HomeMy WebLinkAbout01-26-15 TC Agenda packetThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Workshop but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
January 26, 2015
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE, 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 26, 2015, TOWN
COUNCIL REGULAR MEETING AGENDA. (10 min)
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects
for the Quarter ended December 31, 2014.
5. DISCUSSION ITEMS
a. Presentation and discussion of an annual report from the Texas Student Housing
Authority. (10 min)
b. Presentation and Discussion of Solana redevelopment plans by new Solana
Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail,
Open Space Reconfiguration, Parking, and Building Remodeling. (15 min)
c. Presentation and discussion regarding zoning for a proposed Carlyle Planned
Development residential community for property located at 1480 Dove Road,
further described as Lot 1, Block 1 of the Dove Addition, approximately 10.18
acres. (15 min)
d. Standing Item: Update and discussion regarding the Granada Development.
e. Standing Item: Update and discussion regarding the Entrada Development.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
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body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. COUNCIL RECAP / STAFF DIRECTION
10. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes as amended from the November 17, 2014,
meeting.
b. Consider approval of the minutes from the December 8, 2014, meeting.
c. Consider approval of the minutes from the January 8, 2015, meeting.
d. Consider approval of the minutes from the December 15, 2015, meeting.
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e. Consider approval of Ordinance 744, Calling and Ordering an Election for the
purpose of Electing Three (3) Council Members to be held on May 9, 2015, in
Accordance with the provisions of Section 23.023, Texas Local Government
Code.
f. Consider approval of Resolution 1 5-03, Amending the Fiscal Year 2014/2015
Adopted Budget and further authorizing the Town Manager to execute an
agreement with Roadway Solutions, Inc. for $71,795.00 to include the
Installation of Internally Illuminated Street Name Signs at three (3) locations.
g. Consider approval of the minutes from the January 15, 2015, meeting.
4. DISCUSSION AND CONSIDERATION OF ORDINANCE 745, AMENDING CHAPTER
70 SIGNS (SIGNAGE); SECTIONS 70-12, 70-18, AND 70-19 PROVIDING FOR
SIGN REGULATIONS WITHIN COMMERCIAL DISTRICTS.
5. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING A
ZONING CHANGE FROM R 1 “ESTATE RESIDENTIAL” TO PD-6 “PLANNED
DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS.”
THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD,
FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION,
APPROXIMATELY 10.18 ACRES. – Applicant has requested the application be
tabled.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivisi on (1). Maguire Partners-
Solana Land, L.P., related to Centurion’s development known as Entrada and
Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
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d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
10. COUNCIL CALENDAR
11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
January 21, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town of Westlake
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes as amended from the November 17, 2014,
meeting.
b. Consider approval of the minutes from the December 8, 2014, meeting.
c. Consider approval of the minutes from the January 8, 2015, meeting.
d. Consider approval of the minutes from the January 15, 2015, meeting.
e. Consider approval of Ordinance 744, Calling and Ordering an Election for the
purpose of Electing Three (3) Council Members to be held on May 9, 2015, in
Accordance with the provisions of Section 23.023, Texas Local Government Code.
f. Consider approval of Resolution 15-03, Amending the Fiscal Year 2014/2015
Adopted Budget and further authorizing the Town Manager to execute an
agreement with Roadway Solutions, Inc. for $71,795.00 to include the Installation
of Internally Illuminated Street Name Signs at three (3) locations.
Town of Westlake
Item # 3 –
Review of Consent
Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital
Projects for the Quarter ended December 31, 2014.
Town of Westlake
Item # 4–
Reports
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estlake Town Council
TYPE OF ACTION
Workshop - Report
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Report of Quarterly Financial Dashboard and Analysis as well as Capital
Projects for the Quarter ended December 31, 2014
STAFF CONTACT: Debbie Piper, Finance Director
DECISION POINTS
Start Date Completion Date
Timeframe: N/A N/A
Funding: Amount - N/A Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Financial
Stewardship
FS.Maintain Excellence in
Reporting and Financial
Standards
Strategic Issue Outcome
Strategy Staff Action
Fiscal Stewardship &
Organizational
Effectiveness
5. Budget according
to established
service level
provisions within
departments.
SA 05.2: Continually Monitor
Revenue and Expenditures
Strategy Map or VVM Connection
Strategic Issue Connection
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EXECUTIVE SUMMARY
The 1st quarter “Dashboard” reports and “Analysis” for the FY 2014-2015 are attached. Our
goal is to have a concise and easy to understand document regarding the financials of our three
(3) major funds: General Fund, Visitors Association Fund and the Utility Fund. The remaining
funds are a function of transfers in, related expenditures and transfers out; therefore, we have not
prepared quarterly reports for these funds.
We have also included an additional report related to the capital projects year-to-date expenses as
well as an update of the projects.
Please note on each individual fund’s report, you will see an “A”, and on the Utility Fund a “%”,
beside several revenue line items. The “A” indicates that specific “YTD Actual” line-items are
based on the accrual method. This means that revenue received after 12/31/14 but related to that
specific quarter, i.e. sales tax, franchise fees, hotel occupancy tax, etc. was added to the “YTD
Actual” for comparison to the budget. The “YTD Budget” is based on 3 months out of the 12
month budget; therefore, it’s reasonable to accrue the amount to show 3 months of actual
receipts.
In addition to accruing the water revenue receipts for the “YTD Actual”, the YTD Budget”
calculation has been changed from 3 months of the 12 month period to a much better
representation of that fund’s revenue. Because the majority of the water revenue is received in
the spring and summer (hotter, dryer months), the “YTD Budget” calculation is now being based
on the percentage of revenues received for the first three months of the prior year.
In review, these quarterly reports contain a “dashboard” display complete with major revenue
and expenditure categories. A comparison of the “YTD Budget” amount and the “YTD Actuals”
at 12/31/14 has been presented. The color green obviously means t hat we are good in those
specific line items when comparing “YTD Budget” to “YTD Actuals”. Any concerns between
these two areas show up as yellow (cautionary) or red (critical).
A summary is presented at the bottom of each fund page indicating the net revenues over (under)
expenditures along with the projected ending fund balances for the Adopted Budget, YTD
Budget as well as the YTD Actuals. The operating days remaining in Unrestricted Fund Balance
have been calculated using operating expenditures. Our Fiscal and Budgetary Policies state that
we will strive to maintain 90 days of operations.
Note the “Analysis” is color coded and corresponds to the specific line-item on the “Dashboard”
report. All “cautionary” and “critical” items are detailed with explanations of the variances. I
have explained several of the line-items that were greater (green) in revenue than we anticipated
helping you understand what specifically happened with that revenue line-item. I have also
prepared explanations for several expenditures that were considerably under budget so you may
see why these funds have not been expended. Included in each explanation you will find a
number that reflects the exact variance in that department/line-item.
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ORGANIZATIONAL HISTORY/RECOMMENDATION
This report is being provided in keeping with the strategic plan which encourages financial
stewardship that is transparent and timely.
ATTACHMENTS
Quarterly Financial Dashboard and Analysis for the Quarter Ended 12/31/14 for the following
funds:
• General Fund
• Visitors Association Fund
• Utility Fund
Capital Improvements Update
TOWN OF WESTLAKE
General Fund
Quarterly Financial Dashboard
Quarter Ended 12/31/14
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
A General Sales Tax 922,418 3,376,250 851,000 561,513 66%(289,487)
A%Property Tax 36%425,953 1,209,094 432,851 709,623 164%276,772
A Franchise Fees 158,988 795,383 200,480 119,624 60%(80,856)
Permits and Fees 191,185 1,458,500 367,622 163,175 44%(204,447)
Fines & Forfeitures 157,757 670,000 168,877 166,528 99%(2,348)
A Misc Income 15,126 119,264 30,061 11,665 39%(18,396)
Total Revenues 1,774,070 7,628,491 2,050,891 1,732,129 84%(318,762)
Other Sources - Transfers In 22,021 306,965 278,848 278,848 100%0
1,796,091$ 7,935,456$ 2,329,739$ 2,010,977$ 86%(318,762)$
A Based on accrual method
% Based on % of PY Actual at quarter-end
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
Payroll & Related Taxes, Insurance 525,440 3,018,925 760,934 605,299 80%(155,636)
Operations & Maintenance 520,181 3,310,434 834,411 806,908 97%(27,503)
Total Expenditures 1,045,621 6,329,359 1,595,345 1,412,207 89%(183,139)
Other Uses - Transfers Out 504,993 2,276,612 1,666,398 1,618,111 97%(48,287)
1,550,614$ 8,605,971$ 3,261,743$ 3,030,318$ 93%(231,425)$
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter
Actual Budget Budget Actual
1,796,091 7,935,456 2,329,739 2,010,977
1,550,614 8,605,971 3,261,743 3,030,318
245,477$ (670,515)$ (932,004)$ (1,019,341)$
5,896,631 6,675,326 6,675,326 6,675,326
Ending Fund Balance 6,142,108$ 6,004,811$ 5,743,322$ 5,655,985$
273,524 274,408 274,408 263,524
Unrestricted Fund Balance 5,868,584$ 5,730,402 5,468,914 5,392,461$
# of Operating Days 310 243 229
Daily Operating Cost 18,925$ 23,578$ 23,578$
FY 14/15 ADOPTED BUDGET
REVENUES AND OTHER SOURCES
SUMMARY
Total Expenditures and Other Uses
FY 14/15 ADOPTED BUDGET
FY 14/15 ADOPTED BUDGET
EXPENDITURES AND OTHER USES
Total Revenues and Other Sources
**
DASHBOARD VARIANCE
DASHBOARD VARIANCE
Excess Revenues/Sources Over (Under)
Expenditures/Uses
Beginning Fund Balance
Restricted Funds
Total Revenues and Other Sources
Total Expenditures and Other Uses
Positive >90%
Cautious 70% - 90%
Negative <70%
Revenue Legend
Positive <100%
Cautious 100% - 110%
Negative >110%
Expenditure Legend
EXEMPLARY
GOVERNANCE
Town Officials, both
Elected and Appointed,
exhibit Respect,
Stewardship, Vision,
and Transparency
SERVICE
EXCELLENCE
Public Service that is
Responsive and
Professional, while
balancing Efficiency,
Effectiveness and
Financial Stewardship
1
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
GENERAL FUND
TOTAL REVENUES AND OTHER SOURCES
o YTD ADOPTED BUDGET $2,329,739
o YTD ACTUAL $1,995,277
o PERCENT OF BUDGET 86%
o OVER(UNDER) BUDGET ($318,762)
GENERAL SALES TAX INCOME
o YTD Adopted Budget $851,000
o YTD Actual $561,513
o Percent of Budget 66%
o Over(Under) Budget ($289,487)
Sales tax revenues are received from the State two months after paid. Because
the Town is on a modified accrual basis, we are able to recognize these revenues
when earned; therefore, we recognize revenues we received in October and
November in the prior year FY13/14.
