HomeMy WebLinkAboutPresentation Town Budget 09-10 Wrkshp“Critical Choices, Critical Challenges”
FY 09/10 Budget Workshop
FY 08/09 Accomplishments
9/21/2009 2
Fidelity Regional
Headquarters Phase II
Completed
Developed and adopted five
year Strategic Plan
Five year Capital
Improvement Plan (CIP) was
compiled
Began and Completed the
Academy Arts & Sciences
Center
Positive results from
the Town’s first DF survey
Governmental Finance
Officers Association (GFOA)
Distinguished Budget Award
GFOA Certificate of
Achievement for Excellence
in Financial Reporting
The Westlake Wire went
“Green”
Westlake’s e-Tube went live
Westlake Windows was
launched
Budget Semantics
9/21/2009 3
Governmental Funds
General Fund
Enterprise Funds
Utility Fund
Internal Service Funds
General Major Maintenance
Fund
Vehicle and Equipment Fund
Utility Major Maintenance
Fund
Debt Service Fund
To pay on Bonds
Special Revenue Funds
Visitors Association Fund
4B Economic Development
Fund
Property Tax Reduction Fund
FM1938 Fund
Cemetery Fund
Capital Project Fund
Capital Project Fund and it’s
Hybrids
What's a Budget
Monday 8/25/2008 4
A policy document
Financial plan to accomplish the Board’s program of services
and priorities
Guides how services are provided to residents
Includes operating and capital costs
Used by the rating agencies to determine financial stability of
the organization
What’s a Budget
9/21/2009 5
A policy document
Financial plan to accomplish the Board’s program of services
and priorities
Guides how services are provided to residents
Includes operating and capital costs
Used by the rating agencies to determine financial stability of
the organization
Strategic Plan/Governance Cycle
Monday 8/25/2008 6
Mission, Values, Vision Strategic Plan
Program and Service
Delivery
• Governance
• Comprehensive Plan
• 5 Year Implementation Plans
• ANNUAL BUDGET
• Capital Improvement Program
Direction Finders
Internal Direction Finders
Feedback
Staff/Board of Aldermen
Assessment
Westlake Community Vision
Monday 8/25/2008 7
Westlake is a one-of-a kind community; an oasis with rolling hills,
grazing longhorns, and soaring red-tailed hawks, located in the heart of
the Fort Worth -Dallas metropolitan area.
Inviting neighborhoods and architecturally vibrant corporate
campuses find harmony among our meandering roads and trails, lined
with native oaks and stone walls.
We are leaders. In education we are known for our innovative
partnerships between the Town -Owned Charter School and its corporate
neighbors. We are environment stewards – exemplifying the highest
standards.
Hospitality finds its home in Westlake . As a community, we are fully
involved and invested in our rich heritage, dynamic present and exciting,
sustainable future.
Mission
Monday 8/25/2008 8
On behalf of our citizens, the mission of the
Town of Westlake is to be a one-of-a -kind
community that blends our rural atmosphere
with our rich culture and urban location.
Community Values
9/21/2009 9
As a community, Westlake values reflect:
Innovation
A strong knowledge/education base
Being friendly and welcoming
Family focus
Engaged citizens
A unique rural setting emphasizing preservation of our natural
beauty
Aesthetic appeal and high development standards
Vision Point One
Inviting Residential & Corporate Neighborhoods
9/21/2009 10
Key Result Areas supporting the vision point:
On-going comprehensive planning
Sensitivity to neighborhood integrity
Outstanding community appearance
Open space preservation
The Town of Westlake enjoys inviting neighborhoods. We are a one-of-a-kind
community. Westlake is an oasis with rolling hills that blends grazing longhorns
and soaring red-tailed hawks with inviting neighborhoods as well as architecturally
vibrant corporate campuses that find harmony along our meandering roads and
trails, lined with native oaks and stone walls.
