HomeMy WebLinkAbout06-22-09 TC Agenda packet
TOWN OF WESTLAKE, TEXAS
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our rich culture and urban location.
Westlake, Texas – A Premier Knowledge Based Community
TOWN COUNCIL SPECIAL MEETING
A G E N D A
June 22, 2009
MARRIOTT SOLANA
5 VILLAGE CIRCLE
SALONS F & G
WESTLAKE, TEXAS
2:30 p.m.
1. CALL TO ORDER.
2. CONSIDER A RESOLUTION AUTHORIZING AN ANNUAL MEMBERSHIP
WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE
PURCHASING THROUGH THE TEXAS CO-OP PROGRAM AND AUTHORIZE
SUBSEQUENT RENEWALS WITH THE TEXAS COMPTROLLER ACCOUNTS
TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP PROGRAM.
3. ADJOURNMENT.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
Town of Westlake Town Council Page 2 of 2
Special Meeting Agenda
June 22, 2009
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, by Friday,
June 19, 2009, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kim Sutter, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town
Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.
Town of Westlake
Memo
To: Honorable Mayor and Members of the Town Council
From: Troy J. Meyer Director of Facilities and Recreation
Subject: Meeting of June 22, 2009
Date: June 16, 2009
ITEM
Consider a resolution authorizing an annual membership with the Texas Comptroller
Accounts to provide purchasing through the Texas Co-op program and authorize
subsequent renewals with the Texas Comptroller Accounts to provide purchasing through
the Texas Co-op program.
VISION POINT AND KEY RESULT AREAS
This item supports the following Vision Point and Key Result Areas:
; We are Leaders
O High quality services delivery coupled with financial stewardships
BACKGROUND
The State of Texas offers local, county governments and school district annual
membership to a state Co-op program through the Local Government Code. The
membership allows local governments to use the State of Texas volume buying power to
receive best pricing from bidders. The membership will allow us to utilize a centralized
master bidder’s list to identity vendors from the Co-op database.
By joining this program, the Town will receive an estimated savings of about $10,000 on
the purchase of the furnishings for the Sam and Margaret Lee Arts & Sciences Center.
FUNDING
The cost of the $100 annual membership is included in the 2008-2009 Department 17
budget.
RECOMMENDATION
The Town Council's approval of the annual membership with the Texas Comptroller
Accounts to provide purchasing through the Texas Co-op program.
ATTACHMENTS:
Resolution 09-29
Detailed information on key Exhibit A to the annual membership.
TOWN OF WESTLAKE
RESOLUTION NO. 09-29
AUTHORIZING AN ANNUAL MEMBERSHIP WITH THE TEXAS COMPTROLLER
ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP
PROGRAM AND AUTHORIZE SUBSEQUENT RENEWALS WITH THE TEXAS
COMPTROLLER ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS
CO-OP PROGRAM.
WHEREAS, the Town of Westlake is working to become leaders in premier educational
facilities and programs; and
WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and
WHEREAS, Westlake desires to be business partners with Westlake Academy; and
WHEREAS, the Town Council finds that the Texas Comptroller Accounts is authorized
to provide purchasing services for local government pursuant to § 271.082 and 271.083 of the
local government code; and
WHEREAS, the Town Council of the Town of Westlake is a municipality defined as an
entity qualified to participate in the cooperative purchasing program of the Texas Comptroller of
Public Accounts pursuant to § 271.081 of the local government code; and
WHEREAS, in accordance with the requirements of 34 TAC §20.85 administrative
rules, the agent(s) of record, Thomas E. Brymer, Town Manager and Troy J. Meyer Director of
Facilities are authorized to execute any and all documentation for Town pertaining in the Texas
Comptroller of Public Account Cooperative Purchasing Program; and
WHEREAS, the Town of Westlake acknowledge its obligation to pay participation fees
established by the Texas Comptroller of Public Account;
NOW, THEREFORE, BE IT RESOLVED, THAT REQUEST BE MADE TO THE
TEXAS COMPTROLLER OF PUBLIC ACCOUNT TO APPROVE THE TOWN OF
WESTLAKE FOR PARTICIPATION IN THE TEXAS COMPTROLLER OF PUBLIC
ACCOUNT COOPERATIVE PURCHASING PROGRAM.
SECTION 1. All matters stated in the Recitals above are found to be true and correct and
are incorporated herein by reference as if copied in their entirety.
SECTION 2. The Town Council of the Town of Westlake hereby approves the agreement
with annual membership with the Texas Comptroller Accounts to provide purchasing through the
Texas Co-op program and authorize subsequent renewals with the Texas Comptroller Accounts
to provide purchasing through the Texas Co-op program, authorizes Town staff to approve
membership , as it relate to the purchasing supplies for the Town or Academy.
PASSED AND APPROVED ON THIS 22 DAY OF JUNE 2009.
____________________________________
ATTEST: Laura Wheat, Mayor
____________________________ ____________________________________
Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney