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HomeMy WebLinkAbout09-15-08 TC Agenda Packet Special TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN SPECIAL MEETING A G E N D A September 15, 2008 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE MUNICIPAL COURT ROOM, SUITE 207 5:00 p.m. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. DISCUSS AND CONSIDER A RESOLUTION AUTHORIZING THE APPROVAL OF A CONTRACT WITH STEELE & FREEMAN, INC. FOR CONSTRUCTION MANAGER AT-RISK SERVICE FOR THE PHASE I ARTS AND SCIENCE BUILDING PROJECT LOCATED ON THE WESTLAKE CIVIC CAMPUS; ESTABLISHING A GUARANTEED MAXIMUM PRICE (GMP) AT $4,115,221.00; AUTHORIZING ISSUANCE OF A NOTICE TO PROCEED WITH PHASE I CONSTRUCTION; APPROVE FUNDING SOURCES AS PROPOSED; AND AUTHORIZE TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. 4. ADJOURNMENT. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, by Friday, September 12, 2008, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.      Town of  Westlake  Item # 2 – Pledge of  Allegiance  Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Troy J. Meyer, Director of Facilities and Recreation Subject: Regular Meeting of September 15, 2008 Date: September 11, 2008 ITEM Consider a Resolution authorizing the approval of a contract with Steele & Freeman, Inc. for construction manager at-risk service for the phase I arts and science building project located on the Westlake civic campus; establishing a guaranteed maximum price (GMP) at $4,115,221.00; authorizing issuance of a notice to proceed with phase I construction; approve funding sources as proposed; and authorize town staff to make funding changes not to exceed $25,000.00 on this project. VISION POINT AND KEY RESULT AREAS This item supports the following Vision Point and Key Result Areas: ; We are Leaders o Premier educational facilities and programs o Producing well educated future leaders and thinkers o Business partnerships with Westlake Academy BACKGROUND The Westlake Arts and Sciences Center building phase I and 2 will be approximately 13,476 square feet of gross building area. This building will include a black box theater, lobby, an art classroom, kiln, three laboratories, faculty offices, conference room, restrooms and various storage and support spaces. On June 11, 2007, the Board selected the south location vs. the north location. Of the three conceptual options proposed, the Board agreed to pursue the option that displayed what the project would look like when fully built out. This would allow the Foundation to show potential donors the facility’s complete build-out. Depending on the final site of the project, an outdoor amphitheatre may also be incorporated adjacent to the black box theater. The architectural style of the buildings will be similar to the existing buildings on campus. Budget considerations will dictate alternate construction materials and systems. Gideon Toal has provided architectural services for Schematic Design, Design Development, Construction Documents, and Construction Administration within our scope. The Scope of Design Services covered by their proposal includes: Architectural Design, Structural Engineering, Mechanical/Electrical Engineering, Acoustical Consulting, Lighting Design, Furniture, Fixture and Equipment selections and Landscape Architecture. 