Vision Point Two
We Are Leaders
9/21/2009 11
Key Result Areas supporting the vision point:
Premier educational facilities and programs
Producing well educated future leaders and thinkers
Business partnerships with the Town and Westlake Academy
Environmental stewardship initiatives
High quality services delivery coupled with financial stewardship
Infrastructure maintenance and planning
In education, we are known for our innovative partnerships between the
Town -owned charter school and its corporate neighbors. We are
environment stewards – exemplifying the highest standards.
Vision Point Three
Hospitality Finds Its Home In Westlake
Monday 8/25/2008 12
As a community, we are fully involved and invested in our rich heritage, dynamic present
and exciting, sustainable future.
“Westlake, a premiere knowledge-based community.”
Key Result Areas supporting the vision point:
Citizen engagement and communication
Historic preservation
Tourism development
Arts and culture
Strategic Priorities FY 09/10
Monday 8/25/2008 13
VISION FOCUS
Neighborhoods Leadership Hospitality
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Administration X X X X X X
Plan & Zoning X X X X X
Town Secretary X X X
Fire/EMS X X X
Municipal Court X X X
Public Works X X X X X
Fac/ Maintenance X X X
Finance X X X X
Parks/ Recreation X X X X X X X
Information Tech. X
HR/Admin Srv. X X X
Utility Fund X X X X
Visitors Fund X X X X X X X X X
4B Fund X
PTR Fund X X
General MM Fund
Utility MM Fund
Cemetery Fund X X X
V&E Fund X
FM1938 Fund X X X X X
A & S Fund X X
Capital Imp. x X X X
Debt Service X
Financial Overview
9/21/2009 14
All Funds Summary Table
9/21/2009 15
Fund Name Beginning Fund
Balance
Revenues and Other
Funding Sources
Expenditures and
Other Funding Uses
Ending Fund
Balance
General Fund $ 3,904,487 $ 3,805,841 $ 4,590,394 $ 3,119,934
4B Economic Development 483,162 727,400 757,131 453,431
Visitors Association 802,385 476,975 706,971 572,389
Special Revenues - 161,000 161,000 -
FM1938 - - - -
Cemetery 54,609 16,550 24,000 47,159
Vehicle/Equipment 50,000 94,336 94,336 50,000
Property Tax Reduction 1,035,665 727,300 1,035,680 727,285
Debt Service - 1,499,750 1,499,750 -
Capital Projects 230,445 590,500 590,500 230,445
Arts & Sciences - - - -
Lone Star 13,559 100 - 13,659
Utility 1,728,860 2,531,766 2,930,593 1,330,033
Utility Major Maint 50,000 22,500 22,500 50,000
General Major Maint 50,000 23,000 23,000 50,000
TOTAL $ 8,403,172 $ 10,677,018 $ 12,435,855 $ 6,644,334
Projected Revenues All Sources FY 09/10
9/21/2009 16
Revenues Total Percentage
General Sales Tax $ 2,905,200 27%
Contributions 530,500 5%
Beverage Tax 17,750 0%
Franchise Fees 646,675 6%
Permits & Fees 505,220 5%
Inter Governmental 180 0%
Fines & Forfeits 547,460 5%
Investment Earnings 20,700 0%
Misc Income 141,031 1%
Grants 152,950 1%
Charge for Services 2,533,716 24%
Hotel Tax Revenues 450,000 4%
Total w/o Transfers In 8,451,382 79%
Transfers In 2,225,636 21%
Fund Totals $ 10,677,018 100%
Projected Expenditures All Sources FY 09/10
9/21/2009 17
Expenses Total Percentage
Payroll Salaries $ 1,832,259 15%
Payroll Related 538,489 4%
Supplies 92,470 1%
