HomeMy WebLinkAbout06-23-08 TC Agenda Packet
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN REGULAR MEETING
A G E N D A
June 23, 2008
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE
MUNICIPAL COURT ROOM, SUITE 207
7:00 p.m.
1. CALL TO ORDER.
2. PLEDGE OF ALLEGIANCE.
3. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the Board
on any matter whether or not it is posted on the agenda. The Board cannot by law take
action nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. The Board will receive the information,
ask staff to review the matter, or an item may be noticed on a future agenda for deliberation
or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Aldermen and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Review and approve minutes of the Board of Aldermen and Planning and Zoning
Commission joint workshop held on May 29, 2008.
b. Review and approve minutes of the Board of Aldermen meeting held on June 9, 2008.
c. Review and approve any outstanding bills.
Board of Aldermen Agenda Page 2 of 2
June 23, 2008
d. Consider a Resolution authorizing the termination of the agreement between Night Line
Janitorial Services, Inc.
5. ELECT A MAYOR PRO TEM.
6. CONSIDER A RESOLUTION REAPPOINTING AND APPOINTING MEMBERS
TO BOARDS, COMMISSIONS, AND COMMITTEES.
7. CONSIDER A RESOLUTION APPOINTING A PRESIDENT TO THE WESTLAKE
ACADEMY FOUNDATION BOARD OF DIRECTORS.
8. DISCUSS AND CONSIDER A RESOLUTION DESIGNATING AN ELECTED
OFFICIAL FROM THE GOVERNING BODY TO SERVE AS ITS VOTING
REPRESENTATIVE TO THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS (NCTCOG) GENERAL ASSEMBLY.
9. CONSIDER AN ORDINANCE AMENDING THE EXISTING GAS FRANCHISE
BETWEEN THE TOWN AND ATMOS ENERGY CORPORATION.
10. BOARD CALENDAR.
- Strategic Planning Retreat
O 6/27 and 6/28, Embassy Suites, Grapevine – 8:30 a.m.
- NW Metroport Chamber of Commerce Luncheon, 7/1/08, 11:30 a.m.
- Planning and Zoning Commission – 7/24/08, 6 p.m.
- Texas Municipal League Newly Elected Officials training
O 7/25 – 7/26/08, Austin, 7:30 a.m.
o 8/8 - 8/9/08, Austin, 7:30 a.m.
- Texas Municipal League Annual Conference and Exhibition
o October 28 – 31, 2008, San Antonio, Texas
11. ADJOURNMENT.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS
LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071
THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village
Circle, by Friday, June 20, 2008, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas
Government Code.
_____________________________________
Kim Sutter, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations
will be made to assist you.
Texas Pledge:
"Honor the Texas flag; I pledge
allegiance to thee, Texas, one
state under God, one and
indivisible."
Town of
Westlake
Item # 2 – Pledge of
Allegiance
Back up material has not been
provided for this item.
Town of
Westlake
Item # 3 – Citizens’
Presentations
Back up material has not
been provided for this item.
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN AND
PLANNING AND ZONING COMMISSION
JOINT WORKSHOP
May 29, 2008
PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon, Don
Redding, Rebecca Rollins.
PLANNING AND ZONING COMMISSION:
Chairman Bill Greenwood, Commissioners Walter Copeland, Allen Heath, and
Sharon Sanden.
ABSENT: None.
OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town
Secretary Kim Sutter, Public Works Superintendent Jarrod
Greenwood, DPS Director Don Wilson, Public Works Superintendent
Jarrod Greenwood, Planning and Development Director Eddie
Edwards, Assistant to the Town Manager Ginger Awtry, and Court
Administrator Amanda DeGan.
1. CALL TO ORDER.
A. BOARD OF ALDERMEN
Mayor Wheat called the Board of Aldermen meeting to order at 5:15 p.m.
B. PLANNING & ZONING COMMISSION
Chairman Greenwood called the Planning and Zoning Commission meeting to order
at 5:15 p.m.
2. DISCUSSION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE
COMPREHENSIVE ZONING ORDINANCE BY REMOVING APPROXIMATELY
107 ACRES FROM PLANNED DEVELOPMENT 3-PLANNING AREA 3 (PD 3-3)
Town of Westlake Board of Aldermen and Planning & Zoning Commission Page 2 of 3
Joint Workshop
May 29, 2008
AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT
3-PLANNING AREA 12 (PD 3-12).
Town Manager Brymer reviewed the zoning case and advised that staff is recommending
approval of the case based on the following findings:
- Conformance with the Comprehensive Plan
- Zoning Districts / Uses Permitted
- Access / Streets (no site access proposed from Dove Road)
- Site Design / Drainage
- Pedestrian Circulation / Trails / Open Space
Discussion ensued regarding the site access, residential density, and trail plan.
The following individuals representing the applicant were present:
- Mr. Joe Schnieder, Senior Vice President, Hillwood Properties
- Mr. Russell McLaughlin, Vice President, Hillwood Properties
- Mr. Bradley Selner, Executive Vice President, Staubach
- Mr. Tommy Parrett, Executive Vice President, Staubach
- Mr. John Eisele, Partner, Deloitte
- Mr. Cary Moon, Deloitte
- Mr. Paul Martin, Attorney representing Deloitte
Russell Laughlin addressed the Board and Commission regarding the case.
Mr. John Eisele, Partner with Deloitte, briefly reviewed the plan concept and stated that the
development would be a cornerstone for attracting, developing, and retaining Deloitte
personnel. Mr. Eisele added that the Circle T location is favored ‘heavily’ and that Deloitte
is very cognizant of retaining the features of the site.
Mayor Wheat expressed her excitement about the development.
Alderman Corson expressed his desire to have the master trail plan updated.
3. DISCUSS POSSIBLE DEVELOPERS AGREEMENT RELATED TO PLANNED
DEVELOPMENT 3 – PLANNING AREA 3 (PD3-3) AND PROPOSED PLANNED
DEVELOPMENT 3 PLANNING AREA 12 (3-12).
Town Manager Brymer advised the Board and the Commission that a proposed development
agreement will be brought before the Board for approval at a future meeting.
Town Attorney Lowry stated that the zoning case and the developer agreement will be
considered separately as the zoning case applies only to the property in question and
addresess uses and restrictions to the specific site, and any off-site issues will need to be
addressed under a separate agreement.
Town of Westlake Board of Aldermen and Planning & Zoning Commission Page 3 of 3
Joint Workshop
May 29, 2008
Town Manager Brymer outlined the major points of the agreement and advised the Board
and the Commission that Hillwood has agreed to participate in the improvments to Dove
Road (between the western boundary of Fidelity and the western boundary of the Deloitte
property), at a maximum participation rate of 50% of the cost or $1,500,000.
Discussion ensued with regard to the Dove Road improvements, the undergrounding of
utilities, site access, and the reduction of residential acreage in the remainder of PD 3-3.
Town Manager Brymer advised the Board that an item will be included on the June 9, 2008,
agenda for the Board to consider the agreement.
