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HomeMy WebLinkAbout08-31-09 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion of the Town Council Workshop but not prior to the 7:00 p.m. posted start time. TOWN OF WESTLAKE, TEXAS Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our rich culture and urban location. Westlake, Texas – A Premier Knowledge Based Community TOWN COUNCIL REGULAR MEETING A G E N D A August 31, 2009 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR COUNCIL CHAMBERS / MUNICIPAL COURT ROOM 7:00 p.m. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. CITIZEN PRESENTATIONS: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council cannot by law take action nor have any discussion or deliberations on any presentation made to the Council at this time concerning an item not listed on the agenda. The Council will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. Town of Westlake Town Council Page 2 of 3 Regular Meeting Agenda August 31, 2009 a. Review and approve minutes of the Town Council Workshop and Regular meeting held on August 10, 2009. 5. CONDUCT A PUBLIC HEARING REGARDING THE TOWN OF WESTLAKE PROPOSED FY 2009-2010 BUDGET FOR THE PERIOD BEGINNING OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010. 6. CONSIDER A RESOLUTION APPOINTING CATHY LEE TO THE WESTLAKE ACADEMY FOUNDATION. 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - NONE 8. COUNCIL CALENDAR. - Town Council Workshop and Regular meeting o September 21, 2009 - Town of Westlake Arbor Day Celebration o September 26, 2009, 4 p.m., Glenwyck Farms Park - Town Council Workshop and Regular meeting o October 5, 2009 - Texas Municipal League Annual Conference (Fort Worth) o October 20-23, 2009 - Town Council Workshop and Regular meeting o October 26, 2009 - Town Council Workshop and Regular meeting o November 9, 2009 - Vaquero Baja (fundraiser for the Academy) o November 16, 2009, 3:30 p.m. - Town Council Workshop and Regular meeting o December 14, 2009 Town of Westlake Town Council Page 3 of 3 Regular Meeting Agenda August 31, 2009 9. ADJOURNMENT. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, by Friday, August 27, 2009, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.      Town of  Westlake   Item # 2 – Pledge of  Allegiance  Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible."      Town of  Westlake  Item # 3 – Citizen’s  Presentations  This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. 4. CONSENT AGENDA: All items listed below are considered routine by the Town Council and will be enacted with one motion. There will be no separate discussion of items unless a Council Member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on August 10, 2009. Town of  Westlake  Item # 4 ‐ Review of  Consent Agenda  Items  MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING August 10, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Public Works Superintendent Jarrod Greenwood, Finance Director Debbie Piper, Court Administrator Amanda DeGan, Assistant to the Town Manager Ginger Awtry, Lt. Richard Whitten, and Planning and Development Director Eddie Edwards. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7:42 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS. Mr. Justin Sizemore, an attorney representing Mr. Roland Arthur, 603 E. Belnap, Fort Worth, Texas, addressed the Council regarding FM 1938. Mr. Sizemore distributed a letter to the Council outlining Mr. Arthur’s concerns related to drainage engineering issues, and advised that Mr. Arthur is requesting more information before construction begins related to the FM 1938 project. Mayor Wheat asked if separate engineering studies were performed and if they could be provided to the Town Town of Westlake Town Council Page 2 of 7 Regular Meeting Minutes August 10, 2009 Mr. Sizemore responded that the studies could be provided to the Town. 4. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on July 13, 2009. b. Ordinance No. 629 - Consider an Ordinance approving a negotiated resolution between the ATMOS Cities Steering Committee (“ACSC” or “Steering Committee”) and ATMOS ENERGY CORP., MID-TEX DIVISION ("ATMOS MID-TEX" or "company") regarding the company's rate review mechanism. c. Resolution No. 09-35 - Consider a Resolution authorizing the Town Manager to enter into an agreement with the State of Texas Department of Transportation (TxDOT) as a “blanket” agreement for the construction, maintenance and operation of safety lighting within the Town of Westlake. d. Resolution No. 09-37 - Consider a Resolution approving an amended Fees and Use Schedule. e. Resolution No. 09-38 - Consider a Resolution authorizing the Westlake Public Art Society to proceed