HomeMy WebLinkAbout12-14-09 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the 7:00 p.m. posted start time.
Page 1 of 4
Mission Statement
TOWN OF WESTLAKE, TEXAS
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our rich culture and urban location.
Westlake, Texas – A Premier Knowledge Based Community
TOWN COUNCIL MEETING
AGENDA
DECEMBER 14, 2009
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
COUNCIL CHAMBERS / MUNICIPAL COURT ROOM
Regular Session 7:00 p.m.
Regular Session
1.
2.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
Page 2 of 4
3. EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(1)(A) – Consultation with Attorney regarding pending or
contemplated litigation; Cause No. 352-240726-09, Mark A. Rosevear, ET AL vs.
Town of Westlake (d/b/a Westlake Academy).
b. Section 551.072 – Deliberate the sale, exchange, lease, or value of real property
– Trail easement acquisition.
4. RECONVENE MEETING
5. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
6. CITIZEN PRESENTATIONS: This is an opportunity for citizens to address the Council
on any matter whether or not it is posted on the agenda. The Council cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Council at this time concerning an item not listed on the agenda. The Council will
receive the information, ask staff to review the matter, or an item may be noticed on a
future agenda for deliberation or action.
7. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Review and approve minutes of the Town Council Workshop and Regular meeting
held on October 26, 2009.
b. Review and approve minutes of the Town Council Workshop meeting held on
November 9, 2009.
c. Consider Resolution 09-52, establishing regular meeting dates and procedures
and setting the 2010 meeting dates.
d. Consider Resolution 09-53, appointing Joyce Roach to the Westlake Historical
Preservation Society.
8. CONSIDERATION OF RESOLUTION 09-54, APPROVING THE SUBMISSION OF
THE GRANT APPLICATION FOR THE SAFE ROUTES TO SCHOOL PROGRAM FOR
THE 2009-2010 FISCAL YEAR; AUTHORIZING THE TOWN MANAGER OR HIS
DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS.
Page 3 of 4
9. CONSIDERATION OF RESOLUTION 09-55, TO APPROVE THE SUBMISSION OF
THE GRANT APPLICATION FOR TO RETROFIT EXISTING FACILITIES WITH
EFFICIENCY TECHNOLOGIES FOR THE 2009-2010 FISCAL YEAR;
AUTHORIZING THE TOWN MANAGER OR HIS DESIGNEE TO EXECUTE ALL
NECESSARY DOCUMENTS.
10. CONSIDERATION OF RESOLUTION 09-56, AUTHORIZING THE ISSUANCE OF A
PERMIT FOR AN ILLUMINATED BUILDING SIGN THAT EXCEEDS THE SIZE
LIMITS ALLOWED BY TOWN ORDINANCES.
11. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting
Council Member receives a second, the Town Manager will place the item on the Council
agenda calendar allowing for adequate time for staff preparation on the agenda item.
Council Member Langdon Discuss dog licensing and rabies certification.
12. COUNCIL CALENDAR
- WA Parents Shopping Day Out
December 19, 2009 (Benefiting Project 2010)
- Town Council Meeting
January 25, 2010
- NE Transportation Summit (Grapevine Convention Center)
February 17, 2010 7:30 – 10:00 am
- Town Council Meeting
February 22, 2010
- Westlake Academy Gallery Night event
February 26, 2010
- Bandana Bonanza
May 8, 2010
- Westlake Academy Graduation
May 23, 2010
Page 4 of 4
13. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, by
Thursday, December 10, 2009, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas
Government Code.
CERTIFICATION
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(1)(A) – Consultation with Attorney regarding pending or
contemplated litigation; Cause No. 352-240726-09, Mark A. Rosevear, ET AL vs.
Town of Westlake (d/b/a Westlake Academy).
b. Section 551.072 – Deliberate the sale, exchange, lease, or value of real property
– Trail easement acquisition.
Town of Westlake
Item # 3 –
Executive Session
Town of Westlake
Item # 4 – Reconvene
Meeting
EXECUTIVE SESSION:
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071(1)(A) – Consultation with Attorney regarding pending or
contemplated litigation; Cause No. 352-240726-09, Mark A. Rosevear, ET AL vs.
Town of Westlake (d/b/a Westlake Academy).
b. Section 551.072 – Deliberate the sale, exchange, lease, or value of real property
– Trail easement acquisition.
Town of Westlake
Item # 5 – Take any
Necessary Action, if
necessary
This is an opportunity for citizens to address the Council on any matter whether or not it is
posted on the agenda. The Council cannot by law take action nor have any discussion or
deliberations on any presentation made to the Council at this time concerning an item not listed
on the agenda. The Council will receive the information, ask staff to review the matter, or an
item may be noticed on a future agenda for deliberation or action.