We have only received two months of revenues for the first quarter of FY2015
• Dec 2014 - received $300,826 for Oct 2014 payments (inc. PTR portion)
• Jan 2015 - received $260,686 for Nov 2014 payments (inc. PTR portion)
• Feb 2015 - not received yet - prior FY was $455,673 – this month tends
to be more due to quarterly and annual filers
PROPERTY TAX INCOME
o YTD Adopted Budget $432,851 (based on receipts at this time in prior year)
o YTD Actual $709,623
o Percent of Budget 164%
o Over(Under) Budget $276,772
Income will not be distributed evenly over the fiscal year.
Majority of taxes will be received within 1st and 2nd quarters
• Oct 2014 - received $38,726
• Nov 2014 - received $74,322
• Dec 2014 - received $596,575
FRANCHISE FEE INCOME
o YTD Adopted Budget $200,480
o YTD Actual $119,624
o Percent of Budget 60%
o Over(Under) Budget ($80,856)
1st quarter payments have not been received
• AT&T – Prior FY 1st quarter receipt was $ $62,604
• Verizon – Prior FY 1st quarter receipt was $14,102
2
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
GENERAL FUND
PERMITS AND FEES
o YTD Adopted Budget $367,622
o YTD Actual $163,175
o Percent of Budget 44%
o Over(Under) Budget ($204,447)
Majority is from Department 12 Planning and Development – under budget
$170,193
• Grading and Excavation fees ($2,656)
• Building Permits ($135,401)
• Plan Review and Inspections ($15,780)
• Development Fees ($8,288)
• Gas Well and Engineer Review/Civil fees ($8,066)
Granada received final plat approval three months later than developer projected,
which in-turn, slowed down housing permits.
Per Director, budget is anticipated to be met by the end of the fiscal year
MISC INCOME
o YTD Adopted Budget $30,061
o YTD Actual $11,665
o Percent of Budget 39%
o Over(Under) Budget ($18,396)
1ST quarter Beverage Tax income has not been received yet
Received $14,166 in 1ST quarter PY
OTHER SOURCES – TRANSFER IN
o YTD Adopted Budget $278,848
o YTD Actual $278,848
o Percent of Budget 100%
o Over(Under) Budget $0
Transfer In from Utility Fund of $256,245 – Recorded 100% at beginning of the
year. This is a Loan Repayment for construction of Ground Storage Tank in FY
13/14 and is the first of two total annual payments.
Transfer In from General Fund of $13,220 – Recorded 100% at beginning of the
year. This amount represents the percentage of the Communication’s
Department related to Visitors Association Fund activities
3
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
GENERAL FUND
E XPENDITURES AND OTHER USES
o YTD ADOPTED BUDGET $3,261,743
o YTD ACTUAL $3,030,318
o PERCENT OF BUDGET 93%
o OVER(UNDER) BUDGET $(231,425)
PAYROLL WAGES & RELATED TAXES & INSURANCE
o YTD Adopted Budget $760,934
o YTD Actual $605,299
o Percent of Budget 80%
o Over(Under) Budget ($155,636)
Employee increases are based on anniversary dates (some have not received their
annual increase yet) this amount will increase as the year goes on.
This cost is also affected by employee taxes and insurances costs and will fluctuate
as policies change; medical, dental, life, workers comp, unemployment
Fire/EMS department filled two vacant positions in December 2014.
Municipal Court has not filled newly budgeted position for part time clerk.
OPERATIONS AND MAINTENANCE
o YTD Adopted Budget is $834,411
o YTD Actual is $806,908
o Percent of Budget 97%
o Over(Under) Budget ($27,503)
The largest portion of this variance ($31,155) is due to repair and maintenance
expenditures being under budget for the first quarter. As the year progresses,
these expenditures should balance out.
• Vehicle R&M (7,192)
• Contract Trail R&M (5,545)
• Grounds R&M (5,041)
• Road R&M (3,666)
• GWF Park R&M (2,817)
• Contract Median R&M (2,067)
• Irrigation R&M (1,260)
• Building R&M (1,193)
• Vehicle R&M (1,059)
4
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
GENERAL FUND
OTHER USES - TRANSFERS OUT
o YTD Adopted Budget $1,666,398
o YTD Actual $1,618,111
o Percent of Budget 97%
o Over(Under) Budget ($48,287)
100% of funds were transferred on October 1st.
• Transfer Out to ED $35,758
• Transfer Out to CP $1,150,000
• Transfer Out to GMR $275,000
Remaining balance of transfer to Debt Service Fund will be transferred when
bonds are paid – transferred $157,353 to-date
5
TOWN OF WESTLAKE
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
A Hotel Occupancy Tax 155,861 707,000 178,203 142,441 80%(35,762)
Misc Income 3,368 21,550 5,432 3,360 62%(2,072)
Total Revenues 159,229 728,550 183,635 145,801 79%(37,833)
Other Sources - Transfers In 0 0 0 0 0%0
159,229$ 728,550$ 183,635$ 145,801$ 79%(37,833)$
A Based on accrual method
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
Operations & Maintenance 29,766 249,814 62,967 38,689 61%(24,278)
Operating Transfers for Payroll 62,211 457,110 115,217 65,782 57%(49,435)
Total Expenditures 91,977 706,924 178,184 104,470 59%(73,713)
Other Uses - Transfers Out 3,255 177,670 44,783 13,220 30%(31,563)
95,232$ 884,594$ 222,966$ 117,690$ 53%(105,276)$
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter
Actual Budget Budget Actual
159,229 728,550 183,635 145,801
95,232 884,594 222,966 117,690
63,997$ (156,044)$ (39,332)$ 28,111$
1,026,639 1,056,040 1,056,040 1,056,040
Ending Fund Balance 1,090,635$ 899,996$ 1,016,708$ 1,084,151$
151,700 164,450 164,450 -
Assigned Fund Balance 938,935$ 735,546$ 852,258$ 1,084,151$
# of Operating Days 495 304 447
Daily Operating Costs 1,896$ 2,424$ 2,424$
Quarter Ended 12/31/14
Quarterly Financial Dashboard
DASHBOARD VARIANCE
DASHBOARD VARIANCEFY 14/15 ADOPTED BUDGET
FY 14/15 ADOPTED BUDGET
SUMMARY
Beginning Fund Balance
Restricted Funds
Visitors Association Fund
Total Revenues and Other Sources
Total Expenditures and Other Uses
Excess Revenues/Sources Over (Under)
Expenditures/Uses
Total Expenditures and Other Uses
Total Revenues and Other Sources
EXPENDITURES AND OTHER USES
REVENUES AND OTHER SOURCES
FY 14/15 ADOPTED BUDGET
Positive >90%
Cautious 70% - 90%
Negative <70%
Color Legend
Positive <100%
Cautious 100% -110%
Negative >110%
Color Legend
EXEMPLARY
GOVERNANCE
Town Officials, both
Elected and Appointed,
exhibit Respect,
Stewardship, Vision,
and Transparency
SERVICE
EXCELLENCE
Public Service that is
Responsive and
Professional, while
balancing Efficiency,
Effectiveness and
Financial Stewardship
6
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
VISITORS ASSOCIATION FUND
TOTAL REVENUES AND OTHER SOURCES
o YTD ADOPTED BUDGET $183,635
o YTD ACTUAL $145,801
o PERCENT OF BUDGET 79%
o OVER(UNDER) BUDGET ($37,833)
HOTEL OCCUPANCY TAX
o YTD Adopted Budget $178,203
o YTD Actual $142,441
o Percent of Budget 80%
o Over(Under) Budget ($35,762)
December Hotel Tax has not been received yet.
Marriott prior year for December $38,203
Deloitte prior year for December $1,593 (50%)/50% returned to Deloitte per
Economic Development Agreement
MISCELLANEOUS INCOME
o YTD Adopted Budget $5,432
o YTD Actual $3,360
o Percent of Budget 62%
o Over(Under) Budget ($2,072)
This income represents revenues from sponsorships, donations and special events
from the Historical Board, Public Arts and Arbor Days. These events will occur
later in the fiscal year and revenues should be received at that time.
7
Town of Westlake
Dashboard Analysis for Quarter Ended 12-31-14
VISITORS ASSOCIATION FUND
TOTAL EXPENDITURES AND OTHER USES
o YTD ADOPTED BUDGET $222,966
o YTD ACTUAL $117,690
o PERCENT OF BUDGET 53%
o OVER(UNDER) BUDGET ($105,276)
OPERATIONS AND MAINTENANCE
o YTD Adopted Budget $62,967
o YTD Actual $38,689
o Percent of Budget 61%
o Over(Under) Budget ($24,278)
Marriott Marketing under budget $10,082
o Several bookings have been received to-date and if meets criteria,
approximately $17K should be paid out by year-end
Marriott Transportation under budget $20,000 – Will pay when statement
received from Marriott
OPERATING TRANSFERS FOR PAYROLL
o YTD Adopted Budget $115,217
o YTD Actual $65,782
o Percent of Budget 57%
o Over(Under) Budget ($49,435)
Amount transferred is in direct relation to payroll costs; because employees’
adjustments are based on anniversary dates (and some have not received their
adjustment yet) this amount will increase as the year goes on.