2 In February 2008, the Board authorized staff to solicit requests for qualifications (RFQS) for Contractor at Risk services for the Arts and Sciences Centers located at the Civic Campus. There were eight RFQ's submitted on March 20, 2008. After review by Town staff and the project’s Building Committee, three Construction Management at Risk contractor’s presented their services to the Board of Alderman on April 14, 2008. The firm of Steele & Freeman, Inc. was selected by the Board the preferred contractor. On April 23, 2008, the staff met with Steel & Freeman to negotiate these services. The ground breaking ceremony was held on June 5, 2008. The gas, water and sewer relocation began the following week. The utility relocation was completed by July 1, 2008. S & F presented cost estimates for hard and soft cost to complete the center in three phases beginning in June 2008. Phase I would include three science labs, lobby and slab for the black box and art room for $4.7M. Phase II includes three science labs, lobby and the shell for the black box and art room for $5.6M. Phase III included 100% completion of the center for $6.4M. The bid packages were due back on August 21, 2008 and S & F presented the results to the Building Committee on August 28. The cost to complete Phase I came in at $5.3M. S &F was instructed to review the numbers to get the project within their original $4.7 million dollar estimate. This has resulted in total project cost being reduced to $5.1 million. If the Board approves this agreement and gives S & F the notice to proceed on September 15th, 2008, current bid prices on the major items would be locked- in. Mobilization of subs- contractors would then proceed to begin work on September 22, 2008. FUNDING Recommended funding for this project is as follows: Total cost of project $5,189,389 - G.O. Bonds $2,467,000.00 - Margaret Lee gift $500,000.00 - Texas Student Housing Authority $500,000.00 - Interest $28,325.00 - Westlake Academy Foundation Donations $641,447.00 - Westlake Academy Foundation Pledges $431,890.00 - Utility relocation from utility fund $211,000.00 - FF& E paid by Academy operating budget $200,000.00 - Future Donation and/or grants $209,727.00 - Total funding $5,189,389.00 The General Fund balance will be utilized, as necessary, to cover unreceived pledges and/or grants. RECOMMENDATION Approve the resolution granting approval of the contract with Steele & Freeman, Inc. for construction manager at-risk service for the phase I arts and science building project located on the Westlake civic campus; establishing a guaranteed maximum price (GMP) at $4,115,221.00; authorizing issuance of a notice to proceed with phase I construction; approve funding sources as proposed; and authorize town staff to make funding changes not to exceed $25,000.00 on this project. 3 ATTACHMENTS: 1. AIA document A121, Amendment number 1 establishing the $4,115,221 GMP 2. Detailed information on key exhibits to the S & F contract 3. Information on project funding dated September 08, 2008 4. Resolution No. 08-52 Amendment 1 | AIA A121/CMc Exhibit 'A' - Project Manual & Drawings Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Project Manual Section Description Dated Bidding Requirements 00320 Geotechnical Investigation July 25, 2008 00700 General Conditions July 25, 2008 00800 Supplementary Conditions July 25, 2008 Division 1 General Requirements 01100 Summary July 25, 2008 01210 Allowances July 25, 2008 01230 Alternates July 25, 2008 01250 Contract Modification Procedures July 25, 2008 01270 Unit Prices July 25, 2008 01290 Payment Procedures July 25, 2008 01310 Project Management and Coordination July 25, 2008 Request for Interpretation July 25, 2008 01320 Construction Progress Documentation July 25, 2008 01330 Submittal Procedures July 25, 2008 Submittal Checklist July 25, 