Town of Westlake
Item # 6 – Citizen’s
Presentations
CONSENT AGENDA: All items listed below are considered routine by the Town
Council and will be enacted with one motion. There will be no separate
discussion of items unless a Council Member or citizen so requests, in which
event the item will be removed from the general order of business and
considered in its normal sequence.
a. Review and approve minutes of the Town Council Workshop and
Regular meeting held on October 26, 2009.
b. Review and approve minutes of the Town Council Workshop meeting
held on November 9, 2009.
c. Consider Resolution 09-52, establishing regular meeting dates and
procedures and setting the 2010 meeting dates.
d. Consider Resolution 09-53, appointing Joyce Roach to the
Westlake Historical Preservation Society.
Town of Westlake
Item # 7 - Consent
Agenda Items
Town Council Minutes
October 5, 2009
Page 1 of 5
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL WORKSHOP & REGULAR MEETING
October 26, 2009
PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Rick
Rennhack, and Rebecca Rollins.
ABSENT: Carol Langdon
OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town
Secretary Kelly Edwards, Public Works Superintendent Jarrod
Greenwood, Facilities and Recreation Director Troy Meyer, Court
Administrator Amanda DeGan, Assistant to the Town Manager
Ginger Awtry, and Development Director Eddie Edwards.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop meeting to order at 4:33 p.m.
2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 26,
2009, COUNCIL REGULAR MEETING AGENDA.
Council Member Corson asked to discuss item d of the consent agenda.
Town Manager Brymer and Public Works Superintendent Greenwood provided
clarification and history of the N1 line and the RJN Group, Inc. contract.
Mayor Wheat asked for clarification regarding the meter for the N1 line.
Public Works Superintendent Greenwood and Town Manager Brymer both provided
clarification and history to the council including the process for TRA to accept the line.
Town Council Minutes
October 26, 2009
Page 2 of 5
3. PRESENTATION AND BUDGET UPDATE REGARDING THE CONSTRUCTION OF
THE ARTS AND SCIENCES CENTER.
Mayor Wheat introduced Shelly Myers, the new Executive Director of the Westlake
Academy Foundation to the Council.
Facilities and Recreation Director Meyer provided a presentation updating the
construction, cost and funding of the Arts and Sciences Center.
Foundation President Leah Rennhack announced that an additional $800,000 donation
was received on Friday.
Discussion ensued regarding the application of a credit to construct additional items to
enhance the building or to use the credit to cover long term pledge commitments from
the Foundation.
4. PRESENTATION AND DISCUSSION OF A PROPOSED PROCESS TO BEGIN TO
ADDRESS THE STRATEGIC PLAN’S OUTCOME STRATEGY FOR ACHIEVING
FINANCIAL SUSTAINABILITY FOR THE TOWN OF WESTLAKE AND WESTLAKE
ACADEMY.
Town Manager Brymer provided a presentation outlining the process for pursuing
Financial Sustainability.
Discussion ensued regarding additional revenue sources, the application of Sales tax to
the budget and the growth of the Town and Academy.
The Council also discussed their responsibilities to the Town and Academy, topics for
the community meetings and alternatives to instituting an Ad Valorem tax.
Council will rank the guiding principles provided and workshop the topic at a future
meeting.
5. FUTURE AGENDA ITEMS
- None
Town Council Minutes
October 26, 2009
Page 3 of 5
6. ADJOURNMENT
There being no further business, Mayor Wheat adjourned the workshop at 7:41 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular meeting to order at 8:21 p.m. with all Council Members
present.
2. CITIZEN PRESENTATIONS
There was no one present wishing to address the Council.
3. CONSENT AGENDA
a. Review and approve minutes of the Town Council Workshop and Regular meeting
held on October 5, 2009.
b. Consider a Resolution 09-49 appointing one member to the Public Arts Society.
c. Consider a Resolution 09-50 authorizing the Town Manager to enter into a
contract with RJN Group, Inc. for an engineering analysis, testing and inspection
of sanitary sewer line at a cost of approximately $60,000.
d. Consider a Resolution 09-51 to enter into an Interlocal Agreement with Tarrant
County to participate in the County Records Destruction and Recycling Program.
MOTION: Council Member Corson made a motion to approve the consent
agenda as amended during the workshop. Council Member
Rennhack seconded the motion. The motion carried by a vote of
4-0.
4. PRESENT PROCLAMATION IN RECOGNITION OF CHAMBER OF COMMERCE
WEEK.
Mayor Wheat read the proclamation aloud and presented a copy to Wendy LeSage from
the Northwest Metroport Chamber of Commerce.