This cost is also affected by employee taxes and insurances costs and will fluctuate
as policies change; medical, dental, life, workers comp, unemployment
OTHER USES - TRANSFERS OUT
o YTD Adopted Budget $44,783
o YTD Actual $13,220
o Percent of Budget 30%
o Over(Under) Budget $31,563
Timing difference regarding the Transfers Out to the Debt Service Fund for Series
2013 General Obligation Refunding 2008 Bonds.
Total payment due is $164,450
$142,225 Principal and interest payment due February 2015
$ 22,225 Interest only payment due August 2015
8
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
A%Water Revenues 287,303 2,510,544 344,868 364,371 106%19,503
Sewer/Waste Revenues 154,970 701,266 126,864 133,738 105%6,874
Tap/Impact Fee Revenues 33,016 60,750 15,312 24,174 158%8,862
Misc Revenues 24,621 198,004 49,908 12,339 25%(37,569)
Total Revenues 499,910 3,470,564 536,952 534,622 100%(2,330)
Other Sources - Bond Proceeds - 0 0 0 0%0
Other Sources - Transfers in - 0 0 0 0%0
Total Other Sources 0 0 0 0 0%0
499,910$ 3,470,564$ 536,952$ 534,622$ 100%(2,330)$
A Based on accrual method
% Based on % of PY Actual at quarter-end
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
Actual Budget Budget Actual Adopted budget
A%Water Purchases 83,908 1,280,600 242,375 202,126 83%(40,249)
Operations & Maintenance 228,309 1,124,076 283,329 108,487 38%(174,842)
Capital Projects 105,148 288,500 72,718 49,425 68%(23,293)
Total Expenses 417,365 2,693,176 598,421 360,038 60%(238,383)
Operating Transfer Out for Payroll 60,590 352,198 88,773 77,319 87%(11,454)
Other Uses - Transfers Out 153,036 743,745 715,628 715,628 100%0
Total Other Uses 213,626 1,095,943 804,401 792,947 99%(11,454)
630,991$ 3,789,119$ 1,402,822$ 1,152,985$ 82%(249,838)$
FY 13/14 FY 14/15
1st Quarter Annual 1st Quarter 1st Quarter
Actual Budget Budget Actual
499,910 3,470,564 536,952 534,622
630,991 3,789,119 1,402,822 1,152,985
(131,081)$ (318,555)$ (865,870)$ (618,363)$
5,550,572 5,281,969 5,281,969 5,281,969
Ending Fund Balance 5,419,491$ 4,963,414$ 4,416,099$ 4,663,606$
172,810 197,465 197,465 201,410
Unrestricted Fund Balance 5,246,681$ 4,765,950 4,218,634 4,462,196$
372,807 2,756,874 387,932
652 508 535
8,043$ 8,343$ 8,343$
14%
18%
FY 14/15 ADOPTED BUDGET DASHBOARD VARIANCE
Total Revenues and Other Sources
DASHBOARD VARIANCEFY 14/15 ADOPTED BUDGET
REVENUES AND OTHER SOURCES
TOWN OF WESTLAKE
Total Expenses and Other Uses
Excess Revenues/Sources Over (Under)
Expenditures/Uses
Beginning Fund Balance
Restricted Funds
Total Revenues and Other Sources
Utility Fund - 500
Quarter Ended 12/31/14
Quarterly Financial Dashboard
Total Operating Expenses
# of Operating Days
Daily Operating Cost
SUMMARY
Total Expenditures and Other Uses
FY 14/15 ADOPTED BUDGET
EXPENSES AND OTHER USES
19%
Positive >90%
Cautious 70% - 90%
Negative <70%
Revenue Legend
Positive <100%
Cautious 101%- 110%
Negative >110%
Expense Legend
EXEMPLARY
GOVERNANCE
Town Officials, both
Elected and Appointed,
exhibit Respect,
Stewardship, Vision, and
Transparency
SERVICE
EXCELLENCE
Public Service that is
Responsive and
Professional, while
balancing Efficiency,
Effectiveness and
Financial Stewardship
9
Town of Westlake
Dashboard Analysis for Quarter Ending 12-31-14
UTILITY FUND
TOTAL REVENUES AND OTHER SOURCES
o YTD ADOPTED BUDGET $536,952
o YTD ACTUAL $534,622
o PERCENT OF BUDGET 100%
o OVER(UNDER) BUDGET ($2,330)
MISC REVENUES
o YTD Adopted Budget $49,908
o YTD Actual $12,339
o Percent of Budget 25%
o Over(Under) Budget ($37,569)
TRA Wastewater Settle-Up – under budget ($23,102)
Historically the Town has received this revenue in June of each year.
TOTAL EXPENSES AND OTHER USES
o YTD ADOPTED BUDGET $1,402,822
o YTD ACTUAL $1,152,985
o PERCENT OF BUDGET 82%
o OVER(UNDER) BUDGET ($249,838)
WATER PURCHASES
o YTD Adopted Budget $242,375
o YTD Actual $202,126
o Percent of Budget 83%
o Over(Under) Budget ($40,249)
This total only includes billing for October consumption $117,623 and November
consumption paid in January $84,502
December consumption will be paid in February – PY was $48,686
OPERATIONS AND MAINTENANCE
o YTD Adopted Budget $283,329
o YTD Actual $108,487
o Percent of Budget 38%
o Over(Under) Budget ($174,842)
Repair and Maintenance accounts under budget $34,637
As the year progresses, these expenditures should balance out.
o $7,350 Water Main R&M
10
Town of Westlake
Dashboard Analysis for Quarter Ending 12-31-14
UTILITY FUND
o $6,259 Pump Station R&M
o $6,255 Meter R&M
o $3,781 Pump Station R&M
o $3,316 Sewer Main R&M
o $2,521 Instrument R&M
Debt Accounts under budget $48,827
o $29,796 Debt Service Keller Overhead Storage - will be processed in March
o $14,058 Debt Service Ground Storage Tank – will be processed in February
Service Accounts under budget $94,464
As the year progresses, these expenditures should balance out.
o $58,456 TRA-Wastewater Treatment
o $12,681 Southlake-Wastewater Treatment
o $ 5,598 Utility Billing
o $ 3,302 Capital Project Operational Impact
o $ 3,115 Water Utility Engineering
o $ 2,710 Application Software Maintenance
o $ 2,521 Contract Service
o $ 1,701 Auditor
CAPITAL PROJECTS
o YTD Adopted Budget $72,718
o YTD Actual $49,425
o Percent of Budget 68%
o Over(Under) Budget ($23,293)
See Capital Projects Update for more detail
o ($63,014) N1 Sewer Line Transfer
o $16,832 Ground Storage Tank residual
o $32,593 Fort Worth Water Align Study Phase 2
o ($9,704) Meter Reading Equipment
TRANSFERS OUT FOR PAYROLL
o YTD Adopted Budget $88,773
o YTD Actual $77,319
o Percent of Budget 87%
o Over(Under) Budget ($11,454)
Amount transferred is in direct relation to payroll costs; because employees’
adjustments are based on anniversary dates (and some have not received their
adjustment yet) this amount will increase as the year goes on.
This cost is also affected by employee taxes and insurances costs and will fluctuate
as policies change; medical, dental, life, workers comp, unemployment
11
Town of Westlake
Dashboard Analysis for Quarter Ending 12-31-14
UTILITY FUND
OTHER USES - TRANSFERS OUT
o YTD Adopted Budget $715,628
o YTD Actual $715,628
o Percent of Budget 100%
o Over(Under) Budget $0
Transfers Out to Utility Maintenance Fund - Annual transfer to build fund balance.
Recorded 100% ($450K) at beginning of the year.
Transfer Out to General Fund - Recorded 100% ($265K) at beginning of the year.
This is a loan repayment for construction of Ground Storage Tank in FY 13/14 and
is the first of two total annual payments.
12
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: JARROD GREENWOOD
UTILITY FUND PROJECTS
Actuals Adopted Estimated Actuals
Project
To-date
TOTAL FOR
percent
PROJECT
DESCRIPTION
ALL PYS FY 14-15 FY 14-15 FY 14-15 Variance Expended
ALL YEARS
complete
30 N1 Sewer Line Transfer - 250,000 250,000 - (250,000) -
250,000
0%
36 Ground Storage Tank 1,606,473 - - 16,832 16,832 1,623,305
1,623,305
100%
40 FW Water Align Study
Phase 2 - - - 32,593 32,593 32,593
32,593
100%
38 Meter Reading
Equipment - 38,500 38,500 - (38,500) -
38,500
0%
TOTAL UF 500
1,606,473
288,500 288,500 49,425 (239,075)
1,655,898
1,944,398
85%
TRA ASSUMPTION OF N-1 SEWER LINE (PROJECT 30)
o FY 14/15 Adopted Budget: $250,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $250,000
o Project Completion: 0%
Staff continues to work with Southlake and TRA to move forward with this Capital Project.
GROUND STORAGE TANK (PROJECT 36)
o FY 14/15 Adopted Budget: $0.00
o FY 14/15 YTD Actual: $16,832
o Project-to-Date Expended: $1,623,305
o Total Estimated Project Cost: $1,623,305
o Project Completion: 100%
One last invoice for this project was processed in December for irrigation repair work at the pump
station. The ground storage tank was completed last fiscal year; however, we needed to repair
damaged irrigation. This work was delayed until the tank contractor was released.
13
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: JARROD GREENWOOD
FORT WORTH WATER ALIGNMENT STUDY PHASE 2 (PROJECT 40)
o FY 14/15 Adopted Budget: Amendment to be brought to Council
o FY 14/15 YTD Actual: $32,593
o Project-to-Date Expended: $32,593
o Total Estimated Project Cost: pending
o Project Completion: pending
This project was not budgeted for FY 2014/2015. This study will provide for additional water capacity
from the City of Fort Worth and will include the construction of a new water line sized to meet the
Town’s project ultimate future water demands.
We are currently working with the City of Fort Worth to determine three alternative routes and pricing
for each of the routes. This preliminary engineering work will be completed by April 1, 2015. After we
have determined the best route we will present this to the Town Council. We anticipate construction
will need to begin within 12 to 18 months.
METER READING EQUIPMENT (PROJECT 38)
o FY 14/15 Adopted Budget: $38,500
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: 38,500
o Project Completion: 0%
Staff has placed the order for the new meters and are awaiting delivery (should be within the next 2 to 3
weeks).
14
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: JARROD GREENWOOD
TRANSPORATION PROJECTS
Actuals Adopted Estimated Actuals
Project to-
date TOTAL FOR percent
PROJECT
DESCRIPTION ALL PYS FY 14-15 FY 14-15 FY 14-15 Variance Expended ALL YEARS complete
34 Roanoke Road
Recon/Drain South 2,900 453,000 453,000 - (453,000) 2,900 455,900 1%
40 Sam School
Rd Recon/Drainage - 266,000 266,000 - (266,000) - 266,000 0%
041 E. Dove Rd
Recon/Drain Vaq-TB - 100,000 100,000 - (100,000) - 100,000 0%
020 FM1938
Town Improvements 2,169,214 1,000,000 1,000,000 305,040 (694,960) 2,474,254 3,169,214 78%
2,172,114 1,819,000 1,819,000 305,040 (1,513,960)
2,477,154 3,991,114 62%
ROANOKE ROAD RECON/DRAIN SOUTH (PROJECT 34)
o FY 14/15 Adopted Budget: $453,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $2900
o Total Estimated Project Cost: $455,900
o Project Completion: 1%
We are working with our engineers to develop plans and anticipate this project would be ready for bid in
late summer. This project will include the reconstruction of Roanoke Road asphalt pavement sections
south to the Westlake/Keller limits.
SAM SCHOOL ROAD RECON/DRAIN SOUTH (PROJECT 40)
o FY 14/15 Adopted Budget: $266,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $266,000
o Project Completion: 0%
We are working with the Southlake/Westlake Meadows developer, Merhrdad Moayedi to include this
work with their realignment construction that will be in the Southlake section of Sam School Road. This
work will include the reconstruction of the asphalt pavement section of Sam School Road south of the
existing concrete section to the Westlake/Southlake limits.