2008 01420 References July 25, 2008 01451 Quality Control July 25, 2008 01500 Temporary Facilities and Controls July 25, 2008 Amendment 1 Page 1 of 4 01500 Temporary Facilities and Controls July 25, 2008 01530 Mold Prevention Measures July 25, 2008 01570 Erosion and Sedimentation Control July 25, 2008 01600 Materials and Equipment July 25, 2008 Substitution Request Form July 25, 2008 01725 Field Engineering July 25, 2008 01731 Cutting and Patching July 25, 2008 01740 Cleaning July 25, 2008 01750 Starting and Adjusting July 25, 2008 01770 Closeout Procedures July 25, 2008 01780 Closeout Submittals July 25, 2008 01820 Demonstration and Training July 25, 2008 Division 2 Site Work 02100 Site Preparation July 25, 2008 02200 Earthwork July 25, 2008 02212 Finish Grading July 25, 2008 02230 Site Clearing July 25, 2008 02340 Subgrade Stabilization July 25, 2008 02362 Termite Control July 25, 2008 02372 Drilled Piers (S)July 25, 2008 02661 Water Distribution Systems Outside Building Lines July 25, 2008 02721 Storm Drain System Outside Building Lines July 25, 2008 02733 Sanitary Sewerage System Outside Building Lines July 25, 2008 02752 Reinforced Cement Concrete Pavement July 25, 2008 02783 Precast Concrete Pavers July 25, 2008 02810 Irrigation System July 25, 2008 02920 Lawns and Grasses July 25, 2008 02930 Exterior Planting July 25, 2008 Division 3 Concrete 03100 Cast-In-Place Concrete July 25, 2008 03200 Concrete Floor Finishing July 25, 2008 03250 Special Concrete Floor Finishes (Alternate #1)July 25, 2008 03300 Structural Concrete (S)July 25, 2008 03347 Concrete Sealer July 25, 2008 03360 Concrete Polishing July 25, 2008 Division 4 Masonry 04055 Masonry Materials July 25, 2008 04450 Stone Veneer July 25, 2008 04720 Cast Stone July 25, 2008 04810 Unit Masonry Assemblies July 25, 2008 04815 Glass Unit Masonry Assemblies July 25, 2008 Amendment 1 Page 1 of 4 Project Manual Section Description Dated Division 5 Metals 05100 Structural Steel (S)July 25, 2008 05200 Steel Joists (S)July 25, 2008 05300 Metal Roof Deck (S)July 25, 2008 05400 Cold Formed Metal Framing July 25, 2008 05500 Metal Fabrications July 25, 2008 05521 Steel Pipe and Tube Railings July 25, 2008 Division 6 Wood and Plastics 06100 Rough Carpentry July 25, 2008 06130 Heavy Timber Construction July 25, 2008 06150 Glue Laminated Wood Decking July 25, 2008 06170 Glue Laminated Wood Beams July 25, 2008 06200 Finish Carpentry July 25, 2008 066650 Solid Polymer Fabrications July 25, 2008 Division 7 Thermal and Moisture Protection 07210 Building Insulation July 25, 2008 07214 Sprayed Fiber Insulation July 25, 2008 07260 Vapor Barriers and Retarders July 25, 2008 07266 Vapor Permeable Fluid Applied Moisture Barrier July 25, 2008 07321 Concrete Roof Tiles July 25, 2008 07415 Pre-formed Metal Soffits July 25, 2008 07540 Thermoplastic Membrane Roofing July 25, 2008 07620 Sheet Metal Flashing and Trim July 25, 2008 07700 Roof Specialties and Accessories July 25, 2008 07840 Firestopping July 25, 2008 07920 Joint Sealants July 25, 2008 Division 8 Doors and Windows 08110 Steel Doors and Frames July 25, 2008 08212 Stile and Rail Wood Doors July 25, 2008 08311 Access Doors and Frames July 25, 2008 08361 Sectional Overhead Door July 25, 2008 08710 Door Hardware July 25, 2008 08800 Glazing July 25, 2008 Division 9 Finishes 09205 Furring and Lathing July 25, 2008 09220 Portland Cement Plaster July 25, 2008 09250 Gypsum Board July 25, 2008 09300 Ceramic and Stone Tile July 25, 2008 Amendment 1 Page 2 of 4 09300 Ceramic and Stone Tile July 25, 2008 09510 Suspended Acoustical Ceilings July 25, 2008 