Town Council Minutes
October 26, 2009
Page 4 of 5
5. FUTURE AGENDA ITEMS
- NONE
6. COUNCIL CALENDAR
- Town Council Workshop and Regular meeting
o November 9, 2009
- Vaquero Baja (fundraiser for the Academy)
o November 16, 2009, 3:30 p.m.
- Westlake Tree Lighting - TBD
o December 3, 2009
- Town Council Workshop and Regular meeting
o December 14, 2009
7. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment,
employment, evaluation, reassignment, duties, of a public officer or employee:
Town Manager
The Town Council convened into Executive Session at 8:26 p.m.
8. RECONVENE MEETING
The Town Council reconvened into Regular Session at 11:05 p.m.
9. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
MOTION: No action taken
10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Brittan made a motion to adjourn the meeting.
Council Member Rollins seconded the motion. The motion carried
by a vote of 4-0.
Mayor Wheat adjourned the meeting at 11:05 p.m.
Town Council Minutes
October 26, 2009
Page 5 of 5
APPROVED BY THE TOWN COUNCIL DECEMBER 14, 2009.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
November 9, 2009
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL WORKSHOP MEETING
November 9, 2009
PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol
Langdon, Rick Rennhack, and Rebecca Rollins.
ABSENT: None
OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town
Secretary Kelly Edwards, Facilities and Recreation Director Troy
Meyer, Finance Director Debbie Piper, Lt. Richard Whitten, and
Planning and Development Director Eddie Edwards.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop meeting to order at 6:08 p.m.
2.
PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
- Sharon Sanden asked permission to address the Council. She expressed her
concerns should the Town outsource the Fire & EMS services and provided examples
of their devotion to the citizens.
3. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment,
employment, evaluation, reassignment, duties, of a public officer or employee:
Town Manager
Town Council Minutes
November 9, 2009
Page 2 of 3
4. RECONVENE MEETING
5. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
- No Action Taken
6. PRESENTATION AND DISCUSSION OF A PROPOSED PROCESS FOR
AMENDING/UPDATING THE TOWN’S COMPREHENSIVE PLAN.
Town Manager Brymer provided an overview and presentation of the process to amend
and update the Comprehensive Plan.
Discussion ensued regarding the length of the process, the composition and
responsibilities of the taskforce, the role of the consultant, and consideration of ideas.
Town Manager Brymer advised the process would take approximately 18 months.
7. DISCUSSION OF TOWN REVENUE SOURCES INCLUDING IDEAS FOR NEW
REVENUE SOURCES AS IT RELATES TO THE STRATEGIC PLAN OUTCOME
STRATEGY OF ACHIEVING FINANCIAL SUSTAINABILITY FOR THE TOWN OF
WESTLAKE, INCLUDING WESTLAKE ACADEMY.
Town Manager Brymer, the Leadership Team and Council discussed prospective
revenue sources and the cost of doing business.
Ideas discussed included increasing user fees charges for services and the possibility of
implementing new fees.
8. REVIEW AND DISCUSS THE PROPOSED 2010 MEETING CALENDAR.
Discussion ensued regarding the meetings in July and the possibility of reducing Council
meetings to once a month.
9. FUTURE AGENDA ITEMS:
- None
Town Council Minutes
November 9, 2009
Page 3 of 3
10. ADJOURNMENT
There being no further business, Mayor Wheat adjourned the workshop at 10:19 p.m.
APPROVED BY THE TOWN COUNCIL DECEMBER 14, 2009.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Memo
Town of Westlake
To: Honorable Mayor and Council Members
From: Tom Brymer, Town Manager
Kelly Edwards, Town Secretary
Subject: Workshop Meeting of December, 14 2009
Date: November 24, 2009
Consider a Resolution establishing regular meeting dates and procedures and setting the 2010
meeting dates.
ITEM
This item supports the following Vision Point and Key Result Areas:
VISION POINT AND KEY RESULT AREAS
Hospitality Finds its Home in Westlake
o Citizen engagement and communication
From time to time, the Council’s regular meeting schedule requires modification due to holidays and
other events that may create a conflict for Council Members and staff to attend Council meetings.
BACKGROUND
Several factors have been taken into consideration as staff prepared the 2010 proposed meeting calendar,
including national holidays, school holidays, and early voting.
I have outlined deviations from the regular meetings dates of the 2nd and 4th
Monday of each month
below:
Given the limitations and guidelines outlined below, it is recommended the Council hold a meeting on
May 17, 2010, to canvass the election results, administer oaths to elected candidates and also conduct
other Town business.