15
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: JARROD GREENWOOD
E. DOVE ROAD RECON/DRAIN SOUTH (PROJECT 41)
o FY 14/15 Adopted Budget: $100,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $100,000
o Project Completion: 0%
We are working with our engineers to develop plans and anticipate this project would be ready for bid in
late summer. This work will include the reconstruction of Dove Road from the FM 1938 transition east
to the Westlake/Southlake limits. The project will also include replacement of the existing Dove Road
bridge between the Terra Bella entrances.
16
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: RICHARD WHITTEN
FACILITY PROJECT
Actuals Adopted Estimated Actuals PTD
TOTAL
FOR
percent
GL ACCOUNT
NUMBER ALL PYS FY 14-15 FY 14-15 FY 14-15 Variance Expended
ALL
YEARS
complete
410-74400
Project 000055
Outdoor
Warning
System - 99,000 99,000 - (99,000) -
99,000
0%
TOTAL -
99,000
99,000 - (99,000)
-
99,000
0%
OUTDOOR WARNING SYSTEM
o FY 14/15 Adopted Budget: $99,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $99,000
o Project Completion: 0%
The Outdoor Warning System project is to provide three outdoor warning sirens for the Town that
will enhance Public Safety through an early warning notification system. The equipment has been
ordered. Staff is expecting delivery of the system during the month. It is expected that the system
will be installed and in service by the end of March.
FIRE STATION FACILITIES REPLACEMENT
REPLACEMENT FACILITY DESCRIPTION Budget Amount
INSURANCE DEDUCTIBLE $1,000.00
INTERIM COSTS $9,000.00
REPLACEMENT FACILITIES $99,300.00
TEMPORARY FACILITIES $8,500.00
I.T. EQUIPMENT $40,700.00
FURNITURE AND FIXTURES $23,500.00
OPERATIONAL SUPPLIES $6,000.00
PAYROLL AND RELATED $4,000.00
UTILITIES $8,000.00
SUPERSTRUCTURE $6,000.00
TOTAL REPLACEMENT FACILITIES COST $ 200,000.00
17
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: TROY J. MEYER
CAPITAL PROJECTS
Actuals Adopted Estimated Actuals PTD
TOTAL FOR
percent
GL
ACCOUNT
NUMBER
Project ALL PYS FY 14-15 FY 14-15 FY 14-15 Variance Expended
ALL YEARS
complete
410-72000
-000064
Fire Station
Complex - 1,125,000 1,125,000 - (1,125,000) -
1,125,000
0%
410-74400
-000050
Glenwyck
Farms Park
Improvements - 195,000 195,000 - (195,000) -
195,000
0%
410-74400-
-000062
Water Line &
Well
Improvements - 63,000 63,000 - (63,000) -
63,000
0%
TROY -
1,383,000 1,383,000 - (1,383,000)
-
1,383,000
0%
FIRE STATION COMPLEX (PROJECT 64)
o FY 14/15 Adopted Budget: $1,125,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $1,125,000
o Project Completion: 0%
The project includes the selection a firm in the next three months to recommend best locations and the
size of a fire station to meet the needs of the Town. The project includes the acquisition of land for a
future station which will include four bays, sleeping area, meeting room, kitchen, storage and two
offices. This project will also include the Town’s EOC with back-up generator. It does not include any
costs for new vehicles or training facility.
GLENWYCK FARMS PARK IMPROVEMENTS (PROJECT 50)
o FY 14/15 Adopted Budget: $195,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $195,000
o Project Completion: 0%
Purchase of playground equipment, benches and amenities to be located along the current Glenwyck
Farms and Terra Bella trail systems. This project would include mile markers, lighting and way finding
signs etc. Estimated completion date is August, 2015.
18
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: TROY J. MEYER
WATER LINE & WELL IMPROVEMENTS (PROJECT 62)
o FY 14/15 Adopted Budget: $63,000
o FY 14/15 YTD Actual: $0.00
o Project-to-Date Expended: $0.00
o Total Estimated Project Cost: $63,000
o Project Completion: 0%
This project includes a 2" irrigation line and the update of the water well by adding a 2,500 gallon water
tank and upgrade to the current well pump at the white house across from the Cemetery and the 5 acre
tract to water trees and landscaping. The project would also include surveying and scanning two
sections. Estimated completion date is July, 2015.
19
Town of Westlake
Update for Quarter Ended 12-31-14
CAPITAL PROJECTS UPDATE
PROJECT DIRECTOR: TROY J. MEYER
WESTLAKE ACADEMY EXPANSION
Actuals Adopted Estimated Actuals PTD
TOTAL FOR
percent
ACCOUNT DESCRIPTION
ALL PYS FY 14-15 FY 14-15 FY 14-15 Variance Expended
ALL YEARS
complete
Engineering 80,923 - - - - 80,923
80,923
100%
Design Fees 515,063 - - 971 971 516,034
516,034
100%
Misc. Legal 7,719 - - 48 48 7,766
7,766
100%
Irrigation R&M 4,987 - - - - 4,987
4,987
100%
Landscape - A&S Center 20,264 - - - - 20,264
20,264
100%
Utility Relocations (W/S/E) 55,286 - - - - 55,286
55,286
100%
Advertising 2,496 - - - - 2,496
2,496
100%
Audio Visual 297,129 - - 4,297 4,297 301,426
301,426
100%
Printing 116 - - - - 116
116
100%
Courier Service 1,478 - - - - 1,478
1,478
100%
Security Expense 11,000 - - - - 11,000
11,000
100%
Misc. Expense 4,087 - - - - 4,087
4,087
100%
Construction Expense 8,734,280 902,805 902,805 - (902,805) 8,734,280
9,637,085
91%
Water Service 1,496 - - 276 276 1,772
1,772
100%
Furniture & Fixtures 461,034 - - 2,709 2,709 463,743
463,743
100%
Bond Issuance Costs - 2013 CO 123,316 - - - - 123,316
123,316
100%
Transfer Out to GF 36,398 - - - - 36,398
36,398
100%
Portable Buildings 359,617 - - - - 359,617
359,617
100%
TOTAL EXPENSES
10,716,689
902,805
902,805
8,300
(894,505)
10,724,989
11,627,794
92%
o FY 14/15 Adopted Budget: $902,805
o FY 14/15 YTD Actual: $8,300
o Project-to-Date Expended: $10,724,989
o Total Estimated Project Cost: $11,627,794
o Project Completion: 92%
This project includes the following three buildings (Phase I) of the Facility Plan presented by BB&P and
adopted by the Town Council on November 12, 2012.
• Multi-Purpose Hall (for use as a cafeteria, gymnasium and auditorium)
• Secondary classroom building
• Field House (containing locker rooms and storage space for athletic equipment
Steele & Freeman was selected as the CM at risk firm. The low voltage package was over budget due to the
incorrect numbers reflected in the master plan. The owner’s betterment was used to cover the cost which
was approved by the Town Council on March 3, 2014. The Secondary and Multi -Purpose Buildings were
opened in August 2014, for the first date of class. The Field House was open on October 1, 2014. The team is
working on completing all the punch list items by February 2015.
20
DISCUSSION ITEMS
a. Presentation and discussion of an annual update from the Texas Student
Housing Authority. (10 min)
b. Presentation and Discussion of Solana redevelopment plans by new Solana
Owners (Equity aka Blackstone) including Way Finding, Signage, Lighting, Retail,
Open Space Reconfiguration, Parking, and Building Remodeling. (15 min)
c. Presentation and discussion regarding zoning for a proposed Carlyle Planned
Development residential community for property located at 1480 Dove Road,
further described as Lot 1, Block 1 of the Dove Addition, approximately 10.18
acres. (15 min)
d. Standing Item: Update and discussion regarding the Granada Development.
e. Standing Item: Update and discussion regarding the Entrada Development.
Town of Westlake
Item # 7 –
Discussion Items
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Presentation and discussion of an annual report from the Texas Student
Housing Authority.
STAFF CONTACT: Kelly Edwards, Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 26, 2015 Completion Date: January 26, 2015
Funding Amount: $0.00 Status - Not Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The Texas Student Housing Authority (TSHA) will present a status report and update on their
agency, an instrumentality of the Town whose Board is appointed by the Town Council. TSHA
representatives will be present at the Town Council’s workshop for this presentation, to answer
questions, and discuss the TSHA with the Council. The Town Council last held a similar session
with TSHA on June 17, 2013. This agenda item carries out the Town Council’s Citizen Advisory
Board/Committee/Affiliate Relations and Communications Policy adopted December 8, 2008.
RECOMMENDATION AND ATTACHMENTS
All TC/BOT advisory boards, committees, commissions, and affiliate organizations shall
Meet at least annually with the TC/BOT to: Report on progress to date in implementing that
group’s program of work for the current fiscal year.
No attachments, a PowerPoint will be presented during meeting.
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Presentation and Discussion of Solana Redevelopment Plans by New
Solana Owners (Equity aka Blackstone) Including Way Finding, Signage,
Lighting, Retail, Open Space Reconfiguration, Parking, and Building
Remodeling.
STAFF CONTACT: Thomas Brymer, Town Manager
Eddie Edwards. Director, Planning & Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Vision: An oasis of nautural
beuty that maintains our
open spaces in balance with
distinctive development,
trails, and quality of life
amenities amidst an ever
expanding urban landscape.
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Encourage Westlake's
Unique Sense of Place
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 28, 2015 Completion Date: Late 2015
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The new owner of Solana (Equity, a division of Blackstone) is formulating a redevelopment plan
for Solana to address the topics listed above in this agenda item description. After meeting with
the Staff, Staff recommended that the new Solana owner visit with the Planning & Zoning
Commission (P&Z) and Town Council t o update them on their plans and obtain feedback
regarding those plans. The new Solana owner met with the P&Z on January 5, 2015, discussed
their plans with them, and received feedback on these plans which was positive. The purpose of
Page 2 of 2
this agenda item is to afford the new owner the same opportunity for feedback on their new plans
for Solana from the Town Council.
RECOMMENDATION
Hear the new Solana owner’s presentation and provide feedback and discussion to them
regarding their plans for Solana.
ATTACHMENTS
None.
Page 1 of 4
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Presentation and Discussion Regarding Zoning for a Proposed Carlyle Planned
Development Residential Community for Property Located at 1480 Dove Road,
Further Described as Lot 1, Block 1 of the Dove Addition, Approximately 10.18
Acres.