Services 3,032,166 24%
Insurance 34,491 0%
Maintenance 325,742 3%
Rent Utilities 394,203 3%
Eco Dev Incentives 488,327 4%
Capital Outlay 257,917 2%
Capital Projects 1,241,000 10%
IFA Debt 1,773,154 14%
Total w/o Transfers 10,210,219 82%
Transfers Out 2,225,636 18%
Fund Totals $ 12,435,855 100%
Summary of Funds Transferred In & Transferred Out
9/21/2009 18
General Fund
118,000 Transfer In from Utility Fund
300,000 Transfer In from Property Tax Reduction Fund
- Transfer In from Visitor Association Fund
$ 418,000 Total Transfers In
- Transfer Out to General Major Maintenance
8,050 Transfer Out to Special Revenue Fund
$ 8,050 Total Transfers Out
4B Economic
Development
Fund
757,131 Transfer Out to Debt Service Fund
$ 757,131 Total Transfers Out
Visitor
Association Fund
- Transfer Out to General Fund
179,275 Transfer Out to Debt Service Fund
100,000 Transfer Out to Capital Projects
3,000 Transfer Out to Vehicle /Equipment Replacement Fund
$ 282,275 Total Transfers Out
Special Revenue
Fund
8,050 Transfer Out to General Fund
$ 8,050 Total Transfers In
Property Tax
Reduction Fund
300,000 Transfer Out to General Fund
563,344 Transfer Out to Debt Service Fund
23,000 Transfer Out to General Major Maintenance Fund
89,336 Transfer Out to Vehicle/Equipment Replacement Fund
60,000 Transfer Out to Capital Projects
$ 1,035,680 Total Transfers Out
Summary of Funds Transferred In & Transferred Out
9/21/2009 19
Vehicle & Equipment
Fund
89,336 Transfer In from Property Tax Reduction Fund
2,000 Transfer in from Utility Fund
3,000 Transfer in from Visitors Association Fund
$ 94,336 Total Transfers In
Debt Service Fund
757,131 Transfer In from 4B Economic Development Fund
563,344 Transfer In from Property Tax Reduction Fund
179,275 Transfer In from Visitor Association Fund
$ 1,499,750 Total Transfers In
Utility Fund
118,000 Transfer Out to General Fund
22,500 Transfer Out to Utility Major Maintenance Fund
2,000 Transfer Out to Vehicle/Equipment Replacement Fund
$ 142,500 Total Transfers Out
Utility Major Maint
Fund
22,500 Transfer In from Utility Fund
$ 22,500 Total Transfers In
General Major Maint
Fund
23,000 Transfer In from Property Tax Reduction Fund
- Transfer In from General Fund
$ 23,000 Total Transfers In
Summary of Funds Transferred In & Transferred Out
Monday 8/25/2008 20
Funds proposed to be transferred from General Fund and
Utility Fund to Vehicle and Equipment Fund
Begin to deal with future costs
General Fund monies to be transferred are one-time
revenues
Recommended Positions (all departments) 27
The one new clerical position is to be shared by Planning & Zoning, Human
Resources, Facilities Maintenance, and Parks & Recreation (General Fund)
See page 28 for detail
Proposed Staffing
9/21/2009 21
Department Position Addition
Planning & Zoning New administrative clerk .33
Human Resources New administrative clerk .33
Facilities Maintenance New administrative clerk .17
Parks & Recreation New administrative clerk .17
Total Proposed New Positions FY 09/10 1.00
Staffing Costs
9/21/2009 22
Proposed market increase of 2.4%, which is equal to the
increase received by the Westlake Academy.