May 2010
Canvassing of the election results is also a consideration. Canvass can occur as early as the 3rd day
following Election Day, but only if Federal Postcard Applications (FPCA) (armed forces, overseas
citizens, and dependents residing with them) have been received and the ballot board has completed the
count of provisional ballots. In reality, it is an efficiency matter to schedule the canvassing following the
8th day after Election Day. Also, in a General Law city, candidates are not eligible to take office until the
5th
day after Election Day (excluding Sundays).
Consideration must be given to the election as early voting begins Monday, April 26th and runs through
Tuesday, May 4th. Early voting is held in the council chambers/courtroom and relocating the voting
apparatus to another location would require pre-clearance by the U.S. Department of Justice. Staff
recommends holding a meeting on April 19, 2010.
Tarrant County Elections has not selected the date(s) they will conduct early voting at the Town offices.
Staff recommends holding the Board of Trustees meeting on 2nd
Monday of the month, May 10, 2010.
Per Council direction there are no meeting scheduled for the month of July.
Staff recommends conducting a Council meeting on the 2
Thanksgiving and Christmas Holidays nd
Monday of November and December due to
the holidays.
None
FUNDING
Consider approval of the proposed meeting schedule
RECOMMENDATION
Memo
ATTACHMENTS:
Resolution
2010 Proposed Meeting Calendar
3 Village Circle, Suite 202 ~Westlake, Texas 76262
Metro: 817-430-0941 ~ Fax: 817-430-1812 ~ www.westlake-tx.org
MEMORANDUM
Date: November 30, 2009
TO: Honorable Mayor and Council Members
FROM: Tom Brymer, Town Manager/CEO Westlake Academy
SUBJECT: Council Meeting Schedule and the Strategic Planning/Budget
Calendar for Both Westlake Academy and the Town of Westlake
Staff has compiled the 2010 Board/Council meeting calendar, we incorporated
as much as possible, key dates for meetings focused on strategic planning
and/or budgeting for both Westlake Academy and the Town. Here is some
additional detail presented in a different format of what is on the proposed
calendar:
Westlake Academy Academic Services Budget and Strategic Plan
• Jan. 4, 2010 present draft WA Strategic Plan to BOT
• Feb. 1, 2010- discussion with BOT of broad overview of WA’s 2010-2011
(early input, including review of updated WA financial forecast)
• March/April 2010- parents’ survey
• June 18, 2010 WA FY 10-11 Proposed Academic Services Budget and
Strategic Planning Retreat (note: this is a Friday and would be from
9:00am to 1:00pm)
• August 16, 2010- Board adoption of WA FY10-11 Academic Services
Budget
Town of Westlake Municipal Budget
• Jan. 25, 2010- Review of Strategic Plan progress to date/discuss
Citizens’ Survey
• Feb. 22, 2010- Council ranking of municipal programs/services
• May 12, 2010- New Council orientation
• May 24, 2010- After election strategic planning retreat to preview the
municipal budget (early input), Town financial forecast, and discuss
progress and updates to the strategic plan
• Aug. 13, 2010- Presentation of FY 10-11 proposed municipal budget in
retreat (note: this is a Friday and would be from 9:00am-1:00pm)
• Sept. 27, 2010- Council adoption of FY 10-11 municipal budget
Resolution 09-52
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION N0 09-52
A RESOLUTION OF THE TOWN COUNCIL ESTABLISHING
REGULAR MEETING DATES AND PROCEDURES; SETTING
THE 2010 MEETING DATES OF THE TOWN COUNCIL; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, The Texas Local Government Code allows the governing body
of a general law municipality to establish regular meetings of the governing body by the
passage of a resolution; and
WHEREAS, The Town Council finds that it is in the best interest of the
Council and the Town’s residents that the Council shall establish regular meetings at a
convenient date, time, and place;
WHEREAS, The 2010 available regular meeting dates are hereby established
in accordance with attached Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1
. The Town Council of the Town of Westlake, Texas, shall
conduct regularly scheduled meetings on the fourth Monday of each month except when
the regular meeting date falls on a Monday that is (a) a national holiday, or (b) a
scheduled holiday within the Westlake Academy school year, or (c) falls within the same
week as Thanksgiving, or (d) falls within the same or preceding calendar week as
Christmas, or (e) conflicts with other Town related functions or activities. All Mondays
shall be established as a day for regular meeting dates of the Town Council as needed.
Special meetings shall be called in accordance with Section 22.038(b) of the Texas Local
Government Code. The regular meetings shall convene at 7 p.m., and shall be held at the
Town Hall offices located at 3 Village Circle, Westlake, Texas 76262, or a meeting room
close by, or another location designated by the Town in the meeting notice.
SECTION 2
: The Town Council hereby sets the 2010 regular meeting
schedules as shown in the attached Exhibit “A”.
SECTION 3
: If any portion of this Resolution shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect
the remaining provisions hereof and the Council hereby determines that it would have
adopted this Resolution without the invalid provision.
Resolution 09-52
Page 2 of 2
SECTION
4: That this resolution shall become effective from and after
its date of passage.
PASSED AND APPROVED ON THIS 14 DAY OF DECEMBER 2009.
_________________________________
Laura Wheat, Mayor
________________________________
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry, Town Attorney
January 2010 1 February 2010 2 March 2010 3
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 1 2 3 4 5 6 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 28 29 30 31
31
April 2010 4 May 2010 5 June 2010 6
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 1 1 2 3 4 5
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30
30 31
July 2010 7 August 2010 8 September 2010 9
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 3 1 2 3 4 5 6 7 1 2 3 4
4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11
11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18
18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25
25 26 27 28 29 30 31 29 30 31 26 27 28 29 30
October 2010 10 November 2010 11 December 2010 12
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa
1 2 1 2 3 4 5 6 1 2 3 4
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11
10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18
17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25
24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31
31
School Board School & Town Holiday Budget / Meeting Retreats
Town Council School Holiday Town Holiday
New Council/BOT Election Day /First/Last Day
Orientation Special Meeting to of School
Canvass Returns
Meeting Schedule
Town of Westlake
Memo
Town of Westlake
To: Honorable Mayor and Members of the Town Council
From: Kelly Edwards, Town Secretary
Subject: Regular Meeting of December 14, 2009
Date: December 9, 2009
Consider a Resolution appointing Joyce Roach to the Westlake Historical Preservation
Society.
ITEM
This item supports the following Vision Point and Key Result Areas:
VISION POINT AND KEY RESULT AREAS
Hospitality Finds its Home in Westlake
o Citizen engagement and communication
At the present time, there is one vacant position on the Board of Directors for the
Westlake Historical Preservation Society and this position does require a Town Council
appointment. A recommendation has been made to consider Joyce Roach to fill the final
vacant position with a term expiring in June 2012.
BACKGROUND
N/A
FUNDING
Staff recommends that the Board fill this vacancy.
RECOMMENDATION
Joyce Roach’s Application
ATTACHMENTS
Resolution
TOWN OF WESTLAKE
RESOLUTION NO. 09-53
APPOINTING A MEMBER TO THE WESTLAKE HISTORICAL
PRESERVATION SOCIETY.
WHEREAS, Currently, one vacancy exists on the Westlake Historical
Preservation Society board; and
WHEREAS, the Town Council has received one application for consideration of
appointment; and
WHEREAS, the meeting at which this Resolution was considered was open to
the public as required by law, and public notice of the time, place, and subject of the
meeting has been given in accordance with Chapter 551, Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1:
That the Town Council of the Town of Westlake does hereby
appoint the following individual to serve as a member of the Westlake Historical
Preservation Society for the term noted below:
Joyce Roach to an expiring term of June 2012.
SECTION 2:
That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 14 DAY OF DECEMBER 2009.
___________________________________
Laura Wheat, Mayor
ATTEST:
______________________________ __________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Memo Draft
Town of Westlake
To: Honorable Mayor and Members of the Town Council
From: Troy J. Meyer Director of Facilities and Recreation
Subject: Safe Routes to School Grant
Date: December 7, 2009
Consideration of a Resolution approving the submission of the grant application for the Safe
Routes to School program for the 2009-2010 fiscal year; authorizing the Town Manager or his
designee to execute all necessary documents.
ITEM
This item supports the following Vision Point and Key Result Areas:
VISION POINT AND KEY RESULT AREAS
We are Leaders
o On-going comprehensive planning
o Open space preservation
BACKGROUND
The Federal Safe Routes to School (SRTS) Program was established in the
Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users Act
(SAFETEALU) in August, 2005. The federal transportation bill apportioned funds for
administering Safe Routes to School programs in all 50 states, based on the ratio
of total student enrollment in grades kindergarten through eighth (K -8) in each state
compared to the total student enrollment in grades K-8 in all states.
The Program's objectives are 1) to enable and encourage children in grades K-8,
including those with disabilities, to walk and bicycle to school; 2) to make bicycling and
walking to school a safer and more appealing transportation alternative, thereby
encouraging a healthy and active lifestyle from an early age; and 3) to facilitate the
planning, development, and implementation of projects and activities that will improve
safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools.
The Town Staff began working on the SRTS plan in May 2009 waiting the announcement from
Texas Department of Transportation for call SRTS project in July 2009 . The next step was for
staff to submit the work plan by July 31st 2009. TXDOT approved the plan in late August and
gave the notice to proceed to complete the SRTS application by November 31, 2009. The
application was submitted to TXDOT on November 31, 2009.
