HomeMy WebLinkAboutStrategic Plan Staff Action UpdateStrategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Vehicles – Fleet
maintenance
needs/replacement
Technology inventory
and forecast equipment
replacement
Re -investment in technology,
FFE, capital expenditures, etc.
Corresponding financial policy
for future replacement needs
Strategic Issue
Capital Investment
Vision Points: Exemplary Governance & Service Excellence
Strategic Issue
Financial Stewardship
and Organizational
Effectiveness
Strategic Issue
Human Resources
(Employee Investment)
Projection of staffing needs;
include in five-year financial
forecast
Report of shared services
model
“On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind
community that blends our rural atmosphere with our vibrant culture and metropolitan location.”
Promote Best Practice
Policy Governance
Provide Outstanding Service
and Program Delivery
Provide Excellent, Responsive
Customer Service
Promote Community Health,
Safety & Welfare
Enhance and Maintain a
Sense of Community
CUSTOMER
FOCUS
FINANCIAL
STEWARDSHIP
Prepare the Budget with Linkages
to the Strategic Priorities
Identify & Allocate Funding for
Maintenance of Public Assets
Maintain Excellence in Reporting
and Financial Standards
Sustain Fiscal
Health
Maintain Effective
Internal Controls
EMPLOYEE
INVESTMENT
AND SUPPORT
Encourage Employee Professional
Development & Organizational Growth
Promote a Culture of Leadership,
Teamwork & High Performance (HPO)
Enhance Employee Work
Performance, Engagement
& Job Satisfaction
Attract & Retain a Highly
Skilled Workforce Committed
to Service Excellence
OPERATIONAL
PROCESSES
Facilitate the
Implementation of the
Strategic Issues Focused
Governance System
Preserve our
Infrastructure to Meet
the Life Expectancy of
our Assets
Implement a
Comprehensive
Continuous Quality
Improvement Process
Encourage
Stakeholder and
Staff Engagement
Optimize the use
of our Shared
Services Model
Develop an
Integrated
Information
System
Innovation
Educational Leaders
Family Friendly and Welcoming
Engaged Citizens
Preservation of Our Natural Beauty
Strong Aesthetic Standards
Transparent Government
Fiscal Responsibility
STRATEGIC
ISSUES Capital Investment Fiscal Stewardship &
Organizational Effectiveness
Human Resources
(Employee Investment)
Comprehensive Planning and
Management of Natural Resources
Public Safety and
Emergency Preparedness
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Goal: To provide Council with an in-depth review of
our shared services model and efforts to
promote cross-utilization of staffing resources.
•Information provided by departments
•Summary of community gathering staffing/volunteers
•Refer to handout(s) for future reference
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
General Overview
Municipal Services
~ Finance
~ HR/Planning/Facilities & Parks
~ Public Works
~ Facility Maintenance
~ Communications
~ Fire/EMS
~ Municipal Court
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Academic Services
~ Technology
Community Events
~ Arbor Days
~ Decoration Day
~ Fire Dept. Open House
~ Neighborhood Meetings
~ Christmas Tree Lighting
~ Employee Appreciation Event
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Goal: To develop a personnel estimate based on our
current and forecasted needs over a five-year
period.
•Key strategic component for our organization
•Estimates are shown from FY 12/13 through FY 16/17
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
5 –Year Personnel Forecast
•Informational document to plan future staffing levels
•Recommendations are based on sustaining the quality of
current service demands and anticipated needs
•Recommended staff additions must be approved by the
Town Council during the annual budget process
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Recommended
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16 -17
Fire & EMS 9 10 11 12 13
Planning & Dev. 1.33 1.5 1.5 1.5 1.5
HR/IT 1.33 2 2 2 2
Town Secretary 1 1 1 1 1
Public Works 2.75 2.75 2.75 3 4
Fac./Parks & Rec. 1.33 1.5 1.5 1.5 1.5
Finance 3 3 3 3 3
Administration 1.75 1.75 2 2 2
Communications 1 1 1.25 1.25 1.25
Court 3.25 3.25 3.25 3.25 3.25
Total FTEs 25.75 27.75 29.25 30.5 32.5
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
20
23
26
29
32
35
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
25.75
27.75
29.25
30.5
32.5
Town of Westlake
Recommended 5-year staffing levels
Re
c
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m
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n
d
e
d
F
T
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s
(approved)
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Recommended
FY 12-13 FY 13-14 FY 14 -15 FY 15 -16 FY 16-17 Five -Year
Total
Fire & EMS - 1 1 1 1 4
Planning & Dev. - 0.17 - - - 0.17
HR/IT - 0.66 - - - 0.66
Town Secretary - - - - - 0
Public Works 0.75 - - 0.25 1 2
Fac./Parks & Rec. - 0.17 - - - 0.17
Finance - - - - - 0
Administration - - 0.25 - - 0.25
Communications - - 0.25 - - 0.25
Court - - - - - 0
Total FTEs 0.75 2.0 1.5 1.25 2.0 7.50
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
0.0
0.5
1.0
1.5
2.0
2.5
3.0
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
0.75
2.0
1.5 1.25
2.0
R
e
c
o
m
m
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n
d
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F
T
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Town of Westlake
Recommended 5-year staffing increases
(approved)
Strategic Plan
2011 Town of Westlake
“Westlake, a premier knowledge based community”
Questions & Comments