with the process of applying for 501(c)3 status with the Internal Revenue Service. f. Resolution No. 09-39 - Consider a Resolution reducing the number of members serving on the Westlake Historical Preservation Society. g. Resolution No. 09-40 - Consider a Resolution authorizing the Town Manager to enter into a contract with Building Code Consulting Services for third-party inspections and plan review services for the Deloitte Conference Center project. h. Resolution No. 09-41 - Consider a Resolution authorizing an amendment to the Pivot Building Service agreement for janitorial services at the Westlake Civic Campus. MOTION: Council Member Corson made a motion to approve the consent agenda as presented. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 5. PRESENTATION RECOGNIZING OUTGOING TOWN SECRETARY. Mayor Wheat presented outgoing Town Secretary Sutter with a crystal engraved clock in recognition of her service to the Town. Mayor Wheat recessed the regular meeting at 7:56 p.m. to host a reception in honor of Town Secretary Sutter. Town of Westlake Town Council Page 3 of 7 Regular Meeting Minutes August 10, 2009 Mayor Wheat reconvened the regular meeting at 8:14 p.m. 6. CONSIDER A RESOLUTION APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION. Mayor Wheat introduced the item and asked for a motion. MOTION: Council Member Corson made a motion to adopt Resolution No. 09-42, appointing Mr. Wayne Stoltenberg to the Planning and Zoning Commission to a term expiring June 2010. Council Member Rollins seconded the motion. The motion carried by a vote of 4-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE AMENDING CHAPTER 102 OF THE TOWN OF WESTLAKE CODE OF ORDINANCES, AMENDING THE LAND USE SCHEDULE TO ALLOW PRIVATE WATER WELLS IN ALL ZONING DISTRICTS WITHOUT AN APPROVED SPECIFIC USE PERMIT AND ADDING A SECTION REGULATING THE PLACEMENT AND SCREENING REQUIREMENTS FOR SURFACE EQUIPMENT RELATED TO A PRIVATE WATER WELL. Planning and Development Director Edwards presented the item to the Council. Mr. Edwards advised the Council that the water well permits will be approved administratively by staff. Council Member Corson inquired as to the land use table associated with Planned Development. Planning and Development Director Edwards stated that the proposed amendment applies to straight zoning districts only and not Planned Developments. Mayor Wheat opened the public hearing at this time. No one requesting to speak, Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to adopt Ordinance No. 630, amending Chapter 102 and the land use table to allow private water wells in all zoning districts without an approved Specific Use Permit. Council Member Corson seconded the motion. The motion carried by a vote of 4- 0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER A RESOLUTION APPROVING AN APPLICATION FOR THE FINAL PLAT OF DELOITTE UNIVERSITY CONFERENCE CENTER; LOCATED IN THE PD 3-12 ZONING DISTRICT. Town of Westlake Town Council Page 4 of 7 Regular Meeting Minutes August 10, 2009 Town Manager Brymer introduced the item and advised that the Planning and Zoning Commission recommended approval of the final plat. Planning and Development Director Edwards addressed the Council regarding the case. Mr. Adam Reeves of Jacobs Engineering, Mr. John Eisele of Deloitte, Mr. Steve Silverstein of Deloitte, Mr. Brad Blankenship of Jones Lang LaSalle were present and available to address questions from the Council. Mr. Steve Silverstein addressed the Council regarding the status of the project. Mr. Silverstein stated that mass grading is underway and a vertical groundbreaking planned in late October. Additionally, Mr. Silverstein advised the Council that Deloitte expects to open the facility in the fall of 2011. There being no one else requesting to speak, Mayor Wheat closed the public hearing. MOTION: Council Member Corson made a motion to adopt Resolution No. 09-43, approving the application for final plat of Deloitte University Conference Center, located in the PD 3-12. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 9. CONDUCT A PUBLIC HEARING AN CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR A SPECIFIC USE PERMIT (SUP) TO ALLOW A GAS WELL PAD SITE TO BE LOCATED WITHIN THE PD 1 PLANNED DEVELOPMENT ZONING DISTRICT LOCATED AT 2450 PRECINCT LINE ROAD. Planning and Development Director Edwards addressed the Council regarding the case. Discussion ensued regarding notifying the Town of Trophy Club regarding the gas well pad site permit cases located adjacent to the Town’s city limits.. Council Member Rennhack inquired as to the gas well pad sites impact to the trail system as well as the traffic. Planning and Development Director Edwards advised the Council that the applicant has requested an off-site water source for fraccing purposes, and that fencing will not be installed until the completion of the drilling operation and the the site will be manned 24 hours a days, seven (7) days a week. Council Member Corson inquired as to the impact of potential of peak rates on Westlake residents. Director of Planning and Development Edwards stated that any peak charges will be evaluated and, if caused by drilling, the additional cost will be paid by the applicant. Town of Westlake Town Council Page 5 of 7 Regular Meeting Minutes August 10, 2009 Mr. Mike Silliman and Mr. Tom Allen of Maguire Partners and Ms. Mary Patton of Range Resources were present and available to address any questions of the Council. Mr. Shea Kirkman, Project Manager, Jacobs Engineering Group, advised that they had been in touch with Fidelity Investments regarding the case and Fidelity Investments expressed no concerns. Mayor Wheat opened the public hearing. Mr. Tom Allen, 9 Village Circle, Maguire Partners, addressed the Council regarding the case. Mr. Shea Kirkman, Project Manager, Jacobs Engineering Group, presented aerial views and landscape perspectives of the gas well pad site. Council Member Rollins and Rennhack expressed appreciation to the applicant and the representatives for working with the Town through this process. There being no one else requesting to speak, Mayor Wheat closed the public hearing. MOTION: Council Member Corson made a motion to adopt Ordinance No. 631, approving an application for Specific Use Permit to allow a gas well pad site to be located within PD-1, 2405 Precinct Line Road, with the addition of stipulation # 2 (the applicant be allowed to develop a secondary off-site, water source for the purpose of fraccing wells and at a location approved by staff and in compliance with the Town’s ordinances.). Council Member Langdon seconded the motion. The motion carried by a vote of 4- 0. 10. FUTURE AGENDA ITEMS. There were no items presented for consideration. 11. COUNCIL CALENDAR. Mayor Wheat reviewed the Council calendar. - Dedication and Ribbon Cutting for the Sam and Margaret Lee Arts & Sciences Center o August 28, 2009, Westlake Academy Campus - Town Council Workshop and Regular meeting and Special Called Trustees Meeting o August 31, 2009 - Vaquero Baja (fundraiser for the Academy) o September 14, 2009, 3:30 p.m. - Town Council Workshop and Regular meeting Town of Westlake Town Council Page 6 of 7 Regular Meeting Minutes August 10, 2009 o September 21, 2009 - Town of Westlake Arbor Day Celebration o September 26, 2009, 4 p.m., Glenwyck Farms Park - Town Council Workshop and Regular meeting o October 5, 2009 - Town Council Workshop and Regular meeting o October 26, 2009 - Town Council Workshop and Regular meeting o November 9, 2009 - Town Council Workshop and Regular meeting o December 14, 2009 12. EXECUTIVE SESSION Mayor Wheat advised that no executive session is needed. a. Section 551.074 to discuss personnel matters. Discuss employment of Town Secretary. b. Sec. 551.071(2)- Consult with the Town Attorney regarding a Roadway Funding Agreement with Roland Arthur. c. Sec. 551.072- Property- Deliberate the sale, exchange, or value of real property- FM 1938 ROW 13. RECONVENE MEETING 14. CONSIDER A RESOLUTION APPROVING AN ADDENDUM TO THE ROADWAY FUNDING AGREEMENT WITH ROLAND ARTHUR FOR FM 1938. No action was taken on this item. 15. CONSIDER A RESOLUTION EXPRESSING THE TOWN COUNCILS INTENT TO PURSUE CONDEMNATION FOR ALL NECESSARY RIGHT-OF-WAY AND EASEMENTS RELATED TO THE CONSTRUCTION OF FM 1938 BY THE TEXAS DEPARTMENT OF TRANSPORTATION. Town Manager Brymer introduced the item and gave a brief description of the project. Mr. Brymer advised Westlake has attempted, through meeting and negotiations, to acquire the necessary right-of-ways and easements and all efforts have failed up to this point. Mr. Brymer added that the Texas Department of Transportation has advised that all right-of-ways and easements must be in hand before the project is let for bid. Additionally, Mr. Brymer stated the bid environment is very favorable and this represents and opportune time and if the project is not let for bid, the $15 million dollar allocation will be reprogrammed for use in other projects and potential future funding would not be available for four or five years. Town of Westlake Town Council Page 7 of 7 Regular Meeting Minutes August 10, 2009 Council Member Rennhack asked if the Town could obtain a copy of the study showing increased water flow, as well as documents regarding what Vaquero has allegedly not followed through with on their end. Mayor Wheat acknowledged the significant cash contribution and right- of-way donations made by Fidelity Investments and WB Texas Resort Communities. MOTION: Council Member Corson made a motion to approve Resolution No. 09-44, directing the Town Manager to initiate the acquisition of real property from Roland Arthur for the FM 1938 project. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 16. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY. MOTION: Council Member Langdon made a motion to appoint Kelly Edwards to serve as the Town Secretary effective August 10, 2009, at an annual salary of $73,000, and to have the Town Secretary report directly to the Town Manager. Council Member Rollins seconded the motion. The motion carried by a vote of 4-0. 17. ADJOURNMENT. There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:30 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 31, 2009. __________________________________________ Laura Wheat, Mayor ATTEST: _________________________________ Kelly Edwards, TRMC, Town Secretary For Kim Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP August 10, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Finance Director Debbie Piper, Public Works Superintendent Jarrod Greenwood, Director of Human Resources and Administrative Services Todd Wood, Court Administrator Amanda DeGan, Assistant to the Town Manager Ginger Awtry, Lt. Richard Whitten, Management Intern Ben Nibarger, and Planning and Development Director Eddie Edwards. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 5:20 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 10, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the August 10, 2009, regular meeting. Council Member Corson inquired regarding consent items 4 (d) and 4 (g). Planning and Development Director Edwards responded to Council Member Corson’s questions.  Mayor Wheat inquired if staff was comfortable with representation provided by the ATMOS Cities Steering Committee (Item 4(b)). Town Attorney Lowry and Town Manager Brymer responded that they are pleased with the representation provided by the Committee. Town of Westlake Town Council Page 2 of 3 Workshop Minutes August 10, 2009 3. DISCUSS PROPOSED ECONOMIC DEVELOPMENT AGREEMENT WITH THE SOLANA MARRIOTT HOTEL. Town Manager Brymer addressed the Council regarding the item, and stated that the approved 2009-2010 FY Budget included a funding allocation of $150,000 to be utilized for marketing services on behalf of the Marriott Solana. Mr. Brymer added that the Marriott plans to utilize a portion of the funding for an Incentive group program. Additionally, Mr. Brymer stated that the Town has funded a portion of the Marriott shuttle cost for past two to three years at approximately $56,000 per year. Management Intern Nibarger reviewed the proposed funding participation criteria with the Council: • 75/25 split between Town and Marriott • Minimum of $10,000 in room night revenues • Maximum of $5,000 discount • Westlake receives appropriate sponsorship recognition on all corresondence • A maximum usage of twice per eighteen (18) month period per organization unless authorized by the Town. Discussion ensued regarding the success of the shuttles in bringing visitors to the Marriott Westlake, and statistics of other hotels that have similar programs. Council Member Rennhack stated that the agreement should be tied to incremental revenue, and requested the occupancy rates from previous years compared to today. Council Member Corson asked how the $150,000 amount was determined. Town Manager Brymer responded that Mr. Kai Fisher presented a program last year to the Council outlining the cost. Mayor Wheat suggested the Council postpone discussion on the item until the General Manager of the Marriott is available to discuss the program with the Council. Town Manager Brymer stated that funding in this amount will not be included in the proposed 2009-2010 FY Budget. Council Member Corson expressed his desire to have the dollars go toward something measurable. 4. EXECUTIVE SESSION. Mayor Wheat recessed the workshop to convene into executive session at 6:02 p.m. to discuss the following in executive session: Town of Westlake Town Council Page 3 of 3 Workshop Minutes August 10, 2009 a. Section 551.074 to discuss personnel matters. Discuss employment of Town Secretary. b. Sec. 551.071(2)- Consult with the Town Attorney regarding a Roadway Funding Agreement with Roland Arthur. c. Sec. 551.072- Property- Deliberate the sale, exchange, or value of real property- FM 1938 ROW Mayor Wheat convened the executive session at 6:05 p.m. The executive session was adjourned at 7:35 p.m. Mayor Wheat reconvened the workshop at 7:41   5. FUTURE AGENDA ITEMS. No items were presented for consideration. 