The grant will fund an 8’ foot sidewalk beginning at Westlake Academy , traveling South on JT
Ottinger Rd. turning East at the service entrance to Deloitte, following the Deloitte western
property line to Dove Rd., turning East across the creek on the North side of Dove Rd., to the
Vaquero pedestrian underpass. This will also include connecting Glenwyck Farms trail along the
North side of Dove Rd. to FM 1938 intersection.
TXDOT will announce the grant recipients by May 2010. If awarded the grant staff must go out
to bid for the project within two (2) years.
The SRTS program is a 100% federally funded cost-reimbursement program. The total
grant request is $726,852.00.
FUNDING
To approve the submission of the grant application for the Safe Routes to School program for the
2009-2010 fiscal year; authorizing the Town Manager or his designee to execute all necessary
documents and providing an effective date.
RECOMMENDATION
Resolution
ATTACHMENTS:
Resolution 09-54
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 09-54
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING THE SUBMISSION OF THE GRANT APPLICATION
FOR THE SAFE ROUTES TO SCHOOL PROGRAM FOR THE 2009-2010
FISCAL YEAR; AUTHORIZING THE TOWN MANAGER OR HIS DESIGNEE
TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the health and safety of our children is of the highest concern to the citizens
of the Town of Westlake, and
WHEREAS, driving students to school by private vehicle contributes to traffic
congestion and air pollution; and
WHEREAS, being able to walk or bicycle to school along safe routes offers an
opportunity to build healthful physical activity into daily routine and arrive at school
ready to learn; and
WHEREAS, having safer routes to and from schools aims to decrease pedestrian and
bicycling related injuries, not just for students, but for the entire community; and
WHEREAS, grants are available to fund safety improvements within a two-mile radius
of Westlake Academy through the Safe Routes to School (SRTS) Program; and
WHEREAS, The Safe Routes to Schools program would take place during the 2009-2010
school year; and
WHEREAS, the Town of Westlake has requested and received approval and
support of said grant application from Westlake Academy; and
WHEREAS, The Town of Westlake designates Tom Brymer, Town Manager, as the
grantee's authorized official. The authorized official is given the power to apply for, accept,
reject, alter or terminate the grant on behalf of the applicant agency and to execute or
name a designee to execute all necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1
T hat the Town of Westlake hereby supports the Safe Routes to
School program.
Resolution 09-54
Page 2 of 2
SECTION 2
That the Town of Westlake approves submission of the grant
application for the Safe Routes to School, and authorizes the Town Manager or his
designee to execute all necessary documents.
SECTION 3
That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety
SECTION 4
That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 14th
DAY OF DECEMBER 2009
_______________________________
Laura Wheat, Mayor
ATTEST:
___________________________ ________________________________
Kelly Edwards, Town Secretary Tom Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
Memo Draft
Town of Westlake
To: Honorable Mayor and Members of the Town Council
From: Troy J. Meyer Director of Facilities and Recreation
Subject: Energy Efficiency and Conservation Block Grants (EECBG) Program
Date: December 7, 2009
Consideration of a Resolution to approve the submission of the grant application for to
retrofit existing facilities with efficiency technologies for the 2009-2010 fiscal year;
authorizing the town manager or his designee to execute all necessary documents.
ITEM
This item supports the following Vision Point and Key Result Areas:
VISION POINT AND KEY RESULT AREAS
We are Leaders
o Environmental stewardship Initiatives
o High quality services delivery coupled with financial stewardship
To stimulate the economy and create jobs, Congress passed the American Recovery and
Reinvestment Act (ARRA) of 2009 and the President signed into law on February 17th,
2009. This included $3.2 billion in funding from the ARRA for the Energy Efficiency and
Conservation Block Grants (EECBG) Program, which was authorized in Title V, Subtitle
E of the Energy Independence and Security Act (EISA) and signed into law on December
19, 2007.
BACKGROUND
The purpose of the EECBG program is to, 1) reduce fossil fuel emissions in a manner that
is environmentally sustainable, and to the maximum extent practicable, maximize
benefits for local and regional communities; 2) reduce the total energy use of eligible
entities; and, 3) improve the energy efficiency in the building sector, the transportation
sector and other appropriate sectors.
If the Town is awarded the grant, staff would recommend hiring an outside consultant to
complete an energy audit on the Westlake Academy campus which would include
lighting, heating and cooling systems and restoring HVAC ducts. The result of the audit
would identify current energy usage, potential energy conservation and financial
analysis. Staff will also have to meet reporting requirements which include project
updates, monthly reports on energy usage and results from the energy audit.
The EECBG program will award a minimum grant of $20,000.00 to each awarded
applicant.
