon 10 Books to Joyce for book reviews * 71 $100.00 72 3 75 $7,200.00 $300.00 12 Books ordered by Kelly as gifts to sponsors * 87 GRAND TOTAL PREORDERS MEMBERSHIPS 2008 DONATIONS 54 x $25.00 = $1,350.000 MEMBERSHIPS 2009 $430.00 DONATIONS 51 X $25.00 = $19275.00 $960.00 158 NAME NUMBER OF BOOK DATE PAID $100 HISTORY BOOKS MARCH 2009 200 BOOKS ON ORDER WHEAT, DOUG & MAYOR LAURA 1, 2 WIESMAN, E. I. JACK 3 CORSON, LAWRENCE & MICHELLE 4 MAYNARD, KEVIN & LISA COUNCILMAN 5, 6, 7, 8, 9, 75 1/29/08 - 3/9/09 HESS, LEE ROY & COLLEEN 10 2/13/08 LOWMAN, AL 11 3/3/08 BIBLE, PAUL & NANCY 12 3/5/2008 McCUNE, KENT & JILL 13 3/5/2008 FIDELITY INVESTMENTS- SUZY MILLER 14, 15, 16 3/10/2008 HOLZGRAEFE, SANDI 17 3/11/2008 VAQUERO CLUB 18, 19, 20 3/17/2008 BRADLEY, SCOTT & KELLY 21, 22, 23 3/24/2008 GREENWOOD, BILL & COLLEEN 24 4/7/2008 SANDEN, BRIAN & SHARON 25 4/29/2008 THORNTON, STEPHEN & PAULA 26 5/22/2008 RENNHACK, RICK & LEAH 27 5/26/2008 SMALL, PHILIP & SHANNON 28 5/26/2008 RYAN, JEFF & CHARLOTTE 29 5/27/2008 CONNEL, D & STEPHANIE 30 5/28/2008 COX, CLIF & KELLY 31 5/28/2008 ROGERS, KENNY & BECKY 32, 33, 34, 35 6/3/2008 2 BOOKS WITH EMBOSSING AND 2 BOOKS PLAIN STEVENS, NIC & JANINE 36 6/3/2008 HAMILTON, TODD & JACQUE 37, 38, 39,40 6/4/2008 GUSTAFSON, STAN 41 10/15/2009 BOOK FOR JACK & INGER RISENHOOVER BRYMER, TOM 42 10/30/2008 NOT PAID TOWN OF WESTLAKE 43 10/30/2008 NOT PAID TERRA BELLA, PAUL SPAIN 44,45,46,47,48,49,50,51,52,53 10/31/2008 TERRA BELLA, PAUL SPAIN 54,55,56,57,58,59,60,61,62,63 10/31/2008 TERRA BELLA, PAUL SPAIN 64,65,66,67,68,69,70,71 10/31/2008 BRITTAN, TIM & KRISTIN 72 11/13/2008 NOT PAID KUHLMAN, RICHARD H. 73 11/14/2008 TAYLOR, ROXANN 74 12/3/2008 75 BOOKS ORDERED 3/19/2009 73 BOOKS EMBOSSED EICHORST, FRAN FIDELITY 76 GIFT STEWART, LISA FIDELITY 77 GIFT REED, DOUG FIDELITY 78 GIFT MARRIOTT SOLANA HOTEL 79 GIFT 12 EMBOSSED BOOKS ORDERED BY KELLY AS GIFTS MAGUIRE PARTNERS 80 GIFT DELOITTE UNIVERSITY 81 GIFT FIRST AMERICAN 82,83,84,85 GIFT WELLS FARGO, WESTLAKE 86 GIFT WESTLAKE ACADEMY 87 GIFT 12 BOOKS AS GIFTS 4/3/2009 87 BOOKS ORDERED TOTAL 85 BOOKS EMBOSSED RECIPIENTS OF AWARDS WESTLAKE HISTORICAL PRESERVATION SOCIETY ANNUAL AWARD RECIPIENTS YEAR AWARD 2004 CROSS TIMBERS LEGACY AWARD 2005 CITIZEN OF THE HEART AWARD VOLUNTEER OF THE YEAR AWARD 2006 CITIZEN OF THE HEART AWARD VOLUNTEER OF THE YEAR AWARD 2007 CROSS TIMBERS LEGACY AWARD CITIZEN OF THE YEAR AWARD VOLUNTEER OF THE YEAR AWARD 2008 CROSS TIMBERS LEGACY AWARD CITIZEN OF THE YEAR AWARD VOLUNTEER OF THE YEAR AWARD PEN AND SWORD AWARD RECIPIENT Jack Wiesman Dave Lieber Mr. & Mrs. Gilchrist Vickey Smith Wells Fargo Trent Petty Troy Meyer Sharon Sanden Kelly Bradley, Scott Bradley Kristi Layton, Tom Allen Allen Heath Nick Ford The Cross Timbers Legacy Award —Joyce Gibson Roach Award should be honoring someone for contributions to historical preservation of our region of the Cross Timbers. Taken from "The PathFinder" Winter 2004 This award is not given every year and is a very special award given by Joyce Gibson Roach, the PathFinder Editor. The Citizen of the Heart Award is given to someone who lives outside the Town of Westlake and honors someone for contributions to our historical preservation. The Volunteer of the Year Award is given to someone who lies inside the Town of Westlake and honors someone for contributions to our historical preservation. The Pen and Sword Award will be given to a journalist from the Westlake Academy Newsletter,, "The Black Cow" DECORATION DAY COMMITTEE REPORT THEME We are looking at a Civil War theme with a re- enactor group from Dallas. Troy is making that contact. (Trent is not available this year.) POPPIES Allan Werst has poppies in his possession and has formally agreed to be in charge of