09651 Resilient Base and Accessories July 25, 2008 09681+Carpet Tile July 25, 2008 09725 Dry Erase Wall Covering July 25, 2008 09726 Tackable Wall Coverings July 25, 2008 09775 Fiberglass Reinforced Plastic Panels July 25, 2008 09841 Acoustical Wall Panels July 25, 2008 09910 Paints July 25, 2008 09966 High-Build Glazed Coatings July 25, 2008 Division 10 Specialties 10100 Visual Display Boards July 25, 2008 10160 Metal Toilet Compartments July 25, 2008 10265 Impact Resistant Wall Protection July 25, 2008 10400 Signs July 25, 2008 10515 Wood Lockers July 25, 2008 10523 Fire Extinguishers and Cabinets July 25, 2008 10800 Toilet Accessories July 25, 2008 10990 Miscellaneous Specialties July 25, 2008 Division 11 Equipment 11060 Stage Curtains and Track July 25, 2008 11133 TV Hanger Assemblies July 25, 2008 11610 Laboratory Fume Hoods July 25, 2008 Division 12 Furnishings 12350 Manufactured Casework July 25, 2008 12494 Roller Shades July 25, 2008 12540 Interior Baffles July 25, 2008 Division 13 Special Construction 13100 Lightning Protection July 25, 2008 13851 Fire Alarm July 25, 2008 13915 Fire Suppression Piping July 25, 2008 Division 15 Mechanical 15050 Basic Mechanical Materials and Methods July 25, 2008 15060 Hangers and Supports July 25, 2008 15075 Mechanical Identification July 25, 2008 15081 Duct Insulation July 25, 2008 15083 Pipe Insulation July 25, 2008 05140 Domestic Water Piping July 25, 2008 15150 Waste and Vent Piping July 25, 2008 15160 Storm Drainage Piping July 25, 2008 15183 Refrigerant Piping July 25, 2008 Amendment 1 Page 2 of 4 15194 Fuel Gas Piping July 25, 2008 15221 Chemical Waste Piping July 25, 2008 15410 Plumbing Fixtures July 25, 2008 15430 Plumbing Specialties July 25, 2008 15486 Fuel Fired Domestic Water Heaters July 25, 2008 15732 Rooftop Air Conditioners July 25, 2008 15738 Split System Air Conditioning Units July 25, 2008 15814 Metal Ducts - Low Pressure July 25, 2008 15992 Testing, Adjusting, and Balancing July 25, 2008 Project Manual Section Description Dated Division 16 Electrical 16050 Basic Mechanical Materials and Methods July 25, 2008 16060 Grounding and Bonding July 25, 2008 16120 Conductors and Cables July 25, 2008 16130 Raceways and Boxes July 25, 2008 16140 Wiring Devices July 25, 2008 16442 Panelboards July 25, 2008 16460 Transformers July 25, 2008 16511 Interior Lighting July 25, 2008 Drawings Item/Sheet No.Description Dated A0.01 Index Sheet July 25, 2008 CIVIL C1.1 Cover sheet July 25, 2008 C1.2 General Notes July 25, 2008 C2.1 Dimensional Control and Paving Plan July 25, 2008 C2.2 On-Site Details July 25, 2008 C3.1 Drainage Area Map July 25, 2008 C3.2 Storm Drain Plan July 25, 2008 C4.1 Grading Plan July 25, 2008 C5.1 Utility Plan July 25, 2008 C5.2 Water System Details July 25, 2008 C5.3 Sanitary Sewer Details July 25, 2008 C6.1 Erosion Control Plan July 25, 2008 C6.2 Erosion Control Details July 25, 2008 LANDSCAPE L1.00 Landscape Plan July 25, 2008 Amendment 1 Page 3 of 4 L1.00 Landscape Plan July 25, 2008 L1.01 Landscape Details July 25, 2008 ARCHITECTURAL A1.01 ADA Graphics July 25, 2008 A1.02 ADA Graphics July 25, 2008 A1.03 Life Safety Plan July 25, 2008 A1.04 Site Plan July 25, 2008 A1.05 Site Details July 25, 2008 A2.00 Floor Plan July 25, 2008 A2.01 Not Used July 25, 2008 A2.02 Roof Plan July 25, 2008 A3.00 Exterior Elevations July 25, 2008 A3.01 Building Sections July 25, 2008 A3.02 Not Used July 25, 2008 A3.03 Wall Sections July 25, 2008 A3.04 Wall Sections July 25, 2008 A3.05 Wall Sections July 25, 2008 A4.01 Enlarged Plans & Elevations, Phase One July 25, 2008 A4.02 Enlarged