FUNDING
To approve the submittal of the EECBG Block grant application to complete an energy
audit and retrofit Westlake Academy facilities with efficiency technologies.
RECOMMENDATION
Resolution
ATTACHMENTS:
Resolution 09-55
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 09-55
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING THE SUBMISSION OF THE GRANT APPLICATION
FOR TO RETROFIT EXISTING FACILITIES WITH EFFICICENCY
TECHNOLOHIES FOR THE 2009-2010 FISCAL YEAR; AUTHORIZING THE
TOWN MANAGER OR HIS DESIGNEE TO EXECUTE ALL NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Congress passed the American Recovery and Reinvestment Act (ARRA) of
2009 and the President signed into law on February 17th, 2009, to stimulate the economy and
create jobs; and,
WHEREAS, ARRA included $3.2 billion in funding for the Energy Efficiency and
Conservation Block Grants (EECBG) Program authorized in Title V, Subtitle E of the Energy
Independence and Security Act (EISA) and signed into law on December 19, 2007; and,
WHEREAS, the purpose of the EECBG program is to, 1) reduce fossil fuel emissions in a
manner that is environmentally sustainable, and to the maximum extent practicable, maximizes
benefits for local and regional communities; 2) to reduce the total energy use of eligible entities;
and, 3) to improve the energy efficiency in the building sector, the transportation sector and other
appropriate sectors; and,
WHEREAS, the Town of Westlake is a town with limited financial resources and desires to
support the development of energy efficiency programs; and,
WHEREAS, the Town of Westlake accepts its allocation and may also accept additional
funds that may become available at a later date; and,
WHEREAS, the Town of Westlake has developed or is interested in developing a EECBG
project, which is sustainable and has measurable energy savings, job creation and economic
stimulus effects into the city; and,
WHEREAS, the Town of Westlake is determined to support energy efficiency projects that
leverage federal funds with other public and private resources, including coordinated efforts
involving other Federal programs targeting community development; and,
WHEREAS, the Town of Westlake intends to comply with all agreed upon contractual
requirements of ARRA, the EECBG program and other federal and state law: NOW,
Resolution 09-55
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1
The Town, authorizes the Town Manager or his designee to execute all necessary
documents to pursue all EECBG funding made available through ARRA and being allocated by the
State Energy Conservation Office to be used to assist in reaching the town’s goals of energy and
efficiency; and
SECTION 2
The Town continue its commitment toward energy efficiency for the citizens of the
Town of Westlake and all of Texas; and
SECTION 3
That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 14th DAY OF DECEMBER 2009
_______________________________
Laura Wheat, Mayor
ATTEST:
___________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
Memo
Town of Westlake
To: Honorable Mayor and Members of the Town Council
From: Eddie Edwards, Director of Planning and Development
Subject: Regular Meeting of December 14, 2009
Date: December 3, 2009
Consider a Resolution authorizing the issuance of a permit for an illuminated building
sign that exceeds the size limits allowed by Town ordinances.
ITEM
This item supports the following Vision Point and Key Result Areas:
VISION POINT AND KEY RESULT AREAS
Inviting Residential & Corporate neighborhoods
o Outstanding community appearance
o Highest quality development and aesthetic standards
Fossil Creek Spirits is leasing space at 3 Village Circle suite #100. They are requesting a
permit for a sign that will be 41.7 sq. ft. and will have LED illumination on the letters.
Signs over 24 sq. ft. are prohibited and so are illuminated signs. However, provisions
within the code of ordinances allow the Town Council to grant special exemptions and
exceptions by resolution if it is found that unusual building design or circumstances
warrant special consideration.
BACKGROUND
No Town funding required.
FUNDING
Staff recommends approval as submitted.
RECOMMENDATION
Staff report
ATTACHMENTS:
Letter from applicant, Sign permit application, and sign plans
Resolution
1
TOWN OF WESTLAKE, TX
STAFF REPORT TO TOWN COUNCIL
I.
Case No.
CASE INFORMATION
Resolution 09-56
Date:
Request: Consider a Resolution authorizing the issuance of a permit for an
illuminated building sign that exceeds the size limits allowed by Town ordinances.
12-03-09
Location: 3 Village Circle Suite # 100. PD-1, Solana mixed use campus.
Owner: Maguire Partners- Solana Limited Partnership.
Zoning: PD-1, Solana mixed use campus.
II.
STAFF REVIEW COMMENTS
1.
Fossil Creek Spirits is leasing space at 3 Village Circle suite #100. They are
requesting a permit for a sign that will be 41.7 sq. ft. and will have LED
illumination on the letters. Signs over 24 sq. ft. are prohibited and so are
illuminated signs. However, provisions within the code of ordinances allow the
Town Council to grant special exemptions and exceptions by resolution if it is
found that unusual building design or circumstances warrant special
consideration.