Service Level Adjustments
9/21/2009 23
Two types of SLA’s
Maintain Current Service Level
New or Expanded Service Level
Description
Maintain
Service Level
New or Expanded
Service Level Total
General Fund 16,350 557,189 573,539
Utility Fund 154,838 283,511 438,348
Visitors Association Fund - 331,781 331,781
Cemetery Fund - - -
Vehicle/Equipment Repl. Fund - 94,336 94,336
GF Major Maintenance Fund - 23,000 23,000
Grand Total 171,188 1,289,817 1,461,004
General Fund
9/21/2009 24
General Fund FY09/10 Projected Revenues
9/21/2009 25
General Sales Tax
38%
Contributions
3%
Beverage Tax
1%
Franchise Fees
17%
Permits and Fees
13%
Intergovermental
0% Fines & Forfeitures
14% Interest
0%
Misc Income
3%
Transfers In
11%
General Fund FY 09/10 Projected Expenditures
9/21/2009 26
Payroll / Salaries
33%
Payroll &
Related
9%
Supplies
4%
Service
31% Insurance
1% Maintenance
5%
Rent & Utilities
5%
Economic Development
10%
Capital
Outlay
1% Transfers Out
0%
General Fund Revenues
9/21/2009 27
Expenditures Percent
General Sales Tax 38.17%
Contributions 2.63%
Beverage Tax 0.47%
Franchise Fees 16.99%
Permits and Fees 13.27%
Intergovernmental 0.00%
Fines & Forfeitures 14.38%
Interest 0.29%
Misc Income 2.81%
Transfers In 10.98%
Sales Tax History - All Funds
9/21/2009 28
882,685 994,606
1,810,707
1,465,171
1,795,287 1,700,000 1,452,600
441,343 497,303
905,353
732,585
897,644 850,000
726,300
441,343
497,303
905,353
732,585
897,644
850,000
726,300
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
2,250,000
2,500,000
2,750,000
3,000,000
3,250,000
3,500,000
3,750,000
FY2004
actual
FY2005
actual
FY2006
actual
FY2007
actual
FY2008
actual
FY2009
estimated
FY2010
proposed
General Fund 4B Fund PTR Fund
General Fund SLA’s
9/21/2009 29
Maintain Service Levels
New or Expanded
Service Levels Total
$ 16,350 $ 557,189 * $ 573,539
* $557, 189 breaks down as follows:
Payroll adjustments $ 35,353
Payroll related adjustments $ (2,949)
One-time costs $ 498,568
Recurring costs $ 26,217
Monday 8/25/2008 30
24
29
60
51
37
20 20
15
10
0
10
20
30
40
50
60
70
FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 FY 07/08
Projected
FY 08/09
Projected
FY 09/10
Proposed
Residential Building Permits (Quantity)
Monday 8/25/2008 31
32
2 22
38
1 36
53
73
22
5
0
25
50
75
100
125
150
175
200
225
250
FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 FY 05/06 FY 06/07 FY 07/08
Projected
FY 08/09
Projected
FY 09/10
Proposed
Mi
l
l
i
o
n
s
Commercial Building Permits (Values)
Utility Fund
9/21/2009 32
Utility Fund Projected Revenues
FY 09/10 = $2,531,766
9/21/2009 33
Water
Revenue
74%
Meter Repair
0%
Debt Service
Areas
4%
Waste
Management
2%
Tap Fees
2%
Impact fees
5%
Misc Revenue
0%
Interest Earned
0%
Sewer
Revenue
17%
Utility Fund Projected Expenses
FY 09/10 = $2,930,593
9/21/2009 34
Payroll
6%
Payroll Related
2% Supplies
0%
Services
47%
Insurance
0%
Maintenance
3%
Rent & Utilities
4%
Capital Outlay
2%
Interfund
Advance/Debt
12%
Transfers Out
5%
Capital
Projects
(3)
21%
Utility Fund
9/21/2009 35
Revenues increasing slightly due to increased usage with no
increase in rates.
