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HomeMy WebLinkAbout06-22-09 TC Agenda packet TOWN OF WESTLAKE, TEXAS Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our rich culture and urban location. Westlake, Texas – A Premier Knowledge Based Community TOWN COUNCIL SPECIAL MEETING A G E N D A June 22, 2009 MARRIOTT SOLANA 5 VILLAGE CIRCLE SALONS F & G WESTLAKE, TEXAS 2:30 p.m. 1. CALL TO ORDER. 2. CONSIDER A RESOLUTION AUTHORIZING AN ANNUAL MEMBERSHIP WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP PROGRAM AND AUTHORIZE SUBSEQUENT RENEWALS WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP PROGRAM. 3. ADJOURNMENT. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. Town of Westlake Town Council Page 2 of 2 Special Meeting Agenda June 22, 2009 CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, by Friday, June 19, 2009, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Town of Westlake Memo To: Honorable Mayor and Members of the Town Council From: Troy J. Meyer Director of Facilities and Recreation Subject: Meeting of June 22, 2009 Date: June 16, 2009 ITEM Consider a resolution authorizing an annual membership with the Texas Comptroller Accounts to provide purchasing through the Texas Co-op program and authorize subsequent renewals with the Texas Comptroller Accounts to provide purchasing through the Texas Co-op program. VISION POINT AND KEY RESULT AREAS This item supports the following Vision Point and Key Result Areas: ;  We are Leaders O High quality services delivery coupled with financial stewardships BACKGROUND The State of Texas offers local, county governments and school district annual membership to a state Co-op program through the Local Government Code. The membership allows local governments to use the State of Texas volume buying power to receive best pricing from bidders. The membership will allow us to utilize a centralized master bidder’s list to identity vendors from the Co-op database. By joining this program, the Town will receive an estimated savings of about $10,000 on the purchase of the furnishings for the Sam and Margaret Lee Arts & Sciences Center. FUNDING The cost of the $100 annual membership is included in the 2008-2009 Department 17 budget. RECOMMENDATION The Town Council's approval of the annual membership with the Texas Comptroller Accounts to provide purchasing through the Texas Co-op program. ATTACHMENTS: Resolution 09-29 Detailed information on key Exhibit A to the annual membership. TOWN OF WESTLAKE RESOLUTION NO. 09-29 AUTHORIZING AN ANNUAL MEMBERSHIP WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP PROGRAM AND AUTHORIZE SUBSEQUENT RENEWALS WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE PURCHASING THROUGH THE TEXAS CO-OP PROGRAM. WHEREAS, the Town of Westlake is working to become leaders in premier educational facilities and programs; and WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and WHEREAS, Westlake desires to be business partners with Westlake Academy; and WHEREAS, the Town Council finds that the Texas Comptroller Accounts is authorized to provide purchasing services for local government pursuant to § 271.082 and 271.083 of the local government code; and WHEREAS, the Town Council of the Town of Westlake is a municipality defined as an entity qualified to participate in the cooperative purchasing program of the Texas Comptroller of Public Accounts pursuant to § 271.081 of the local government code; and WHEREAS, in accordance with the requirements of 34 TAC §20.85 administrative rules, the agent(s) of record, Thomas E. Brymer, Town Manager and Troy J. Meyer Director of Facilities are authorized to execute any and all documentation for Town pertaining in the Texas Comptroller of Public Account Cooperative Purchasing Program; and WHEREAS, the Town of Westlake acknowledge its obligation to pay participation fees established by the Texas Comptroller of Public Account; NOW, THEREFORE, BE IT RESOLVED, THAT REQUEST BE MADE TO THE TEXAS COMPTROLLER OF PUBLIC ACCOUNT TO APPROVE THE TOWN OF WESTLAKE FOR PARTICIPATION IN THE TEXAS COMPTROLLER OF PUBLIC ACCOUNT COOPERATIVE PURCHASING PROGRAM. SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Town Council of the Town of Westlake hereby approves the agreement with annual membership with the Texas Comptroller Accounts to provide purchasing through the Texas Co-op program and authorize subsequent renewals with the Texas Comptroller Accounts to provide purchasing through the Texas Co-op program, authorizes Town staff to approve membership , as it relate to the purchasing supplies for the Town or Academy. PASSED AND APPROVED ON THIS 22 DAY OF JUNE 2009. ____________________________________ ATTEST: Laura Wheat, Mayor ____________________________ ____________________________________ Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney