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HomeMy WebLinkAbout04-14-08 TC Agenda Packet TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING erlu, Nn � 3 E 1 1 L i 1 April 14, 2008 WESTLAKE CIVIC CAMPUS 2600 J. T. OTTINGER ROAD 7:00 p.m. 1. CALL TO ORDER. /1 vP 2. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSIDER AN ORDINANCE APPOINTING THOMAS E. BRYMER AS THE TOWN MANAGER AND AUTHORIZING A CONTRACT PROVIDING FOR HIS SERVICES. 4. CONSIDER A RESOLUTION APPROVING AN AMENDMENT TO THE TOWN OF WESTLAKE PERSONNEL MANUAL REGARDING EMPLOYEE LIFE INSURANCE BENEFITS. CONSIDER A RESOLUTION AMENDING THE AUTHORIZED SIGNERS ON THE TOWN OF WESTLAKE DEPOSITORY ACCOUNTS WITH FIRST FINANCIAL BANK AND TEXPOOL. 6. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY TO CONDUCT THE GENERAL AND SPECIAL ELECTIONS TO BE HELD ON MAY 10, 2008. 7. CONSIDER A RESOLUTION APPOINTING A MEMBER TO THE WESTLAKE ACADEMY FOUNDATION BOARD OF DIRECTORS. 8. HEAR A STATUS REPORT ON CONSTRUCTION OF ARTS AND SCIENCES CENTER BUILDING. 9. DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE CONTINUED SELECTION PROCESS FOR THE CONSTRUCTION MANAGER AT RISK FOR THE WESTLAKE ARTS & SCIENCES CENTER. 10. CONSENT AGENDA: All items listed below are considered routine by the Board of Aldermen and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. A. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on March 24, 2008. B. Review and approve any outstanding bills. 11. ADJOURNMENT. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, and Westlake Civic Campus, 2600 J.T. Ottinger Road, Westlake, Texas, on Friday,April 1 1, 2008, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. TOWN OF WESTLAKE ORDINANCE NO. 590 AN ORDINANCE OF THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS, APPOINTING THOMAS E. BRYMER AS THE TOWN MANAGER; AUTHORIZING A CONTRACT PROVIDING FOR HIS SERVICES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the citizens of Westlake, Texas, held a special election on May 1, 1999 to determine whether the municipality shall adopt the city manager form of government; and WHEREAS, the results of the special election held on May 1, 1999, were 61, votes for and 8 votes against adopting the city manger form of government; and WHEREAS, the Board of Aldermen of the Town of Westlake, Texas, has accepted resumes and determined that Thomas E. Brymer is the finalist for the position of Town Manager; and WHEREAS, the Board of Aldermen desires to appoint Thomas E. Brymer as the new Town Manager for the Town of Westlake; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That Thomas E. Brymer is hereby appointed as the Town Manager for the Town of Westlake, Texas, and shall serve at the will of the Board of Aldennen. SECTION 2: The Board of Aldermen of the Town of Westlake, Texas, does hereby authorize a contract with Thomas E. Brymer, attached as Exhibit "A", providing for his services as Town Manager to the Town. SECTION 3: If any portion of this Ordinance shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board hereby determines that it would have adopted this Ordinance without the invalid provision. SECTION 4: That this Ordinance shall become effective from and after the date of its passage. PASSED AND APPROVED by the Board of Aldermen of the Town of Westlake, Texas on this the 14`h day of April 2008. Scott Bradley, Mayor ATTEST: Kim Sutter, TRMC, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Todd Wood, Director of Administrative Services Subject: Regular Meeting of April 14, 2008 Date: April 7, 2008 ITEM Consider a Resolution approving an amendment to the Town of Westlake Personnel Manual regarding employee life insurance benefits. BACKGROUND The Town of Westlake Personnel Manual is a written compilation of the Town's policies, procedures, and benefits. It is a comprehensive document which must be updated in response to changing laws, employment trends, as well as internal changes in structure and benefits. As the recommended change to the Town's Personnel Manual pertains to employee benefits, approval of this change would also constitute approval of the change of our life insurance benefits. The recommended changes to the personnel manual are shown on"Exhibit A". It is recommended that the $50,000 life insurance coverage cap for employees be removed and replaced with a benefit equaling the employee's current annual salary. This change would make Westlake's benefit package more competitive with surrounding cities. As life insurance constitutes a very small portion of the Town's benefit costs, this amendment would have minimal financial impact to the Town. In addition, it is recommended that the reference that allows part-time employees to purchase life insurance be removed. After review of our most current policy documents, it has been determined that part-time employees do not meet the policy's eligibility requirements. $ APPROVED BY: t I 4o n Secretary's Office TOWN OF WESTLAKE RESOLUTION NO. 08-21 APPROVING AN AMENDMENT TO THE TOWN OF WESTLAKE PERSONNEL MANUAL REGARDING EMPLOYEE LIFE INSURANCE BENEFITS. WHEREAS, the Town of Westlake recognizes that ongoing updates to the Town's personnel manual are necessary to ensure best practices; and, WHEREAS, the goal of the Town of Westlake is to provide policies and benefits that are competitive to surrounding cities; and, WHEREAS, the Town of Westlake desires to provide employees with a personnel manual that reflects the goals and vision of the Town's leaders; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE: SECTION 1. That the Town of Westlake Board of Aldermen does hereby approve the proposed policy amendment, attached as Exhibit "A", and its inclusion into the Town of Westlake Personnel Manual. SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 14TH DAY OF APRIL 2008. ATTEST: Kim Sutter,TRMC, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Scott Bradley, Mayor Joe C. Hennig, Interim Town Manager EXHIBIT "A" TOWN OF WESTLAKE EMPLOYEE PERSONNEL MANUAL Life Insurance The Town provides all regular full-time employees with comprehensive life insurance, plus accidental death and long-term disability coverage, at no charge to the employee. The policy's value is at the rate of one (1) year's annual salary of the employee Life insurance is effective 90 days following the employee's date of hire and is discontinued upon termination of employment. EXHIBIT "A" TOWN OF WESTLAKE EMPLOYEE PERSONNEL MANUAL Life Insurance The Town provides all regular full-time employees with comprehensive life insurance, plus accidental death and long-term disability coverage, at no charge to the employee. The policy's value is at the rate of one(1) year's annual salary of the employee, Life insurance is effective 90 days following the employee's date of hire and is discontinued upon termination of employment. , Einsurance,up to$50,000. s may purchase additional for amounts above D Part-time employees may urchase this coverage at the e. Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Debbie Piper, Finance Director Todd Wood, Director of Administrative Services Subj ect: Regular Meeting of April 14, 2008 Date: April 7, 2008 ITEM Consider a Resolution amending the authorized signers on the Town of Westlake depository accounts with First Financial Bank and TexPool. BACKGROUND Due to the recent hire of a new Town Manager, it is necessary to change the authorized signers on the Town's bank accounts and TexPool. Signers on the Town's accounts have included the Town Manager, the Finance Director, and the Mayor Pro-Tem. The Town Manager's signature appears on all checks, with the Finance Director signing all checks over$10,000. The Mayor Pro-Tem signs checks in emergency situations when two signatures are required and either of the primary signers are unavailable. This also provides a mechanism to continue normal financial operations during staffing changes until new signature cards are completed. This amendment will not affect the Town's Insurance Trust account. APPROVED BY: r' oyn Secretary's Office TOWN OF WESTLAKE RESOLUTION NO. 08-22 AMENDING THE AUTHORIZED SIGNERS ON THE TOWN OF WESTLAKE DEPOSITORY ACCOUNTS WITH FIRST FINANCIAL BANK AND TEXPOOL. WHEREAS, authorized signers of the Town of Westlake's depository accounts may require amendments at certain times due to changes in structure and/or personnel; WHEREAS, recent changes in Town personnel have necessitated such amendments; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE: SECTION 1: That the Town of Westlake Board of Aldermen does hereby appoint Thomas E. Brymer, Debbie J. Piper, and Donald R. Redding as authorized signers of the Town of Westlake's depository accounts with First Financial Bank and TexPool. SECTION 2: That this Resolution shall become effective on April 21, 2008. PASSED AND APPROVED ON THIS 14 T11 DAY OF APRIL 2008. ATTEST: Kim Sutter,Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Scott Bradley, Mayor Joe C. Hennig, Interim Town Manager To«,n of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Joe C. Hennig, Interim Town Manager Subject: Regular Meeting of April 14, 2008 Date: April 3, 2008 ITEM Consider a Resolution authorizing the Mayor to enter into a joint election agreement with Tarrant County to conduct the General and Special elections to be held on May 10, 2008. BACKGROUND At the February 11, 2008, regular meeting, the Board called a general and a special election to be held on May 10, 2008, to elect a Mayor and two (2) Aldermen to terms expiring May 2010, and one (1) Alderman to serve an unexpired term (May 2009). It is recommended that the Town contract with the County to provide the necessary equipment, programming, and staff to conduct the election. Contracting with the County will also improve voter accessibility by opening the door to the many Tarrant County early voting locations located throughout the County. As in the past, Westlake will serve as a temporary early voting site for the first three days of early voting (April 28-30). Early and Election Day voting will take place in the Courtroom area at the Solana Office Complex, and Tarrant County will process all requests for ballots by mail and federal postcard ballots. The estimated cost to conduct the election is $5,642.00. TTT 11■7TT r�� Page 1 of I t r V011 r 14 J To n Secretary's Office TOWN OF WESTLAKE RESOLUTION NO. 08-23 AUTHORIZING THE MAYOR TO ENTER INTO A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY FOR THE GENERAL AND SPECIAL ELECTIONS TO BE HELD ON MAY 10, 2008. WHEREAS, the Town of Westlake will conduct a General and a Special Election on May 10, 2008; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly on May 10, 2008; and WHEREAS, the Town of Westlake desires to select the Tarrant County Elections Administrator to conduct and coordinate the joint elections. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION l: The parties hereto agree to hold an election jointly on May 10, 2008, from 7:00 a.m. until 7:00 p.m. in accordance with Section 271.002, Texas Election Code, and that said election be conducted jointly pursuant to the terms of this agreement, attached as Exhibit"A." SECTION 2: This Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 14TH DAY OF APRIL 2008. ATTEST: Kim Sutter, TRMC, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Scott Bradley, Mayor Joe C. Hennig, Interim Town Manager THE STATE OF TEXAS COUNTY OF TARRANT JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Tarrant County: City of Arlington City of Bedford City of Blue Mound City of Crowley City of Dalworthington Gardens City of Euless City of Forest Hill City of Fort Worth City of Grand Prairie City of Grapevine City of Keller City of Kennedale City of Lake Worth City of Mansfield Town of Pantego City of Saginaw City of Sansom Park City of Southlake City of Watauga Town of Westlake City of Westworth Village City of White Settlement Arlington Independent School District Azle Independent School District Eagle Mountain-Saginaw Independent School District Fort Worth Independent School District Grapevine-Colleyville Independent School District Hurst-Euless-Bedford Independent School District Keller Independent School District Kennedale Independent School District Northwest Independent School District White Settlement Independent School District Tarrant County College District Tarrant Regional Water District This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 10, 2008 election to be administered by Steve Raborn, Tarrant County Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 10, 2008. The County owns an electronic voting system,the Hart InterCivic eSlate/eScan Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election"with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each Page 1 of 9 participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. The Elections Administrator shall prepare a submission, on behalf of all participating authorities, to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of the joint submission and any correspondence from the Department of Justice. The joint submission prepared by the Elections Administrator will not include submission of information for any special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to prepare their own submissions to the United States Department of Justice for special election procedures, or any changes that are specific to their own political subdivision. By signing this agreement, each participating authority certifies that it has no unresolved preclearance or voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint election. The Elections Administrator will file an amended submission to the United States Department of Justice in the event that any polling places are changed after the original submission is filed, including changes resulting from the withdrawal of one or more participating authorities pursuant to Section XII of this contract. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act(ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. Page 2 of 9 If polling places for the May 10, 2008 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 9, 2008 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 10, 2008 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2000 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk,the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091. The election judge will receive an additional sum of$25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that they are to be paid on election day. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is Page 3 of 9 ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot(including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Tarrant Regional Water District, Tarrant County College District,and other political subdivisions. Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's eSlate electronic voting system. On election day, voters shall have a choice between voting on the eSlate electronic voting system or by a parer ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election day will be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots from being immediately counted via the eScan ballot scanner. Due to current limitations of the county's eScan ballot scanners, it is necessary that in the event ballot content for a particular participating authority or joint election ballot style is too lengthy to fit on a one page paper ballot, all election day voting for that particular authority or ballot style must be held on the county's eSlate voting system. The number of paper ballots printed for election day voting shall be, at a minimum, equal to the same election day turnout as in the last comparable election plus 25 percent of that number,with the final number of ballots ordered per polling place or precinct adjusted upward to end in a number divisible by 50. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment"B"of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator shall provide each participating authority a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. In accordance with Section 87.121(g) of the Election Page 4 of 9 Code, the daily reports showing the previous day's early voting activity will be distributed to each participating authority no later than 8:00 AM each business day. VII. EARLY VOTING BALLOT BOARD Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Steve Raborn, Tarrant County Elections Administrator Tabulation Supervisor: Stephen Vickers, Tarrant County Elections Technology Coordinator Presiding Judge: Jeanne Lyons Alternate Judge: Bobbie Cornelison The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. Each participating authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority unless requested otherwise. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY The Elections Administrator agrees to administer the entire City of Mansfield election including that portion of the City of Mansfield that is within Ellis and Johnson Counties. The Elections Administrator agrees to administer the entire City of Fort Worth election including that portion of the City of Fort Worth that is within Denton and Wise Counties. Page 5 of 9 The Elections Administrator agrees to administer the entire City of Southlake election including that portion of the City of Southlake that is within Denton County. The Elections Administrator agrees to administer the entire Town of Westlake election including that portion of the Town of Westlake that is within Denton County. The Elections Administrator agrees to administer the entire Azle ISD election including that portion of Azle ISD that is within Parker and Wise Counties, The Elections Administrator shall administer only the Tarrant County portion of the City of Grand Prairie's election. The Elections Administrator shall administer the Tarrant County portion of Northwest ISD's election as well as the Denton County portion of the District that is within the City of Fort Worth. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or election day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the original election and the runoff election shall be submitted by the authority making the change to the United States Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 10, 2008 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost)as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. The participating authorities agree that for billing purposes, each election day polling place will be evaluated as to the number of full-time-equivalent(FTE) pollworkers employed. Polling places with more than 5 FTE pollworkers will be considered as one or more additional polling places with each full or partial multiple of 5 FTE pollworkers constituting an additional polling place for purposes of determining the average cost formula in the preceding paragraph. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular(non- temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Page 6 of 9 Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s)within the county treasury in accordance with Election Code Section 31.100. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten percent(10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request,the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. Page 7 of 9 XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas,and all obligations of the parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of this estimated obligation no later than 10 days after the candidate withdrawal deadline. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 10, 2008 election (or runoff election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited,the authority shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK. Page 8 of 9 The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall be as follows: Page 9 of 9 Actual# Billed # Estimated Deposit Political Subdivision Polls Polls Cost Due City of Arlington 27 13.83 $56,448.82 $42,400.00 City of Bedford 1 0.33 $3,318.48 $2,500.00 City of Blue Mound 1 0.5 $4,954.74 $3,800.00 City of Crowley 1 1 $9,801.01 $7,400.00 City of Dalworthin ton Gardens 1 0.5 $4,871.14 $3,700.00 City of Euless 2 0.67 $4,246.23 $3,200.00 City of Forest Hill 1 0.5 $9,177.31 $6,900.00 City of Fort Worth 133 45.83 $154,525.83 $115,900.00 City of Grand Prairie 1 0.33 $8.000.08 $6,100.00 City of Grapevine 1 0.33 $3,318.48 $2,500.00 City of Keller 2 0.83 $4,682.82 $3,600.00 City of Kennedale 1 0.5 $4,824.94 $31700.00 Town of Lakeside 1 0.5 $7,184.44 $5,400.00 City of Lake Worth 1 1 $6,777.11 $5,100.00 City of Mansfield 3 3 $16,707.52 $12,600.00 Town of Pante o 1 0.5 $3,739.24 $2,900.00 City of Pelican Bay 1 0.33 $6,693.28 $5,100.00 City of Saginaw 1 0.5 $5,338.64 $4,100.00 City of Sansom Park 1 1 $6,777.11 $5,100.00 City of Southlake 1 0.5 $3,700.00 Cit of Watauga 1 1 $4,700.00 Town of Westlake 1 0.5 *$3,739.24 $4,300.00 City of Westworth Village 1 0.33 $3,400.00 City of White Settlement 1 0.5 $2,900.00 Arlington ISD 32 12.67 $45,946.12 $34,500.00 Azle ISD 6 1.83 $10,971.54 $8,300.00 Eagle Mountain-Saginaw ISD 10 3 $13,884.92 $10,500.00 Fort Worth ISD 130 40.58 $147,944.93 $111,000.00 Gra evine-Colle ville ISD 5 1.17 $9,121.78 $6,900.00 Hurst-Euless-Bedford ISD 7 2.08 $14,021.12 $10,600.00 Keller ISD 16 3.67 $18,227.95 $13,700.00 Kennedale ISD 4 0.5 $4,824.94 $3,700.00 Northwest ISD 10 3 $22,455.02 $16,900.00 White Settlement ISD 6 0.83 $4,612.42 $3,500.00 Tarrant County College District 29 10.33 $60,858.34 $45,700.00 Tarrant Regional Water District 146 48.53 $169,067.24 $126,900.00 TOTALS 203 1 $868,278.99 $653,200.00 Page 9 of 9 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows,to-wit: (1) It has on the day of , 2008 been executed by the Tarrant County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the 14`"day of April 2008 been executed on behalf of the Town of Westlake pursuant to an action of the Town of Westlake Board of Aldermen so authorizing; ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTOR: APPROVED: STEVE RABORN ACCEPTED AND AGREED TO BY THE TOWN OF WESTLAKE.- '),PPROVED: SCOTT BRADLEY, MAYOR ATTEST: KIM SUTTER, TRMC, CITY SECRETARY Page 10 of 10 Precincts at Site 2027,2235,2320,2381,2461 2569 2181 2205 2383,2541 2383,2541 2100,2145,2210,2309,2544 2007,2028,2358,2505,2521 2358 2505 2226,2268,2269,2393,2403 2052,2161 2169,2225,2263,2427 2304,2356,2553 2304,2356,2519,2553 2305,2306,2352,2425,2506 2029,2305,2352,2425,2506 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Arlington 3 and Arlington ISD City of Arlington 3 and Arlington ISD, TCC 3 City of Arlington 5 and Arlington ISD, TCC 3 City of Arlington 5 and Arlington ISD City of Arlington 3 and Arlington ISD City of Arlington 3 and City of Arlington 5 and Arlington ISD, TCC 3 City of Arlington 2 and Arlington ISD City of Arlington 2 and Kennedale ISD City of Arlington 2 and City of Arlington 3 and Arlington ISD City of Arlington 5 and Arlington ISD, TCC 3 City of Arlington 5 and Arlington ISD, TCC 3 City of Arlington 2 and Arlington ISD City of Arlington 2 and City of Arlington 2 and Arlington ISD City of Arlington 2 and Kennedale ISD Atherton Elementary School 2101 Overbrook Drive Arlington, Texas 76014 Bailey Jr. High School 2411 Winewood Lane Arlington, Texas 76013 Bebensee Elementary School 5900 Inks Lake Drive Arlington, Texas 76018 Berry Elementary School 1800 Joyce Street Arlington, Texas 76010 Boles Jr. High School 3900 Southwest Green Oaks Boulevard Arlington, Texas 76017 Bob Duncan Community Center 2800 South Center Street Arlington, Texas 76014 City of Arlington Municipal Building 101 West Abram Street Arlington, Texas 76010 City of Arlington Senior Center 2015 Craig Hanking Drive Arlington, Texas 76010 City of Arlington South Service Center 1100 Southwest Green Oaks Boulevard Arlington, Texas 76017 Corey Elementary School 5200 Kelly Elliott Road Arlington, Texas 76017 Precincts at Site 2220,2266,2319,2464 2220,2464 2171,2310 2353,2448,2450 2354,2449,2523,2550 2449 2031,2635 2031,2405,2557,2613,2635 2031 2174,2229,2267,2318 2401,2444,2451,2513 2030,2462,2525,2581 2173,2520,2556 2219 2173,2609,2610 2219 2402,2467,2536,2537,2571 2617 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Arlington 4 and Arlington ISD City of Arlington 4 and FWISD 3 City of Arlington 4 and Arlington ISD City of Arlington 3 and Arlington ISD City of Arlington 3 and Arlington ISD City of Arlington 3 and City of Arlington 3 and Arlington ISD City of Arlington 3 and (Unincorporated voters) City of Arlington 4 and Arlington ISD City of Arlington 2 and City of Arlington 4 and Arlington ISD City of Arlington 2 and Arlington ISD City of Arlington 4 and FWISD 3 City of Arlington 2 and Kennedale ISD City of Arlington 1 and Arlington ISD, TCC 3 2 Ditto Elementary School 3001 Quail Lane Arlington, Texas 76016 Duff Elementary School 3100 Lynnwood Drive Arlington, Texas 76013 Ferguson Jr. High School 600 Southeast Green Oaks Boulevard Arlington, Texas 76018 Fitzgerald Elementary School 5201 Creek Valley Drive Arlington, Texas 76018 Imogene Gideon Elementary School 1201 Mansfield-Webb Road Arlington, Texas 76002 Gunn Jr. High School 3000 South Fielder Road Arlington, Texas 76015 Kenneth Davis Elementary School 900 Eden Road Arlington, Texas 76001 Miller Elementary School 6401 West Pleasant Ridge Road Arlington, Texas 76016 Nichols Jr. High School 2201 Ascension Boulevard Arlington, Texas 76006 Precincts at Site 2224,2315,2316;3441,3442 3442 3442 2003,2217,2280,2303 2303,1605 1606 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Arlington 1 and Arlington ISD, TCC 3 City of Arlington 1 and H-E-B ISD, TCC 3 H-E-B ISD (Unincorporated voters), TCC 3 City of Arlington 4 and Arlington ISD, TCC 3 City of Arlington 4 and FWISD 2, TCC 3 City of Arlington 4 and FWISD 2, TCC 3, TRWD 2307,2522 City of Arlington 2 and Arlington ISD 2262,2522 City of Arlington 2 and Kennedale ISD 2307,2522,2535 City of Arlington 2 and 2262 Kennedale ISD (Unincorporated voters) 2228,2246,2317 City of Arlington 1 and Arlington ISD, TCC 3 1607 City of Arlington 1 and FWISD 2, TCC 3, TRWD 2055,2281,1380,1463 City of Arlington 1 and Arlington ISD, TCC 3 3564 City of Arlington 1 and H-E-B ISD, TCC 3 2143,2168 City of Arlington 5 and Arlington ISD 2147 City of Arlington 5 and Arlington ISD, TCC 3 2026,2148,2190 City of Arlington 1 and Arlington ISD, TCC 3 2313,2314,2468 City of Arlington 4 and Arlington ISD 4046,4284,4340,4395 and Azle ISD, TRWD 110,111 Parker County voters 110,111 Azle ISD Parker County voters Northeast Branch Library 1905 Brown Boulevard Arlington, Texas 76006 Pope Elementary School 901 Chestnut Drive Arlington, Texas 76012 R. F. Patterson Elementary School 6621 Kelly-Elliott Road Arlington, Texas 76001 Shackelford Jr. High School 2000 North Fielder Road Arlington, Texas 76012 Sherrod Elementary School 2626 Lincoln Drive Arlington, Texas 76006 South Davis Elementary School 2001 South Davis Drive Arlington, Texas 76013 Webb Elementary School 1200 North Cooper Street Arlington, Texas 76011 Young Jr. High School 3200 Woodside Drive Arlington, Texas 76016 Emanuel Building 605 Southeast Parkway Azle, Texas 76020 Precincts at Site 3037,3156,3157,3200,3254 3260,3283,3327,3334,3368 3516,3517,3562 3183,3212,3249,3322,3443 3322 1009 1337 1021,1206,1208,1302 4630 1339 4222 1271,1024 1024,1244,1294,1378,1504 3193,3248 3193,3248,3323,3330,3331 3390,3396,3421,3510,3562 3193,3331,3624 3196,3330,3510,3539,3562 3559 1023,1378 1023,1378 1271,1294 1271,1294,1378 1294 1023,1378 2,3,32 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Bedford and H-E-B ISD, TCC 2 City of Bedford and H-E-B ISD, TCC 3 City of Bedford and Grapevine-Colleyville ISD, TCC 3 and FWISD 7 and FWISD 7, TRWD and FWISD 7 and FWISD 7, TRWD and FWISD 5, TRWD City of Blue Mound and Eagle Mountain-Saginaw ISD, City of Burleson and Burleson ISD Burleson ISD (Unincorporated voters) and , TCC 2 and Grapevine-Colleyville ISD, TCC 2 and Keller ISD, TCC 2 and H-E-B ISD, TCC 2 and , TCC 2 City of Crowley and City of Crowley and TRWD City of Crowley and City of Crowley (Burleson ISD voters) (Unincorporated voters), TRWD (Unincorporated voters) Johnson County voters 4 Pat May Center 1849-B Central Drive Bedford, Texas 76022 Western Hills High School 3600 Boston Avenue Benbrook, Texas 76116 Benbrook Fire Station 528 Mercedes Street Benbrook, Texas 76126 Mirabella Assisted Living Center 4242 Bryant Irvin Road Fort Worth, Texas 76109 Blue Mound City Hall 301 Blue Mound Road Blue Mound, Texas 76131 Not Contracting with Tarrant County Bransford Elementary School 601 Glade Road Colleyville, Texas 76034 Crowley Community Center 900 East Glendale Street Crowley, Texas 76036 Precincts at Site 2223 1189 1189 3216,3322,3335,3389,3457 3511 3574,3586 3036,3160,3183,3212,3216 3335,3336,3389,3391,3414 3445,3457,3511 3329,3589 1547 1615 3247,3407 1025,1244,1295 1378 3321 ATTACHMENT A- May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Dalworthington Gardens and Arlington ISD and I , TRWD and FWISD 6, TRWD City of Euless and Grapevine-Colleyville ISD, TCC 3 City of Euless and Grapevine-Colleyville ISD, TCC 2 City of Euless and H-E-B ISD, TCC 3 City of Euless and H-E-B ISD, TCC 3, TRWD City of Euless and H-E-B ISD, TRWD City of Euless and H-E-B ISD City of Euless and H-E-B ISD, TCC 2 and (Unincorporated voters) Town of Flower Mound and Lewisville ISD 1153,1301 City of Forest Hill and 1013,1153,1293,1301,1515 City of Forest Hill and FWISD 4 1244 City of Forest Hill and FWISD 4, TRWD 1244 City of Forest Hill (Burleson ISD voters) 1244 Unincorporated Everman ISD voters in TRWD 4048 City of Fort Worth 2 and FWISD 1, , TRWD 5 Dalworthington Gardens City Hall 2600 Roosevelt Drive Dalworthington Gardens, Texas 76016 Edgecliff Village Community Center 1605 Edgecliff Road Edgecliff Village, Texas 76134 Bear Creek Elementary School 401 Bear Creek Drive Euless, Texas 76039 Euless Public Library 201 North Ector Drive Euless, Texas 76039 Everman Community Center 213 North Race Street Everman, Texas 76140 Contracting with Denton County Mahaney Community Center 6800 Forest Hill Drive Forest Hill, Texas 76140 Fort Worth Fire Station 12 120 Northwest 22nd Street Fort Worth, Texas 76106 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 4050 City of Fort Worth 2 and TRWD Thompson Chapel United Methodist Church 4050 City of Fort Worth 2 and Eagle Mountain -Saginaw ISD, TRWD 2804 Prospect Avenue 4050 City of Fort Worth 2 and FWISD 1, TRWD Fort Worth, Texas 76106 4067 City of Fort Worth 2 and FWISD 1, TRWD Rufino E. Mendoza, Sr. Elementary School 1412 Denver Avenue Fort Worth, Texas 76106 4068 City of Fort Worth 2 and TRWD Rosen Heights Baptist Church Family Life Center 4068 City of Fort Worth 2 and FWISD 1, TRWD 2519 Prairie Avenue Fort Worth, Texas 76106 4087,4092 City of Fort Worth 2 and FWISD 1, TRWD Northside Family Resource Center 2011 Prospect Avenue Fort Worth, Texas 76164 4093 City of Fort Worth 2 and FWISD 1, TRWD Diamond Hill Community Center 4093 City of Fort Worth 2 and Eagle Mountain-Saginaw ISD, TRWD 1701 Northeast 36th Street 4093 City of Fort Worth 2 and Fort Worth, Texas 76106 1109,1473,1485,1487 City of Fort Worth 2 and FWISD 1, TRWD Oakhurst Elementary School 4503 City of Fort Worth 2 and FWISD 2, TRWD 2700 Yucca Avenue Fort Worth, Texas 76111 4110,4563 City of Fort Worth 2 and FWISD 1, TRWD Northside Community Center 1901 Harrington Avenue Fort Worth, Texas 76106 4122,4397 City of Fort Worth 2 and TRWD Azle Avenue Baptist Church 4017,4122,4578 City of Fort Worth 2 and TRWD 2901 Azle Avenue 4017,4122 City of Fort Worth 2 and FWISD 1, TRWD Fort Worth, Texas 76106 4051,4123 City of Fort Worth 2 and FWISD 1, TRWD Evangel Assembly of God Church 3401 North Harding Street Fort Worth, Texas 76106 4124 City of Fort Worth 2 and FWISD 2, TRWD Calvary Cathedral 1595 City of Fort Worth 2 and FWISD 1, TRWD 1701 Oakhurst Scenic Drive Fort Worth, Texas 76111 6 Precincts at Site 4231,4434 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 2 and FWISD 1, , TRWD 3372,3417 City of Fort Worth 2 and Keller ISD, TRWD 3043,3576 City of Fort Worth 2 and Northwest ISD 3192,3372,3417 City of Fort Worth 2 and Northwest ISD, TRWD 3372 Keller ISD (Unincorporated voters), TRWD 3372 Northwest ISD (Unincorporated voters), TRWD 3240,3465,3552,3570,3599 City of Fort Worth 2 and Keller ISD, TRWD 3637 3465,3599 City of Fort Worth 2 and Northwest ISD, TRWD 3465,3552 Keller ISD (Unincorporated voters), TRWD 3486 City of Fort Worth 2 and Keller ISD, TRWD 3486 City of Fort Worth 2 and Northwest ISD 3486 Keller ISD (Unincorporated voters) 3486 Northwest ISD (Unincorporated voters) 4499 City of Fort Worth 2 and FWISD 1, TRWD, 4499 City of Fort Worth 2 and Eagle Mountain-Saginaw ISD, TRWD, 4452 City of Fort Worth 2 and Eagle Mountain-Saginaw ISD 4452 City of Fort Worth 2 and Keller ISD, TRWD 4452 City of Fort Worth 2 and Northwest ISD, TRWD 411,413 City of Fort Worth 2 and Northwest ISD Denton County voters 4069,1480 City of Fort Worth 3 and FWISD 7, TRWD 4069,1480 FWISD 7 (Unincorporated voters), TRWD 1117 City of Fort Worth 3 and FWISD 6, TRWD 1239 City of Fort Worth 3 and FWISD 5 4498 City of Fort Worth 3 and FWISD 5, TRWD Diamond Hill-Jarvis High School 1411 Maydell Street Fort Worth, Texas 76106 J. Lyndal Hughes Elementary School 13824 Lost Spurs Road Roanoke, Texas 76262 Fossil Ridge High School 4101 Thompson Road Keller, Texas 76248 Woodland Springs Elementary School 12120 Woodland Springs Drive Keller, Texas 76248 North Fort Worth Baptist Church 5801 North 1-35 West Fort Worth, Texas 76131 W. R. Hatfield Elementary School 2051 Texan Drive Justin, Texas 76247 Westland Heights Baptist Church 9700 Santa Paula Drive Fort Worth, Texas 76116 McLean 6th Grade School 3201 South Hills Avenue Fort Worth, Texas 76109 Precincts at Site 4129 4136,4630 4163 4163 1133,1165 4179 4179,4518 4182 4203 4135,4203,1337 4230 4070,1241 4070 1273 1592,1594 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 3 and FWISD 7, TRWD City of Fort Worth 3 and FWISD 7, TRWD City of Fort Worth 3 and , TRWD City of Fort Worth 4 and FWISD 6, TRWD City of Fort Worth 3 and FWISD 6, , TRWD City of Fort Worth 3 and White Settlement ISD, TRWD City of Fort Worth 3 and FWISD 7, TRWD City of Fort Worth 3 and FWISD 5, TRWD City of Fort Worth 3 and White Settlement ISD, TRWD City of Fort Worth 3 and FWISD 7, TRWD City of Fort Worth 3 and FWISD 5, TRWD City of Fort Worth 3 and FWISD 6, TRWD City of Fort Worth 3 and , TRWD City of Fort Worth 3 and FWISD 6, TRWD City of Fort Worth 3 and FWISD 8, TRWD E. Agape Baptist Church 3900 Southwest Boulevard Fort Worth, Texas 76116 Luella Merrett Elementary School 7325 Kermit Avenue Fort Worth, Texas 76116 Southcliff Baptist Church Annex 4833 Selkirk Drive Fort Worth, Texas 76109 South Hills Elementary School 3009 Bilglade Road Fort Worth, Texas 76133 R. D. Evans Community Center 3242 Lackland Road Fort Worth, Texas 76116 Tanglewood Elementary School 3060 West Overton Park Drive Fort Worth, Texas 76109 Western Hills United Methodist Church 2820 Laredo Drive Fort Worth, Texas 76116 Bethel United Methodist Church 5000 Southwest Boulevard Fort Worth, Texas 76116 Wedgwood 6th Grade School 4212 Belden Avenue Fort Worth, Texas 76132 El Buen Pastor Baptist Church 4800 Merida Avenue Fort Worth, Texas 76115 Precincts at Site 4342 4130,4343 4130,4343,1472 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 3 and FWISD 7, TRWD City of Fort Worth 3 and , TRWD City of Fort Worth 3 and FWISD 5, TRWD 4071,1186,1296,1377,1423 City of Fort Worth 3 and TRWD 4071 City of Fort Worth 3 and FWISD 5, TRWD 1111,1296,1423 City of Fort Worth 3 and FWISD 7, TRWD 1186 (Unincorporated voters), TRWD 1111 (Unincorporated voters) 1111 FWISD 7 (Unincorporated voters), TRWD 4118,4456 City of Fort Worth 3 and FWISD 7, TRWD 4101 City of Fort Worth 4 and FWISD 2, TRWD 1082 City of Fort Worth 4 and FWISD 4, TRWD 1198 City of Fort Worth 4 and FWISD 2, TRWD 1198 City of Fort Worth 4 and , TRWD 4102 FWISD 2 (voters in Haltom City), TRWD 1146 City of Fort Worth 4 and FWISD 2, TRWD 4162 City of Fort Worth 4 and FWISD 1, , TRWD 1185 City of Fort Worth 4 and FWISD 2, TRWD M Faith Lutheran Church 4551 Southwest Boulevard Fort Worth, Texas 76116 Arborlawn United Methodist Church 5001 Briarhaven Road Fort Worth, Texas 76109 Oakmont Elementary School 6651 Oakmont Trail Fort Worth, Texas 76132 Mary Louise Phillips Elementary School 3020 Bigham Boulevard Fort Worth, Texas 76116 Amon Carter-Riverside High School 3301 Yucca Avenue Fort Worth, Texas 76111 Eastern Hills High School 5701 Shelton Drive Fort Worth, Texas 76112 Riverside Applied Learning Center 3600 Fossil Drive Fort Worth, Texas 76111 Meadowbrook Golf Course 1815 Jenson Road Fort Worth, Texas 76112 Precincts at Site 3197 3197 3197 1227,1437 1278,1279 4374,4528 1151,3199,1277,3430,1460 1500 3199,3430,4632 4622 3199 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 4 and FWISD 2, TRWD City of Fort Worth 4 and H-E-B ISD, TRWD City of Fort Worth 4 and City of Fort Worth 4 and FWISD 2, TRWD City of Fort Worth 4 and FWISD 2, TRWD City of Fort Worth 4 and Keller ISD, TRWD City of Fort Worth 4 and FWISD 2, TRWD City of Fort Worth 4 and TRWD City of Fort Worth 4 and City of Fort Worth 4 and H-E-B ISD River Trails Elementary School 8850 Elbe Trail Fort Worth, Texas 76118 Lowery Road Elementary School 7600 Lowery Road Fort Worth, Texas 76120 Atwood McDonald Elementary School 1850 Barron Lane Fort Worth, Texas 76112 Summer Glen Library 4205 Basswood Boulevard Fort Worth, Texas 76137 East Regional Library 6301 Bridge Street Fort Worth, Texas 76112 4250 City of Fort Worth 4 and Keller ISD, , TRWD Parkview Elementary School 4250 City of Fort Worth 4 and FWISD 1, TRWD 6900 Bayberry Drive 4250 City of Fort Worth 4 and Eagle Mountain-Saginaw ISD, TRWD Fort Worth, Texas 76137 4540 City of Fort Worth 4 and TRWD 4261,4508,4540 City of Fort Worth 4 and Keller ISD, TRWD 4261 Keller ISD (Unincorporated voters) 4410 Keller ISD (City of Haltom City voters) 3234,3588 City of Fort Worth 4 and , TRWD Hillwood Middle School 3234,3588 City of Fort Worth 4 and Keller ISD, TRWD 8250 Parkwood Hill Boulevard Fort Worth, Texas 76137 1012 City of Fort Worth 5 and FWISD 2, TRWD 10 East Handley Elementary School 2617 Mims Street Fort Worth, Texas 76112 Precincts at Site 1074,1598 1098 1099 1415 1106 1126 1127 1132,1477 2029 1149,1184,1600,1601 1175 1420 1175 1560 3409,3590 1573 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 2, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 2, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3 City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and Arlington ISD, TRWD City of Fort Worth 5 and Arlington ISD, TCC 3, TRWD City of Fort Worth 5 and H-E-B ISD, TRWD City of Fort Worth 5 and H-E-B ISD City of Fort Worth 5 and H-E-B ISD, TCC 2 City of Fort Worth 5 and FWISD 2, TRWD 11 D. McRae Elementary School 3316 Avenue N Fort Worth, Texas 76105 S. S. Dillow Elementary School 4000 Avenue N Fort Worth, Texas 76105 Handley-Meadowb rook Community Center 6201 Beaty Street Fort Worth, Texas 76112 East Berry Branch Library 4300 East Berry Street Fort Worth, Texas 76105 First Jefferson Unitarian Universalist Church 1959 Sandy Lane Fort Worth, Texas 76112 Martin Luther King Community Center 5565 Truman Drive Fort Worth, Texas 76112 Judge Charles Griffin-Poly Sub-Courthouse 3212 Miller Avenue Fort Worth, Texas 76119 W. M. Green Elementary School 4612 David Strickland Drive Fort Worth, Texas 76119 St. John Missionary Baptist Church 3324 House Anderson Road Euless, Texas 76040 Precincts at Site 1188 1152,1211 1270 1419 1297 1299 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 3 City of Fort Worth 5 and FWISD 3, TRWD City of Fort Worth 5 and FWISD 4, TRWD 1311 City of Fort Worth 5 and FWISD 3, TRWD 1514 City of Fort Worth 5 and FWISD 3 1428,1489,1490,1604 City of Fort Worth 5 and FWISD 2, TCC 3, TRWD 1604 FWISD 2 (Unincorporated voters), TCC 3, TRWD 1346 City of Fort Worth 5 and FWISD 3, TRWD 3329,3336,1388,3455,3589 City of Fort Worth 5 and H-E-B ISD, TCC 3, TRWD 1603 3404 City of Fort Worth 5 and H-E-B ISD, TCC 3 3455 City of Fort Worth 5 and Grapevine-Colleyville ISD, TCC 3, TRWD 1004 City of Fort Worth 6 and FWISD 6, TRWD 12 Paul Laurence Dunbar High School 5700 Ramey Avenue Fort Worth, Texas 76112 Sunrise-McMillian Elementary School 3409 Stalcup Road Fort Worth, Texas 76119 Fort Worth Fire Station 24 3101 Forest Avenue Fort Worth, Texas 76112 A. M. Pate Elementary School 3800 Anglin Drive Fort Worth, Texas 76119 Glen Park Elementary School 3601 Pecos Drive Fort Worth, Texas 76119 Handley Middle School 2801 Patino Road Fort Worth, Texas 76112 Dunbar 6th Grade School 5100 Willie Street Fort Worth, Texas 76105 Fort Worth Fire Station 33 14650 Statler Boulevard Fort Worth, Texas 76155 Westcreek Elementary School 3401 Walton Avenue Fort Worth, Texas 76133 Precincts at Site 1014,1189 1189 1022 1105 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 6 and FWISD 6, TRWD City of Fort Worth 6 and , TRWD City of Fort Worth 6 and FWISD 6, TRWD City of Fort Worth 6 and FWISD 6, TRWD 1119,1347,1348,1349 City of Fort Worth 6 and , TRWD 1119 City of Fort Worth 6 and FWISD 6, TRWD 1347,1348,1349 (Unincorporated voters), TRWD 1348,1447 FWISD 7 (Unincorporated voters) 1142 City of Fort Worth 6 and FWISD 6, TRWD 1150 City of Fort Worth 6 and TRWD 1150 City of Fort Worth 6 and FWISD 4, TRWD 1207 City of Fort Worth 6 and FWISD 6, TRWD 1238 City of Fort Worth 6 and FWISD 6, TRWD 1446 City of Fort Worth 6 and , TRWD 1446 (Unincorporated voters), TRWD 1103,1294 City of Fort Worth 6 and 1251,1255,1459 City of Fort Worth 6 and TRWD 1255 City of Fort Worth 6 and FWISD 6, TRWD 1271 City of Fort Worth (Burleson ISD voters), TRWD 1294 City of Fort Worth (Burleson ISD voters) 1103 (Unincorporated voters) 1251 (Unincorporated voters), TRWD 13 Greenbriar Elementary School 1605 Grady Lee Street Fort Worth, Texas 76134 St. Matthew's Lutheran Church 5709 Wedgwood Drive Fort Worth, Texas 76133 Southwest Community Center 6300 Welch Avenue Fort Worth, Texas 76133 Westminster Presbyterian Church 7001 Trail Lake Drive Fort Worth, Texas 76133 Bruce Shulkey Elementary School 5533 Whitman Avenue Fort Worth, Texas 76133 New Bethel Complete in Christ Family Life Center, 7412 South Freeway Fort Worth, Texas 76134 Southwest Sub-Courthouse 6551 Granbury Road Fort Worth, Texas 76133 Trinity Cumberland Presbyterian Church 7120 West Cleburne Road Fort Worth, Texas 76133 Meadowcreek Elementary School 2801 Country Creek Lane Fort Worth, Texas 76123 ATTACHMENT A- May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 1167,1257 City of Fort Worth 6 and FWISD 6, TRWD Fort Worth Education Association 6021 Westcreek Drive Fort Worth, Texas 76133 1264 City of Fort Worth 6 and FWISD 6, TRWD J. T. Stevens Elementary School 1264 City of Fort Worth 6 and 6161 Wrigley Way Fort Worth, Texas 76133 1265 City of Fort Worth 6 and FWISD 6, TRWD Christ Lutheran Church 4409 Sycamore School Road Fort Worth, Texas 76133 1300,1602 City of Fort Worth 6 and TRWD Sycamore Elementary School 1601 Country Manor Road Fort Worth, Texas 76134 1378 City of Fort Worth 6 and TRWD Parkway Elementary School 1378 City of Fort Worth 6 and TRWD 1320 West Everman Parkway 1378 City of Fort Worth (Burleson ISD voters), TRWD Fort Worth, Texas 76134 1292,1440 City of Fort Worth 6 and FWISD 6, TRWD Southwood Baptist Church 1440 City of Fort Worth 6 and TRWD 2633 Altamesa Boulevard Fort Worth, Texas 76133 4016 City of Fort Worth 7 and FWISD 5, TRWD South Hi Mount Elementary School 4350 City of Fort Worth 7 and FWISD 8, TRWD 4101 Birchman Avenue Fort Worth, Texas 76107 4094 City of Fort Worth 7 and FWISD 5, TRWD Arlington Heights High School 4501 West Freeway Fort Worth, Texas 76107 4116 City of Fort Worth 7 and FWISD 5, TRWD North Hi Mount Elementary School 4086 City of Fort Worth 7 and FWISD 5, TRWD 3801 West 7th Street 4064 City of Fort Worth 7 and FWISD 8, TRWD Fort Worth, Texas 76107 1120,1274,1341 City of Fort Worth 7 and FWISD 5, TRWD Como Elementary School 4000 Horne Street Fort Worth, Texas 76107 14 Precincts at Site 4125,4243,4512 4137 4496 4284 4053,4232,4551 4053 4091,4284 4091,4551 4053,4551 4232 4044,4045,4375,4429 3491,4532,4591,4638 4454 3363 4375 4532 4044,3491,4591,4638 3363 4045,4375,4429,4532 4454 4375 4065,4242,4373 4259 4065,4113,4242,4272,4285 4373 4259 4113,4285 4242 4065,4113,4272 4259 4065 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 7 and TRWD Trinity Baptist Church 620 Churchill Road Fort Worth, Texas 76114 City of Fort Worth 7 and FWISD 5, TRWD Jo Kelly School City of Fort Worth 7 and FWISD 8, TRWD 201 North Bailey Avenue Fort Worth, Texas 76107 City of Fort Worth 7 and Azle ISD Fort Worth Fire Station 13 City of Fort Worth 7 and Eagle Mountain-Saginaw ISD, TRWD 5333 Lea Crest Lane City of Fort Worth 7 and FWISD 5, TRWD Fort Worth, Texas 76135 City of Fort Worth 7 and FWISD 5 City of Fort Worth 7 and , TRWD Eagle Mountain-Saginaw ISD (Unincorporated voters), TRWD Eagle Mountain-Saginaw ISD (Unincorporated voters) City of Fort Worth 7 and Eagle Mountain-Saginaw ISD, TRWD City of Fort Worth 7 and Eagle Mountain-Saginaw ISD, City of Fort Worth 7 and Eagle Mountain-Saginaw ISD City of Fort Worth 7 and FWISD 5, TRWD City of Fort Worth 7 and FWISD 5 City of Fort Worth 7 and Northwest ISD, TRWD City of Fort Worth 7 and Northwest ISD Eagle Mountain-Saginaw ISD (Unincorporated voters), Eagle Mountain-Saginaw ISD (Unincorporated voters), City of Fort Worth 7 and Azle ISD, TRWD City of Fort Worth 7 and Azle ISD, TRWD City of Fort Worth 7 and Azle ISD City of Fort Worth 7 and FWISD 5, TRWD City of Fort Worth 7 and FWISD 5 City of Fort Worth 7 and TRWD City of Fort Worth 7 and City of Fort Worth 7 and White Settlement ISD, TRWD City of Fort Worth 7 and White Settlement ISD FWISD 5 (Unincorporated voters) 15 , TRWD TRWD W. E. Boswell High School 5805 Bailey-Boswell Road Fort Worth, Texas 76179 Lake Patrol Headquarters 7501 Surfside Drive Fort Worth, Texas 76135 Precincts at Site 4115,4178,4252,4344 4178 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 7 and FWISD 5, TRWD City of Fort Worth 7 and White Settlement ISD, TRWD 4128 City of Fort Worth 7 and FWISD 5 4534 City of Fort Worth 7 and FWISD 7 4128 City of Fort Worth 7 and White Settlement ISD 4276,4369,4534 City of Fort Worth 7 and White Settlement ISD, TRWD 4369 White Settlement ISD (Unincorporated voters), TRWD 4276 White Settlement ISD (Unincorporated voters) 4020,4204 City of Fort Worth 7 and White Settlement ISD 4497 City of Fort Worth 7 and White Settlement ISD, TRWD 4497 City of Fort Worth 7 and FWISD 7, TRWD 1005 City of Fort Worth 8 and FWISD 4, TRWD 4006 City of Fort Worth 8 and FWISD 8, TRWD 4492 City of Fort Worth 8 and FWISD 8, TRWD 1008 City of Fort Worth 8 and FWISD 4, TRWD 1010,1474 City of Fort Worth 8 and FWISD 4, TRWD 1019 City of Fort Worth 8 and FWISD 4, TRWD 1476 City of Fort Worth 8 and FWISD 4, TRWD 1596 City of Fort Worth 8 and FWISD 1, TRWD 16 Calvary Bible Church 4800 El Campo Avenue Fort Worth, Texas 76107 Fort Worth Fire Station 32 10201 White Settlement Road Fort Worth, Texas 76108 Birchman Baptist Church 2700 Dale Lane Fort Worth, Texas 76116 Van Zandt-Guinn Elementary School 501 Missouri Avenue Fort Worth, Texas 76104 Versia L. Williams Elementary School 901 Baurline Avenue Fort Worth, Texas 76111 Community Christian Church Education Building 1720 Vickery Boulevard East Fort Worth, Texas 76104 Andrew "Doc" Session Community Center 201 South Sylvania Avenue Fort Worth, Texas 76111 17 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 1024,1244 City of Fort Worth 8 and TRWD Precinct One Garage 1244 City of Fort Worth 8 and TRWD 800 East Rendon Crowley Road 1244 City of Fort Worth 8 and TRWD Burleson, Texas 76028 1024,1034,1244,2262,1504 City of Fort Worth 8 and TRWD 1024,1244 City of Fort Worth 8 and TRWD 2262 City of Fort Worth 8 and Kennedale ISD, TRWD 1244 City of Fort Worth 8 and Kennedale ISD 1244 City of Fort Worth 8 and FWISD 4, TRWD 1024,1244 City of Fort Worth (Burleson ISD voters), TRWD 1504 City of Fort Worth (Burleson ISD voters) 1024,1034,2262,1504 (Unincorporated voters) 1244 Kennedale ISD (Unincorporated voters) 1024,1504 Unincorporated Burleson ISD voters in TRWD 1034,2262,1504 Unincorporated Mansfield ISD voters in TRWD 1056 City of Fort Worth 8 and FWISD 4, TRWD I. M. Terrell Elementary School 1411 East 18th Street Fort Worth, Texas 76102 1058 City of Fort Worth 8 and FWISD 4, TRWD New Life Baptist Church 1035 East Annie Street Fort Worth, Texas 76104 1059 City of Fort Worth 8 and FWISD 4, TRWD Southside Community Center 4370 City of Fort Worth 8 and FWISD 8, TRWD 959 East Rosedale Street Fort Worth, Texas 76104 1061 City of Fort Worth 8 and FWISD 1, TRWD Greenway Church 1816 Delga Street Fort Worth, Texas 76102 1066 1479 City of Fort Worth 8 and FWISD 4, TRWD New Covenant Community Church City of Fort Worth 8 and FWISD 3, TRWD 3201 Purington Avenue Fort Worth, Texas 76103 1073 City of Fort Worth 8 and FWISD 4, TRWD Fellowship Corner 1601 New York Avenue Fort Worth, Texas 76104 17 Precincts at Site 1011,1075 1078 1079 4432 1080 1083 1088,1312,1475 1089,4587 1090 1104,1482 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 8 and FWISD 3, TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 8, , TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 3, TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 4, TRWD City of Fort Worth 8 and FWISD 4, TRWD 18 Sycamore Park Community Center 2525 East Rosedale Street Fort Worth, Texas 76105 Mount Olive Missionary Baptist Church 2951 Evans Avenue Fort Worth, Texas 76104 Pilgrim Rest Missionary Baptist Church 960 East Baltimore Avenue Fort Worth, Texas 76104 Greater Harvest Church of God in Christ 2900 Mitchell Boulevard Fort Worth, Texas 76105 Oaklawn Elementary School 3220 Hardeman Street Fort Worth, Texas 76119 Sagamore Hill Elementary School 701 South Hughes Avenue Fort Worth, Texas 76103 Morningside Elementary School 2601 Evans Avenue Fort Worth, Texas 76104 Greater Progressive Church of God in Christ 1349 East Baltimore Avenue Fort Worth, Texas 76104 Bradley Center 2601 Timberline Drive Fort Worth, Texas 76119 19 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 1555 City of Fort Worth 8 and TRWD Carter Park Elementary School 1154 City of Fort Worth 8 and FWISD 4, TRWD 1204 East Broadus Avenue 4495,1555 City of Fort Worth 8 and FWISD 4, TRWD Fort Worth, Texas 76115 1597 City of Fort Worth 8 and FWISD 8, TRWD 1170,1567,1568 City of Fort Worth 8 and FWISD 2, TRWD Meadowbrook Middle School 2001 Ederville Road Fort Worth, Texas 76103 1236 City of Fort Worth 8 and FWISD 2, TRWD KXAS TV Studio 3900 Barnett Street Fort Worth, Texas 76103 1291 City of Fort Worth 8 and TRWD Highland Hills Community Center 1291 City of Fort Worth 8 and FWISD 4, TRWD 1600 Glasgow Road Fort Worth, Texas 76134 1001,1483 City of Fort Worth 9 and FWISD 4, TRWD Central Library 1002,4057,4458,4493 City of Fort Worth 9 and FWISD 8, TRWD 500 West 3rd Street 4494 City of Fort Worth 2 and FWISD 1, TRWD Fort Worth, Texas 76102 1376 City of Fort Worth 2 and FWISD 4, TRWD 1015,4345 City of Fort Worth 9 and FWISD 8, TRWD Middle Level Learning Center 3813 Valentine Street Fort Worth, Texas 76107 4060 City of Fort Worth 9 and FWISD 8, TRWD De Zavala Elementary School 1419 College Avenue Fort Worth, Texas 76104 1062,4077,4084,4096 City of Fort Worth 9 and FWISD 8, TRWD E. M. Daggett Elementary School 958 Page Avenue Fort Worth, Texas 76110 1076 1095,1565 City of Fort Worth 9 and FWISD 5, TRWD City of Fort Worth 9 and FWISD 5, TRWD Lily B. Clayton Elementary School 2000 Park Place Drive Fort Worth, Texas 76110 19 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 1081 City of Fort Worth 9 and FWISD 5, TRWD Alice Carlson Applied Learning Center 3320 Cantey Street West Fort Worth, Texas 76109 1085,4436,1478 City of Fort Worth 9 and FWISD 8, TRWD Rosemont Middle School 1593 City of Fort Worth 9 and FWISD 6, TRWD 1501 West Seminary Drive Fort Worth, Texas 76115 4097 City of Fort Worth 9 and FWISD 8, TRWD George C. Clarke Elementary School 3300 South Henderson Street Fort Worth, Texas 76110 4107 City of Fort Worth 9 and FWISD 8, TRWD Worth Heights Community Center 3551 New York Avenue Fort Worth, Texas 76110 1134 City of Fort Worth 9 and FWISD 6, TRWD Rosemont 6th Grade School 1435 City of Fort Worth 9 and FWISD 6, TRWD 3908 McCart Avenue Fort Worth, Texas 76110 4155 City of Fort Worth 9 and FWISD 8, TRWD Rosemont Church of Christ 4041 Ryan Avenue Fort Worth, Texas 76110 4195 City of Fort Worth 9 and FWISD 8, TRWD Richard J. Wilson Elementary School 900 West Fogg Street Fort Worth, Texas 76110 4201,1481 City of Fort Worth 9 and FWISD 8, TRWD Worth Heights Elementary School 519 East Butler Street Fort Worth, Texas 76110 4233 City of Fort Worth 9 and FWISD 8, TRWD Fort Worth Fire Station 10 4501 City of Fort Worth 9 and FWISD 8, TRWD 3209 Hemphill Street Fort Worth, Texas 76110 1245 City of Fort Worth 9 and FWISD 1, TRWD Charles E. Nash Elementary School 4253,1572 City of Fort Worth 9 and FWISD 1, TRWD 401 Samuels Avenue Fort Worth, Texas 76102 20 Precincts at Site 4256,1502 1351 1237 W:rt 1108 1298 1408 3158,3382,3404,2546,3561 2611,2616 2381,2438,2461,2466,2484 2619 2275,2379,2439,2488,2608 2180,2412,2413,2431 2411 2379,2453,2488,2608,2618 3035,3039,3114,3469 3470,3542,3559 3035,3038,3039,3114,3321 3361,3384,3385,3396,3469 3470,3530,3542,3566 3457 3035,3039 3321 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location City of Fort Worth 9 and FWISD 8, TRWD City of Fort Worth 9 and FWISD 4, TRWD City of Fort Worth 9 and FWISD 6, TRWD City of Fort Worth 9 and FWISD 4, TRWD City of Fort Worth 9 and FWISD 5, , TRWD City of Fort Worth 9 and FWISD 5, TRWD City of Fort Worth 9 and FWISD 8, TRWD City of Grand Prairie 1 and Arlington ISD, TCC 3 and Arlington ISD and Arlington ISD and Arlington ISD, TCC 3 and Arlington ISD, TCC 3 and City of Grapevine and , TCC 2 City of Grapevine and Grapevine-Colleyville ISD, TCC 2 City of Grapevine and Grapevine-Colleyville ISD, TCC 3 (Unincorporated voters), TCC 2 (Flower Mound and Lewisville ISD voters) TCC 2 21 Hubbard Heights Elementary School 1333 West Spurgeon Avenue Fort Worth, Texas 76115 Macedonia Missionary Baptist Church 2712 South Freeway Fort Worth, Texas 76104 R. L. Paschal High School 3001 Forest Park Boulevard Fort Worth, Texas 76110 Eisenhower Elementary 2102 North Carrier Parkway Grand Prairie, Texas 75050 James Starrett Elementary 2675 Fairmount Drive Grand Prairie, Texas 75052 UAW Local #276 2505 W. E. Roberts Street Grand Prairie, Texas 75051 Anna May Daulton Elementary School 2607 North Grand Peninsula Drive Grand Prairie, Texas 75054 Grapevine Community Activities Center 1175 Municipal Way Grapevine, Texas 76051 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 4042,4141,4159,4218,4290 and Haltom City Recreation Center 4328,4362,3399,4418,3625 4839 Broadway Avenue 3633 Haltom City, Texas 76117 4102 and 4191,4410,3416,4533 and John D. Spicer Elementary School 4300 Estes Park Drive Haltom City, Texas 76137 3043 and Northwest ISD Haslet Community Center 3363 and Northwest ISD 105 Main Street 3192,3417 and Northwest ISD Haslet, Texas 76052 3192 Northwest ISD (Unincorporated voters) 3417 Northwest ISD (Unincorporated voters), TRWD 3363 Eagle Mountain-Saginaw ISD (Unincorporated voters) 3417 Keller ISD (Unincorporated voters), TRWD 411 Denton County voters (no voters) 3032,3176,3196,3248,3282 and TCC 2 Brookside Center 3433,3549,3582,3583,3585 1244 Brookside Drive 3575 and Hurst, Texas 76053 3248 and Grapevine-Colleyville ISD, TCC 2 3248,3582 and Keller ISD, TCC 2 3032,3139,3156,3166,3172 and H-E-B ISD, TCC 2 3176,3196,3213,3282,3407 3409,3562,3621,3627 3248 Keller ISD (Unincorporated voters), TCC 2 3248 Grapevine-Colleyville ISD (Unincorporated voters), TCC 2 3041 H-E-B ISD (voters in the City of North Richland Hills) 3040,3392,3486 City of Keller and Keller ISD Bear Creek Intermediate 3240 City of Keller and Keller ISD, TRWD 801 Bear Creek Parkway 3286,3386,3422 City of Keller and Keller ISD, TCC 2 Keller, Texas 76248 3422 City of Keller and Northwest ISD, TCC 2 3240 Keller ISD (Unincorporated voters), TRWD 3523 Keller ISD (Unincorporated voters) 22 23 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 3054,3072,3365,3471,3554 City of Keller and Keller ISD Shady Grove Elementary School 3580 3624 City of Keller and Keller ISD, TCC 2 1400 Sarah Brooks Drive Keller, Texas 76248 3624 City of Keller and , TCC 2 3624 Keller ISD (Unincorporated voters), TCC 2 2425 City of Kennedale and Arlington ISD Kennedale Community Center 2029 City of Kennedale and FWISD 3 316 West 3`d Street 1301,1515 City of Kennedale and FWISD 4 Kennedale, Texas 76060 2029,2305,2425,2522 City of Kennedale and Kennedale ISD 2262 City of Kennedale and Kennedale ISD, TRWD 2262 City of Kennedale and TRWD 4091 4242,4577 City of Lake Worth and TRWD City of Lake Worth and Northwest Sheriffs Patrol 4091 City of Lake Worth and Eagle Mountain-Saginaw ISD, TRWD 6651 Lake Worth Boulevard Lake Worth, Texas 76135 4259 Town of Lakeside and Azle ISD Lakeside Town Hall 4259 Town of Lakeside and White Settlement ISD 9830 Confederate Park Road 4065 White Settlement ISD (Unincorporated voters) Lakeside, Texas 76108 2221,2258,2308,2355,2357 2636 City of Mansfield and Donna Shepard Intermediate School 2258,2308 (Unincorporated voters) 1280 FM Road 1187 Mansfield, Texas 76063 2426,2524,2548,2557 City of Mansfield and J. L. Boren Elementary School 1400 Country Club Drive Mansfield, Texas 76063 2033,2360,2612,2614 101 City of Mansfield and Man Man Mansfield Sub-Courthouse 8,35 City of Mansfield Ellis County voters East Broad S Street treet 8,35 City of Mansfield Johnson County voters Mansfield, Texas Johnson County voters 4371 City of Newark No Voters in Tarrant County 23 Precincts at Site 3041,3214,3324,3333,3364 3366,3416 3049,3063,3177,3209,3367 3387,3507,3527,3543,3584 3049,3209,3365,3387,3580 3140,3215,3289,3399,3424 4629,3631,3633,3634 3032,3325,3326,4620 2112 4047 4042,3628 3199 3131,3164,3176,3325 3406 3199 4620 4121,4125,4202 4018,4338,4531 4093,4454,4499 4044,4638 4093,4499 4499 4093 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Entities Election Day Polling Location and and and Keller ISD and and TCC 2 Town of Pantego and Arlington ISD City of Pelican Bay and Azle ISD, TRWD and and and and and H-E-B ISD and and City of Roanoke TRWD TCC 2 TCC 2, TRWD voters in TCC 2 , TRWD North Richland Hills City Hall 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Bursey Road Senior Adult Center 7301 Bursey Road North Richland Hills, Texas 76180 Dan Echols Senior Adult Center 6801 Glenview Drive North Richland Hills, Texas 76180 Town of Pantego Council Chambers 1614 South Bowen Road Pantego, Texas 76013 Pelican Bay City Hall 1300 Pelican Circle Pelican Bay, Texas 76020 Richland Hills Community Center 3204 Diana Drive Richland Hills, Texas 76118 River Oaks City Hall 4900 River Oaks Boulevard River Oaks, Texas 76114 No Voters in Tarrant County City of Saginaw and Eagle Mountain-Saginaw ISD, Saginaw City Hall City of Saginaw and Eagle Mountain-Saginaw ISD 333 West McLeroy Boulevard City of Saginaw and Eagle Mountain-Saginaw ISD, TRWD Saginaw, Texas 76179 City of Saginaw and FWISD 1, TRWD City of Saginaw and FWISD 1, City of Saginaw and 24 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 4138,4400 City of Sansom Park and Sansom Park Council Chambers 4138,4400 City of Sansom Park and 5500 Buchanan Street 4138 City of Sansom Park and FWISD 1, Sansom Park, Texas 76114 3035,3039,3286,3359,3470 City of Southlake and TCC 2 Southlake Town Hall 3526,3529,3538,3545,3558 1400 Main Street 3559 Southlake, Texas 76092 3035,3039,3470 City of Southlake and Grapevine-Colleyville ISD, TCC 2 3286,3545,3579 City of Southlake and Keller ISD, TCC 2 3626 City of Southlake and Keller ISD 3039,3529 City of Southlake and Northwest ISD, TCC 2 401 City of Southlake Denton County voters 3286 Town of Trophy Club and Northwest ISD Contracting with Denton County 3187,3194,3332,3398,3509 City of Watauga and Watauga City Hall 3054,3187,3287,3398,3509 City of Watauga and Keller ISD 7105 Whitley Road Watauga, Texas 76148 3286,3529 Town of Westlake and TCC 2 Westlake Town Offices 3286,3422 Town of Westlake and Keller ISD, TCC 2 Solona Office Complex 3286,3422,3529 Town of Westlake and Northwest ISD, TCC 2 3 Village Circle 3576 Town of Westlake and Northwest ISD Westlake, Texas 76262 3286 Trophy Club and Northwest ISD voters in TCC 2 413 Town of Westlake Denton County voters 4115 and FWISD 5, TRWD Westover Hills Town Hall 5824 Merrymount Road Westover Hills, Texas 76107 4144 4144 City of Westworth Village and FWISD 5, TRWD Westworth Village City Hall City of Westworth Village and White Settlement ISD, TRWD 311 Burton Hill Road Westworth Village, Texas 76114 4020,4128 4113 City of White Settlement and FWISD 5 White Settlement Recreation Center 4020,4113,4128,4204,4272 City of White Settlement and FWISD 5, TRWD City of White Settlement and White Settlement ISD 8213 White Settlement Road White Settlement, Texas 76108 25 ATTACHMENT A - May 10, 2008 Election Day Polling Locations (as of 4/01/08) Precincts at Site Entities Election Day Polling Location 4047,4065,4242,4284,4340 Azle ISD (Unincorporated voters), TRWD Azle I.S.D. Administration Building 4371,4373,4375,4394,4395 300 Roe Street 4532 Azle ISD (Unincorporated voters) Azle, Texas 76020 27 Azle ISD Wise County voters 100,105,115,130,400 Azle ISD Parker County voters 1111 Aledo ISD (Unincorporated voters) Not Contracting with Tarrant County 1447 Aledo ISD (Unincorporated voters) 4044,4371 Eagle Mountain-Saginaw ISD (Unincorporated voters), TRWD Eagle Mountain Elementary 9700 Morris Dido Newark Road Saginaw, Texas 76179 1111,1348,1447 Godley ISD (Unincorporated Voters) Not Contracting with Tarrant County 1034,2262,1504 (Unincorporated voters) 7 Tarver Rendon Elementary School Johnson County voters 12350 Rendon Road Burleson, Texas 76028 3363,4371 Northwest ISD (Unincorporated voters), TRWD Sonny and Allegra Nance Elementary 3043,4044 Northwest ISD (Unincorporated voters) 701 Tierra Vista Way Fort Worth, Texas 76131 26 ATTACHMENT B EARLY VOTING FOR MAY 109 2008 ELECTIONS (f"OTT Cj6x,I DEL.1 TAD:t P:-1 R.1 L,I S EL ECCIONES DEL 10 DE H-I}O DEL 2008) EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DIAS Y HOR-IS DE f OTACION TE,IIPR,4A'O POR AP,4RICIO\'PERSO,%,4L) April (t brit)28-30 Monday-Wednesday (Lines- i lircoles) 8:00 a.m. -5:00 p.m. May ola.vo) 1 -2 Thursday-Friday (Izreves- I'iernes) 8:00 a.m. -5:00 p.m. May (tlavo) 3 Saturday (Sabado) 7:00 a.m.- 7:00 p.m. May (tlayo)4 Sunday (Domingo) 11:00 a.m.- 4:00 p.m. May (tlavo) 5-6 Monday-Tuesday (Lunen-;tlartes) 7:00 a.m.- 7:00 p.m. SEE LIST OF LOCATIONS ON BACK IVER LA LISTA DE A ETA AL REVEP EARLY VOTING BY MAIL (f'0T4c16.%,TEMPRA;\O POR CORREO) TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683 (PAR-1 RECIBIRA UA;I APLICACION PAP,4 BOLETA O P,4R4;if,4S lA'FOR.1f.4C16,V LLA,t1.4R AL AD:IfI.\'ISTR I DOR DE ELECCIOi%'ES DE COA'D,4DO DE T4RR4,\'T 817-831-8683) Applications for a ballot by mail may be submitted between March 11 and May 2, 2008 with one of the following requirements: (Aplicaciones Para una boleta por correo pueden ser sometidas entree/11 de Marzo del 2008,y 2 de Mayo del 2008,con uno de los siguientes requisites:J 1. Age of voter is 65 or over on Election Day. (Edad del votante es 65 o mas el Dia de Elecci6n.) 2. Voter is disabled. (Votante esta incapacitado.) For#1 or#2, the ballot must be mailed to the voter registration residence address/mailing address or to a hospital, nursing home/long-term care facility, retirement center or address of a relative. The relationship of the relative must be Indicated. (Para#1 o#21a boleta debe serenviada a la direcci6n residencial/direcci6n de correo de registro de votante o a un hospital,clinica Para convalecientes 6 ancianos/facilidad de cuidado de termino largo,Centro de jubilaci6n o direcci6n de un pariente. Debe indicar e/parentesco del pariente.) 3. Voter is confined in jail - ballot must be mailed to the jail or address of a relative. (Votante esta encarcelado-boleta debe ser enviada a la cartel o a la direcci6n de un pariente.) 4. Voter expects to be out of the county on Election Day and during the regular hours for conducting early voting-ballot must be mailed to an address outside the county.(Votante espera estar afuera del condado el Dia de Elecci6n y durante las horas regulares de conducir Votacibn temprano-boleta debe ser enviada a una direcci6n afuera del condado.) Applications must be received at the following address NO LATER THAN FRIDAY, MAY 2, 2008 (Aplicaciones deben ser recibidas por correo a/a direcci6n siouiente NO MAS TARDAR DEL VIERNES,2 DE MAYO DEL 2008) STEVE RABORN, EARLY VOTING CLERK (Secretario De Votaci6n Adelantada, Steve Raborn) PO BOX 961011 FORT WORTH TX 76161-0011 FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFTER MAY 1,2008,EMERGENCY BALLOT APPLICATIONS MUST BE RETURNED NO LATER THAN 5 PM,ELECTION DAY,AT THE ELECTIONS CENTER,2700 PREMIER ST.,FORT WORTH,TX 76111(SEC.102.001,TEXAS ELECTION CODE.)(PARA voTANTES CONPRINCIPIOS DE UNA ENFERMEDAD EN O DESPUES DEL 1 DE MAYO DEL 2008,APLICACIONES PAPA aOLETA DE EMERGENCIA DEE SER REGRESADA NO MIS TARDAR DE LAS 5 PM,EL DiA DE ELECC16AI EN EL CENTRO DE ELECCIONES.2700 PREMIER ST.,FORT WORTH,TX]6111 SEC.102-001,CODIGO DE ELEGCl6N DE TEIAS. Revised 04 02._'008 3 24 34 PXt Temporary Branch Early Voting Locations (Caretus Temp(PrulevPuru hbtucidn Adelmrtuda) EARLY NOTING FOR MAY 10,2008 ELECTIONS (1'()7;4(70,V.4DF.L:h1'l:4D.4 A4k4 LAS EI F('('/Oh7::S D1;1 10 DF.,t id 1-0 UL'L 3018) 1. INLAI.N EARLI'VOTINGSrrE, 14. Fort North Municipal Bldg 27. Roquemore Elementary School Tarrant County 1000 Throckmorton Street May(Mayo)3 Saturday(Sabadc) 7:00 a.m.-7:00 p.m. 2001 Van Buren Drive Elections Center Fort Worth.Texas 76102 May(Mayo)5-6 Monday-Tuesday(Lanes-Manes) 7:00 a.m.