poppies for Decoration Day. He will follow up and make contacts to get poppies in the following places: Academy (including carpool line) - Heidi will be the contact City Offices — Troy will be contact Restaurants in Solana Bandana Bonanza — Sharon as contact Hotel — Troy will contact Wells Fargo — Allan will contact Debbie Dickie Decoration Day The plan is to have these out for the 2 weeks prior to Decoration Day. Troy will see about putting together a small poster to display with the poppies with information about the poppies as well as Decoration Day information. PARADE We came to a consensus that rather than have a parade down the street, we would invite children to decorate bicycles, dogs, cats, etc, for Decoration Day. We would have a judging and prizes and then some small marked off route in the cemetery for them to "parade." Sharon volunteered to obtain prizes. We will need a volunteer to recruit a judge or two and coral the children at the Dec Day event. FLAG RAISING 8:00am flag goes up and then down to half mast 12:00 noon flag goes up Troy and Allan will co- ordinate this. We will let people know about this but will not have a big push to get people there. We want the crowd at the evening event. BUDGET We have estimated that the budget for this event is in the area of $1500- $2000. This figure includes all items that have been donated in the past by Maguire, Vaquero, individual board members, etc. as well as port-a -potty, music, ...... We are looking into the possibility of a sponsor for the entire event. Right now, this is in the early research stages. If this doesn't work out we can go back to finding several sponsors for individual items (water, hot dogs, decorations, etc). Any thoughts? ENTERTAINMENT Still up for discussion. Possibilities include cowboy singer /songwriter /poet, dulcimer player, Cowtown Opry, something entirely different, nothing at all. Do we want something that will serve as background music as people are visiting, eating hotdogs, etc? or do we want something that's more like a show? Please discuss — I'm waaaaayyyyyy open to suggestions. That's all for now, folks! The Westlake Historical Preservation Board was estab- lished on February 14, 2000 under Resolution 00 -02 passed by the Westlake Board of Aldermen. The salient features of the resolution were that the Board was organized fbr the purpose of recording and preserving the rich history of the t vyn and to research /compile information to write a book on Westlake history. Kelly Pace Bradley was the impetus behind the organi- zation, serving as president from the year of inception until the fall of 2008 when she delivered her final report to the Board of Aldermen. In the eight -year period of her tenure, the directives were completed and fulfilled. But new avenues were opened amidst the old, revealing the future of a Town in which the Westlake Historical Preservation Society had a significant and necessary role to play---a destiny to fulfill. Bradley's report to the Board of Aldermen, prepared with the help of Sharon Sanden, new president of the Society, Kristi Layton, Lisa Councilman, Kim Sutter, Judy Thomason, Stephen Thornton, E. I. Wiesman, Teresa Walton, Michelle Corson, and Allen Heath serves as a fitting ending to the last chapter of The Little Tom That Could— foretelling the future and leaving a legacy of one woman's dedication, perseverance, diplomacy, and vision. Stott and Kelly Bradley moved to Westlake from Dallas in 1977. Kelly served as Town Alderman in the 1980s and is active in Metroport Meals -On- Wheels which she founded in 1980, serving as executive director for more than twenty years and now as a board member. Since the early 1990s, she has been an active member of the Metroport Rotary Club. She received service and volunteer awards from various entities in Tarrant County and the State of Texas. In 2008, at retire- ment ceremonies for Scott, the Westlake Academy library was named the Bradley Library, in honor of the family. Their children are Paige Bradley Moffett, who with son -fn -late Mike Moffett and grandchildren Bradley Pace Moffett and Kendall Brooke Moffett, live in Santa Fe, New Mexico; and Brooke Bradley Nicholson and son -in -law Dack Nicholson and grandchildren Riley Paige Nicholson and Reece Allen Nicholson, who live in Trophy Club. WL'Stlnke AStarical Treservafion Board Cnnpleted goals and Objectives: 2000 -2oo8 • Published six historical journals of The PathFinder beginning in 2002 and one student publication, The Trailblazer, for Westlake Academy. • Established Westlake Historical Preservation Society under the umbrella of Westlake Historical Preservation Board, 2003. • Established an annual Decoration Dry each Memorial Day in 2004, planting oak trees given by E. I. Wiesman. participating in maintenance and preserving the grounds of the cemetery under the direction of Troy Meyer, honoring citizens and veterans in meaningful ceremonies, making the I. O. O. F. Cemetery the historical focal point of Westlake, including Boy Scouts and Westlake Academy students in the program that now .serves as the center of Patriotism and Love of Country and Town in Westlake. • Established WHPS Annual Meeting and Awards in 2004. (Cross Timbers Legacy Award, Volunteer of the Year Award, Citizen of the Heart Award to non- resident of Westlake making significant contribution to the Town and Society) • Established Westlake History Museum in Solana Complex, 2007, through the generosity of Tom Allen and MaguirePartttcrs. • Co-chaired 50th Year Celebration with the Town of Westlake, 2007 • Published The Little Tom That Could, Westlake, Texas: Origins and Legacies, 2009. • Encouraged and supported the establishment of Texas Junior Historians through Westlake Academy that highlights WHPS's recognition of the Academy as the heart of the Town. • Participated in activities with Gallery Night, Bandana Bonanza, Town of Westlake activities, such as recep- tions, meetings of other groups, securing music and speakers for various occasions, making in-kind dona- tions too numerous to list aid value, amount unknown. • Organized database and membership renewals, sent reports, requests, and information to members, answered inquiries, supported other historical societies, held monthly business meetings, and ran the Society in a professional and orderly way in accordance with the Town's high standards. • Solicited sponsorships of over $97,000: Fidelity Investments, $30,000, First American, $20,000, MaguirePatemm. $1,500 (plus in -kind rental for dre Museum through the end of 2008 in amount of 529,500), Vaquero, 37,400, DahnlerChrysler $500, Manhattan Construction S1,000, Kaleidoscope 5500, Hart Howerton Architects SI,000, Wells Fargo estimated at over $1,000 in providing postage for numerous mailings for WHPS including The PathFinder, Terra Bella Land Development, S6,500. *These amounts do not include PathFinder subscrlptlorts, member ship dues, or book sales. Without the dedication, service, gifts of time, energy, facilities, and benefits received from citizens, businesses, and leaders, the Westlake Historical Preservation Society would not exist. Because of the generosity, heart, and spirit of each, the humanities in all its forms will continue to be a force in Westlake —tire little town that Did. On November 13, 2008 Kelly received the Cross Timbers Legacy Award jointly with Scott. ". 294- e[iale7 nn 7lat Cau1d:71 "rstlnke, Texas 't'fudigq if <�e,vratl,xreakoy„B,ner7rnil... �•? 295