4. ADJOURNMENT.
A. BOARD OF ALDERMEN
There being no futher business, Mayor Wheat asked for a motion to adjourn.
MOTION: Alderman Brittan made a motion to adjourn the meeting. Mayor Pro Tem
Redding seconded the motion. The motion carried by a vote of 5-0.
Mayor Wheat adjourned the Board of Aldermen at 7:02 p.m.
B. PLANNING & ZONING COMMISSION
There being no further business, Chairman Greenwood asked for a motion to adjourn.
MOTION: Commissioner Copeland made a motion to adjourn the meeting.
Commissioner Heath seconded the motion. The motion carried by a vote of
4-0.
Chairman Greenwood adjourned the Planning and Zoning Commisison at 7:02 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON JUNE 23, 2008.
_________________________________________
Laura Wheat, Mayor
ATTEST:
___________________________________
Kim Sutter, TRMC, Town Secretary
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF ALDERMEN REGULAR MEETING
June 9, 2008
PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon, Don
Redding, and Rebecca Rollins.
ABSENT: None.
OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town
Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director
Don Wilson, Director of Planning and Development Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Director of
Administrative Services and Human Resources Todd Wood, and
Assistant to the Town Manager Ginger Awtry.
1. CALL TO ORDER.
Mayor Wheat called the meeting to order at 7:52 p.m.
2. PLEDGE OF ALLEGIANCE.
Mayor Wheat led the pledge of allegiance to the United States flag.
3. CONSENT AGENDA.
Mayor Wheat introduced the consent agenda and asked for a motion.
A. RESOLUTION NO. 08-33 - Consider a Resolution authorizing the Town Manager to
enter into an Interlocal Cooperation agreement with the Northeast Fire Department
Association.
B. RESOLUTION NO. 08-34 - Consider a Resolution approving the opening of two new
TexPool depository accounts to accommodate the Arts and Sciences Center project.
C. Review and approve minutes of the Board of Aldermen and regular meeting held on
Town of Westlake Board of Aldermen Page 2 of 7
Regular Meeting
June 9, 2008
May 19, 2008.
D. RESOLUTION NO. 08-35 - Consider a Resolution approving the addition of a 457
deferred compensation plan to the employee benefit package.
E. Review and approve any outstanding bills.
MOTION: Mayor Pro Tem Redding made a motion to approve the consent agenda as
presented. Alderwoman Langdon seconded the motion. The motion carried
by a vote of 5-0.
4. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
5. CONSIDER A DEVELOPMENT AGREEMENT BETWEEN THE TOWN OF
WESTLAKE, AIL INVESTMENT, L.P. (AIL) AND HILLWOOD ALLIANCE
SERVICES, LLC (HAS) PERTAINING TO RESPONSIBILITIES AND FUNDING
FOR CERTAIN ROADWAY IMPROVEMENTS/EXTENSIONS, ACCESS,
BUFFERS, TRAIL IMPROVEMENTS, PLACEMENT OF ELECTRIC LINES
UNDERGROUND, AS WELL AS FILING OF A REZONING APPLICATION FOR
THE REMAINDER OF THE PD 3-3 ZONING DISTRICT.
Town Manager Brymer introduced the item and reviewed the proposed development
agreement with the Board.
The following individuals were present to address any questions from the Board:
• Mr. Steve Silverstein, Director, Deloitte
• Mr. Jon Eisele, Partner, Deloitte
• Mr. Cary Moon, Deloitte
• Mr. Bradley Selner, Executive Vice President, Staubach
• Mr. Tommy Parrett, Executive Vice President, Staubach
• Mr. Paul Martin, Attorney, Vinson and Elkins
• Mr. Mike Berry, President, Hillwood Development
• Mr. Russell McLaughlin, Senior Vice President, Hillwood Development
• Mr. Bill Burton, Senior Vice President, Hillwood Development
• Mr. Joe Schneider, Vice President, Hillwood Development
• Mr. Chad Key, Attorney, Kelly, Hart and Hallman, LLP
Mr. Russell Laughlin, Hillwood Development, addressed the Board regarding the agreement
and presented the following recommended revisions to the agreement:
o Section 1 (The HAS Improvements), (B) - Westerly road construction and
dedication – Strike Effective Date of this Agreement and replace with . . . HAS
Improvement Deadline (defined in Section 1 (A)).
Town of Westlake Board of Aldermen Page 3 of 7
Regular Meeting
June 9, 2008
o Section 1 (B) (2) (c) - Acceptance of Dedication of westerly road – Strike . . .
provided that AIL or one of its affiliates.
o Section 5 (B) - Change references to Dove Road to the Dove/Ottinger Road
Section.
o Section 5 (E) - Specific Town Obligations Related to the Dove/Ottinger Road
Section (1) and (2): Change references from 60 days to 30 days.
Alderman Corson asked for an explanation regarding developer participation with the Dove
Road improvements.
Mr. Laughlin advised that Hillwood / AIL has agreed to participate in the improvements
alongs the frontages of Deloitte and Hillwood. Mr. Laughlin described the area as where
Dove Road stops today (Fidelity’s west property line) through the westerly property line of
Deloitte, and improving the roadway to the Town’s standards as described in the Master
Thoroughfare Plan at the time of the improvements. Mr. Laughlin advised the Board that
AIL’s total obligation will be capped at $1.5 million.
Alderman Corson asked if the Town Manager and Town Attorney feel the document, as
presented, complies with the Board’s discussion from the May 29, 2008, joint workshop.
Town Manager Brymer and Town Attorney Lowry agreed that the agreement, as written,
meets the intent of the Board as discussed at the May 29, 2008, joint workshop.
Mayor Wheat inquired as to the two (2) year indeminification requirement (Section 2
General Requirements for the HAS Improvements (G)).
Town Attorney Lowry responded that the indemnification language is consistent with other
development agreements with the Town, and covers three general facets of indemnity or
release: 1) general blanket indemnity; 2) design defects; and 3) release compenent of the
developer expressly acknowledging that the Town is an approving agency whose role is to
approve and release permits and not assume liability regarding any improvements. Town
Attorney Lowry reminded the Board that the agreement does not negate the Town’s
governmental imunity.
Discussion ensued with regard to Section 5 (C) (4) regarding the Town’s minimum trail
width.
Town Manager Brymer reviewed the major transaction points:
- Westerly road improvements to Dove Road;
- Town cannot require the road to be dedicated before seven (7) years; However,
HAS can require that the road be dedicated before seven years, but the road must
meet the Town’s standards;
- AIL’s total obligation with regard to any improvements to Dove Road is capped at
$1.5 million or 50% of the cost of the initial construction;
Town of Westlake Board of Aldermen Page 4 of 7
Regular Meeting
June 9, 2008
Town Manager Brymer advised the Board that staff recommends approval of the agreement
with the four changes outlined by the Developer as well as the addition of adding the word
minimum prior to the eight (8) foot width for trails (Section 5 (C) (4)).
MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 08-36,
approving the proposed development agreement with AIL Investment L.P.
and Hillwood Alliance Services as recommended by the Town Manager.
Alderman Brittan seconded the motion. The motion carried by a vote of 5-0.