-7:00 p.m. Arlington.Texas 76011 2700 Premier Street 15. Grand Prairie Development Ctr. 1200 Boyd Road ISD Admin Building Fort Worth.Texas 76111 206 H.Church Street 28. Sonny&Allegro Nance *1.)nergencv and lnniled hallotr Grand Prairie,Texas 75050 Dalworthington Gardens City flat] Prairie View Elementan School Elementary School available at this locution only 16. Grapevine Comm.Activities Ctr. Dalw•orthington Gardens,Texas 76016 Rhome,'rexas 76078 701 Tierra Vista Way 2. Arlington City Hall 1175 Municipal Way Fort Worth,Texas 76131 101 West Abram Street Grapevine,Texas 76051 29. Southlake Town Hall Arlington,Texas 76010 17. Griffin Sub-Courthouse 1400 Main Street 3. Azle ISD Administration Bldg. 3212 Miller Avenue Southlake,Texas 76092 300 Roe Street Fort Worth,Texas 76119 30. South Service Center Azle.Texas 76020 18. Handley-Meadowbrook 1100 SW Green Oaks Boulevard 4. Bedford Public Library Community Center Arlington,Texas 76017 1805 L.Don Dodson Drive 6201 Beaty Street 31. Southside Community Center Bedford.Texas 76021 Fort Worth,Texas 76112 959 East Rosedale Street 5. Benbrook 1'NICA 19. Hurst Recreation Center Fort Worth,Texas 76104 1899 Winscou Road 700 Mary Drive 32 Southwest Sub-Courthouse Benbrook.Texas 76126 Hurst,Texas 76053 6551 Granbury Road 6. Bob Duncan Center 20. Keller Town Hall Fort Worth,Texas 76133 2800 South Center Street 1100 Bear Creek Parkway 33. Summer Glen Library Arlington,Texas 76014 Keller,Texas 76248 4205 Basswood Boulevard 7 Coffeyville City Hall 21. Kennedale Community Fort Worth,TX 76137 100 Main Street Cofof feyville,Texas 76034 Center 34. Tarrant County Plaza Building 316 West Third Street 201 Burnett Street 8 Como Elementary School Kennedale.Texas 76060 Fort Worth,Texas 76102 4000 Home Street Fort Worth,Texas 76107 22. Alahaney Community Center 35. Watauga City Hall 9 6800 Forest Hill Drive 7105 Whitley Road Crowley Community Center Forest Hilt,Texas 76140 Watauga.Texas 76148 900 East Glendale Street Crowley,Texas 76036 23. Mansfield Sub-Courthouse 36. White Settlement Recreation 10. Diamond Hill/Jarvis Library 1100 East Broad Street Mansfield.Texas 76063 Center 8213 White Settlement Road 1300 Northeast 35th Street Fort Worth,Texas 76106 24. Northeast Sub-Courthouse White Settlement,Texas 76108 11. East Regional Library 645 Grapevine Highway 37. North Heights Community 6301 Bridge Street Hurst,Texas 76054 Center Fort Worth.Texas 76112 25. Northwest Sheriff Patrol Building 3551 New York Avenue 11 Euless Public Library 6651 Lake North Boulevard Fort North,Texas 76110 201 North Ector Drive Lake Worth,Texas 76135 38 W.R.Hatfield Elementary School Euless,Texas 76039 26. Pantego Town Hall 2051 Texan Drive 13 Fire Training Center 1614 South Bowen Road Justin.Texas 76247 5501 Ron McAndrew Drive Pantego,Texas 76013 Arlington,Texas 76013 Temporary Branch Early Voting Locations (Caretus Temp(PrulevPuru hbtucidn Adelmrtuda) Revised 0402.r2009 3 24 34 PNI April(Abril)28-30 Monday-Wednesday([_uses-Miercoles) 8:00 a.m.-5:00 p.m. Blue Mound City Hall J.L.Hughes Elementary School Solona Office Complex lVestworth Pillage Municipal 301 Blue`found Road 13824 Lost Spurs Road Westlake Town Offices Building Blue Mound.Texas 76131 Roanoke,Texas 76262 3 Village Circle 311 Burton Hill Road Westlake.Texas 76262 N'estw'orth Village,Texas 76114 May(Mayo)1 -2 Thursday-Friday(Jueves-viemes) 8:00 a.m.-5:00 p.m. May(Mayo)3 Saturday(Sabadc) 7:00 a.m.-7:00 p.m. May(Mayo)4 Sunday(Domingo) 11:00 a.m.-4:00 p.m. May(Mayo)5-6 Monday-Tuesday(Lanes-Manes) 7:00 a.m.-7:00 p.m. Azle High School Eagle Mountain-Saginaw 1200 Boyd Road ISD Admin Building Azle,Texas 76020 1200 Old Decatur Road Fort Worth,Texas 76179 May(Mayo)5 Monday(Lanes) 7:00 a.m.-7:00 p.m. Dalworthington Gardens City flat] Prairie View Elementan School 2600 Roosevelt Drive 609 FM 3433 Dalw•orthington Gardens,Texas 76016 Rhome,'rexas 76078 Revised 0402.r2009 3 24 34 PNI Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Joe Hennig, Interim Town Manager Angie Gofredo, Executive Director, Westlake Academy Foundation Subject: April 14, 2008 Meeting Date: April 7, 2008 ITEM Consider a resolution appointing a member to the Westlake Academy Foundation Board of Directors. BACKGROUND At the present time, one position on Board of Directors for the Westlake Academy Foundation requires the BOA to ratify their appointment. A recommendation has been made to consider Jeff Ryan to fill one of the open positions as a Director on the Board. With this position filled currently available positions on the board will be four. APPROVED BY: Town Secretary's Office TOWN OF WESTLAKE RESOLUTION NO. 08-24 APPOINTING JEFF RYAN TO FILL THE POSITION OF DIRECTOR ON THE WESTLAKE ACADEMY FOUNDATION BOARD OF DIRECTORS, AND RESOLVING RELATED MATTERS. WHEREAS, the Board of Aldermen desires to appoint Jeff Ryan to fill the position of Director on the Westlake Academy Foundation Board of Directors and to ratify and confirm all actions taken by or on behalf of the Town prior to the Adoption of this resolution in connection with making this appointment; and WHEREAS, the meeting at which this Resolution has been considered was open to the public as required by law, and public notice of the time, place, and subject of the meeting has been given in accordance with Chapter 551, Government Code; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTALKE, TEXAS: SECTION 1. The findings and declarations contained in the preamble of this Resolution are hereby incorporated as part of this Resolution. SECTION 2. This Board of Aldermen hereby appoints Jeff Ryan to the position of Director on the Westlake Academy Foundation Board of Directors to a term expiring June 2010 and ratifies and confirms all actions taken by or on behalf of the Town prior to the adoption of this resolution in connection with making this appointment. SECTION 5. This Resolution shall take effect immediately upon its adoption. PASSED AND PPROVED ON THIS 14th DAY OF APRIL. ATTEST: Kim Sutter, TRMC, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Scott Bradley, Mayor Joe C. Hennig, Interim Town Manager TOWN OF WESTLAKE, TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN PRE-BOARD MEETING March 24, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. STAFF PRESENT: Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the pre-board meeting to order at 5:01 p.m. 2. EXECUTIVE SESSION Mayor Bradley recessed the pre-board meeting of the Board of Aldermen at 5:01 p.m.. as he read the following items to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters, specifically the Town Secretary's evaluation. B. The Board will conduct a closed session under Texas Government Code section 551.087 to discuss economic development negotiations. Mayor Bradley convened the executive session at 5:02 p.m. The executive session adjourned at 6:27 p.m. Town of Westlake Board of Aldermen page 2 of 4 Pre-Board Meeting March 24,2008 3. RECONVENE MEETING. Mayor Bradley reconvened the meeting at 6:28 p.m. 5. REVIEW OF REGULAR AGENDA ITEMS. Interim Town Manager Joe Hennig introduced the following items: 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE DESIGNATING COMMERCIAL / INDUSTRIAL TAX ABATEMENT REINVESTMENT ZONE NO. THREE (3), IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES,TEXAS. 7. CONSIDER A RESOLUTION DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZONE, IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. 8. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP FOR A LEARNING AND INNOVATION CENTER PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. 9. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP AND ITS PROCUREMENT COMPANY FOR ESTABLISHMENT OF A PROCUREMENT COMPANY IN THE TOWN OF WESTLAKE PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Interim Town Manager Hennig introduced the following individuals representing Deloitte, L.L.P. and the proposed project—Deloitte Center for Leadership and Innovation (DCLI): - John Eisele, Partner, Deloitte LLP - Charles Ruby, Director, Deloitte Tax, LLP - Scott Grisham, Senior Manager, Deloitte Tax LLP - Jerry Bennett, Senior Manager, Deloitte LLP - Jeff Subtle, Director of Marketing and Business Development, Deloitte LLP - Monica Coffey, Attorney with Vinson & Elkins Discussion ensued with regard to the identified area and the proposed economic development agreement. The Board asked that the following amendments be made to the agreement, and the individuals representing Deloitte agreed to the amendments as proposed: - Section 17 (Chapter 380 Grant Based Upon Hotel Occupancy Taxes) o Establish the grant period as 10 years with a cap of$100,000/year. Town of Westlake Board of Aldermen Pre-Board Meeting March 24,2008 page 3 of 4 - Section 1013 (Tax Abatement) o Strike the following language: ". . . later of the date that ad valorem tares are levied by the Town or the date of issuance of the . . . ". Mr. Eisele expressed his appreciation to the Town for their time and efforts related to preparation of the agreements. 4. DISCUSSION OF A SECOND WATER SOURCE. Interim Town Manager Hennig advised the Board that he reviewed the Upper Trinity Regional Water District (UTRWD) study and also considered other opportunities for a secondary water source. However, Mr. Hennig advised the Board that he does not feel the options are feasible at this time. Mr. Hennig advised the Board that he understands that the UTRWD solution would involve a partnership with Trophy Club, Roanoke, and Southlake, and stated that he has visited with the neighboring cities and found no indication of any interest in a partnership. Alderman Corson suggested that the item be discussed at the next regional joint meeting with Trophy Club and Roanoke. Interim Town Manager Hennig advised the Board that he had a discussion with Southlake officials regarding their desire to connect to their ground storage facility located off of SH 114 via a 30" line along the FM 1938 easement, and there is a possibility that Westlake could tap into the line. Mayor Bradley stated that the Town has discussed a loop system via a 24" line along SH 114 with the thought that Westlake would have a take point on the east side of the Town. Additionally, the Town explored the possibility of sharing Southlake's storage facility. Alderman Corson expressed his desire to hold discussions with the Town of Trophy Club and City of Roanoke regarding a partnership to obtain water from the UTRWD, as he supports a secondary water source in general and feels there is an opportunity to reduce the peak usage charges to Fort Worth and consequently reduce the cost of water to Westlake residents. In closing, an item will be placed on the agenda for discussion at the next joint regional meeting with the City of Roanoke and the Town of Trophy Club. 6. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the pre- board meeting adjourned at 6:54 p.m. Town of Westlake Board of Aldermen Pre-Board Meeting March 24,2008 APPROVED BY THE BOARD OF ALDERMEN ON APRIL 14, 2008. Scott Bradley, Mayor ATTEST: Kim Sutter, TRMC, Town Secretary page 4 of 4 MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING March 24, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Interim Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Finance Director Debbie Piper, Court Administrator Amanda DeGan, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:05 p.m. 2. CITIZENS' PRESENTATIONS. Mr. Jim Carter, 2650 FM 407, Suite 145-100, Bartonville, Texas, 76226, addressed the Board regarding the position of president for the ,Texas Student Housing Authority and requested the Board's consideration for his appointment. 3. HEAR A REPORT FROM BOY SCOUT AND WESTLAKE RESIDENT HAYDEN ANDERSON REGARDING HIS EAGLE SCOUT PROJECT, ESTABLSHING THE TOWN TREE FARM, AND PRESENTATION OF A PROCLAMATION TO MR. ANDERSON. Facilities and Recreation Director Meyer introduced Hayden Anderson. Hayden Anderson gave a report regarding the Town's Tree farm located on the Westlake Academy campus. Hayden reported that 17 volunteers assisted with the planting of 38 trees in Town of Westlake Board of Aldermen Regular Meeting March 24,2008 Page 2 of 5 February 2008. In addition to planting trees, Hayden also raised money to support the tree farm, and presented the Board with $520.00 to be used for maintenance of the tree farm. In recognition of Hayden's efforts, Mayor Bradley presented a proclamation announcing Hayden Anderson Day in the Town of Westlake. Hayden's parents, Darcy and Kay Anderson, were present for the presentation. 4. HEAR A REPORT AND CONSIDER A RESOLUTION APPROVING THE TOWN OF WESTLAKE ANNUAL AUDIT FOR FY 2006-2007 PRESENTED BY PATILLO, BROWN AND HILL, L.L.P. Mr. Greg Shropshire, Partner, Patillo Brown and Hill, L.L.P., presented the annual audit report and offered to address any questions from the Board. Alderman Corson inquired as the Firms' opinion with regard to the loss of tax-exempt status associated with the Texas Student Housing Authority's College Station project as referenced at the bottom of page 50 of the report. Mr. Shropshire responded that references related to the TSHA are incorporated from the TSHA audit preformed by his firm utilizing a different group of auditors, so he advised that he did feel qualified to respond to questions related to the Project. However, Mr. Shropshire agreed that the loss of a tax exempt status would not be favorable. MOTION: Mayor Pro Tem Redding moved to approve Resolution No. 08-17,approving the Town of Westlake Annual Audit for FY 2006-2007 as presented by Patillo Brown and Hill, L.L.P. Aldermen Steger seconded the motion. The motion carried by a vote of 5-0. 5. HEAR A REPORT FROM THE WESTLAKE ACADEMY FOUNDATION PRESIDENT. Ms. Laura Wheat, co-chair of the capital campaign, advised the Board that the Foundation will be commencing the Parent Campaign soon. Facilities and Recreation Director Meyer advised the Board that the Foundation has recommended Mike Garabedian to serve on the Town's Building committee. 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE DESIGNATING COMMERCIAL / INDUSTRIAL TAX ABATEMENT REINVESTMENT ZONE NO. THREE (3), IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES,TEXAS. Interim Town Manager Hennig introduced items 6, 7, 8, and 9. Mayor Bradley opened the public hearing. Town of Westlake Board of Aldermen Regular Meeting March 24,2008 Page 3 of 5 There being no one requesting to speak, Mayor Bradley closed public hearing and asked for a motion. MOTION: Alderman Steger made a motion to adopt Ordinance No. 589, as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 7. CONSIDER A RESOLUTION DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZONE, IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES, TEXAS. Interim Town Manager Hennig advised the Board that designating a neighborhood empowerment zone is required in order to have the ability to waive impact fees. Mr. Hennig stated that the Town of Westlake currently does not assess impact fees, but this action will authorize the Town to waive the fees if they are assessed in the future. MOTION: Alderman Maynard made a motion to approve Resolution 08-18, designating a neighborhood empowerment zone in the Town of Westlake. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 8. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP FOR A LEARNING AND INNOVATION CENTER PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Interim Town Manager Hennig introduced the following individuals: - John Eisele, Partner, Deloitte LLP; - Scott Grisham, Director, National Tax Practice, Deloitte Tax LLP, Dallas; - Brad Selner, Executive Vice President, Staubach Company; - Charles Ruby, Director, National Tax Practice, Deloitte Tax, LLP, New Jersey; - Monica Coffey, Attorney with Vinson & Elkins; - Jerry Bennett, Senior Manager Public Relations, Deloitte LLP; - Jeff Subtle, Director of Marketing and Business Development, Deloitte LLP. Mr. John Eisley addressed the Board regarding Deloitte and the proposed development. Alderman Maynard inquired as to when the site selection would be made. Mr. Eisley responded that the decision related to the site selection will be made in the next two (2) months. Mr. Brad Selner, Staubach Company, addressed the Board regarding the selection of the site for consideration and stated that the location is one of three proposed sites in the United States. Town of Westlake Board of Aldermen Regular Meeting March 24,2008 Page 4 of 5 MOTION: Alderman Corson made a motion to approve Resolution 08-19, approving an economic development agreement with Deloitte LLP for a learning and innovation center pursuant to the Town of Westlake Economic Development Policy and Tax Abatement Policy; and declaring an effective date, with the changes to the agreement as discussed during the pre-board meeting. Alderman Timmerman seconded the motion. Alderman Corson expressed his appreciation to Deloitte for considering Westlake and added that the Town would be proud and excited to have Deloitte as a part of the Town. VOTE ON MOTION: The motion carried by a vote of 5-0. 9. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP AND ITS PROCUREMENT COMPANY FOR ESTABLISHMENT OF A PROCUREMENT COMPANY IN THE TOWN OF WESTLAKE PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. Mayor Bradley introduced the item and asked for a motion. MOTION: Alderman Steger made a motion to approve Resolution 08-20, approving an economic development agreement with Deloitte LLP and its procurement company for establishment of a "PROCO" in the Town pursuant to the Town of Westlake Economic Development Policy and Tax Abatement Policy. Mayor Pro Tem Redding seconded the motion. Interim Town Manager Hennig advised the Board that changes are required to Section 3.03 (Grant Payment) to stipulate that payment will be made at the end of the calendar quarter versus within 60 days. The motion was amended and seconded to permit the Town Manager to address changes to Section 3.03 related to the grant payment. VOTE ON MOTION: The motion carried by a vote of 5-0. 10. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on March 10, 2008. B. Review and approve any outstanding bills. Town of Westlake Board of Aldermen Regular Meeting March 24,2008 Page 5 of 5 MOTION: Alderman Timmerman made a motion to approve the consent agenda as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 11. EXECUTIVE SESSION Mayor Bradley recessed the regular meeting of the Board of Aldermen meeting at 7:55 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters; specifically deliberations regarding the appointment of a Town Manager. Mayor Bradley convened the executive session at 8:04 p.m. The executive session adjourned at 9:20 p.m. 12. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting at 9:20 p.m. 13. EXECUTIVE SESSION ACTION. No action was taken. 14. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting at 9:21 p.m. APPROVED BY THE BOARD OF ALDERMEN ON APRIL 14,2008. Scott Bradley, Mayor ATTEST: Kim Sutter, TRMC, Town Secretary TOWN OF WESTLAKE Invoices Received: 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 VENDOR A-1 Copier Tec Inc. 45425 247.50 100 44300 11 100%Quarterly Copy Charge DP3520-Admin: 3rd Qtr Akin/Gump 1172242 200.00 100 43325 11 Legislative Fees AT&T 817-430-0941-2 03292008 551.55 100 45305 11 Town Telephone Service 70%of Town's 50%allocation AT&T Long Distance 1 03042008 118.86 100 45305 11 Town-70%Long Distance Service allocation Banc of America Leasing 010258876 257.61 100 44302 11 1 100%Copier Lease DP3520 Admin Bank of the West 03202008 223.86 100 46190 11 Clean 14 table cloths: Mayor's roundtable&Project Y meeting Bank of the West 03202008 651.06 100 46106 11 Auto coffee maker faucet w/3 low warmers&3 glass decanters Bank of the West 03202008 68.17 100 46106 11 Board meeting-school board refreshments Bob Cass CR031808 199.80 1001 43520 11 Reimbursement of travel expenses associated with Town Manager interview conducted on Friday, Feb 22&Saturday,Feb 23,2008 Joe Hennig 04012008 4,368.00 100 43335 11 Town Manager Services at 28% Maguire Partners-suite 20 04012008 250.21 100 46220 11 Utilities-Town 50%allocation Maguire Partners-suite 20 04012008 5,140.56 100 44110 11 Rent-Town 50%allocation Maguire Partners-suite 20 04012008 13.34 1001 46220 11 Utilities-Town Secretary 3.67%(Based on sq.footage) Maguire Partners-suite 20 04012008 249.86 100 44410 11 Rent-Town Secretary 3.67%(Based on sq.footage) Maguire Partners-suite 20 04012008 324.57 100 46220 11 Utilities-Court 89.34%(Based on sq.footage) Maguire Partners-suite 20 04012008 6,078.20 100 44110 11 Rent-Court 89.34%(Based on sq.footage) Marriott International 3371-1103511 453.60 100 43520 11 lReception for Town Manager Candidates on 02/23/08 Marriott International 3371-1103520 307.28 100 43520 11 02/22/08 thru 02/23/08 Hotel&Meal charges for: Rick Menchaca Marriott International 3371-1103537 605.14 100 43520 11 03/06/08 thru 03/08/08 Hotel&Meal cahrges for: Tom Brymer Marriott International 3371-1103555 1,814.11 100 45830 11 Mayor's Roundtable: February 29,2008 Mike Tanner CR031808 1,21729 100 43520 11 Reimbursement of travel expenses assoc.w/Town Manager interview conducted on Thursday,03/06/08 thru Sunday,03109/08 Northwest Metroport 3821 111.30 100 45830 11 Mayor's Roundtable Breakfast-Town of Westlake Host Office Depot 421869467-001 64.34 1001 46105 11 2/cases of copy paper Office Depot 422272667-001 41.41 100 46105 11 Legal hanging folders,legal pads,bulbs&paperclips Office Depot 423306249-001 10.16 100 46106 11 2/cases of Water Bottles Office Depot 423306249-001 239.38 100 46105 11 Laserjet cartridge Reprographics 405028 675.00 100 45830 11 TML Region VIII Invitations-April 3,2008 Rick Menchaca CR031108 28.04 100 43520 11 Reimbursement of expenses associated w/Town Manger interview conducted on Friday, February 22&Saturday,February 23,2008. Sebastians Cafe&Caterinc 04032008 4,636.10 100 45830 11 TML Region VIII Dinner Strategic Government Res 2651 22,500.00 100 43520 11 iSuccessful Completion of Town Manger Search The Classic Cafe CR040708 3,637.50 100 43520 11 Interview dinners for Head of School Finalists w/spouses on 04/04/08& 04/05/08 Thomas Brymer CR040708 789.72 100 43520 11 ITravel reimbursement for: Head of School interviews&to meet with Joe Hennig&staff-April 3-6,2008 Todd Wood ER032708 (3.06) 100 46120 11 Personal mail sent Trophy Club Country Club 03192008 239.30 100 43520 11 Dinner on 03/08/08-Town Manager Interview Mike Tanner Trophy Club Country Club 03192008A 268.92 100 43520 11 Dinner on 03/07/08-Town Manager Interview Mike Tanner Total Administration 56,578.68 Page 1 of 61 4/9/2008 8:06 AM TOWN OF WESTLAKE Invoices Received: 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 VENDOR A-1 Copier Tec Inc. 45426 105.20 100 44300 13 40%Quarterly Copy Charge-Sharp 275-Secretary: 3rd Qtr Office Depot 423542772-001 269.73 100 46105 13 Toner cartridges,laser drum,storage trays,pocket files&5-tab indexes Scott-Merriman 037762 194.50 100 43241 13 2/Reams recording paper plus S&H Total Town Secretary 569.43 B&B Septic Pumping 03202008 350.00 100 44212 14 Liquid Waste Transportation Bank of the West 03202008 (279.75) 100 44213 14 Credit: High rise pack w/straps&Firefighter equipment pack Bank of the West 03202008 13.48 100 46106 14 NEFDA Meeting: refreshments Bank of the West 03202008 28.28 100 46106 14 NEFDA Meeting: refreshments Bank of the West 03202008 17.70 100 46106 14 DPS-Lt Testing meals Bank of the West 03202008 73.17 100 46106 14 DPS-Lt Testing meals Bank of the West 03202008 19.79 100 46106 14 1 NEFDA Meeting Bound Tree Medical 80079795 302.09 1 100 46615 14 Medical Supplies: Intravenous(IV)warmer hot sack GST Public Safety 2008005866 375.00 1001 46605 14 EMS Uniforms: Men's boots Intermedix 03312008 822.68 100 43334 14 EMS User Fee-March 2008(Total collected$6,855.68) Kwik Kar Lube&Tune 00001-01616737 67.60 100 46215 14 Oil Change for EMS Vehicle MES-Texas 00021442 SNV 11,393.15 100 47416 14 Assembly kit,quick charge boot,hose&socket,retrofit kit MES-Texas 00022898 SNV 918.40 100 47416 14 Dual port outlet manifold MES-Texas 00022922 SNV 22.50 100 47416 14 Hydrotest of cylinder,Performed packing MES-Texas 00024313 SNV 2,100.00 100 47416 14 Hose w/HUD&Plug Disc MES-Texas 00025621 SNV 2,100.00 100 47416 14 HUD Hose&Socket Assy Nortex Modular Space 20854 618.75 100 45325 14 Building Lease-Fire Station: April 2008 Office Depot 423578575-001 269.97 100 46105 14 3/HP Toner cartridges Roanoke Auto Supply 590979 2.58 100 46215 14 2/1-amp bulbs Schad&Pulte Welding 170974 55.00 1001 46615 14 Medical Supplies: D USP Medical oxygen compressed,244 H-cylinder medical oxygen compressed Southeastern Emergency 231892 227.21 100 46615 14 Medical Supplies: Heartstart onsite,adult training cartr,carbon fiber oxygen Southeastern Emergency 234981 133.11 100 46615 14 Medical Supplies: Flo-Tec Demand valve Southeastern Emergency 235395 529.84 100 46615 14 Medical Supplies: Child airway trainer(3 year old) Southeastern Emergency 233890 261.20 100 46615 14 Medical Supplies: Pelican Case EMS,Orange Stericyle 0005317609 12.43 100 46615 14 Monthly Hazardous Waste Management Fee T-Mobile 04242008 103.70 100 45310 14 Wireless Internet Cards for EMS vehicles Tri-County Electric 131-801 03262008 363.26 100 46220 14 Fire Station Electric Service Valley View Productions 80471 750.00 100 46605 14 Uniforms Total Fire Dept. 21,651.14 Page 2 of 6 4/9/2008 8:06 AM TOWN OF WESTLAKE Invoices Received: 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 VENDOR A-1 Copier Tec Inc. 45426 131.50 100 44300 15 50%Quarterly Copy Charge-Sharp 275-Court: 3rd Qtr Accurint 1081941-20080331 295.00 100 46165 15 Background Searches American Municipal ServiCE 12312007 187.99 100 43336 15 Warrant Collection Service for December 2007-total collected$814.50 AT&T 817-491-8623 03292008 38.98 100 45305 15 Court-Alarm Line Bank of the West 03202008 145.00 100 45830 15 City Management Clinic: Amanda DeGan Bank of the West 03202008 226.00 100 45815 15 Hotel charge for Amanda DeGan: 02/20/08 thru 02/22/08 Bank of the West 03202008 4.09 100 45820 15 Meals attending City Management Clinic: Amanda DeGan Bank of the West 03202008 1.03 100 45820 15 Meals attending City Management Clinic: Amanda DeGan Bank of the West 03202008 23.35 100 45820 15 Meals attending City Management Clinic: Amanda DeGan Bank of the West 03202008 3.12 100 45820 15 Meals attending City Management Clinic: Amanda DeGan Bank of the West 03202008 5.00 100 45820 15 Meals attending City Management Clinic: Amanda DeGan Bank of the West 03202008 28.10 100 46106 15 Variety of snack mixes&jury supplies Dell Marketing L.P. XCJNKDD97 538.00 100 .46165 15 Intel Pentium Dual Core CPU E2160(computer equipment/software) Focal Point Solutions 13330 210.80 100 45325 15 Storage Fees Galls 59293726000 15.98 100 46170 15 3 Namestrips-Navy w/Gold letters: T.Crow Todd Wood ER032708 49.95 100 46165 15 Software for Amanda's PC migration Utility Data Systems, Inc. 00017075 1,825.00 100 46165 15 Software support for: Municipal Court records Westlake Citation Refund Adams 90.00 100 35115 15 Citation Refund: 401895-1 Westlake Citation Refund Anderson 10.00 100 35115 15 Citation Refund: 300424-1 Westlake Citation Refund Bartholomew 233.00 100 35115 15 Citation Refund: 36626-1 Westlake Citation Refund Burkey 33.00 100 35115 15 Citation Refund: 33873-1 Westlake Citation Refund Burns 112.50 100 35115 15 Citation Refund: 203626-3 Westlake Citation Refund Conoly 207.00 100 35115 15 Citation Refund: 37232-1 Westlake Citation Refund Cottonham 102.00 100 35115 15 Citation Refund: 407323-1 Westlake Citation Refund Doyle 38.50 100 35115 15 Citation Refund: 16903TF-2 Westlake Citation Refund Drummer 129.00 100 35115 15 Citation Refund: 36824-1 Westlake Citation Refund Flores 20.00 100 35115 15 Citation Refund: 300512-1 Westlake Citation Refund Hansen 43.00 100 35115 15 Citation Refund: 34515-1 Westlake Citation Refund Heglund 50.00 100 35115 15 1 Citation Refund: 406773-1 Westlake Citation Refund Hudson 25.00 100 35115 15 Citation Refund: 35947-1 Westlake Citation Refund Lopez 128.00 100 35115 15 Citation Refund: 33370A-1 Westlake Citation Refund Montalvo 335.48 100 35115 15 Citation Refund: 3749F-1 Westlake Citation Refund Moreno 33.00 100 35115 15 Citation Refund: 33875-1 Westlake Citation Refund Nolte 55:00 100 35115 15 Citation Refund: 33766 Westlake Citation Refund Norris 33.00 100 35115 15 1 Citation Refund: 35802-1 Westlake Citation Refund Ortega-Villegas 477.00 100 35115 15 Citation Refund: 37306-1/2/3 Westlake Citation Refund Peterson 67.00 100 35115 15 Citation Refund: 33983-3 Westlake Citation Refund Phillips 179.00 100 35115 15 Citation Refund: 402843-2 Westlake Citation Refund Price 20.00 100 35115 15 Citation Refund: 34522-1 Westlake Citation Refund Richey 10.00 100 35115 15 Citation Refund: 300209-1 Westlake Citation Refund Sample 11.00 100 35115 1 15 Citation Refund: 300421-2 Westlake Citation Refund Scheef 10.00 100 35115 1 15 Citation Refund: 34017-1 Page 3 of 6 4/9/2008 8:06 AM TOWN OF WESTLAKE Invoices Received: 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 'VENDOR Citation Refund Sizer 33.00 100 35115 15 Citation Refund: 36956-1 Westlake Citation Refund Standefer 110.00 100 35115 15 Citation Refund: 203720-3 Westlake Citation Refund Suddeth 14.00 100 35115 15 Citation Refund. 407528-1 Westlake Citation Refund Traylore 26.00 100 35115 15 Citation Refund: 407069-1 Westlake Citation Refund Vlach 12.00 100 35115 15 Citation Refund: 406897 Westlake Citation Refund Walls 25.00 100 35115 15 Citation Refund: 201728F-3 Westlake Citation Refund Williamson 33.00 100 35115 15 Citation Refund: 33812-1 Westlake Citation Refund Youngblood 120.00 100 35115 15 Citation Refund: 404795-3 Westlake Citation Refund Zarazan 15.00 100 35115 15 Citation Refund: 36798-1 Westlake Citation Refund Zuniga 28.50 100 35115 15 Citation Refund: 32049-1 Total Court 6,596.87 Bank of the West 03202008 (16.82) 100 46190 16 Credit: Room Service Bank of the West 03202008 20.45 100 46190 16 Room service&local/long distance telephone charges Cross Roads,L.P. 9543 133.60 100 44304 16 Signs&Flags: Pedestrian Crossing Tri-County Electric 150-502 03262008 17.22 100 46220 16 ROW Irrigation Electric-Fair Oaks Drive Tri-County Electric 150-503 03262008 16.88 100 46220 16 ROW Irrigation Electric-Dove Road Total Public Works 171.33 Access Lift&Service 03140826 100.00 100 45903 17 Elevator Maintenance for the month of February 2008 Access Lift&Service 03310813 100.00 100 45903 17 Elevator Maintenance for the month of March 2008 Avalon ent. 1373 2,200.00 100 45909 17 Re-level pavers in walk way at pick up-drop off&replace missing/loose rocks in retaining walls Bank of the West 03202008 36.14 100 45904 17 Sleeves,plun gers&misc.items Hadden Landscaping 24646 157.22 100 43340 17 Westlake Academy-Irrigation repairs-Controller#1,replaced one rotor and three bubblers.Controller at soccer field,replaced one rotor,one tree bubbler&repaired one lateral line Hadden Landscaping 26908 128.38 100 43340 17 Westlake Median-Irrigation repairs-Repair broken lateral line,replace broken rotor Hadden Landscaping 27565 350.00 100 43348 17 Post Spray Medians-Westlake Academy Hadden Landscaping 27601 75.00 100 43348 17 Ispread 5 bags of fertilizer Hadden Landscaping 27602 156.44 100 43340 17 Westlake Academy-Irrigation repairs-repair three lateral lines Home Depot 8014889 21.90 100 44216 17 Mason line&4 oz.Gorilla Glue Home Depot 0022166 67.62 100 44216 17 318x2 rebar,mason line TD Industries FAC1028043 1,700.00 100 45905 17 Annual fire alarm test&inspection,sprinkler&fire extinguisher test Troy Meyer ER031108 24.24 100 46190 17 Mileage on 02117/08 checked on cemetery grounds&03108/08 Student left door open United Rentals 01222008 92.51 100 45325 17 One man lift to put up Christmas lights Total Facilities/Grounds 1 5,209.45 Page 4 of 6 4/9/2008 8:06 AM TOWN OF WESTLAKE Invoices Received- 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 'VENDOR 7 Bank of the West 03202008 375.00 100 45830 18 SPHR Member fees&Application fee for SPHR Exam Bank of the West 03202008 54.13 100 46190 18 Statistical information for CAFR Debbie Piper CR040108 64.69 100 46105 18 Printing&binding of CAFR(FedEx/Office Depot) Office Depot 421869467-001 26.64 100 46105 18 24/1"white binders Office Depot 423306249-001 66.59 100 46105 18 Toner STW,Inc. 03142008 78.85 100 44310 18 General Software Support/Maintenance: Restore payroll&spooler access for new user STW, Inc. 03262008 5,000.00 100 44310 18 Annual Support/Lease-Application Software Maintenance for Finance Dept. Total Finance 5,665.90 Hadden Landscaping 26909 269.98 100 43349 Westlake Glenwyck Trail-Irrigation repairs-Repair broken lateral line, lreplace broken rotors(50%to HOA) Texas AquaServe,LP 03312008 483.24 100 45911 19 jPond Maintenance-charge 50%to GW Farms: March 2008 Tri-County Electric 150-506 03262008 41.54 100 46220 19 Park Electricity-50%to GWF HOA-east side of park Tri-County Electric 595-772 03262008 513.75 100 46220 19 Park Electricity-50%to GWF HOA-center of park Total Parks/Recreation 1,308.51 Office Depot 422788495-001 199.99 100 43405 20 High speed Laser printer Office Depot 423133172-001 42.67 100 43405 20 USB 1 GB Drive,desktop memory&keyboard Todd Wood ER032708 86.98 100 43405 20 Networking equipment Total IT 329.64 Collin County Ichu,Emmanuel A. 320.00 100 22500 00 Court Bonds Payable Dallas County Omas,Brandon J. 600.00 100 22500 00 Court Bonds Payable Dallas Court McDowell,Felisa K. 845.00 100 22500 00 Court Bonds Payable Dallas Court Seward,Barbara 445.00 100 22500 00 Court Bonds Payable Denton County Sheriffs