Plans & Elevations Complete Phase July 25, 2008 A4.03 Enlarged Plans & Elevations, Section Chimney July 25, 2008 A4.04 Enlarged Plans & Elevations, Bathrooms July 25, 2008 A5.01 Interior Elevations July 25, 2008 A5.02 Interior Elevations July 25, 2008 A5.03 Interior Elevations July 25, 2008 A5.04 Interior Elevations July 25, 2008 A6.01 Reflected Ceiling Plan July 25, 2008 A8.01 Details July 25, 2008 A8.02 Details July 25, 2008 A8.03 Details July 25, 2008 A8.04 Details July 25, 2008 A8.05 Details July 25, 2008 A9.01 Partition Types July 25, 2008 A9.02 Opening Types and Schedule July 25, 2008 I1.00 Furniture Plan July 25, 2008 I1.01 Finish Plan July 25, 2008 I2.01 Millwork Sections and Details Amendment 1 Page 3 of 4 Drawings Description Dated STRUCTURAL S1.01 General Notes July 25, 2008 S2.01 Ground Level Framing Plan July 25, 2008 S2.01R Ground Level Slab Reinforcing Plan July 25, 2008 S2.02 Roof Framing Plan July 25, 2008 S2.03Roof Overbuild Framing Plan July 25, 2008 S3.01 Typical Concrete Details July 25, 2008 S3.02 Concrete Details and Sections July 25, 2008 S4.01 Typical Masonry Details July 25, 2008 S5.01 Typical Steel Details July 25, 2008 S5.02 Typical Steel Details July 25, 2008 S5.03 Steel Details and Sections July 25, 2008 S5.04 Steel Details and Sections July 25, 2008 S5.05 Steel Details and Sections July 25, 2008 S6.01 Timber Details and Sections July 25, 2008 MEP MECHANICAL M0.1 Legends, Symbols & Schedules July 25, 2008 M2.1 Floor Plan - Mechanical July 25, 2008 M2.2 Roof Plan - Mechanical July 25, 2008 M5.1 Control Diagrams July 25, 2008 M5.2 Control Diagrams July 25, 2008 M5.3 Control Diagrams July 25, 2008 M6.1 Details July 25, 2008 ELECTRICAL E1.1 Electrical Legends and Notes July 25, 2008 E2.0 Site Lighting and Photometric Plan July 25, 2008 E2.1 Lighting Floor Plan - Electrical July 25, 2008 E3.1 Power Floor Plan - Electrical July 25, 2008 E3.2 Power Roof Plan - Electrical July 25, 2008 E4.1 Electrical Details and Schedules July 25, 2008 PLUMBING P1.1 Plumbing Legends, Notes and Schedules July 25, 2008 P2.0 Underfloor Plumbing Floor Plan July 25, 2008 P2.1 Floor Plan - Plumbing July 25, 2008 P2.2 Roof Plan - Plumbing July 25, 2008 Amendment 1 Page 4 of 4 P2.2 Roof Plan - Plumbing July 25, 2008 P3.1 Plumbing Isometric Riser Diagrams July 25, 2008 P4.1 Plumbing Details July 25, 2008 FIRE PROTECTION FP1.1 Legends & Notes July 25, 2008 FP2.1 Floor Plan July 25, 2008 Addendum Item Description Dated Addendum #1 August 13, 2008 Addendum #2 August 15, 2008 Amendment 1 Page 4 of 4 Amendment 1 | AIA A121/CMc Exhibit 'B' - Allowances Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Allowances Description Owner's Betterment 82,304$ Construction Contingency 82,304$ Dumpster Gate 5,000$ Landscape and Irrigation 55,000$ Interior Signage 10,000$ Back Box FF&E - Phase II 250,000$ Amendment 1 Page 1 of 1Amendment 1 Page 1 of 1 Amendment 1 | AIA A121/CMc Exhibit 'C' - Assumptions/Clarifications Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 List of Clarifications, Qualifications and Assumptions Clarifications 1 Permit fees, plan review fees, tap fees, impact fees and all other city fees to be paid by the Owner 2 All material testing and inspection fees are paid by the Owner 3 4 All piers are uncased Exclusions 5 Westlake Academy FF&E and Startup School Supplies Cost 6 Town of Westlake 'Soft Cost' 7 Town of Westalke Site Utility Relocation Cost 8 9 Computer, Network and Phone Equipment 10 Security & Access Controls Items Furnished/Installed by Owner All savings recognized from buy-out, allowances and additional Value