6. ADJOURNMENT. There being no further business, Mayor Wheat adjourned the workshop at 7:42 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 31, 2009. ___________________________________ Laura Wheat, Mayor ATTEST: _______________________________ Kim Sutter, TRMC, Town Secretary Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Tom Brymer, Town Manager Subject: Regular Meeting of August 31, 2009 Date: August 20, 2009 ITEM Public Hearing Regarding the Town of Westlake Proposed FY09-10 Budget for the Period Beginning October 1, 2009 through September 30, 2009 VISION POINT AND KEY RESULT AREAS This item supports the following Vision Point and Key Result Areas: ; Inviting Residential & Corporate neighborhoods o On-going comprehensive planning o Sensitivity to neighborhood integrity o Outstanding community appearance o Highest quality development and aesthetic standards o Open space preservation ; We are Leaders o Premier educational facilities and programs o Producing well educated future leaders and thinkers o Business partnerships with Westlake Academy o Environmental stewardship initiatives o High quality services delivery coupled with financial stewardships o Infrastructure maintenance and planning ; Hospitality Finds its Home in Westlake o Citizen engagement and communication o Historic Preservation o Tourism development BACKGROUND Staff prepared and submitted estimated amendment to Fiscal Year 08-09 as well as the proposed Fiscal Year 2009-2010 to the Town of Westlake budget in the amount $11,995,197 for all funds. This proposed budget was presented and reviewed with the Town Council at their August 31, 2009 workshop. Should the Council desire, the Council also will have an opportunity for further discussion of this proposed budget at its September 21th workshop prior to consideration for adoption by the Council at their regular meeting on that same date. RECOMMENDATION: Received public comment and input regarding this proposed Town FY09-10 budget. ATTACHMENTS: Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Kelly Edwards, Town Secretary Subject: Regular Meeting of August 31, 2009 Date: August 24, 2009 ITEM Consider a Resolution appointing Cathy Lee to the Westlake Academy Foundation. VISION POINT AND KEY RESULT AREAS This item supports the following Vision Point and Key Result Areas: ; Hospitality Finds its Home in Westlake o Citizen engagement and communication BACKGROUND At the present time, one position on Board of Directors for the Westlake Academy Foundation requires the Town Council appointment. A recommendation has been made to consider Cathy Lee to fill the final vacant position. FUNDING N/A RECOMMENDATION Staff recommends that the Board fill this vacancy. ATTACHMENTS Cathy Lee’s Application Resolution No. 09-44 TOWN OF WESTLAKE RESOLUTION NO. 09-44 APPOINTING A MEMBER TO THE WESTLAKE ACADEMY FOUNDATION BOARD. WHEREAS, Currently, one vacancy exist on the Westlake Academy Foundation Board; and WHEREAS, the Town Council has received one application for consideration of appointment; and WHEREAS, the meeting at which this Resolution was considered was open to the public as required by law, and public notice of the time, place, and subject of the meeting has been given in accordance with Chapter 551, Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That the Town Council of the Town of Westlake does hereby appoint the following individual to serve as a member of the Westlake Academy Foundation Board for the term noted below: Cathy Lee to an expiring term of June 2011. SECTION 2: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 31 DAY OF AUGUST 2009. ___________________________________ Laura Wheat, Mayor ATTEST: ______________________________ __________________________________ Kelly Edwards, TRMC, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ______________________________ L. Stanton Lowry, Town Attorney 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Town of  Westlake  Item #7 ‐ Future  Agenda Items  8. COUNCIL CALENDAR. - Town Council Workshop and Regular meeting o September 21, 2009 - Town of Westlake Arbor Day Celebration o September 26, 2009, 4 p.m., Glenwyck Farms Park - Town Council Workshop and Regular meeting o October 5, 2009 - Texas Municipal League Annual Conference (Fort Worth) o October 20-23, 2009 - Town Council Workshop and Regular meeting o October 26, 2009 - Town Council Workshop and Regular meeting o November 9, 2009 - Vaquero Baja (fundraiser for the Academy) o November 16, 2009, 3:30 p.m. - Town Council Workshop and Regular meeting o December 14, 2009 Town of  Westlake  Item # 8 –   Council Calendar  Town of  Westlake  Item # 9 –  Adjournment  Back up material has not  been provided for this item.