Off Wagner.Jason William 555.00 100 22500 00 Court Bonds Payable Denton Court Boyd.Christopher H 198.00 100 22500 00 Court Bonds Payable Fort Worth Court Cannon,Sabrina 239.00 100 22500 00 Court Bonds Payable Fort Worth Court Guerrero,Robert Jr. 250.00 100 22500 00 Court Bonds Payable Grand Prairie Court Chambers,Matthew 670.00 100 22500 00 Court Bonds Payable Grapevine Court Zapata,Steve 339.00 100 22500 00 Court Bonds Payable Keller Municipal Court Bhatty, Faisal S. 250.00 100 22500 00 Court Bonds Payable Keller Municipal Court Parra, Maria C. 155.00 100 22500 00 Court Bonds Payable Keller Municipal Court Thevanh,Ninh 443.00 100 22500 00 Court Bonds Payable Lake Worth Thomas.Cody Glenn 675.00 100 22500 00 Court Bonds Payable Southlake Court Lopez,Celso 795.00 100 22500 00 Court Bonds Payable Court Bond Totals 6,779.00 AT&T 817-430-0941-1 03292008 787.92 199 13020 0 Due from WA-Telephone 50% Tri-County Electric 150-505 03242008 6,745.67 199 13020 0 Academy Electric IToal Academy Fund 7,533.59 Page 5 of 6 4/9/2008 8:06 AM TOWN OF WESTLAKE Invoices Received: 03/17/08 thru 04/06/08 For Review by Board on 04/14/08 VEN06k AT&T 817-430-0941-4 03292008 11818 220 45305 11 Visitor Fund Telephone 15%of Town's 50%allocation AT&T Long Distance 2 03042008 25.47 220 45305 11 Visitor Fund-15%Long Distance Service allocation Joe Hennig 04012008 3,432.00 220 43335 11 Town Manager Services at 22% Judy Thomason PR040708 144.50 220 43335 11 Contract Labor-WHPS(One day-March 14,2008) Maguire Partners-suite 20 04012008 125.10 220 46220 11 Utilities-Visitor Fund 25%allocation Maguire Partners-suite 20 04012008 2,570.28 220 44110 11 Rent-Visitor Fund 25%allocation Reprographics 405314 61.41 220 44306 11 Scan&Map out cemetery Due from Vistor Fund 6,476.94 Zoll Medical Corp. 1499935 354.93 250 44213 14 Lifeband,trainer,autopulse,reusalbe plus freight Zoli Medical Corporation 1498085 14,947.50 250 44213 14 AutoPulse System&Battery,AutoPulse Charger,LifeBand 3 pack, AutoPulse Soft Carry Case&Restraint&Stretcher&LifeBand Trainer (50%General Fund/50%Special Revenue Fund)50%to be reimbursed with Dept of Health Services grant Special Revenue 15,302.43 Pate Engineers 0102567 908.40 410 16600 13 Arts&Science Building-Engineering and Surveying Services Star Telgram 294198431 873.68 410 16600 13 Notice for Request for Qualifications: Arts&Sciences Bldgs Due from Capital Projects 1,782.08 AT&T 817-430-0941-3 03292008 118.18 500j 45305 16 Utilq Fund Tele hone 15%of Town's 50%allocation AT&T Long Distance 3 03042008 25.47 5001 45305 16 Utility Fund-15%Long Distance Service allocation Carolyn M. Marshall 2 5,000.00 500 43335 16 Water&Sewer Rate Stud Dell Marketing L.P. XCJKM7JK1 24.50 500 43405 16 Pcmover Essentials Dell Marketing L.P. XCJW1FT42 648.00 500 43405 16 Intel Core2 Duo CPU E4500(computer e ui ment/software Fort Worth Water Dept 03202008 14,811.01 500 44105 16 Water Volume Purchases Fort Worth Water Dept 03202008 50.00 500 44106 16 Water Service Charge Fort Worth Water Dept 03202008 17,612.18 500 44110 16 Water Peak Payment Joe Hennig 04012008 7,800.00 5001 43335 16 Town Manager Services at 50% Keller(City o 03262008 61.80 500 44312 16 Keller Waste Water-acct 094-0000100-000 Keller(City o 03262008A 13.63 500 44312 16 Keller Waste Water-acct 094-0000102-000 Lowes 25636 71.00 500 44123 16 IPlywood &tar Lowes 27833 1.07 500 44123 16 2"PVC male adapter Lowes 06095 120.07 500 44123 16 Submersible pump,check valve&tar Maguire Partners-suite 20 04012008 125.10 500 46220 16 Utilities-Utility Fund 25%allocation Maguire Partners-suite 20 04012008 2.570.28 5001 44110 16 Rent-Utilit Fund 25%allocation STW, Inc. 03142008 85.00 5001 44310 16 Reviewed work orders for Utility Billing STW, Inc. 03262008 1.500.00 5001 44310 16 Annual Su port/Lease-Application Software Maintenance for Utility Dept. Tri-County Electric 800606 03242008 15.45 5001 46222 16 On-Line Meter Electric Service Due from Utility 50,652.74 A-1 Copier Tec Inc. 45426 26.30 100 13100 0 10%Quarterly Copy Charge-Sharp 275-TSH: 3rd Qtr Maguire Partners-suite 20 04012008 25.37 100 13100 0 Utilities-Texas Student Housing 6.98%(Based on sq.footage) Maguire Partners-suite 20 04012008 475.09 1001 13100 0 Rent-Texas Student Housing 6.98%(Based on sq.footage) Office Depot 423534242-001 5.37 100 13100 0 TSH: Desk Stapler Due from TSH 532.13 Grand Total 187,139.86 Page 6 of 6 4/9/2008 8:06 AM TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN PRE-BOARD MEETING AGENDA MARCH 24, 2008 WESTLAKE CIVIC CAMPUS-DINING HALL 2600 J. T. OTTINGER ROAD 5:00 P.M. 1. CALL TO ORDER 2. EXECUTIVE SESSION A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters; specifically the Town Secretary's evaluation. B. The Board will conduct a closed session under Texas Government Code section 551.087 to discuss economic development negotiations. 3. RECONVENE MEETING. 4. DISCUSSION OF A SECOND WATER SOURCE. 5. - REVIEW OF REGULAR AGENDA ITEMS. 6. ADJOURNMENT. •� la �1 Lb 1 � ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake,3 Village Circle, Westlake, Texas and the Westlake Civic Campus, 2600 J.T. Ottinger Road, Westlake, Texas, by Friday, March 21, 2008 by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Kim Sutter,TRMC,Town Secretary If you plan to attend this public meeting.and have a disability that requires special needs,please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. No Meeting INTO Meeting TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING AGENDA March 24, 2008 WESTLAKE CIVIC CAMPUS-BOARD ROO � 2600 J. T. OTTINGER ROAD ` 7:00 p.m. 1. CALL TO ORDER. 2. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. HEAR A REPORT FROM BOY SCOUT AND WESTLAKE RESIDENT HAYDEN ANDERSON REGARDING HIS EAGLE SCOUT PROJECT, ESTABLSHING THE TOWN TREE FARM, AND PRESENTATION OF A PROCLAMATION TO MR. ANDERSON. 4. HEAR A REPORT AND CONSIDER A RESOLUTION APPROVING THE TOWN OF WESTLAKE ANNUAL AUDIT FOR FY 2006-2007 PRESENTED BY PATILLO, BROWN AND HILL,L.L.P. 5. HEAR A REP RT FROM THE WESTLAKE ACADEMY FOUNDATION PRESIDENT. �� - -� _ �, ly-`--� li z� -- 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE DESIGNATING COMMERCIAL / INDUSTRIAL TAX ABATEMENT REINVESTMENT ZONE NO. THREE (3), IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES,TEXAS. 7. CONSIDER A RESOLUTION DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZONE, IN THE TOWN OF WESTLAKE, TARRANT AND DENTON COUNTIES,TEXAS. 8. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP FOR A LEARNING AND INNOVATION CENTER PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. 9. CONSIDER A RESOLUTION APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH DELOITTE LLP AND ITS PROCUREMENT COMPANY FOR ESTABLISHMENT OF A PROCUREMENT COMPANY IN THE TOWN OF WESTLAKE PURSUANT TO THE TOWN OF WESTLAKE ECONOMIC DEVELOPMENT POLICY AND TAX ABATEMENT POLICY. 10. CONSENT AGENDA: All items listed below are considered routine by the Board of Aldermen and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. A. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on March 10,2008. B. Review and approve any outstanding bills. 11. EXECUTIVE SESSION A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters; specifically deliberations regarding the appointment of a Town Manager. 12. RECONVENE MEETING. 13. EXECUTIVE SESSION ACTION. ELI!_1 1M1_u 1_ CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, and Westlake Civic Campus, 2600 J.T. Ottinger Road, Westlake, Texas, by Friday, March 21,2008,by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Backup material has not been included for this item Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Joe C. Hennig, Interim Town Manager Debbie Piper, Finance Director Subject: Meeting of March 24, 2008 Date: March 18, 2008 ITEM Consider a Resolution approving the FY 2006/2007 annual audit from Pattillo, Brown & Hill, L.L.P. BACKGROUND We are pleased to announce that there were no "Management Letter" comments for the current year audit. The prior year's "Management Letter" contained comments related to opportunities for strengthening internal controls. Below are the prior year comments and actions: Prior vear comments and actions: Statement on Auditing Standards No. 112: This was an informational comment only. This statement goes into affect for all fiscal year 2007 audits. It states that if material audit adjustments are prepared by the external auditors, these will be reported as "significant deficiencies". Also if proper controls are not in place to reduce to a relatively low level the risk that misstatements caused by error or fraud in an amount that would be material in relation to the financial statements may occur and not be detected in a timely period by employees in the normal course of performing their assigned functions, a "material weakness" will be reported. The auditors have reviewed our controls and found them to be sound. There were only a few audit adjustments for the year ended September 30, 2007. The majority of these adjustments were proposed by Town personnel upon items found after the financials had been forwarded to the auditors, e.g. invoices to be posted as accounts payable. Certificate of Achievement for Excellence in Financial Reporting: This comment is the recommendation of the Town to participate in the Certificate Program. We plan to submit our Comprehensive Annual Financial Report for the Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended September 30, 2007. Segregation of Duties: Internal controls are designed to safeguard assets and to assist in detecting losses from fraud or error. A fundamental concept in an effective system of internal control is the segregation of duties. Although the size of the Town's accounting staff prohibits complete adherence to this concept, we believe that practices could be implemented to improve existing internal control without impairing efficiency. With the addition of our new revenue/records clerk, the Finance Department is now able to more aptly segregate duties to safeguard our assets. As implemented in the previous years, we have included the Texas Student Housing audited information in our report. Because the Board of Aldermen may appoint and/or remove a director of the Texas Student Housing Board, it was determined that TSH should be considered a component unit of the Town. The information has been included in the financials and in the footnotes. It was also noted that the debt of TSH is not a liability of the Town. The inclusion of this information in the Town's audit will not affect any future bond ratings nor have a negative impact on the Town's overall debt ratio for the purpose of securing additional financing in the future. ♦TTT/lX 7TT TX T_ T � Tq n Secretary's Office TOWN OF WESTLAKE RESOLUTION NO. 08-17 APPROVING THE FISCAL YEAR 2006/2007 ANNUAL AUDIT REPORT FROM PATTILLO,BROWN& HILL,L.L.P. WHEREAS, Section 103.001 of the Local Government Code requires that a municipality shall have its records and accounts audited annually and shall have an annual financial statement prepared based on the audit; and WHEREAS, Section 103.002 of the Local Government Code requires that a municipality shall employ at its own expense a certified public accountant who is licensed in this state or a public accountant who holds a permit to practice from the Texas State Board of Public Accountancy to conduct the audit and to prepare the annual financial statements; and WHEREAS,the firm of Pattillo, Brown&Hill,L.L.P. was selected and approved by the Board of Aldermen on July 12, 2006 to perform the Town of Westlake's financial audit for the year ended September 30, 2007. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE: SECTION 1: That the Board of Aldermen does hereby approve the fiscal year 2006/2007 annual audit report from Pattillo, Brown & Hill, L.L.P., attached as Exhibit «A„ SECTION 2: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 24TH DAY OF MARCH, 2008. ATTEST: Kim Sutter, TRMS, Town Secretary APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney Scott Bradley, Mayor Joe C. Hennig, Interim Town Manager Backup material has not been included for this, item. TOWN OF WESTLAKE,TEXAS MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN PRE-BOARD MEETING March 10,2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. STAFF PRESENT: Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Director of Planning and Development Eddie Edwards, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the pre-board meeting to order at 5:22 p.m. 2. EXECUTIVE SESSION. Mayor Bradley recessed the pre-board meeting of the Board of Aldermen at 5:23 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.087 to discuss economic development negotiations. Mayor Bradley convened the executive session at 5:23 p.m. The executive session adjourned at 5:43 p.m. 3. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting of the Board of Aldermen at 5:44 p.m. Town of Westlake Board of Aldermen page 2 of 2 Pre-Board Meeting March 10,2008 4. DISCUSSION REGARDING OIL AND GAS DRILLING IN WESTLAKE. As follow-up to previous discussions, Planning and Development Director Edwards presented a map depicting the potential drilling sites if a setback of 600 and / or 1000 feet were desired by the Board. Alderman Timmerman expressed his concern with regard to radioactive waste from oil and gas drilling sites, and strongly encouraged the Board to consider the long term effects of radioactive contamination in and around drilling sites when establishing a setback. Alderman Timmerman added that the areas of contamination have been reported as far out as 300 feet from a drill site. Discussion ensued with regard to establishing the setbacks, monitoring and inspection of drill sites, and the need to address the clean up at a site, including radioactive waste, when drilling is complete. 5. DISCUSSION REGARDING A SECOND WATER SOURCE. This item was not discussed. 6. REVIEW OF REGULAR AGENDA ITEMS. This item was not discussed. 7. ADJOURNMENT. There being no further business to come before the Board, Mayor Bradley declared the pre- board meeting adjourned at 6:01 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MARCH 24, 2008. Scott Bradley, Mayor ATTEST: Kim Sutter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN REGULAR MEETING March 10, 2008 PRESENT: Mayor Scott Bradley and Aldermen Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Interim Town Manager Joe Hennig, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, Planning and Development Director Eddie Edwards, and Executive Assistant Ginger Awtry. 1. CALL TO ORDER. Mayor Bradley called the meeting to order at 7:01 p.m. 2. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 3. HEAR A REPORT FROM THE FACILITIES AND RECREATION DIRECTOR CONCERNING PROPOSED PROJECTS FROM PARENT SUPPORT GROUPS. Facilities and Recreation Director Meyer addressed the Board concerning proposed projects at the Westlake Academy Campus: - Install football goals on soccer fields; - Create more storage space in teacher's lounge; - Utilize storage room on north end of gym; - Add picnic table in outside garden on north side of campus. - Install shades or tint over west and upper windows in the gym to address glare issue. Mr. Meyer advised that these items have been requested by a variety of parent groups and funding has been pledged through those groups. Town of Westlake Board of Aldermen Regular Meeting March 10,2008 Page 2 of 5 Additionally, Mr. Meyer advised that a center column will be installed between the wooden doors on the building to address recurring problems with the current rod locking system. Interim Town Manager Hennig recognized Mr. Meyer for his service to the school and advised the Board that staff will continue to evaluate the suggestions brought forth by the parent groups and,if feasible, implement suggestions. Alderman Corson inquired if an office is the best use of the space in the gym. Facilities and Recreation Director Meyer responded that, because of the configuration of the space, he felt the space would be best used for storage. 4. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR AN AMENDMENT TO PLANNED DEVELOPMENT 1 (PD- 1) BY AMENDING ORDINANCE 202, WHICH CREATED THE ZONING DISTRICT FOR (PD-1), OWNED BY MAGUIRE PARTNERS-SOLANA LP, IN THE WESTLAKE/SOUTHLAKE ADDITION NO. 1; ADDING ADDITIONAL ACREAGE TO PD-1, APPROXIMATELY 84.25 ACRES OF LAND IN THE C.M. THROOP SURVEY, ABSTRACT NO. 1510 AND THE W. MEDLIN SURVEY, ABSTRACT 1958, TARRANT COUNTY, TEXAS; AND APPROXIMATELY 85.91 ACRES OF LAND IN THE C. M. THROOP SURVEY, ABSTRACT NO. 1510, THE W. MEDLIN SURVEY, ABSTRACT NO. 1958, THE WILLIAM PEA SURVEY, ABSTRACT NO. 1246 AND THE JOSEPH HENRY SURVEY, ABSTRACT NO. 742, TARRANT COUNTY, TEXAS; GENERALLY LOCATED AT THE SOUTHEAST CORNER OF SH 114 AND PRECINCT LINE ROAD, OWNED BY MAGUIRE PARTNERS-SOLANA LAND LP. Interim Town Manager Hennig introduced the item. Mr. Hennig explained that it is the desire of the applicant to have the property (184.32 acres—currently zoned "O" Office) governed by the same regulations as the current PD-1. Additionally, Mr. Hennig advised the Board that the applicant is also requesting a change to the height restriction to permit a higher maximum building height of 735 MSL (currently 700 MSL). Mr. Hennig stated that the Planning and Zoning Commission approved the case unanimously on February 28, 2008, and heard no opposition to the case. Director of Planning and Development Edwards addressed the Board regarding the case. Mr. Edwards advised that the primary differences of the current "O" Office Park zoning and the "PD-1" zoning classification is 1) allowable floor area ratios; 2) allowable building height (due to changes in the elevation of the grade); and 3) allowable uses. Mayor Bradley opened the public hearing. Mr. Tom Allen, Partner, and Mr. Mike Silliman, Vice President of Leasing, of Maguire Partners, were present to address question regarding the case. Town of Westlake Board of Aldermen Regular Meeting March 10,2008 Page 3 of 5 Alderman Corson expressed his concern with the allowable uses on the property should the zoning be changed from "O" Office Park to the "PD-1" Planned Development and inquired if the Board is comfortable with the allowable uses under"PD-1". Discussion ensued with regard to the allowable uses under the "O" Office Park zoning district and the "PD-1" allowable uses and the desire of the Board to manage the allowable uses. Mayor Bradley stated that it was never the intent of the Board to allow retail in the subject area. After lengthy discussion, it was the consensus of the Board to proceed with the case with the condition that only "O" Office Park zoning uses be permitted in the area 600 feet north of the north right of way line of Dove Road. Town Attorney Lowry stated that a section would be added to the ordinance as follows: "Provided, however, that the area depicted in Exhibit "B" shall only be allowed those uses in the "O" zoning district in the Town's Comprehensive Zoning Ordinance." There being no other requesting to speak, Mayor Bradley closed the public hearing. MOTION: Mayor Pro Tern Redding made a motion to adopt Ordinance No. 588, amending Ordinance No. 202, and providing that uses in the "O" Office Park zoning classification apply to the area 600 feet of the north right of way of Dove Road. Alderman Timmerman seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION ACCEPTING THE DEDICATION OF RIGHT OF WAY (ROW) NECESSARY FOR THE EXPANSION OF FM 1938 FROM MAGUIRE PARTNERS-SOLANA LAND LP. Interim Town Manager Hennig introduced the item, and expressed his appreciation to Maguire Partners for their efforts, and more specifically as they relate to the FM 1938 expansion project. MOTION: Alderman Corson moved to approve Resolution 08-15, accepting the dedication of right of way necessary for the expansion of FM 1938 from Maguire Partners-Solana Land LP. Alderman Steger seconded the motion. The motion carried by a vote of 5-0. 6. CONSIDER A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO CREATE A REINVESTMENT ZONE TO FINANCE IMPROVEMENTS WITHIN THE ZONE; AUTHORIZING AND DIRECTING OTHER ACTIONS PRELIMINARY TO THE CREATION OF THE PROPOSED REINVESTMENT ZONE; AND CONTAINING FINDINGS RELATING TO THE FOREGOING SUBJECT. Town of Westlake Board of Aldermen Regular Meeting March 10,2008 Page 4 of 5 Interim Town Manager Joe Hennig introduced the item and advised that the formal creation of the reinvestment zone will come before the Board on March 24,2008. MOTION: Alderman Corson made a motion to approve Resolution 08-16, as presented. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 7. HEAR A STATUS REPORT ON CONSTRUCTION OF ARTS AND SCIENCES CENTER BUILDING. Interim Town Manager Hennig introduced the item and advised that the due date for the request for qualifications (RFQ) is March 20, 2008. Mr. Hennig advised the Board that staff will contact the members of the building committee to set up a meeting and present a recommendation for March 31 or April 1, 2008. 8. CONSENT AGENDA. Mayor Bradley introduced the item and asked for a motion. A. Review and approve minutes of Board of Aldermen special meetings held on February 23, 2008; B. Review and approve minutes of the Board of Aldermen pre-board and regular meetings held on February 25,2008; C. Review and approve any outstanding bills. MOTION: Alderman Steger made a motion to approve the consent agenda as presented. Alderman Corson seconded the motion. The motion carried by a vote of 5-0. 9. EXECUTIVE SESSION Mayor Bradley recessed the regular meeting of the Board of Aldermen meeting at 8:10 p.m., as he read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.074 to discuss personnel matters, specifically to deliberate regarding the appointment of a Town Manager. Mayor Bradley convened the executive session at 8:14 p.m. The executive session adjourned at 8:59 p.m. 10. RECONVENE MEETING. Mayor Bradley reconvened the regular meeting of the Board of Aldermen at 9:00 p.m. Town of Westlake Board of Aldermen Page 5 of 5 Regular Meeting March 10,2008 11. EXECUTIVE SESSION ACTION. No action was taken. 12. ADJOURNMENT. There being no further business, Mayor Bradley adjourned the meeting at 9:01 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MARCH 24,2008. Scott Bradley, Mayor ATTEST: Kim Sutter, TRMC, Town Secretary TOWN OF WESTLAKE Invoices Received: 03/03/08 thru 03/16/08 For Review by Board on 03/24/08 VENDOR 817-163-1736 03012008 175.56 100 45315 11 T1 Internet Line for Town Offices AT&T 817-430-0941-2 02292008 516.90 100 45305 11 Town Telephone Service 70%of Town's 50%allocation Banc of America Leasing 010199896 257.61 100 44302 11 100%Copier Lease DP3520 Admin Boyle&Lowry 1 12254 4,826.25 100 43310 11 Legal Fees-Town Period ending 02/25108 Clarence West 1924 193.00 1001 43305 1 11 Legal Fees-Telecom/ROW Coalition of Cities Diego's-Solana CR030508 100.42 100 46106 11 Purchase of hospitality items for 02129/08,Mayor's Roundtable reception held at the Westlake History Museum Graham Associates 080228 660.00 100 43215 11 Development activities:DRC meetings with Hillwood Joe Hennig 03032008 4,424.00 100 43335 11 Town Mana er Services at 28% Northwest Metro port 3791 22.00 100 45830 11 Monthly Luncheon-Mayor Bradley Northwest Metro port 3792 22.00 100 45830 11 Monthly Luncheon-Joe Henni Office Depot 421283445-001 64.34 1001 46105 1 11 2 cases/copy paper Office Depot 421549447-001 4.04 100 46105 1 11 Notebook Todd Wood ER091107 85.00 100 46190 11 Bereavement flowers for Leonard family(Re-issuing due to lost check #7769) Todd Wood ER091107 306.78 100 46106 11 Hospitality items(Re-issuing due to lost check#7769) Total Administration 11,657.90 Graham Associates 080228 2,040.00 100 46125 12 Mapping activities:Revision/update of Town website map Total Building 2,040.00 Alliance Regional News 02292008 53.33 100 45405 13 Public Ad: For PD-1 (Solana)Amendment to enlarge Northwest Metroport 3791 22.00 100 45830 13 Monthly Luncheon-Kim Sutter Total Town Secretary 75.33 Flower Mound Fire Dept. 2007MF/W01 1,500.00 100 43336 14 EMS Management Fee for FY2007-2008 Home Depot 21749 7.59 100 44210 14 Funnel,splice tape&WD-40 Jackson Supply 022508 274.34 100 44209 14 Cleaning Supplies/Products for the Fire Station John H.Ansohn 2008CE/W01 2,376.00 100 43336 14 EMS Continuing Education fee for FY 2008-2008 John H.Ansohn 2008MD/W01 1,500.00 100 43336 14 EMS Medical Direction fee for FY 2008-2008 Matheson Tri-Gas 581488 82.90 100 46615 14 Medical Supplies Praes Accountability Systems 651 6.75 100 46215 14 7/8 x 2 7/8 sin plus freight for Fire Station Rece t Pharmacy 221564 145.32 100 46615 14 Medical Supplies: 28/tubes flexi set Rece t Pharmacy 221633 24.00 100 46615 14 Medical Supplies:4/Loraze am Rece t Pharmacy 221634 215.11 100 46615 14 Medical Supplies: various Rece t Pharmacy 222080 440.86 100 46615 14 Medical Supplies: various Roanoke Auto Supply 589351 23.18 100 46215 14 2/Gal of oil Southeastern Emergency 233240 89.36 100 46615 14 Adult training,heartstart onsite toolkit,carbon fiber oxygen&child airway trainer Southeastern Emergency 233482 1,368.66 100 46615 1 14 Medical Supplies:Carbon Fiber oxygen&Child airway trainer Terminix 03102008 46.00 100 43337 14 Extermination Services-Fire Station Verizon 8173374722 03042008 119.11 100 45305 14 Fire Station Telephone Total Fire Dept. 8,219.18 Page 1 of 4 3/19/2008 3:23 PM TOWN OF WESTLAKE Invoices Received: 03/03/08 thru 03/16/08 For Review by Board on 03/24/08 VENDOR NAME INVOICE AMOUNT FUNE ACCT DEP1 DESCRIPTION Accurint 1081941-20080229 590.00 100 46165 15 Background Searches Amanda DeGan ER030508 194.93 100 48525 15 Mileage for Training Clinic on 02/20/08 AT&T 817-163-2194-1 03012008 231.12 100 45315 15 T1 Internet Line for Court Offices 100% AT&T 817-491-8623 02292008 38.98 100 45305 15 Court-Alarm Line Bradley L. Bradley 03012008 2,541.66 100 43330 15 Jud e Services for the month of March 2008 ECI Video 0000035415-I 98.00 1001 46165 15 lAudio Visual Repair Office Depot 42161194-001 191.90 100 46105 15 Rubberbands,kleenex,copy paper,pens,labels&water bottles Total Court 3,886.59 Graham Associates 080228 770.00 100 43214 16 Drainage activities:Preparation of MS4 Stormwater Permit Application Total Public Works 770.00 ECI Video 0000035537-1 493.00 100 45901 17 Audio Visual Repair Hadden Landscaping 27080 1,977.30 100 43348 17 February Landscape Maintenance for Municipal Complex Hadden Landscaping 27169 87.50 100 43344 17 February irrigation inspection @ Dove Road&Triangle Hadden Landscaping 27170 22.36 100 43349 17 February Landscape Maintenance for Triangle/Dove Road(50%to HOA Hadden Landscaping 27401 1,977.30 100 43348 17 March Landscape Maintenance for Municipal Complex Hadden Landscaping 27489 87.50 100 43344 17 March irrigation inspection @ Dove Road&Triangle Humphrey&Assoc 65559 530.65 100 44218 1 17 Monthly service charge&material for lighting maintenance Humphrey&Assoc 65559 65.00 100 44213 17 Labor charge Identitec 000-208-07 192.00 100 46190 17 Town Signs: Dir.Of Planning&Develop.,Map room,Town Manager, Conf.A,Conf. B&Finance Dept. Identitec 947-208-63 285.00 100 46190 17 Signs:Dir.of HR&Admin.Service&2/service vehicles parking only Infassure 29407 405.00 100 44213 17 Data to floor plugs at Academy Lesco OF086520 681.94 100 43337 17 Fire ant treatment-campus Lesco 42CC5954 273.04 100 43348 17 Weed control for Soccer field Lesco 49612EBC 133.04 100 43348 17 Weed control for Soccer field Louis Funderburg 006707 50.00 100 43348 17 Insecticide on playing fields Nextel 392123723-040 105.50 100 45310 17 Mobile Phone charges for Troy Meyer 12/27/07-01/26/08 Nextel 392123723-041 110.52 1 100 45310 17 Mobile Phone charges for Troy Meyer 01/27/08-02/26/08 Office Depot 421283445-001 48.54 100 46105 17 CD's with jewel cases SchoolDude.com S-010062 1,246.13 100 43405 17 New software for work orders stem Summit Electric Supply 9000679880 67.62 100 44213 1 17 Lights for Gym TDlndustries 0000580623 2,100.54 100 43347 17 HVAC systems TDlndustries NTS1019806 2,781.50 100 44219 17 New damper&caps on boilers TDlndustries NTS1022996 435.90 100 45904 17 Installed new water cooler at school-Pod B Texas Turf grass Assoc. 0313200 65.00 100 46150 17 Regular 2008 Membership dues Triple R Locksmith 31037 24.00 100 44212 17 made for cleaning services Total Facilities/Grounds 14,245.88 Office Depot 421283445-001 11.22 100 46105 18 Air duster STW, Inc. 03112008 185.00 100 44310 18 Consulting services&system support Todd Wood ER031308 59.24 100 45830 18 SPHR Exam materials/HR reference book Todd Wood ER031308 10.10 100 45825 18 Milea a to/from Academy(pool car unavailable 03/07/08&03/10/08 Total Finance 265.56 Page 2 of 4 3/19/2008 3:23 PM TOWN OF WESTLAKE Invoices Received: 03/03/08 thru 03/16/08 For Review by Board on 03/24/08 VENDOR NAME INVOICE • • Hadden Landscaping 27079 1,220.83 100 43349 19 February Landscape Maintenance for Glenwyck Trail 50%to HOA Hadden Landscaping 27264 333.28 100 44306 19 Cemetery Maintenance Hadden Landscaping 27400 1,220.83 100 43349 19 March Landscape Maintenance for Glenwyck Park Trails 50%to HOA Hadden Landscaping 27490 22.36 100 43343 19 March Landscape Maintenance for Triangle/Dove Road 50%to HOA Hadden Landscaping 27500 269.00 1001 43349 19 1 Mow,Weedeat,clean up back area of Park by back pond Total Parks/Recreation 3,066.30 Kaleidoscope 20080034 37.50 100 43405 20 Postini Filtering&Antivirus software Kaleidoscope 20080036 1,045.00 100 43267 20 Administrative support service Total IT 1,082.50 AT&T 817-430-0941-1 02292008 738.42 1991 13020 0 Due from WA-Telephone 50% Boyle&Lowry 4 12254 701.25 199 13020 0 Legal Fees-Academy Period ending 02/25/08 Jackson Supply 021208 505.20 199 13020 0 Cleaning Supplies/Products for the Academy:can liners,hand soap, multifold towels&tissue paper Jackson Supply 021208a 99.44 199 13020 0 Cleaning Supplies/Products for the Academy:Roll towel&center pull towel Jackson Supply 021408 396.00 199 13020 0 Cleaning Supplies/Products for the Academy: Rubbermaid 16 cubic foot truck Jackson Supply 022608 305.37 199 13060 0 Cleaning Supplies/Products for the Academy: Windex,roll towel, multifold towels&tissue paper Jackson Supply 022808 437.59 199 13060 0 Cleaning Supplies/Products for the Academy: can liners,multifold towel&tissue paper Jackson Supply 030308 84.42 199 13060 0 Cleaning Supplies/Products for the Academy: hand soap Jackson Supply 031108 172.23 199 13060 0 Cleaning Supplies/Products for the Academy: Dial complete, floor/car et sweep,lobby dust pan&broom&floor sign Lowe's 27827 20.64 199 13020 0 Dowel rod for paper holder @ Academy Petty Cash 02272008 19.00 199 13020 0 6/Dial Soap&4/Softsoa Total Academy Fund 3,479.56 AT&T 817-430-0941-4 02292008 110.76 220 45305 11 Visitor Fund Telephone 15%of Town's 50%allocation AT&T 817-491-3450 02292008 77.05 220 43505 11 Internet line for Historical Board Museum Identitec 947-208-64 150.00 220 44306 11 Sign:Roanoke I.O.O.F.Cemetery sign Joe Hennig 03032008 3,476.00 220 43335 11 Town Manager Services at 22% Judy Thomason PR031808 306.00 220 43335 11 Contract Labor-WHPS Reprographics 400292 19.91 220 44306 11 6sets/di ital bond-cemetery Due from Visitor Fund 4,139.72 ,Boyle&Lowry 3 12254 1,361.25 410 16600 0 Legal Fees-Arts&Science Building Period ending 02/25/08 Due from Capital Projectsl 1,361.25 Page 3 of 4 3/19/2008 3:23 PM TOWN OF WESTLAKE Invoices Received: 03/03/08 thru 03/16/08 For Review by Board on 03/24/08 VENDOR NAME INVOICE • DESCRIPTION AT&T 817-430-0941-3 02292008 110.76 500 45305 16 Utility Fund Telephone 15%of Town's 50%allocation Chateau Home Builders 1-4160-2 183.81 500 20204 0 Utility Billing Refund for: 2207 Kingfisher Drive Chateau Home Builders 1-5205-1 688.53 500 20204 0 Utility Billing Refund for: 2006 Brazos Court City of Keller 002-2008200-003 59,277.00 500 48810 16 FY 2008: Principal Payment-Keller Overhead Storage City of Keller 002-2008200-003 60,790.27 500 48811 16 FY 2008: Interest Payment-Keller Overhead Storage Data Prose 47881 215.43 500 44135 16 Utility Billinq Processing for February Cycle Hillwood CR022908 1,116.50 500 48820 16 Debt Service-Hillwood area(February 2008 Hillwood CR022908 1,587.75 500 48821 16 Debt Service-Town area(February 2008 Jarrod Greenwood CR090407 64.99 500 45310 16 Mobile Phone invoice period 07/26/07 thru 08/25/07(Re-issuing due to 1 lost check#7620 Joe Hennig 03032008 7,900.00 1500 43335 16 ITown Manager Services at 50% Petty Cash 03042008 15.00 500 44140 16 Water sample Petty Cash 03072008 5.00 500 45810 16 Car Wash for the Utility truck Petty Cash 03122008 35.00 500 44140 16 Water sample Rodgers Construction Co. 08-6209 17,042.35 500 44123 16 Payment Application Number#1:West side pump station STW, Inc. 03112008 170.00 500 44310 16 Utility Billing:allow e-mail bill&work order printing problems Texas Excavation Safety 08-1142 39.90 500 44220 16 Message fee for February 2008-Line Locator Tri-County Electric 150-501 03062008 2,710.09 500 46221 16 OF Electric Service-Pump Station at 1900 Hwy 377 S Trinity River Authority BB 770 13,563.00 500 44115 16 TRA Wastewater Treatment-Billing for the month of April 2008 Due from Utility 165,515.38 Grand Total 219,805.15 Page 4 of 4 3/19/2008 3:23 PM