6. CONTINUE A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING
AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING
ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING
APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3-PLANNING
AREA 3 (PD 3-3) AND REZONING THAT ACREAGE TO BE CALLED PLANNED
DEVELOPMENT 3-PLANNING AREA 12 (PD 3-12).
Town Manager Brymer introduced the case. Mr. Brymer presented the Board a vicinity map
and the proprosed concept plan and highlighted the key points related to the case.
Mr. Russell Laughlin, Hillwood Development, addressed the Board regarding the proposed
ordinance. Mr. Laughlin reviewed the following changes to the ordinance:
o Ordinance caption – correct spelling of Acreage and add the word . . . Related
before retail uses.
o Exhibit 1, Section 6.2 PD Development Plans: Supplements and PD Districts.
o Section 11.1 Site Access to read as follows:
- Section 11.1 The ingress/egress shall be from the north via private road
extending from Westlake Parkway and from the West from an
ingress/egress pont directly off of J.T. Ottinger Road (revised below).
- Emergency access shall be permitted off of Dove Road.
- All ingress/egress locations shall be shown on the final approved site plan.
(modified at the applicant’s request)
Town Attorney Lowry suggested the following language for Section 11.1 (Site Access) The
primary ingress/egress point for guests of the conference and educational center shall be
from the north via private road extending from Westlake Parkway. There shall be allowed a
secondary entry point from the west for ingess/egress, including without limitation for
service and employee access off of J.T. Ottinger Road.
Discussion ensued with regard to vehicle traffic along J.T. Ottinger and Dove Roads.
The Board discussed possible options for limiting truck traffic along J.T. Ottinger and Dove
Roads.
Mayor Wheat continued the public hearing.
There being no one requesting to speak, Mayor Wheat closed the public hearing.
Town of Westlake Board of Aldermen Page 5 of 7
Regular Meeting
June 9, 2008
Mayor Wheat read the proposed language regarding site access.
MOTION: Alderman Corson made a motion to adopt Ordinance No. 591, as distributed
to the Board at the meeting and including the addition of the proposed
language regarding site access as recommended by the Town Attorney and
read by the Mayor. Alderwoman Rollins seconded the motion.
Alderman Corson asked if the proposed language regarding site access is legally
enforceable.
Town Attorney Lowry advised the Board that it is legally impossible for the Town to dictate
some level of volume or use of a public roadway. Mr. Lowry added that the site plan must
comport to the zoning ordinance, and added that the proposed language identifies the
ingress/egress sites and provides minimal restrictions to the applicant when preparing the
site plan.
Alderman Corson expressed his concern with the proposed language as he feels that it could
be read to infer that the Town is endorsing the use of J.T. Ottinger Road.
Mr. Chad Key, Attorney, Kelly, Hart and Hallman, LLP, stated that the intent of the
language is to provide clarity with regard to site access when the site plan is submitted.
Following discussion, Alderman Corson suggested that the proposed language with regard
to site access be revised as follows:
- The primary ingress/egress point for guests of the conference and educational center
shall be from the north via private road extending from Westlake Parkway. There
shall be allowed a secondary entry point from the west for ingess/egress, including
without limitation for service and employee access off of J.T. Ottinger Road.
Town Attorney Lowry and the Applicant agreed to the change.
AMENDED
MOTION: Alderman Brittan moved to amend the motion to include the change as
presented by Alderman Corson. Mayor Pro Tem Redding seconded the
amended motion. The motion carried by a vote of 5-0.
7. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION
REGARDING THE FOLLOWING CASES:
A) SITE PLAN; CASE NO. SP-08-01
B) PRELIMINARY PLAT; CASE NO. PP-08-01; Lots 1-6
C) FINAL PLAT; CASE NO. FP-08-01; Lots 1-2 only
ALL THREE APPLICATIONS LISTED ABOVE PERTAIN TO THE FOLLOWING
TRACTS OF LAND: approximately 10.22 acres of land in the Planned Development 3-
Planning Area 10 (PD 3-10) zoning district, being a tract of land situated in the William
Town of Westlake Board of Aldermen Page 6 of 7
Regular Meeting
June 9, 2008
Huff Survey, Abstract No. 648, Tarrant County, Texas, and being a portion of that tract of
land conveyed to AIL Investment, L.P., by deed recorded in Volume 13588, Page 189 and
all of that tract of land conveyed to Hillwood Development Co. LLC (Tract 1) by deed
recorded in County Clerk’s Filing No. D205179108, both of Deed Records, Tarrant County,
Texas; and, generally located at the Southwest corner of SH 377 and SH 170.
Town Manager Brymer introduced the cases and reviewed the traffic access management
and site design (materials, building design, architecture, and hard screening). Mr. Brymer
added that the Landscape plan will comport with the Town’s minimum requirements.
Mayor Wheat opened the public hearings.
There being no one wishing to speak, Mayor Wheat closed the public hearings and asked for
a motion.
Town Manager Brymer added that the Planning and Zoning Commission recommended
approval of the case with the staff recommendations and requested a note be added to the
plat advising that any future acceleration and/or deacceleration lanes would not be borne at
the expense of the Town. Mr. Brymer added that the Chair of the Westlake Public Art
Society has spoke with the developer regarding the integration of public art and the
developer has agreed to integrate public art as part of the northwest corner development.
MOTION: Mayor Pro Tem Redding made a motion to approve Resolution No. 08-37,
approving a site plan SP 08-01, with the recommendations of the Planning
and Zoning Commission. Alderman Corson seconded the motion.
Alderman Corson asked Town Manager Brymer if all concerns from an architecture and
design standpoint comport with the Town’s requirements.
Director of Planning and Development Edwards responded that the Planned Development
zoning requires articulation on all four sides; however, during the site plan approval process,
the Board can approve a variance to the Planned Development.
VOTE ON
MOTION: The motion carried by a vote of 5-0 (Resolution No. 08-37).
MOTION: Alderman Redding made a motion to approve Resolution No. 08-38 and
Resolution 08-39, approving a preliminary plat and final plat. Alderman
Corson seconded the motion. The motion carried by a vote of 5-0.
Town of Westlake Board of Aldermen Page 7 of 7
Regular Meeting
June 9, 2008
8. CONSIDER A RESOLUTION APPOINTING MEMBERS TO THE WESTLAKE
ACADEMY FOUNDATION BOARD OF DIRECTORS.
Town Manager Brymer introduced the item.
MOTION: Alderwoman Langdon made a motion to approve Resolution 08-40,
appointing Leah Rennhack, Karen Osborne, Deborah Zielger, Kelly Cox, and
Colleen Hess to the Westlake Academy Foundation Board of Directors.
Alderwoman Rollins seconded the motion. The motion carried by a vote of
5-0.
9. BOARD CALENDAR.
Mayor Wheat reviewed the Board calendar items:
- School Board Training 6/10 – 6/11, 6 p.m. to 9:00 p.m.
- Westlake Academy Foundation meeting – 6/12/08, 8:30 a.m.
- Texas Student Housing Authority meeting - 6/17/08, 5:30 p.m.