STAFF CONTACT: Tom Brymer, Town Manager
Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 5, 2015 Completion Date: January 26, 2015
Funding Amount: Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The property is currently zoned R1 “Estate Residential” which requires a minimum lot size of
one acre. The property is located between Glenwyck Farms, which is zoned R 1, but was
developed as a “one dwelling per acre density” development with 80% of the lots smaller than
one acre, and Terra Bella, which is zoned PD 4 and was also developed as a “one dwelling per
acre density” development with 75% of the lots less than one (1) acre. Both neighboring
Page 2 of 4
developments do have some lots greater than one acre, and along with the open spaces, they
calculate out at approximately .8 and .5 dwellings per acre respectively.
By creating a Planned Development district for this property, the Town may impose design
standards that exceed those contained in the Code of Ordinances, negotiate Economic
Development agreements with the developer that include contributions to Westlake Academy,
and include conditions or regulations to address unique situations or the concerns of adjacent
property owners.
The applicant/developer agreed to incorporate all of the design standards contained in the
Granada PD ordinance into an ordinance to regulate this proposed Carlyle development. The
applicant/developer, which will also be the exclusive builder in the development, has increased
the minimum home size by 1,000 sq. ft. over that required for Granada.
The applicant’s zoning change request was heard by the Planning & Zoning Commission on
January 5, 2015 and was unanimously recommended for denial. Since that time, the
applicant /developer has kept their application active as well as met with Staff regarding
continued pursuit of their zoning change application. Staff suggested that the applicant delay
bringing their application forward in a Council public hearing, but instead, meet with the Town
Council in workshop setting. The purpose of this workshop discussion is to have a dialogue
regarding their application as filed as a Planned Development District, as well as what they
envision the Carlyle development would entail if developed by them under its current R1 zoning.
RECOMMENDATION
See Staff report from the Jan. 5, 2015 P& Z meeting (attached). As mentioned above, Staff is
recommending to the applicant that they discuss their application in a Council workshop.
Depending on that discussion, the Council could hear the application at a public hearing at a later
date, or it could request that the Planning & Zoning Commission reconsider the applicant’s case
based upon information discussed at this Council workshop.
ATTACHMENTS:
1. VICINITY MAP
2. CONCEPT PLAN
3. STAFF REPORT
Page 3 of 4
Vicinity Map
Page 4 of 4
1
TOWN OF WESTLAKE, TX
STAFF REPORT TO PLANNING & ZONING COMMISSION/TOWN COUNCIL
Zoning Change from R1 to PD 6
(a ten lot, one-acre density residential subdivision “Carlyle”)
and Concept plan
I. CASE INFORMATION
Case No. Z –10-01-14
Date: 01-05-2014
Request: Applicant is requesting approval of the following:
Zoning change _X__ From R1 (Single-family residential with minimum
lot size of one acre) to PD 6 (Single-family with one
lot per acre density)
Concept Plan _X__
Development Name: Carlyle
Location: Subject property is an approximate 10.18 acre lot generally located north of
Dove Road, between the Terra Bella and Glenwyck Farms. It is currently a single-
family residence addressed as 1480 Dove Road.
Owner: Greg Kuelbs
Developer: Calais Homes
Zoning: Current: R-1 Proposed: PD 6 (10 lot residential on 10 acres)
Acres: 10.18 not including Dove Road right-of way dedications made when previously
platted in to a single lot)
Proposed Uses: Single-family residential. Approximately one (1) dwelling unit per
acre gross density with minimum lot size of 30,000 square foot.
II. STAFF REVIEW COMMENTS
2
1. General
This is a request for approval of a Zoning Change that if approved would allow
for the development of 10 residential lots on 10+ acres of land as opposed to the
5 or 6 one-acre lots that could be developed under the current zoning. The
permitted uses and design standards contained in the proposed ordinance for
this district were created with regulations specifically geared towards giving the
Town the ability to ensure that the development will meet the high standards that
Westlake has become known for. The District Development Standards for
straight zoning residential districts requires 80% Masonry exterior wall surface
and regulates setbacks for accessory structures. The Design guidelines in a PD
ordinance are open to whatever the town decides is necessary to assure the high
quality exterior design and materials typically found in other Town of Westlake
developments. The proposed ordinance includes all of the Design guidelines
that were put into the recently approved PD 1-3 “Granada” Planned
Development.
At build out the development will include approximately $20,000,000 in
improvements that will be added to the ad valorem tax base.
The proposed development will contain ten residential lots all slightly over
30,000 square feet. For comparison purposes the two subdivisions in
closest proximity to this site, Glenwyck farms and Terra Bella have lot
sizes starting at 35,409 and 40,010 square feet respectively. Eighty percent
of the lots in Glenwyck Farms are less than one acre and seventy-five
percent of the lots in Terra Bella are less than one acre..
The gross density of the development will be approximately one (1)
dwelling per acre compared to Glenwyck Farms at .8 dwellings per acre
and Terra Bella at .51 dwellings per acre.
The open space and trail connectivity along with higher development standards
incorporated into the Planned Development ordinance should keep the homes in
Carlyle relatively close to the same price points as those in Glenwyck Farms and
Terra Bella. The developer is anticipating the average home price to be close to
$2,000,000. .
2. Concept Plan
The Concept Plan shows 10 single family lots configured into a residential
development with a single cul-de-sac meandering up the middle of the property.
3
This addresses the concerns voiced by some homeowners on adjacent
properties about having a roadway running along their back property lines. The
development will include two publicly accessible and privately maintained open
spaces with water features and trail connections tying into the town trial system.
The staff has also worked with the applicant to establish variation in the front,
side and rear setbacks to avoid visual monotony within the development. The
preliminary plat will finalize some of these setbacks.
3. Setbacks/Building Lines
Proposed for PD 6 R1 zoning
district
Glenwyck
Farms
Terra Bella
Front 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Rear 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Side 20 ft. +- 20ft. min. 20 ft. min. 20 ft. min.
4. Conformance with Comprehensive Plan
This application is consistent with the Town’s recently amended Comprehensive
Plan, its goal s and objectives, and its policies as it relates to land use and site
development. The Land Use Plan indicates this property should be Single-family
Residential use, and the Thoroughfare Plan shows Dove Road to be a Collector
road. The proposed development is also consistent with the proposed updated
Comprehensive Plan.
5. Building Design, Architecture, and Screening
The building design, architectural, and screening regulations contained in the
Planned Development ordinance and the Concept Plan were created with the
goal in mind of Carlyle appearing at build out as a high end custom home sub-
division similar to the high quality development achieved in both the Glenwyck
Farms and Terra Bella sub-divisions.
6. Landscaping and Landscape Screening
4
Common areas. The common areas at both ends of the subdivision will be a
combination of preserved natural landscaping in areas of dense tree growth, and
newly planted landscaping designed with staggered heights and clustering of
plants and trees to break up and soften the view from outside the development.
Some elements of the landscaping have not been shown on the Concept Plan
but will be included as development progresses and final determination of the
best locations can be field approved.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
7. Landscaping and Screening
Common areas. The common areas at the front and rear of the project will be a
combination of preserved natural landscaping and newly planted landscaping to
create small, park-like, areas. The developer will install and maintain these
areas but they will be publicly accessible. The perimeter walls will be of a design
similar to the types used for Glenwyck Farms and Terra Bella, masonry columns
with wrought iron fencing.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
8. Parking
The ordinance requires three covered parking spaces per dwelling. Garages
may not face the street unless further back from the street than the side- facing
garage.
9. Fire Lanes
Because this sub-division will only have a single entrance it was assessed by the
Fire Marshal and determined if a second emergency access road would be
needed. It was determined that the roadway was within the length limitations to
allow a single point of access.
5
10. Access/Streets/Thoroughfare Plan
The primary entrance and exit for the sub-division will be off of Dove Road which
is classified as a Major Collector on the Thoroughfare plan. The internal roadway
will be privately owned and maintained by the HOA. .
11. Street/Highway Right-of-Way Dedication Requirements
No additional right-of-way dedication is required for this project.
12. Pedestrian Circulation
Pedestrian circulation and connectivity with the Town’s network of trails will be
accomplished with the Public Open Space trails. The applicant’s Concept Plan
indicates that the subject site, although gated to limit vehicular access, will be
accessible to pedestrians.
13. Lighting
Compliance with all Town of Westlake ordinances as well as the International
Dark Skies design guidelines is required for this PD. All lighting plans will be
submitted to and reviewed/approved by staff prior to installation.
14. Tree Mitigation
A tree mitigation plan will be submitted and will be reviewed by Town staff for
compliance with Town ordinances. Approval of this Concept Plan is not granting
approval of the tree mitigation plan.
15. Signage
The signage shown on the approved concept plan will be the only signage
allowed other than signs specifically permitted for residentially zoned properties
by other Town ordinances.
16. Utilities (including on and off-site extensions and easement dedications)
Water and sewer utilities for this site are provided by the Town of Westlake. Off-
site water and sewer line extensions to serve the site are the responsibility of the
developer. All on-site electric utility lines, new or existing, will be placed
6
underground. All exclusive franchise utility easements shall be identified on the
preliminary plat and must be approved by the Town.
17. Storm water retention and detention
The drainage plans that will be submitted with the Preliminary Plat will detail how
they will be able to develop the sub-division and, through retention, detention,
and other design features, have the same or lower rate of flow after development
and build-out than is being experienced today or make provisions to handle the
increased flow without negatively impacting downstream properties. Town
engineers will confirm their calculations prior to permitting any infrastructure
improvement work permits
18. Park Land Dedication
The Park Land Dedication requirement for a residential development is one acre
of Park Land for every thirty dwelling units. The development being 10 lots will
be required to dedicate one-third of an acre for Park Land. The concept plan
shows 2.06 acres of open space of which the majority will be publicly accessible
and will be connected to the town’s trail system so the Open Space on the
Concept Plan qualifies to meet the Park Land Dedication requirements.
.
________________________________________________________________
III. STAFF RECOMMENDATIONS
Staff recommends approval of this Zoning Change and Concept Plan as submitted
with the following stipulations:
1. Developer Agreement A Developer Agreement shall be approved prior to the
commencement of construction activities related to the development of the sub-
division.
2. Tree Mitigation: Tree mitigation will be in compliance with Town ordinances and
addressed prior to acceptance of the sub-division and issuance of building
permits unless otherwise stipulated in a Developer’s Agreement.
3. Park Land Dedication: The Park Land Dedication requirement for a residential
development is one acre of Park Land for every thirty dwelling units. The
development being 10 lots will be required to dedicate one-third of an acre for
Park Land. The concept plan shows 2.06 acres of open space of which the
7
majority will be publicly accessible and will be connected to the town’s trail
system so the Open Space on the Concept Plan qualifies to meet the Park Land
Dedication requirements.
4. Sequencing of improvements: All infrastructure improvements both internal
and external to the project along with all landscaping and improvements located
within the open spaces and the right-of-way along Dove Road shall be completed
prior to acceptance of the sub-division.