Engineering Options shall be accumulated in Contractors Contingency for use by the CM Voice, Data and Cable Wiring Amendment 1 Page 1 of 1 10 Security & Access Controls 11 CCTV & Surveillance Systems 12 Public Announcement System 13 14 15 16 17 18 Monument Sign 19 Power Transformer Interior Baffles Construction Dumpster Cost Energy Code Inspections Temporary Water Utility Costs Residential Appliances Amendment 1 Page 1 of 1 Amendment 1 | AIA A121/CMc Exhibit 'D' - Schedule Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Completion Schedule Substantial completion: July 19, 2009, provided Notice to Proceed and Building Permit are issued by September, 22 2008. Amendment 1 Page 1 of 1Amendment 1 Page 1 of 1 Amendment 1 | AIA A121/CMc Exhibit 'E' - Alternates Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Alternates Description Amount 1 889,237$ 2 1,123,691$ 3a 13,048$ 3b 27,262$ 4 9,425$ 5 14,660$ 6 34,018$ 7 48,637$ 8 15,079$ 9 Included in Base Bid 10 50,171$ Cost to Add Phase II Shell Cost to Finish Out Phase II Phase 1: Substitute stone in lieu of plaster on all exterior walls of the building Phase II: Substitute stone in lieu of plaster on all exterior walls of the building Stain the concrete floors in Break-out space #418 and corridors #417 & 419 Stain & polish concrete floors in Break-out space #418 and corridors #417 & 419 Substitute fabric wall boards in the Break-out space #418 in lieu of the Cork Boards; plus add fabric panel wall boards along north wall of the corridor #417 between office. Substitute two linear wood trims on the wall of Break-out space #418, in lieu of the base bid reveal and add two linear wood trims in corridor #417, add wood trim on door frames and Include an allowance of $10,000 for two decorative wood-cross braces in corridor #417 in two locations (material coast only) Substitute epoxy tops on all casework including perimeter casework and movable tables in lieu of Acid resistant countertops Phase 1: Substitute laminate wood soffit in lieu of metal soffit on exterior perimeter overhangs. Amendment 1 Page 1 of 1 10 50,171$ Accepted Alternate Accepted Alternate Total:-$ Value Engineering Options Description Amount 1 (30,027)$ 2 (5,815)$ 3 (127,173)$ 4 (36,473)$ 5 (14,029)$ 6 (18,477)$ 7 (21,693)$ 8 (12,873)$ 9 (23,600)$ Accepted Alternate Accepted VE Options Total:-$ Furnish/Install High School Grade Laboratory Casework in lieu of specified 'University Level' - (2) Furnish/Install Monier Concrete Tile Roof in lieu of specified - Phase I Only Alternate Light Fixture Package I Alternate Light Fixture Package II Delete Physics Lab Phase 1: Substitute laminate wood soffit in lieu of metal soffit on exterior perimeter overhangs. Alternate Wood Door and Hardware: Particle Board Core WD & Commercial Grade Revised Storm Drain Layout Delete Phase II Foundation and Dumpster Enclosure Delete PH II 2nd and 3rd Tier Retaining Walls Amendment 1 Page 1 of 1 Amendment 1 | AIA A121/CMc Exhibit 'F' - Unit Prices Date:September 22, 2008 Project:Town of Westlake Civic Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Unit Prices Drilled Piers Diameter (in.)Add ($/LF)Deduct ($/LF)Cased ($/LF) 18 $25.55 $10.84 $23.22 24 $37.88 $17.44 $33.20 Casing Mobilization $4,500 Amendment 1 Page 1 of 1Amendment 1 Page 1 of 1 Amendment 1 | AIA A121/CMc Exhibit 'G' - Guaranteed Maximum Price Date:September 22, 2008 Project:Town of Westlake Civic Campus Expansion Architect:Gideon Toal Arts and Science Center Architect Project No.:07121.00 Town of Westlake, Texas SFI Job No.:4103 Guaranteed Maximum Price Recap Town of Westlake Civic