- Celebrate Scott Bradley - 6/21/08, 3 p.m., Marriott Solana
- Board of Aldermen Regular meeting – 6/23/08, 7 p.m.
- Board of Trustee Special Workshop – 6/23/08, time tbd
- Strategic Planning Retreat – 6/27 and 6/28, Embassy Suites, Grapevine
- Planning and Zoning Commission – 7/24/08, 6 p.m.
- Texas Municipal League Newly Elected Officials training
• 7/25 – 7/26/08, Austin, 7:30 a.m.
• 8/8 - 8/9/08, Austin, 7:30 a.m.
10. ADJOURNMENT.
There being no futher business, Mayor Wheat asked for a motion to adjourn the meeting.
MOTION: Alderwoman Langdon made a motion to adjourn the meeting. Alderman
Brittan seconded the motion. The motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 9:35 p.m.
APPROVED BY THE BOARD OF ALDERMEN ON JUNE 23, 2008.
_________________________________________
Laura Wheat, Mayor
ATTEST:
___________________________________
Kim Sutter, TRMC, Town Secretary
TOWN OF WESTLAKE
Invoices Received: 06/02/08 thru 06/15/08
For Review by Board on 06/23/08
VENDOR NAMEINVOICEAMOUNTFUNDACCTDEPT DESCRIPTION
Boyle & Lowry, LLP1227310,905.00 1004331011 Legal Fees - Town
FedEx2-740-4449626.05 1004612011 Shipping Costs: City of Olathe
Fort Worth Business Pres 0604200895.00 1004611511 One Year Subscription: 52 issues
Graham Associates0805194,070.00 1004321511 Town Engineering Fees - Westlake Corners
Graham Associates0805193,005.00 1004321511
Town Engineering Fees - Boundary survey of cemetery & research
fees
Nextel392123723-044 219.75 1004531011
Mobile Phone set-up & 2 month fees for 04/30/08 thru 06/26/08 -
Tom Brymer
North Texas Commission107201,200.00 1004611511 Membership Investment (08/01/08 - 08/01/09)
Office Depot424285255-00199.99 1004610511 Kit extended powerline range
Office Depot430930570-0016.83 1004610511 10 pk/file jackets
Office Depot430930570-00129.20 1004610611 24/case of bottle water & paper cups
Office Depot431200093-001157.48 1004610511 Legal white pads & toner cartridge
Office Depot431506723-00175.28 1004610511 4/boxes of legal folders &white address labels
Office Depot432321594-001310.11 1004610511
Cartridge, copy paper, various size binder clips, hanging folder &
envelopes
Office Depot432475683-001256.08 1004610511 Pocket files (various sizes) & hanging files
Office DepotM424288641-00 (99.99) 1004610511 Credit for invoice #424285255-001: kit extended powerline range
PBCC 6992326-1 (PitneyBowes)6992326-MY08249.00 1004532511
Quarterly Mail Machine Lease - Town (Schedule 003): 06/20/08 to
09/20/08
Thomas E. BrymerER06030813.37 1004583011 Business lunch w/Don Redding at La Scala
Vickie BrownPR060808362.50 1004333511 Contract labor - Administrative
Total Administration20,980.65
Reprographics41844218.77 1004612512 Copies of plans
Total Planning &
Development 18.77
Municipal Code Corp.98885512.00 1004324113 226/imaged pages plus shipping (Meeting minutes updated)
Total Town Secretary 512.00
DFW Communications30805179678.06 1004422114 Communication Supplies - 2 Nicad Batteries
Gierisch Brothers Mortor6753215.00 1004621514 LB Propane
GST Public Safety2008011135641.61 1004660514 EMS Uniforms
Home Depot504268647.45 1004615514 Paint & weedeater parts
Huguley Assessment Ctr462400.00 1004312514 Blake Talbot assessment
Intermedix05042008(279.58) 1004333414 EMS User Fee - April 2008 (Total collected $7,333.58)
Intermedix06042008477.60 1004333414 EMS User Fee - May 2008 (Total collected $3,979.94)
Mary Connell717225.00 1004313514 Psychological Evaluation for Blake W. Talbot
Matheson Tri-Gas70215387.38 1004661514 Medical Supplies
Metro Fire22815-1150.00 1004621514 Vehicle Maintenance: clearance lights plus freight charges
Office Depot432321594-00142.00 1004610514 Shipping labels & envelopes
Recept Pharmacy22164317.89 1004661514 Medical Supplies
Recept Pharmacy22289083.78 1004661514 Medical Supplies
Recept Pharmacy22306571.80 1004661514 Medical Supplies
Recept Pharmacy22307324.00 1004661514 Medical Supplies
Recept Pharmacy223308222.94 1004661514 Medical Supplies
Richard WhittenER06030835.00 1004582014 Lunch & Dinner while in Austin for Fire class
Richard WhittenER060308231.30 1004582514 Mileage to & from Austin for Fire Class
Schad & Pulte6302680.00 1004661514 Medical Supplies
T-Mobile05282008103.70 1004531014 Wireless Internet Cards for EMS vehicles
WorldPoint49612968.75 1004613014 CPR Cards & Books
Total Fire Dept.3,423.68
Boyle & Lowry, LLP122731,293.75 1004331015 Legal Fees - Court
Brad BradleyER06060852.00 1004583015 Continuing Education - Traffic Conference
Bradley L. Bradley060120082,541.66 1004333015 Judge Services for the month of June 2008
Cardinal Tracking9403094891,793.94 1004616515 150 paper Roll /Mobilecite Tickets
Focal Point Solutions13377171.00 1004532515 Storage fees, file request/retrievals & delivery
Page 1 of 46/19/2008 9:06 AM
TOWN OF WESTLAKE
Invoices Received: 06/02/08 thru 06/15/08
For Review by Board on 06/23/08
VENDOR NAMEINVOICEAMOUNTFUNDACCTDEPT DESCRIPTION
LexisNexis 1081941-20080531 295.00 1004616315 Billing period: 05/01/08 to 05/31/08 - locate defendants
Office Depot383672645-001109.99 1004610515 All in one HP Officejet
Office Depot383672955-00194.96 1004610515 Ink HP, pad finger suregrip, stamp self-ink dater & file rotary
Office Depot383813429-00126.91 1004610515 Binder clips, dividers & planner
Office Depot383813429-001111.31 1004610615 Hospitality items
Office Depot383820667-00122.65 1004610515 3 reams of blue brights paper
Office Depot383942897-00137.08 1004610515 Address Labels (3000ct)
Office Depot410400357-00153.99 1004610515 Desktop wireless mouse keyboard
Purchase Power 206032008400.00 1004612015 Court Postage
Robert Price Jr.0616200820.00 1003511515 Citation Revenue Refund: #34522-1
Total Court7,024.24
A to T Lamps70311247.50 1004421817 Bulbs - Facility Supplies
Access Lift & Service05300812100.00 1004590317 Elevator Maintenance for the month of May 2008
Dallas Door & Supply Co.165137590.00 1004590617
Repairs: NW - remove exit device from the door repair & East -
automatic operator could not be adjusted due to main control is
bad
DFW Safe & Lock55307106.00 1004421217
Trip charge, tightening I/S Handle, cut key: Door repair at
Academy
Hadden Landscaping28408165.00 1004334417 Mow & Weedeat at the Dove/Ottinger intersection
Hadden Landscaping28409443.28 1004430617 Mow & Weedeat at the Cemetary/Parchman House