General
2.
Special exceptions and exemptions requested.
a. Increase of allowed square footage of the sign, from 24 square feet to
approximately 42 square feet.
b. Allowing the illumination of the lettering by Light Emitting Diodes (LED).
c. Allowing a temporary sign to remain in place until the permanent sign is
installed.
2
3.
Code Sections applicable to the request.
Sec. 70-12. Signs and display cases within commercial districts.
(a) Generally. All signs or display cases in the commercial districts require a sign permit. The
building official may, subject to the standards set forth in this chapter, temporarily approve an
application for a sign or display case. Such approval shall expire at the next meeting of the board of
aldermen. All permits shall be for a specific location and the moving of such signs or display cases
shall require a new permit. The regulations in this section shall apply within the commercial districts.
(b) Prohibited signs and display cases. No sign or display case shall be permitted that:
(1) Does not pertain to a commercial use on the site.
(2) Is incompatible in design with the building and space allotted.
(3) Is flashing, illuminated, phosphorescent, moving or primarily glossy.
(4) Contains lettering exceeding 12 inches in height.
(5) Projects or extends above the eave or parapet line, if attached to any structure.
(6) Is for a business which does not have an active business license on file with the town.
(7) Exceeds 24 square feet in area.
(8) Could create confusion to the public or to police and fire response calls in emergencies, or tends
to degrade the character of the town, affect the peace, health and welfare of the community or result
in a degradation of property values and/or an increase in the cost of municipal services.
c) Maximum allowable sign area.
(5) The board of aldermen may make special exemptions to the allowable areas in this subsection
where hardship is incurred or where unusual design of a building requires special consideration.
(d) Signs exempt from formal review.
(e) Sign area.
(f) Standards for display cases.
(g) Special exceptions. The board of aldermen may consider resolutions which grant special
exceptions to this subsection where hardship is incurred or where unusual circumstances warrant
special consideration.
__________________________________________________________
III.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
This type of request does not require a recommendation from the Planning and
Zoning commission.
________________________________________________________________
IV.
Staff recommends approval of this Resolution to allow the permitting of the sign as
submitted. The temporary sign should be allowed only until the permanent sign is
installed or 90 days maximum.
STAFF RECOMMENDATIONS
TOWN OF WESTLAKE
RESOLUTION 09-56
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, APPROVING A SPECIAL EXEMPTION TO
THE ALLOWABLE SIGN AREA AND APPROVING SPECIAL
EXCEPTIONS TO SECTION 70-12 OF THE CODE OF
ORDINANCES TO ALLOW THE SIGN TO BE ILLUMINATED
AND ALLOWING A TEMPORARY SIGN TO REMAIN IN PLACE
UNTIL THE PERMANENT SIGN IS INSTALLED. THE
PROPOSED SIGN WILL BE LOCATED AND USED TO
ADVERTISE THE BUSINESS LOCATED AT 3 VILLAGE CIRCLE,
SUITE 100.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1
: That the Town Council of the Town of Westlake, Texas, does
hereby approve the special exception and special exemptions as requested by the
applicant. See application attached. Exhibit “A”.
SECTION 3
: If any portion of this Resolution shall, for any reason, be declared
invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Council hereby determines that it would have
adopted this Resolution without the invalid provision.
SECTION
4: That this resolution shall become effective from and after its date
of passage.
PASSED AND APPROVED ON THIS 14 DAY OF DECEMBER 2009.
___________________________________
Laura Wheat, Mayor
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry, Town Attorney
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town
Manager with the requested item and the Town Manager will list it on the agenda. At
the meeting, the requesting Council Member will explain the item, the need for Council
discussion of the item, the item’s relationship to the Council’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Council discussion. If the
requesting Council Member receives a second, the Town Manager will place the item on
the Council agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Council Member Langdon Discuss dog licensing and rabies certification.
Town of Westlake
Item #11 - Future
Agenda Items
COUNCIL CALENDAR
- WA Parents Shopping Day Out
December 19, 2009 (Benefiting Project 2010)
- Town Council Meeting
January 25, 2010
- NE Transportation Summit (Grapevine Convention Center)
February 17, 2010 7:30 – 10:00 am
- Town Council Meeting
February 22, 2010
- Westlake Academy Gallery Night event
February 26, 2010
- Bandana Bonanza
May 8, 2010
- Westlake Academy Graduation
May 23, 2010
Town of Westlake
Item # 12 –
Council Calendar
Town of Westlake
Item # 13 –
Adjournment
Back up material has not
been provided for this item.