Standing Item: Update and discussion regarding the Granada Development.
Town of Westlake
Item # 5d – No
Supporting
documentation
Standing Item: Update and discussion regarding the Entrada Development.
Town of Westlake
Item # 5e – No
Supporting
documentation
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or fi nancial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
Town of Westlake
Item # 8 – Take any
Necessary Action, if
necessary
COUNCIL RECAP / STAFF DIRECTION
Town of Westlake
Item #9
Council Recap /
Staff Direction
Town of Westlake
Item # 10 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
Town of Westlake
Item # 2 – Citizen’s
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes as amended from the November 17, 2014,
meeting.
b. Consider approval of the minutes from the December 8, 2014, meeting.
c. Consider approval of the minutes from the January 8, 2015, meeting.
d. Consider approval of the minutes from the January 15, 2015, meeting.
e. Consider approval of Ordinance 744, Calling and Ordering an Election for the
purpose of Electing Three (3) Council Members to be held on May 9, 2015, in
Accordance with the provisions of Section 23.023, Texas Local Government Code.
f. Consider approval of Resolution 15-03, Amending the Fiscal Year 2014/2015
Adopted Budget and further authorizing the Town Manager to execute an
agreement with Roadway Solutions, Inc. for $71,795.00 to include the Installation
of Internally Illuminated Street Name Signs at three (3) locations.
Town of Westlake
Item # 3 – Consent
Agenda
Town Council Minutes
11/17/14
Page 1 of 5
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
November 17, 2014
PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, Rick
Rennhack and Wayne Stoltenberg.
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town
Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director
of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard
Whitten, Planning and Development Director Eddie Edwards,
Director of Public Works Jarrod Greenwood, Director of HR &
Administrative Services Todd Wood, Director of Information &
Technology Jason Power, Communications & Community Affairs
Director Ginger Awtry, and Susan McFarland, Communications
Specialist.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 7:10 p.m.
2. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 17, 2014, TOWN
COUNCIL REGULAR MEETING AGENDA.
No additional discussion.
Town Council Minutes
11/17/14
Page 2 of 5
3. DISCUSSION ITEMS
a. Discussion and presentation regarding the Water and Waste Water Study and
proposed rate increase.
Director Greenwood provided a presentation and overview of the proposed
increase.
Discussion ensued regarding the City of Fort Worth’s project to increase the
service capacity to Westlake and the percentage of increase that is contributable
to Westlake’s usage.
Discussion also ensued regarding effluent discharge that runs into Lake
Grapevine, rates comparison of surround municipalities, N1 Sewer Line, funding
the project using Utility Fund Balance, and the remaining number of operating
days.
b. Standing Item: Update and discussion regarding the Granada and Entrada
Developments including the Entrada Public Improvement District (PID).
Town Manager Brymer provided an update regarding the Granada subdivision
infrastructure.
Discussion ensued regarding the development agreements and residential
permits.
Town Manager Brymer then provided an update regarding the Planned
Improvement District (PID) schedule, timeline for the delivery of the required
documents for review and the proposed issuance of debt in January 2015.
Mr. Beaty stated that they are negotiating with two builders Tresor Custom
Homes and Veranda Designer Homes for the residential portions. He also said
EB5 Financing, PID financing are moving forward and that MUD discussions will
not prevent the developer from moving forward with Entrada.
Town Manager Brymer also mentioned an amendment to the zoning ordinance
allowing for a specific architectural design.
c. Update on pending development submissions.
Proposed development on the Kuelbs property (off of Dove Road) located East of
GlenWyck. The developer may ask for rezoning from R-1 zoning to allow for a
denser development and the proposed builder would be Calais Custom Homes.
Town Council Minutes
11/17/14
Page 3 of 5
Southlake Meadows addition contains one street within the Town of Westlake.
The developer may ask for rezoning from R-1 to allow for a higher density of
home along that property.
Discussion ensued regarding the creation of an ordinance requiring developers to
conduct a neighborhood meeting as soon as a zoning change is filed with the
Town.
Town Attorney Lowry provided an overview of the parameters for such an
ordinance stating the developer cannot force a neighborhood to meet and this
would delay any fast-track process, but he believes there is a process that can be
implemented.
4. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. COUNCIL RECAP / STAFF DIRECTION
No additional direction.
Town Council Minutes
11/17/14
Page 4 of 5
8. ADJOURNMENT
Mayor Wheat adjourned the work session at 8:25 p.m.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 8:25 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
Mary Jean Moloney, Atmos, stated that she would be retiring and introduced Kelly Pacleb
as her successor.
3. CONSENT AGENDA
a. Consider approval of the minutes from the October 20, 2014 meeting.
b. Consider approval of Resolution 14-37, Adopting the 2015 Meeting Schedule
for the Town Council and Board of Trustees.
c. Consider approval of Resolution 14-38, Authorizing and Approving the
Purchase of a Fire Engine/Pumper from Hall Motors/Ferrara Fire Apparatus.
d. Consider approval of Resolution 14-39, Amending the Fire Station Site Plan.
e. Consider approval of Resolution 14-40, Amending an existing agreement for
Water Service with the City of Fort Worth relating to construction of the
Northside II 48-inch water main and allocated capacity of wholesale purchase of
treated water.
MOTION: Council Member Rennhack made a motion to approve consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
4. EXECUTIVE SESSION
The Council convened into executive session at 8:27 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
Town Council Minutes
11/17/14
Page 5 of 5
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners -
Solana Land, L.P., related to Centurion’s development known as Entrada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
5. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:17 p.m.
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. FUTURE AGENDA ITEMS
8. COUNCIL CALENDAR
9. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:22 p.m.
APPROVED BY THE TOWN COUNCIL ON DECEMBER 15, 2014.
AMENDMENT APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
12/0814
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
JOINT TOWN COUNCIL AND
PLANNING AND ZONING COMMISSION MEETING
December 8, 2014
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 6:41 p.m.
PRESENT: Chairman William Greenwood, Tim Brittan, Liz Garvin, Michelle Lee, and Sharon
Sanden.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Finance Director Debbie Piper, Director of Facilities and Parks &
Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and
Development Director Eddie Edwards , Director of Public Works
Jarrod Greenwood, Director of HR & Administrative Services Todd
Wood, Communications & Community Affairs Director Ginger
Awtry, and Susan McFarland, Communications Specialist.
Work Session
1. CALL TOWN COUNCIL TO ORDER
Mayor Wheat called the Council to order at 6:37 p.m.
2. CALL THE PLANNING & ZONING COMMISSION TO ORDER
Chairman Greenwood called the Commission to order at 6:37 p.m.
Town Council Minutes
12/08/14
Page 2 of 3
3. PRESENTATION AND DISCUSSION OF THE PROPOSED COMPREHENSIVE PLAN
UPDATE AS RECOMMENDED BY THE STEERING COMMITTEE.
Ms. Ashley Shook provided a presentation and overview of the planning process.
Steering Committee Member Daryl Johnson provided an overview of the work performed
by the committee and Mesa Planning.
ELEMENTS OF DISCUSSION ARE:
LAND USE PLAN
THOROUGHFARE PLAN
PARKS & OPEN SPACE PLAN
TRAILS PLAN
TOWN DESIGN STRUCTURE PLAN
FACILITIES & TOWN HALL PLAN
STORM WATER & WATER CONSERVATION PLAN
HOUSING PLAN
ECONOMIC DEVELOPMENT PLAN
Discussion ensued regarding the differences of the proposed plan from
the 1992 plan, entitlements, zoning changes, regional office growth,
population projections, current traffic patterns, property tax and the
Thoroughfare section of the proposed plan.
APPLICATION CASE STUDY
Ms. Ashely Shook provided an overview of the application process using
the proposed plan for future development in Westlake.
4. DISCUSSION OF “GOING FORWARD” CONSIDERING ADOPTION OF THE PLAN.
Mayor Wheat stated that additional guidance for collective permission allowing the
Steering Committee to work with the Planners and Land Owners to move forward to
present the plan to the Planning & Zoning Commission for consideration.
The Planners proposed presenting this to the Planning & Zoning Commission in January
and Town Council in February.
Town Council Minutes
12/08/14
Page 3 of 3
5. ADJOURNMENT
Mayor Wheat adjourned the work session for the Council at 10:09 p.m.
Chairman Greenwood adjourned the work session for the Commission at 10:09 p.m.
APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
01/08/15
Page 1 of 2
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
January 8, 2015
PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Rick Rennhack, and
Wayne Stoltenberg. Carol Langdon arrived at 5:06 p.m.
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town
Assistant Town Manager Amanda DeGan, Fire Chief Richard
Whitten, Planning and Development Director Eddie Edwards,
Director of Public Works Jarrod Greenwood, Director of HR &
Administrative Services Todd Wood, Director of Information &
Technology Jason Power, Communications & Community Affairs
Director Ginger Awtry, and Susan McFarland, Communications
Specialist.
Emergency Session
1. CALL TO ORDER
Mayor Wheat called the emergency session to order at 5:00 p.m.
2. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-01, AUTHORIZING
THE TOWN MANAGER TO AMEND THE BUDGET AND AUTHORIZING
EXPENDITURES RELATED TO THE RECENT LOSS OF THE FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENTS STRUCTURE TO INCLUDE REPLACEMENT
AND DISPOSAL OF THE DEPARTMENT’S RELATED ASSETS.
Town Manager Brymer provided an overview of the item.
Director Meyer and Chief Whitten provide an update regarding the facility.
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01/08/15
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Discussion ensued regarding the removal of the damaged facility, installation of temporary
facility, insurance coverage details, response times, and the fire investigation by the
Southlake Fire Marshal.
MOTION: Council Member Rennhack made a motion to approve Resolution
15-01. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 5:28 p.m.
APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
12/15/14
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MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
December 15, 2014
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, and Wayne Stoltenberg.
ABSENT: Rick Rennhack
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town
Attorney L. Stanton Lowry, Assistant Town Manager Amanda
DeGan, Fire Chief Richard Whitten, Planning and Development
Director Eddie Edwards, Director of Public Works Jarrod
Greenwood, Communications & Community Affairs Director Ginger
Awtry, and Susan McFarland, Communications Specialist.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE DECEMBER 15, 2014, TOWN
COUNCIL REGULAR MEETING AGENDA.
No additional discussion.
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4. EXECUTIVE SESSION
The Council convened into executive session at 5:09 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Carlyle
Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or
other legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
5. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:27 p.m.
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
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7. DISCUSSION ITEMS
a. Standing Item: Update and discussion regarding the Granada Development.