Hadden Landscaping28411135.00 1004334817 Mow, weed eat lift station
Hadden Landscaping285531,977.30 1004334817 Landscape Maintenance - Municipal Complex for June 2008
Hadden Landscaping2864829.25 1004334017 Academy: Reprogram irrigation clock
Hadden Landscaping287031,927.91 1004334817 Academy: Mulch and flowers
Home Depot7025253102.41 1004421217 Plywood & bolts
Home Depot7115970(58.29) 1004421217 Credit for invoice #8025143
Home Depot8025143313.92 1004422617 Hand tools
Home Depot802514386.64 1004421217 Bolts & top soil
Home Depot859288013.67 1004422617 1 inch bit
Humphrey & Assoc66451203.18 1004421817 Lamp and Bulb Supplies/Materials
Humphrey & Assoc66451130.00 1004421317 Labor
Leslie's1067498201.50 1004421217 Pump not priming pump seal
Logical Solutions101029256.02 1004421317 Lighting for POD's A, B, & C are not turning off
Longhorn, Inc.S1706571.00112.30 1004334017 Swingjoint
Louis E. Funderburg006708100.00 1004334817 Mow playing fields & Pond area
Nextel392123723-044 133.02 1004531017 Mobile Phone charges for Troy Meyer from 04/27/08 thru 05/26/08
Old Faithful Fountains5745834.47 1004430617
Academy: Technician replaced the contactors & overloads &
cleaned the clay valve screen
SimplexGrinnell634354561,365.54 1004590617 Alarm & detection and replaced ram battery for pc
TDIndustries000059433200.00 1004335117 Water treatment agreement for: May 2008
TDIndustries00006001222,100.54 1004333817 Qtrly billing for contract HVAC maintenance: June 2008
TDIndustriesFAC1029882965.00 1004590617 Fire Alarm Account: Inspection repairs
TDIndustriesFAC1030115780.00 1004590517 Replace 4 gauges: sprinkler repairs
TDIndustriesNTS10198793,314.49 1004334017 Water line leak
TDIndustriesNTS1038093199.85 1004590417
4" rubber coupling leaking (destination, technician labor & fuel
surcharge)
Triple R Locksmith3141752.00 1004421217 2/duplicate keys & 1/Ford truck
Troy MeyerER05250894.45 1004621517
Mileage: setup & take down for May 25th event, met with Graham
Assoc. in Arlington, p/u shirts in Grapevine, met with contractors,
landscaping, drain on pump & meeting with Ms. Lee, two trips to
cemetery/campus & met w/door & camera contractor, grills in
Southlake, p/u PC for meeting
Troy MeyerER06160885.81 1004531517 Monthly DSL Service: February, March & April 2008
Total Facilities/Grounds17,207.76
GFOA258264965.00 1004611518 Certificate of Achievement Review fee 2007
STW Inc.06072008286.00 1004431018
Accounts Payable: 1099 print changes & General Ledger: discuss
w/D.Piper how to run report & convert to excel
Page 2 of 46/19/2008 9:06 AM
TOWN OF WESTLAKE
Invoices Received: 06/02/08 thru 06/15/08
For Review by Board on 06/23/08
VENDOR NAMEINVOICEAMOUNTFUNDACCTDEPT DESCRIPTION
Total Finance351.00
Arbor Care3063,300.00 1004334319
Raise trees behind campus, remove trees at the park, clean up
debris along Pearson, clear road signs & chip debris
Hadden Landscaping285521,220.83 1004334919
June 2008 Landscape Maintenance - Glenwyck Trail Area - 50%
to GW Farms
Hadden Landscaping2863287.50 1004334019 June 2008 Irrigation inspection @ Dove Road & Triangle
Hadden Landscaping2863322.36 1004334919
June 2008 Landscape Maintenance - Dove Road & Triangle - 50%
to GW Farms
Texas AquaServe, LP04302008474.92 1004591119 April 2008 Pond Maintenance - charge 50% to GW Farms
Texas AquaServe, LP05312008471.24 1004591119 May 2008 Pond Maintenance - charge 50% to GW Farms
Total Parks/Recreation5,576.85
Kaleidoscope200800932,447.50 1004326720
Administirative Support Service (network administration, talking
with Cisco people, etc): included update of exchange server & e-
mail migration
Kaleidoscope200800931,200.00 1004326520
Technology Consultant - IT Fee - On-Site support - installing
software, virus protector, etc. (Basic help and support for
hardware/software)
Office Depot431501589-001178.97 1004340520 USB drive, Wireless router & hard drive
STW Inc.06072008603.55 1004431020 Annual support for Axiar spooler & System support
Total IT4,430.02
Boyle & Lowry, LLP12273371.25 199130200 Legal Fees - Academy
Office Depot38527283-00122.49 199130200 Stamp Pre-Ink Rect
Xact Business Solutions13545427.50 199130200 Printing of Business Cards for Mark Rosevear
Total Academy Fund421.24
Chem Can Co.25032110.00 2204350511 Portable toilet rental from 05/23/08 thru 05/27/08 (Decoration Day)
Lawton Publications102726720.00 2204353111 Northwest Metroport Chamber Directory 2008/2009
Due from Visitor Fund830.00
Boyle & Lowry, LLP1227337.50 255433100 Legal Fees - Cemetery Fund
Due from Cemetery37.50
Boyle & Lowry, LLP122732,516.25 410166000 Legal Fees - Arts & Science Building
FedEx 2-729-3988921.11 4101660013.6
A&S Shipping Costs: McCall, Parkhurst & Horton - Leroy
Grawunder, Jr.
Due from Capital Projects 2,537.36
Graham Associates0805191,980.00 5004322016 Engineering Fees - Utility Fund
Hadden Landscaping28410190.00 5004411616Landscape Maintenance - Pump Station
Home Depot602693625.96 5004422016 Paint wand & wooden stakes
Jarrod GreenwoodER06090864.99 5004531016 Cell phone invoice period April 26 thru May 25, 2008
Jarrod GreenwoodER0609089.00 5004581016 Parking for meeting with Fort Worth
Jarrod GreenwoodER06090815.99 5004621616 Fuse holder for light bar
North Texas SSC508771419.15 5004621516 2001 F-150 Truck: truck repairs
O'Reilly0880-19066359.97 5004621516 Vehicle floor mats & trailer hitch lock
Reprographics419626522.92 5004412216 1,000/digital gloss including folding & fuel surcharge: water report
Texas Excavation Safety 08-308981.70 5004422016 Line Location for May 2008
Tri-County Electric 150-50 060520084,654.37 5004622116 UF Electric Service - Pump Station
Due from Utility8,024.05
Office Depot432475683-001135.87 100131000 4/cases of copy paper & pens
Due from TSH135.87
Page 3 of 46/19/2008 9:06 AM
TOWN OF WESTLAKE
Invoices Received: 06/02/08 thru 06/15/08
For Review by Board on 06/23/08
VENDOR NAMEINVOICEAMOUNTFUNDACCTDEPT DESCRIPTION
71,510.99
Page 4 of 46/19/2008 9:06 AM
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Troy Meyer, Facilities and Recreation Director
Subject: Regular Meeting of June 23, 2008
Date: June 16, 2008
ITEM
Consider a Resolution authorizing the termination of the agreement between Night Line
Janitorial, Service, Inc. and The Town of Westlake for janitorial maintenance of the Westlake
Civic Campus.