Campus Expansion Arts & Sciences Center Construction Cost 4,115,221$ Accepted Alternates: Description Amount None Selected -$ Accepted Alternate Total:-$ Accepted Value Engineering Options: Description Amount None Selected -$ Accepted Value Engineering Options Total:-$ Guaranteed Maximum Price:4,115,221$ Amendment 1 Page 1 of 1Amendment 1 Page 1 of 1 AmountDescription 5,189,389.00$ Beginning Construction Cost (200,000.00) FF&E 4,989,389.00 (211,000.00) Utility Relocation to Utility Fund 4,778,389.00 (641,447.00) Cash on Hand 4,136,942.00 $1,073,337 (431,890.00) Pledges 3,705,052.00 (500,000.00) TSH Donation 3,205,052.00 Attachment 3 Arts & Sciences Center Phase I with Foundation Only 3,205,052.00 (500,000.00) Lee Donation 2,705,052.00 $3,495,325 (2,467,000.00) G. O. Bonds 238,052.00 (28,325.00) Interest 209,727.00$ Ending Balance TOWN OF WESTLAKE RESOLUTION NO. 08-52 AUTHORIZING THE APPROVAL OF A CONTRACT WITH STEELE & FREEMAN, INC. FOR CONSTRUCTION MANAGER AT-RISK SERVICE FOR THE PHASE I ARTS AND SCIENCE BUILDING PROJECT LOCATED ON THE WESTLAKE CIVIC CAMPUS; ESTABLISHING A GUARANTEED MAXIMUM PRICE (GMP) AT $4,115,221.00; AUTHORIZING ISSUANCE OF A NOTICE TO PROCEED WITH PHASE I CONSTRUCTION; APPROVE FUNDING SOURCES AS PROPOSED; AND AUTHORIZE TOWN STAFF TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. WHEREAS, the Town of Westlake is working to become leaders in premier educational facilities and programs; and WHEREAS, Westlake desires to produce well educated future leaders and thinkers; and WHEREAS, Westlake desires to be business partners with Westlake Academy; and WHEREAS, the Board of Alderman finds that the Arts & Science Center benefits the public and is in the best interest of the public, citizens of Westlake, Westlake Academy students and their parents.; and WHEREAS, the Board of Alderman finds that the Arts & Science Center is necessary for the enhancement of the Civic Campus; and WHEREAS, the cost for the Arts & Sciences Center project is $5,189,389; And the funding for phase 1 will be: - G.O. Bonds $2,467,000.00 - Margaret Lee gift $500,000.00 - Texas Student Housing Authority $500,000.00 - Interest $28,325.00 - Westlake Academy Foundation Donations $641,447.00 - Westlake Academy Foundation Pledges $431,890.00 - Utility relocation from utility fund $211,000.00 - FF& E paid by Academy operating budget $200,000.00 - Future Donation and/or grants $209,727.00 - Total funding $5,189,389.00 The General Fund balance will be utilized as a funding source, as necessary, to cover unreceived pledges and grants. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1. All matters stated in the Recitals above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2. The Board of Aldermen of the Town of Westlake hereby approves the contract with Steele & Freeman, Inc., establishing a guaranteed maximum price for construction at $4,115,221.00, authorizes the issuance of a notice to proceed with Phase 1 construction, approves the proposed funding sources; authorizes Town staff to make funding changes not to exceed $25,000.00 for the project, and further authorizes the Town Manager to execute the contract relating to the Arts & Sciences Center construction at the Civic Campus, attached hereto as Exhibit “A”, PASSED AND APPROVED ON THIS 15th DAY OF SEPTEMBER 2008. ____________________________________ ATTEST: Laura Wheat, Mayor ____________________________ ____________________________________ Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Town of  Westlake  Item # 4 –  Adjournment  Back up material has not  been provided for this item.