No additional discussion.
b. Standing Item: Presentation, Discussion, and Update on the Process to Date
for the Establishment of the Entrada Proposed Public Improvement District and
Developer and Staff Presentations Related to the PID Documents Including the
PID Appraisal, Service Assessment Plan, Preliminary Official Statement, and the
Calendar for Issuing Bonds for this PID.
Mr. Michael Beaty provided a presentation and overview of the Entrada PID
budgets, bonds, and service areas.
Discussion ensued regarding the methodology of the appraisal, prospective bond
buyers, investment firms interested in PID bonds, a list of commercial contracts,
types of restaurants, Hyatt Hotel & Resorts, and EB-5 projects.
Mr. Ernie Gatewood provided an overview of the Entrada appraisal methodology.
Mr. Robert Miklos, Miklos Law, PLLC, provided an update regarding actions with
Trophy Club MUD regarding the relocation of the water line within the property.
Mr. Mark Curran, Jefferies LLC, provided an overview the process moving
forward should the Council approve items 5 and 6 of the regular agenda.
Discussion also ensued regarding the disclosure regarding the appraisal
methodology as it relates to the Town’s risk and impact should the project
default.
8. COUNCIL RECAP / STAFF DIRECTION
Staff and Bond Counsel to work on the disclosure statement.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 8:33 p.m.
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12/15 /14
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Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 8:33 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
No one addressed the Council.
3. CONSENT AGENDA
a. Consider approval of the minutes from the November 17, 2014, meeting.
b. Consider approval of Resolution 14-41, Authorizing the Town Manager to
execute an agreement with Badger Meter for meter reading and web hosting
services as outlined in the AMA Managed Solution Master Agreement.
c. Consider approval of Resolution 14-42, Authorizing the Town Manager to
execute an Interlocal Agreement with Trophy Club Municipal Utility District
providing for participation in a water supply feasibility and route study.
d. Consider approval of Ordinance 740, Amending Water and Wastewater Rate
and Fee Schedule, and repealing Ordinance 699.
MOTION: Council Member Belvedere made a motion to approve consent
agenda revising the effective date of item d to January 1, 2015.
Council Member Langdon seconded the motion. The motion carried
by a vote of 4-0.
4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 14-43 APPROVING A
FINAL PLAT FOR PHASE I OF THE APPROXIMATELY 84 ACRE DEVELOPMENT
KNOWN AS GRANADA, LOCATED GENERALLY EAST OF DAVIS BLVD., SOUTH OF
SOLANA BLVD., AND NORTH OF DOVE ROAD.
Town Manager Brymer provide an overview of the proposed pl at.
Centurion Developers provided an update regarding the number of lots sold in Phase I.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing
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12/15 /14
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MOTION: Council Member Stoltenberg made a motion to approve Resolution
14-43 with completion of the following conditions: a.) the
completion of any unfinished on-site infrastructure improvements
(for entire Granada); b.) the completion of any off-site
infrastructure improvements (for entire Granada); c.) the payment
of the per residential lot fee for Westlake Academy impact (Phase
One only). Council Member Barrett seconded the motion. The
motion carried by a vote of 4-0.
5. CONSIDER APPROVAL OF RESOLUTION 14-44, DETERMINING THE COSTS OF
CERTAIN AUTHORIZED IMPROVEMENTS TO BE FINANCED BY THE SOLANA
PUBLIC IMPROVEMENT DISTRICT; APPROVING A PRELIMINARY SERVICE
PLAN AND ASSESSMENT PLAN (SAP), INCLUDING A PROPOSED ASSESSMENT
ROLE; DIRECTING THE FILING OF THE PROPOSED ASSESSMENT ROLE WITH
THE TOWN SECRETARY, CALLING FOR A SPECIAL MEETING AND NOTICING A
PUBLIC HEARING ON JANUARY 15, 2015 TO CONSIDER LEVYING ASSESSMENT
ON SAID PROPERTY WITHIN THE SOLANA PUBLIC IMPROVEMENT DISTRICT;
DIRECTING THE TOWN STAFF TO PUBLISH AND MAIL NOTICE OF SAID PUBLIC
HEARING; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED
THERETO.
Town Manager Brymer provided an overview of the item.
Discussion ensued regarding the start time of the meeting on January 15, 2015.
MOTION: Council Member Stoltenberg made a motion to approve Resolution
14-44, establishing the meeting time of 8:00 am. Council Member
Barrett seconded the motion. The motion carried by a vote of 4-0.
6. CONSIDER APPROVAL OF RESOLUTION 14-45, PRELIMINARY OFFERING
STATEMENT (POS) AND LEVYING ASSESSMENT DOCUMENTS.
Town Manager Brymer asked that language drafted to better disclose the methodology
used for the appraisal.
MOTION: Council Member Barrett made a motion to approve Resolution 14-
45, subject to additional language, approved by Bond Counsel,
regarding the disclosure of the appraisal methodology. Council
Member Stoltenberg seconded the motion. The motion carried by a
vote of 4-0.
7. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Town Council Minutes
12/15 /14
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a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners -
Solana Land, L.P., related to Centurion’s development known as Entrada and
Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivisi on (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter
including but are not limited to the following: Town of Westlake Certificate of
Convenience & Necessity (CCN) for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Trophy Club Municipal District Number 1
8. RECONVENE MEETING
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Stoltenberg made a motion to approve Resolution
14-46, subject to additional language, approved by Bond Counsel,
regarding the disclosure of the appraisal methodology. Council
Member Stoltenberg seconded the motion. The motion carried by a
vote of 4-0.
10. FUTURE AGENDA ITEMS
No items.
11. COUNCIL CALENDAR
Town Council Minutes
12/15 /14
Page 7 of 7
12. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Langdon made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:56 p.m.
APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Consider an Ordinance Calling and Ordering an Election for the purpose
of Electing Three (3) Council Members to be Held on May 9, 2015, in
Accordance with the provisions of Section 23.023, Texas Local
Government Code.
STAFF CONTACT: Kelly Edwards, Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Citizen, Student &
Stakeholder
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Increase CSS
Satisfaction
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 26, 2015 Completion Date: May 9, 2015
Funding Amount: $11,000 Status - Funded Source - General Fund
The amount may fluctuate based on the number of entities that conduct a joint election with the County.
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The Texas Election Code §3.004, requires the governing body of a political subdivision to order
a general election for the purpose of electing three (3) Council Members. As outlined in the
order, the term of office for the elected officials is two (2) years. (expiring May 2017)
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Three (3) Council terms expire May 2015. Those terms represent Council Members Langdon,
Rennhack and Stoltenberg seats.
RECOMMENDATION AND ATTACHMENTS
Staff recommends we enter into a contract with both Denton and Tarrant County and voters
would be able to visit a single site to cast ballots in both the Town and Carroll, Keller or
Northwest ISDs election. In this scenario, Tarrant Co. would process the Tarrant Co. voters and
Denton Co. would process Denton Co. voters.
Ordinance 744
Page 1 of 4
TOWN OF WESTLAKE
ORDINANCE NO. 744
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, CALLING AND ORDERING AN ELECTION FOR THE PURPOSE OF
ELECTING THREE (3) COUNCIL MEMBERS TO BE HELD ON MAY 9, 2015, IN
ACCORDANCE WITH THE PROVISIONS OF SECTION 23.023, TEXAS LOCAL
GOVERNMENT CODE; ESTABLISHING PROCEDURES FOR THE ELECTION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the general election for the Town of Westlake as set forth by the Texas
Election Code, is required to be held on May 9, 2015, for the purpose of electing three (3)
Council Members for two (2) year terms; and
WHEREAS, in accordance with Section 271.002 of the Texas Election Code , the Town
of Westlake election will be conducted jointly wit h other political subdivisions in Tarrant and
Denton counties.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS, THAT:
SECTION 1: Election Order for General Election. That an election is hereby ordered
to be held on the 9th day of May 2015, the second Saturday of that month, for the purpose of
electing three (3) Council Members for two (2) year terms, in accordance with Section 23.023 of
the Texas Local Government Code.
SECTION 2: Polling Place. The polling places and the county elect ions precincts whose
qualified voters shall cast ballots at such location as determined per the Joint Election Agreement
and Contract for Elections Services with the Tarrant and Denton County Election
Administrators.:
The polls shall be open from 7:00 a.m. to 7:00 p.m. on May 9, 2015, in accordance with and
pursuant to the requirements of the Texas Election Code (the “Code”).
SECTION 3: Filing Dates. In accordance with Section 143.007 of the Code, eligible
persons wishing to become candidates must file an application with the Town Secretary of the
Town of Westlake , Texas, beginning on January 28th through the 27th day of February 2015 until
5:00 o'clock p.m. Each application shall be on a form meeting the requirements of the Code.
SECTION 4: Combined Ballots. Combined ballots may be utilized containing all of
the offices and propositions to be voted on at each polling place, provided that no voter shall be
given a ballot or permitted to vote for any office or proposition on which the voter is ineligible to
vo te. The County’s voting equipment will be utilized for this election.
Ordinance 744
Page 2 of 4
SECTION 5: Early Voting. Early Voting by personal appearance shall be conducted at
the County’s Main Early Voting location;
Residents living in Tarrant County
Tarrant County Elections Center
2700 Premier Street
Fort Worth, Texas 76111
Residents living in Denton County
Denton County Elections
701 Kimberly Drive, Suite A101
Denton, Texas 76208
and branch offices for early voting by personal appearance shall be established as outlined in the
Election Agreement and Contract for Election Services with Tarrant and Denton County. Frank
Phillips, Tarrant County Elections Administrator, Lannie Noble, Denton County Election
Administrator, are hereby appointed as the Early Voting Clerk and can appoint the necessary
deputy clerks as required for early voting. In accordance with Section 85.001 of the Texas
Election Code, early voting by personal appearance shall be as set forth below:
Tarrant County Early Voting
April 27-30 (Monday-Thursday) 8:00 a.m. - 5:00 p.m.
May 1(Friday) 8:00 a.m. – 5:00 p.m.
May 2 (Saturday) 7:00 a.m. – 7:00 p.m.
May 3 (Sunday) 11:00 a.m. – 4:00 p.m.
May 4-5 (Monday – Tuesday) 7:00 a.m. – 7:00 p.m.
Denton County Early Voting
April 27 – May 2 (Monday – Saturday) 8:00 a.m. - 5:00 p.m.
May 4 – May 5 (Monday – Tuesday) 7:00 am. - 7:00 p.m.
Applications for ballots by mail must be received no later than the close of business on Apr il 30,
2015.
SECTION 6: Notice. Notice of said elections shall be given as required by the Texas
Election Code.
Ordinance 744
Page 3 of 4
SECTION 7: Election Officials. The election judge, alternate election judge, and ballot
board will be appointed by the Tarrant and Denton County Elections Administrator, as permitted
by law. The presiding judge shall appoint elections clerks as may be necessary for the proper
conduct of the election. The election judge or the alternate election judge in the absence of the
election judge, and the election clerks shall constitute the early voting ballot board. The election
judge, and alternate election judge, and election clerks shall be qualified voters of the Town.