BACKGROUND
Night Line Janitorial, Service, Inc. was contracted in February 2008 to provide janitorial
maintenance for the Westlake Academy. They have performed an inadequate job for the first
six months of the contract.
Due to an increase in complaints on areas not being cleaned, staff recommends termination of the
current contract with Night Line Janitorial, Service, Inc. The current contract with Night Line
Janitorial, Service, Inc. requires a 30 day termination notice which will be given on June 30,
2008.
The bid notice will be published in the Star-Telegram on June 28th and 29th. The goal is to
present a new contract to the board for consideration at the July 28, 2008, regular meeeting.
FUNDING
The funds for janitorial maintenance is include in the adopted 2007-08 Westlake Academy
budget.
RECOMMENDATIONS
Staff recommends approval.
ATTACHMENTS
Resolution No. 08-41
TOWN OF WESTLAKE
RESOLUTION NO. 08-41
AUTHORIZING THE TERMINATION OF THE AGREEMENT BETWEEN NIGHT
LINE JANITORIAL, SERVICE, INC. AND THE TOWN OF WESTLAKE FOR
JANITORIAL MAINTENANCE OF THE WESTLAKE CIVIC CAMPUS.
WHEREAS, the Town of Westlake has discussed and documented the quality of service
received over the past six months with Night Line Janitorial, Service, Inc.; and
WHEREAS, the Town of Westlake will now choose to exercise the right to terminate the
contract with Night Line Janitorial, Service, Inc. as stated in the executed agreement, by sending
a 30 day termination notice.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE
TOWN OF WESTLAKE, TEXAS:
SECTION 1. All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2. The Board of Aldermen of the Town of Westlake, Texas, hereby approves
the contract termination with Night Line Janitorial, Service, Inc. for janitorial maintenance and
further authorizes the Town Manager to execute a 30 day notice of termination on behalf of the
Town of Westlake, Texas, to be sent immediately upon approval by the Board of Aldermen.
PASSED AND APPROVED ON THIS 23rd DAY OF June 2008.
ATTEST: _____________________________
Laura Wheat, Mayor
____________________________ ______________________________
Kim Sutter TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Kim Sutter, Town Secretary
Subject: Regular Meeting of June 23, 2008
Date: June 17, 2008
ITEM
Elect a Mayor Pro Tem
BACKGROUND
Each year following the May General election, the Board elects one of its members to
serve as the Mayor Pro Tem.
The Mayor Pro Tem shall perform the duties of the Mayor in cases of absence or inability
of the Mayor to perform such duties.
The Mayor Pro Tem shall have the right to vote as a member of the Board.
Don Redding is currently serving as the Mayor Pro Tem.
RECOMMENDATION
No Recommendation
FUNDING
N/A
ATTACHMENTS
None.
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Kim Sutter, Town Secretary
Subject: Regular Meeting of June 23, 2008
Date: June 17, 2008
ITEM
Consider a Resolution reappointing and appointing members to Boards, Commissions,
and Committees.
BACKGROUND
Members with expiring terms have been contacted by the Town Secretary’s office and
asked to respond as to their desire to continue to serve as a board, commission, or
committee member. Attached you will find a worksheet which includes responses from
each of the Board members with an expiring term of June 2008. Vacancies are also noted
on the worksheet.
The attached resolution indicates the names of the board, commission, and committee
members that wish to continue to serve as well as the term expiration for each
appointment/reappointment.
Please note that there are open positions on a few of the Boards and you may also wish to
make appointments to fill those vacancies as well as consider new appointments to fill the
positions of board members who no longer wish to continue to serve.
Two applications have been received and will be provided to you prior to the meeting.
RECOMMENDATION
Consider reappointments and appointments to the Town’s Boards, Commissions, and
Committees.
FUNDING
N/A
ATTACHMENTS
Term expiration worksheet
Resolution No. 08-42
TOWN OF WESTLAKE
RESOLUTION NO. 08-42
REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC
DEVELOPMENT BOARD; WESTLAKE HISTORICAL PRESERVATION
SOCIETY; PLANNING AND ZONING COMMISSION; PUBLIC ART SOCIETY
OF WESTLAKE; TEXAS STUDENT HOUSING AUTHORITY BOARD OF
DIRECTORS; THE TEXAS STUDENT HOUSING CORPORATION; THE
TEXAS STUDENT HOUSING CORPORATION – SAN MARCOS PROJECT;
THE TEXAS STUDENT HOUSING CORPORATION – DENTON PROJECT;
THE TEXAS STUDENT HOUSING CORPORATION – COLLEGE STATION
PROJECT; THE TEXAS STUDENT HOUSING CORPORATION – MSU
PROJECT; THE TEXAS CHARTER SCHOOL CORPORATION – LTTS
CHARTER SCHOOL, INC. PROJECT, AND THE TEXAS CHARTER SCHOOL
CORPORATION – NEW FRONTIERS CHARTER SCHOOL PROJECT;
WESTLAKE TREE CITY USA ADVISORY COMMITTEE, AND THE
WESTLAKE ACADEMY FOUNDATION, AND RESOLVING RELATED
MATTERS.
BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION I. THAT the following individuals are hereby appointed to the
4B Economic Development Board:
Vacant, Mayor or Alderman
Vacant, Alderman
Vacant, Alderman
Vacant, non-Alderman
Vacant, non-Alderman
said terms of office expiring June 2009.
As a result of the appointments heretofore stated, the 4B Economic
Development Board is represented by the following:
Term Expiration
Vacant, Mayor or Alderman June 2009
Don Redding, Alderman June 2009
Vacant, Alderman June 2009
Vacant, Alderman June 2009
David Brown, Non-Alderman June 2009
Vacant, Non-Alderman June 2009
Vacant, Non-Alderman June 2009
SECTION II. THAT the following individual is hereby reappointed to the
Westlake Historical Preservation Society Board:
Sharon Sanden
said term of office expiring June 2011.
As a result of the appointment heretofore stated, the Westlake Historical
Preservation Society is represented by the following:
Term Expiration
Kristi Layton June 2009
Lisa Councilman June 2009
Ruby Held June 2009
Stephen Thornton June 2010
Jack Wiesman June 2010
Michelle Corson June 2010
Teresa Walton June 2010
Sharon Sanden June 2011
Vacant June 2011
Vacant June 2011
SECTION III. THAT the following individuals are hereby reappointed to
the Planning and Zoning Commission:
Walter Copeland
Allen Heath
said terms of office expiring June 2010 and the appointment of
Vacant
Said term of office expiring June 2010.