Decrease estimated in ending balance from $1.6 million in
FY 08/09 to $1.2 million in FY 09/10
Capital projects estimated at $605,000
N-1 Sewer Line transfer $185,000
N-1 Sewer Line in-flow & out-flow study/repair $125,000
Stagecoach Hills water line connection $300,000
Utility Fund SLA’s
9/21/2009 36
* $283,511 breaks down as follows:
Payroll adjustments $ 20,129
Payroll related adjustments $ 6,191
One-time costs $ 8,900
Recurring costs $ 248,291
Maintain Service Levels
New or Expanded
Service Levels Total
$ 154,838 $ 283,511 * $ 438,348
Visitors Association Fund
9/21/2009 37
Visitors Association Fund
9/21/2009 38
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance Beginning $ 1,183,022 $ 1,451,153 $ 1,451,153 $ 802,385
Receipts
Hotel Occupancy Tax 527,662 450,000 450,000 450,000
Investment Earnings 36,686 28,000 8,200 3,700
Misc Revenues 20,156 51,000 53,275 23,275
Total Receipts 584,504 529,000 511,475 476,975
Deductions
Payroll/Salaries 69,129 98,315 102,252 140,629
Payroll Related & Benefits 22,818 27,315 30,976 42,105
Supplies 49,376 55,350 61,850 33,350
Service 137,831 256,160 266,902 174,475
Rent & Utilities 33,625 34,137 34,137 34,137
Capital Outlay - 3,200 500 -
Transfers Out 3,594 640,050 663,626 282,275
Total Deductions 316,373 1,114,527 1,160,243 706,971
Excess Revenue Over/(Under) Deductions 268,131 (585,527) (648,768) (229,996)
Fund Balance Ending 1,451,153 865,626 802,385 572,389
Restricted/Designated Funds - - 25,000 5,000
Undesignated Fund Balance, Ending $ 1,451,153 $ 865,626 $ 777,385 $ 567,389
Visitors Association Fund Projected Revenues
FY 09/10 = $ 476,975
9/21/2009 39
Hotel
Occupancy
Tax
85% Intvestment
Earnings
6%
Historical Board
Income
1%
Arbor Days Income
2%
Public Arts Income
2%
Ins Refunds/
Equity Returns
0%
Visitors Association Fund Projected Expenditures
FY 09/10 = $706,971
9/21/2009 40
Payroll
20%
Payroll
Related
3%
Supplies
5%
Service
24%
Rent &
Utilities
3%
Capital
Outlay
44%
Transfers
Out
57%
Visitors Association Fund SLA’s
9/21/2009 41
* $331,781 breaks down as follows:
Payroll adjustments $ 38,376
Payroll related adjustments $ 11,129
One-time costs $ 282,275
Recurring costs -
Maintain Service Levels
New or Expanded
Service Levels Total
- $ 331,781 * $ 331,781
Property Tax Reduction Fund
9/21/2009 42
Property Tax Reduction Fund
9/21/2009 43
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated
Budget
FY 08/09
Proposed
Budget
FY 09/10
Fund Balance, Beginning $ 154,474 $ 505,665 $ 505,665 $ 1,035,665
Receipts
Sales Tax 897,644 832,176 850,000 726,300
Investment Earnings 1,158 7,500 5,000 1,000
Total Revenue $ 898,802 $ 839,676 $ 855,000 $ 727,300
Deductions
Transfers Out 547,611 325,000 325,000 1,035,680
Total Deductions $ 547,611 $ 325,000 $ 325,000 $ 1,035,680
Excess Revenue/(Under) Deductions 351,191 514,676 530,000 (308,380)
Fund Balance, Ending $ 505,665 $ 1,020,341 $ 1,035,665 $ 727,285
4B Economic Development Fund
9/21/2009 44
4B Economic Development Fund
9/21/2009 45
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance, Beginning $ 385,938 $ 512,793 $ 512,793 $ 483,162
Receipts
Sales Tax 897,644 832,176 850,000 726,300
Investment Earnings 545 - 1,100 1,100
Total Revenue $ 898,188 $ 832,176 $ 851,100 $ 727,400
Deductions
Transfers Out 771,333 861,907 880,731 757,131
Total Deductions $ 771,333 $ 861,907 $ 880,731 $ 757,131