As a result of the appointments heretofore stated, the Planning and Zoning
Commission is represented by the following:
Term Expiration
William Greenwood June 2009
Sharon Sanden June 2009
Walter Copeland June 2010
Allen Heath June 2010
Vacant June 2010
Section IV. THAT the following individual is hereby reappointed to the
Public Art Society of Westlake:
Mary Petty
said term of office expiring June 2011, and the appointment of
Board Liaison (Mayor or Board of Aldermen)
As a result of the appointment heretofore stated, the Public Art Society of
Westlake is represented by the following:
Term Expiration
Dave Rollins June 2009
Kay Anderson June 2009
Shannon LaRue June 2009
Michelle Corson, Chair June 2010
Leah Rennhack June 2010
Vacant June 2010
Mary Petty June 2011
Vacant June 2011
Vacant June 2011
(Board Liaison)
Staff Liaison Town Manager or his appointee
Section V. THAT the following individuals are hereby reappointed to the Texas
Student Housing Authority, the Texas Student Housing Corporation, the Texas Student
Housing Corporation – San Marcos Project, the Texas Student Housing Corporation –
Denton Project, the Texas Student Housing Corporation – College Station Project, the
Texas Student Housing Corporation – MSU Project, the Texas Charter School
Corporation – LTTS Charter School, Inc. Project, and the Texas Charter School
Corporation – New Frontiers Charter School Project:
Jim Carter
Jac Irvine
Jill McKean
said terms of office expiring June 2010 and the appointment of
Vacant
Said term of office expiring June 2010.
As a result of the appointments heretofore stated, the Texas Student Housing
Authority, the Texas Student Housing Corporation, the Texas Student Housing
Corporation – San Marcos Project, the Texas Student Housing Corporation – Denton
Project, the Texas Student Housing Corporation – College Station Project, the Texas
Student Housing Corporation – MSU Project, the Texas Charter School Corporation
– LTTS Charter School, Inc. Project, and the Texas Charter School Corporation –
New Frontiers Charter School Project are represented by the following:
Term Expiration
Jim Carter June 2010
Jac Irvine June 2010
Jill McKean June 2010
Vacant June 2010
George Ledak June 2009
Chuck Schultz June 2009
Melanie Lekkos June 2009
SECTION VI. THAT the following individuals are hereby appointed to the
Westlake Tree City USA Advisory Committee:
Vacant June 2009
Vacant June 2009
Vacant June 2010
Vacant June 2010
As a result of the appointments heretofore stated, the Westlake Tree City
USA Advisory Committee is represented by the following:
Term Expiration
Julie Timmerman June 2009
Vacant June 2009
Vacant June 2009
Vacant June 2010
Vacant June 2010
SECTION VII. THAT the following individuals are hereby reappointed to the
Westlake Academy Foundation Board of Directors:
Laura Wheat
Julie Timmerman
Chris Noonan
Bill Greenwood
said term of office expiring June 2010.
As a result of the appointments heretofore stated, the Westlake Academy Foundation is
represented by the following:
Term Expiration
Leah Rennhack June 2010
Laura Wheat June 2010
Julie Timmerman June 2010
Chris Noonan June 2010
Bill Greenwood June 2010
Dr. Shezad Malik June 2010
Jeff Ryan June 2010
George Ledak June 2009
David Lee June 2009
Leigh Sander June 2009
Kelly Cox
Deborah Zielger
Karen Osborne
Colleen Hess
John Awtry Term as Chr. of HOC
SECTION VIII. THAT this resolution shall take effect from and after its
final date of passage, and it is accordingly so ordered.
PASSED AND APPROVED ON THIS 23rd DAY OF JUNE 2008.
ATTEST: _____________________________
Laura Wheat, Mayor
____________________________ ______________________________
Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Tom Brymer, Town Manager
Date: June 13, 2008
Subject: June 23, 2008 Meeting
ITEM
Consider a resolution appointing a President to the Westlake Academy Foundation Board
of Directors.
BACKGROUND
Chris Noonan’s term as President expires June 2008. Mr. Noonan will continue to serve
as a member of the Board.
The Westlake Academy Foundation Board of Directors met on June 12, 2008, and
unanimously voted to recommend Leah Rennhack to serve as the President of the
Foundation.
Leah Rennhack was appointed to serve as a member of the Board at the June 9, 2008,
regular meeting.
RECOMMENDATION
Approve the Resolution
ATTACHMENTS
Resolution No. 08-43
TOWN OF WESTLAKE
RESOLUTION NO. 08-43
A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF
WESTLAKE, TEXAS, APPOINTING LEAH RENNHACK TO FILL THE
POSITION OF PRESIDENT OF THE BOARD OF DIRECTORS OF THE
WESTLAKE ACADEMY FOUNDATION, AND RESOLVING REALTED
MATTERS.
WHEREAS, The Board of Aldermen desires to appoint Leah Rennhack
to fill the position of President of the Board of Directors of the Westlake Academy
Foundation and to ratify and confirm all actions taken by or on behalf of the Town prior
to the adoption of this Resolution in connection with making this appointment; and
WHEREAS, the meeting at which this Resolution has been considered
was open to the public as required by law, and public notice of the time, place, and
subject of the meeting has been given in accordance with Chapter 551, Government
Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF
THE TOWN OF WESTLAKE, TEXAS:
SECTION 1: The findings and declarations contained in the preamble of
this Resolution are hereby incorporated as part of this Resolution.
SECTION 2: This Board of Aldermen hereby appoints Leah Rennhack to
the position of President of the Board of Directors of the Westlake Academy Foundation
and ratifies and confirms all actions taken by or on behalf of the Town prior to the
adoption of this Resolution in connection with making this appointment.
SECTION 3: This Resolution shall take effect immediately upon its
adoption.
PASSED AND APPROVED ON THIS 23rd DAY OF JUNE 2008.
ATTEST: ____________________________________
Laura Wheat, Mayor
____________________________ ______________________________
Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Tom Brymer, Town Manager
Subject: Regular Meeting of June 23, 2008
Date: June 16, 2008
ITEM
Discuss and consider a Resolution designating an elected official from the governing
body to serve as its voting representative to the North Central Texas Council of
Governments (NCTCOG) General Assembly.
BACKGROUND
Each year following the municipal and school board elections, the North Central Texas
Council of Governments (NCTCOG) publishes a regional directory of locally elected
government officials and staff professionals for the 16-county North Central Texas region
and we have updated our information accordingly.
Additionally, NCTCOG annually requests designation and/or recertification of a voting
representative. This representative must be an elected official from the governing body
of the member government. The representative serves as a liaison between the local
government and NCTCOG; receives publications and announcements from NCTCOG;
and is eligible to vote on proposed Bylaws amendments and for candidates to serve on
the NCTCOG Executive Board. Attached to the resolution is the applicable form which
contains additional information concerning the voting representative. It is my
understanding that we have never designated a voting representative. Once a delegate
has been selected and the proposed resolution has been approved, the applicable form
will be completed and submitted to NCTCOG.
FUNDING
Not applicable at this time.
RECOMMENDATION
Staff recommends that the Board designate one elected official to represent the Town of
Westlake as its voting representative and approve the corresponding resolution.
ATTACHMENTS
Resolution No. 08-44
NCTCOG Voting Representative Designation Form
TOWN OF WESTLAKE
RESOLUTION NO. 08-44
DESIGNATING AN ELECTED OFFICIAL FROM THE TOWN OF WESTLAKE,
TEXAS, TO SERVE AS ITS VOTING REPRESENTATIVE TO THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS (NCTCOG).
WHEREAS, the Board of Aldermen recognizes the importance of and supports the
North Central Texas Council of Governments role in municipal government; and
WHEREAS, the Board of Aldermen wishes to participate in the annual selection and/or
recertification of its voting delegate and liaison from the elected governing body of the Town of
Westlake;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF TH
TOWN OF WESTLAKE, TEXAS:
SECTION 1. This Board of Aldermen hereby designates ________________________
to serve as its voting representative and liaison to the North Central Texas Council of
Governments (NCTCOG).
SECTION 2. This Resolution shall take effect immediately upon its adoption.
PASSED AND PPROVED ON THIS 23rd DAY OF JUNE 2008.
_________________________________
ATTEST: Laura Wheat, Mayor
____________________________ ________________________________
Kim Sutter, TRMC, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town of Westlake
Memo
To: Honorable Mayor and Members of the Board of Aldermen
From: Tom Brymer, Town Manager
Subject: Regular Meeting of June 23, 2008
Date: June 19, 2008
ITEM
Consider an Ordinance amending the existing gas franchise between the Town and
ATMOS Energy Corporation.
BACKGROUND
The Town of Westlake agreed to a rate settlement with Atmos earlier this year. The rates
that were agreed to in the settlement were approximately 80% lower than the rates
initially requested by Atmos. The rate settlement also had a “favored nations” clause,
which allowed the settling group of cities the benefit of any favorable term offered to any
other city or city group settling with Atmos.
Subsequent to the rate settlement, Atmos settled with another group of cities. That city
group asked Atmos, as part of the rate settlement, to allow them to increase the franchise
fee Atmos pays to the city for use of the right-of-way to 5% (previously the fee had been
4%) of the gross receipts collected from within a municipality’s limits. Usually a city is
in a different role when working on rate matters than it would be when negotiating a
franchise, so franchise fees are not usually part of rate discussions. However, Atmos
agreed to let those cities raise their franchise fees. Because of the most favored nations
clause in our agreement with Atmos, that increase in the franchise fee is also available to
the Town.
If the Board wishes to accept the offer of an increase in the franchise fees, it will require
an amendment to the franchise. Franchises and franchise amendments are done by
ordinance.
RECOMMENDATION
Consider adoption of the ordinance amending the existing gas franchise between the town
and ATMOS Energy Corporation.
FUNDING
N/A
ATTACHMENTS
Ordinance No. 596
TOWN OF WESTLAKE
ORDINANCE NO. 596
AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING THE
EXISTING GAS FRANCHISE BETWEEN THE TOWN AND ATMOS ENERGY
CORPORATION TO PROVIDE FOR A DIFFERENT CONSIDERATION;
PROVIDING AN EFFECTIVE DATE; PROVIDING FOR ACCEPTANCE BY
ATMOS ENERGY CORPORATION; AND FINDING AND DETERMINING
THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN
TO THE PUBLIC AS REQUIRED BY LAW.
WHEREAS, Atmos Energy Corporation (“Company”) is engaged in the
business of furnishing and supplying gas to the general public in the Town of Westlake
(“Town”), including the transportation, delivery, sale, and distribution of gas in, out of,
and through the Town for all purposes, and is using the public streets, alleys, grounds and
rights-of-way within the Town for that purpose under the terms of a franchise ordinances
duly passed by the governing body of the Town and duly accepted by Company or its
predecessor in interest; and
WHEREAS, the Town and Company desire to amend said franchise ordinance to
provide for a different consideration;
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN
OF THE TOWN OF WESTLAKE, TEXAS, THAT:
SECTION ONE: The consideration payable by Company for the rights and
privileges granted to Company by the franchise ordinance duly passed by the governing
body of this Town and accepted by Company or its predecessor in interest is hereby
changed to be five percent (5%) of the Gross Revenues, as defined in the franchise
ordinance.
SECTION TWO: Franchise payments shall be made on the dates prescribed
in the existing franchise and shall be for the rights and privileges of the respective period
during which the payment is made.
SECTION THREE: This ordinance shall take effect for all franchise fees from
May 1, 2008. Company shall, within thirty (30) days from the receipt of this ordinance,
file its written acceptance of this ordinance with the Office of the Town Secretary in
substantially the following form:
To the Honorable Mayor and Board of Aldermen:
Atmos Energy Corporation, acting by and through the undersigned authorized officer,
hereby accepts in all respects, on this the ____ day of ___________, 2008, Ordinance No.
596 amending the current gas franchise between the Town and Atmos Energy
Corporation.
Atmos Energy Corporation
By: _____________________________
Vice-President, Mid-Tex Division
SECTION FOUR: In all respects, except as specifically and expressly
amended by this ordinance, the existing franchise ordinance heretofore duly passed by
the governing body of the Town shall remain in full force and effect.
SECTION FIVE: The Town shall provide a copy of this Ordinance to Mr.
david Park, Vice President of Rates and Regulatory Affairs, Atmos Energy Corp., 5420
LBJ Freeway, Suite 1800, Dallas, Texas 75240, no later than ten (10) business days after
its final passage and approval.
SECTION SIX: It is hereby officially found and determined that the
meeting at which this Ordinance is passed is open to the public as required by law and
that public notice of the time, place and purpose of said meeting was given as required.
PASSED AND APPROVED BY THE BOARD OF ALDERMEN OF THE TOWN
OF WESTLAKE, TEXAS, on this the 23RD day of June 2008.
APPROVED:
______________________________
Laura Wheat, Mayor
ATTEST:
___________________________
Kim Sutter, TRMC, Town Secretary
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town Attorney
10. BOARD CALENDAR.
- Strategic Planning Retreat
O 6/27 and 6/28, Embassy Suites, Grapevine – 8:30 a.m.
- NW Metroport Chamber of Commerce Luncheon, 7/1/08, 11:30
a.m.
- Planning and Zoning Commission – 7/24/08, 6 p.m.
- Texas Municipal League Newly Elected Officials training
O 7/25 – 7/26/08, Austin, 7:30 a.m.
o 8/8 - 8/9/08, Austin, 7:30 a.m.
- Texas Municipal League Annual Conference and Exhibition
o October 28 – 31, 2008, San Antonio, Texas
Town of
Westlake
Item #10 – Board
Calendar
Back up material has not
been provided for this item.
Town of
Westlake
Item #11 –
Adjournment
Back up material has not
been provided for this item.