Excess Revenue/(Under) Deductions 126,855 (29,731) (29,631) (29,731)
Fund Balance, Ending $ 512,793 $ 483,062 $ 483,162 $ 453,431
Debt Service Fund
9/21/2009 46
Debt Service Fund
9/21/2009 47
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance, Beginning $ 385,938 $ 512,793 $ 512,793 $ 483,162
Receipts
Sales Tax 897,644 832,176 850,000 726,300
Investment Earnings 545 - 1,100 1,100
Total Revenue $ 898,188 $ 832,176 $ 851,100 $ 727,400
Deductions
Transfers Out 771,333 861,907 880,731 757,131
Total Deductions $ 771,333 $ 861,907 $ 880,731 $ 757,131
Excess Revenue/(Under) Deductions 126,855 (29,731) (29,631) (29,731)
Fund Balance, Ending $ 512,793 $ 483,062 $ 483,162 $ 453,431
Cemetery Fund
9/21/2009 48
Cemetery Fund
9/21/2009 49
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance, Beginning $ - $ 62,059 $ 62,059 $ 54,609
Receipts
Contributions 169,034 - - -
Charge for Services 2,100 18,550 13,550 13,550
Misc. Income - 3,000 3,000 3,000
Transfers In 3,594 - - -
Total Revenue $ 174,728 $ 21,550 $ 16,550 $ 16,550
Deductions
Supplies 4,979 17,443 9,000 9,000
Services 4,725 16,400 9,000 9,000
Maintenance 3,594 13,000 6,000 6,000
Total Deductions $ 13,299 $ 46,843 $ 24,000 $ 24,000
Excess Revenue/(Under) Deductions 161,430 (25,293) (7,450) (7,450)
Fund Balance, Ending $ 161,430 $ 36,766 $ 54,609 $ 47,159
Internal Service Funds
9/21/2009 50
Vehicle & Equipment Replacement Fund
9/21/2009 51
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance, Beginning $
-
$
-
$
- $ 50,000
Receipts
Transfers In - 56,900 64,000 94,336
Total Revenue $ - $ 56,900 $ 64,000 $ 94,336
Deductions
Capital Outlay - 6,900 14,000 94,336
Total Deductions $ - $ 6,900 $ 14,000 $ 94,336
Excess Revenue/(Under) Deductions - 50,000 50,000 -
Fund Balance, Ending $ - $ 50,000 $ 50,000 $ 50,000
Vehicle & Equipment Replacement Fund
9/21/2009 52
Westlake Academy
Warning Devices $ 5,000
Update Security System $ 31,000
Update Security Cameras $ 5,000
HVAC System Replacement $ 5,000
15 ton split systems $ 5,000
2 tone Roof top units $ 11,176
A/C 2 ton & 7.5 ton (server room) $ 10,160
Information Technology
Domain Controller Servers $ 14,000
Telephone / Peripheral Devices $ 2,000
Replacement of Routers / Switches $ 3,000
Network Printers $ 3,000
General Maintenance & Replacement Fund
9/21/2009 53
Actual
FY 07/08
Adopted Budget
FY 08/09
Estimated Budget
FY 08/09
Proposed Budget
FY 09/10
Fund Balance, Beginning $ 20,000 $ 35,000 $ 35,000 $ 50,000
Receipts
Transfers In 15,000 105,500 90,500 23,000
Total Revenue $ 15,000 $ 105,500 $ 90,500 $ 23,000
Deductions
Capital Outlay - 90,500 75,500 23,000
Total Deductions $ - $ 90,500 $ 75,500 $ 23,000
Excess Revenue/(Under) Deductions 15,000 15,000 15,000 -
Fund Balance, Ending $ 35,000 $ 50,000 $ 50,000 $ 50,000
General Maintenance & Replacement Fund
9/21/2009 54
Westlake Academy
Replace Carpet and Flooring $13,000
Ext Paint/Wood Treatment / Replacement $10,000
Capital Projects Fund
9/21/2009 55
Funded Capital Improvement Projects
9/21/2009 56
General Fund
Westlake Academy
Water well for civic campus $ 60,000
Utility Fund
N-1 Sewer Line Transfer 185,000
N-1 Sewer Line in-flow & out-flow study/repair
120,000
Stagecoach Hills water line connection 300,000
External Funding Sources
Deloitte Trail connection on Dove Rd. 425,000
West Dove Rd Trail Connection to JT
Ottinger Rd (Grant) 5,500
Total $ 1,195,500