SECTION 8: Election Results. That the candidates for Council who receive the highest
number of votes shall be elected to two (2) year terms;
The Mayor shall deliver a certificate of election to the successful candidates. In the event
of a tie, the tied candidates shall cast lots to determine which one shall be declared elected; and
SECTION 9: Governing Law. The election shall be held in accordance with the
Constitution of the State of Texas and the Texas Election Code, and all resident qualified voters
of the Town shall be eligible to vote at the election.
SECTION 10: Submission to the United States Justice Department. The Town
Secretary of the Town of Westlake, Texas, or the Town Attorney, is authorized to make such
submissions as are necessary to the United States Justice Department to seek pre-clearance as
required by law.
SECTION 11: Necessary Actions. The Mayor and the Town Secretary, in consultation
with the Town Attorney, are authorized and directed to take all actions necessary to comply with
the provisions of the Texas Election Code, and the Town Code in carrying out and conducting
the election, whether or not expressly authorized by this Order.
SECTION 12: Severability Clause. It is hereby declared to be the intention of the
Town Council that the sections, paragraphs, sentences, clauses and phrases of this order are
severable and if any phrase, clause, sentence, paragraph, or section shall be declared invalid or
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs and sections of this order, since the same would have been enacted by the Town
Council without the incorporation in this order of any such invalid or unconstitutional phrase,
clause, sentence, paragraph or section.
Ordinance 744
Page 4 of 4
SECTION 13: Effective Date. This order shall be effective upon its adoption.
PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS, ON THIS 26th DAY OF JANUARY 2015.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lo wry, Town Attorney
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, December 15, 2014
TOPIC: Consider a resolution amending the FY 14/15 adopted budget and further
authorizing the Town Manager to execute an agreement with Roadway
Solutions, Inc. for $71,795.00 to include the installation of internally
illuminated street name signs at three locations.
STAFF CONTACT: Jarrod Greenwood, Public Works Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Strong Aesthetic Standards People, Facilities, &
Technology
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 1, 2015 Completion Date: April 22, 2015
Funding Amount: $71,795.00 Status - Funded Source - Capital Projects Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
Staff has been working with TxDOT over the last nine months to have plans approved for the
installation of internally illuminated street name signs on TxDOT signal poles. The initial phase
of this project includes the installation of internally illuminated street name signs at three
locations: SH 114/FM 1938; SH 114/Westlake Parkway; and US 377/Westport Parkway.
Our next phase of work will include the remaining intersections: US 377/SH 170; SH
170/Roanoke Road; and SH 114/Trophy Lake Drive.
Funding for this project is included in the adopted FY 14/15 budget and FY15-19 CIP.
However, the lowest bid received exceeds the amount budgeted by $38,000. Therefore, a budget
amendment for this phase of the Internally Illuminated Street Name Sign Capital Project will be
necessary to provide the additional funding. Staff will revise the CIP to reflect the pricing
received for this project for the future phase.
The Town’s design engineer, Lee Engineering, has reviewed the bids and provided a
recommendation to award the contract to Roadway Solutions, Inc.
RECOMMENDATION AND ATTACHMENTS
Staff recommends approval
Resolution
Contract
Resolution 15-03
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TOWN OF WESTLAKE
RESOLUTION NO. 15-03
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AMENDING THE FISCAL YEAR 14/15 ADOPTED BUDGET AND FURTHER
AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT WITH
ROADWAY SOLUTIONS, INC. FOR $71,795.00 TO INCLUDE THE INSTALLATION
OF INTERNALLY ILLUMINATED STREET NAME SIGNS AT THREE LOCATIONS.
WHEREAS, Westlake desires to enhance the Town’s image and create a sense of place;
and
WHEREAS, the internally illuminated signs will include the standardized Westlake
street sign format that integrates the Town’s “W” insignia; and
WHEREAS, the Town Council finds that the proposed contract with Roadway solutions,
Inc. for the installation of the internally illuminated street name signs contributes to establishing
Westlake’s sense of place and is in accordance with the adopted strategic plan; and
WHEREAS, the Town Council finds that the funding for the Internally Illuminated
Street Name Sign project is necessary; and
WHEREAS, the Town Council authorizes a budget amendment of $38,000 to be
allocated from the General Fund Reserves to the Internally Illuminated Street Name Sign Capital
Project; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves
a budget amendment allocating an additional $38,000 from the General Fund Reserves to the
Internally Illuminated Street Name Sign Capital Project.
SECTION 3: That , the Town Council of the Town of Westlake, Texas, hereby approves
the contract with Roadway Solutions, I nc. attached here to as Exhibit “A”, and further authorizes
the Town Manager to execute said contract on behalf of the Town of Westlake, Texas.
Resolution 15-03
Page 2 of 2
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 26TH DAY OF JANUARY 2015
ATTEST:
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town Council Minutes
01/15/15
Page 1 of 4
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
January 15, 2015
PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, and
Wayne Stoltenberg.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Finance Director Debbie
Piper, Director of Facilities and Parks & Recreation Troy Meyer,
Fire Chief Richard Whitten, Planning and Development Director
Eddie Edwards, Director of Public Works Jarrod Greenwood,
Director of HR & Administrative Services Todd Wood, Director of
Information & Technology Jason Power, Communications &
Community Affairs Director Ginger Awtry, and Susan McFarland,
Communications Specialist.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 8:02 a.m.
2. EXECUTIVE SESSION
The Council convened into executive session at 8:02 a.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1)
to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the
Town Council Minutes
01/15/15
Page 2 of 4
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). Maguire Partners-
Solana Land, L.P., related to Centurion’s development known as Entrada.
3. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:12 a.m.
4. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Langdon made a motion to approve Resolution
15-02, Approving amendment two of two to the Economic
Development Agreement related to the Entrada Development.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 3-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 741,
ACCEPTING AND APPROVING A SERVICE AND ASSESSMENT PLAN AND
ASSESSMENT ROLL FOR THE SOLANA PUBLIC IMPROVEMENT DISTRICT;
MAKING A FINDING OF SPECIAL BENEFIT TO THE PROPERTY IN THE
DISTRICT; LEVYING SPECIAL ASSESSMENTS AGAINST PROPERTY WITHIN THE
DISTRICT AND ESTABLISHING A LIEN ON SUCH PROPERTY; PROVIDING FOR
PAYMENT OF THE ASSESSMENTS IN ACCORDANCE WITH CHAPTER 372, TEXAS
LOCAL GOVERNMENT CODE, AS AMENDED; PROVIDING FOR THE METHOD OF
ASSESSMENT AND THE PAYMENT OF THE ASSESSMENTS; PROVIDING
PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Mr. Kirk Wilson thanked Town Staff and Consultants.
Mr. Mark Curran, Jefferies L.L.C., provided an overview of the final pricing of the bonds
and that closing would be in early February.
Town Manager Brymer provided an overview of the ordinance and stated that the Town
would retain Municap Inc., to manage the Service Assessment Plan.
Mayor Wheat opened the public hearing.
Mr. Kirk Wilson stated that the Developer is in favor to issuance.
Mayor Wheat closed the public hearing.
Town Council Minutes
01/15/15
Page 3 of 4
MOTION: Council Member Stoltenberg made a motion to approve Ordinance
741. Council Member Langdon seconded the motion. The motion
carried by a vote of 3-0.
6. DISCUSSION AND CONSIDERATION OF ORDINANCE 742, AUTHORIZING THE
MAYOR TO EXECUTE AND DELIVER A FINANCING AGREEMENT, A
REIMBURSEMENT AGREEMENT AND OTHER AGREEMENTS WITH MAGUIRE
PARTNERS - SOLANA LAND, L.P. IN CONNECTION WITH SOLANA PUBLIC
IMPROVEMENT DISTRICT.
Mr. Robert Miklos, Miklos Law P.L.L.C., provided an overview of the reimbursement
agreement.
MOTION: Council Member Belvedere made a motion to approve Ordinance
742. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 3-0.
7. DISCUSSION AND CONSIDERATION OF ORDINANCE 743, REGARDING ALL
MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF “TOWN OF
WESTLAKE, TEXAS, SPECIAL ASSESSMENT REVENUE BONDS, SERIES 2015
(SOLANA PUBLIC IMPROVEMENT DISTRICT)”, AUTHORIZING THE ISSUANCE
IN THE AMOUNT OF $26,175,000 OF SUCH BONDS AND APPROVING AND
AUTHORIZING RELATED AGREEMENTS.
Mr. Chris Settle, McCall, Parkhurst & Horton L.L.P., provided an overview of the indenture
and bond purchase agreement.
MOTION: Council Member Langdon made a motion to approve Ordinance
743. Council Member Belvedere seconded the motion. The motion
carried by a vote of 3-0.
Town Council Minutes
01/15/15
Page 4 of 4
8. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Stoltenberg made a motion to adjourn the
meeting. Council Member Belvedere seconded the motion. The
motion carried by a vote of 3-0.
Mayor Wheat adjourned the meeting at 8:26 a.m.
APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting – Action
Item
Westlake Town Council Regular Meeting
Monday, January 26, 2015
TOPIC: Consideration of an Ordinance amending Chapter 70 -SIGNS of the
Westlake Code of Ordinances.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 5, 2015 Completion Date: January 26, 2015
Funding Amount: NA
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The sign regulations contained within the Code of Ordinances apply to all properties other than
Planned Developments that have sign regulations incorporated into their development
regulations. The first Planned Development in Westlake, PD 1 (Solana), is the only PD that does
not have sign regulations included in the governing PD ordinance. Without sign regulations
included in the PD ordinance, Chapter 70 of the Code of Ordinances is used to regulate signage
and is much more restrictive than the regulations governing other districts.
The PD1 zoning district is divided up into three Planning Areas. Planning Area 2 (PD1-2) is the
Page 2 of 2
portion of PD 1 that will be developed as a mixed-use development called Entrada. The PD1-2
ordinance included signage regulations similar to the regulations governing all of the other PD
zoning districts with commercial or retail uses. Planning Area 3 (PD1-3) is the portion of the PD
1 zoning district that is being developed as Granada, a single-family residential development.
PD 1-3 does not include signage regulations for commercial or retail uses. The business owners
within DP 1, Solana’s Village Circle development , have been granted some variances to the sign
size and lighting regulations in years past, indicating that Westlake commissioners and
councilmembers recognized that the sign regulations were too limiting.
The proposed amend ment would bring the sign size limitations in line with the regulations for
the rest of the properties in town.
Staff has been in discussions with the new owner s of Solana regarding amending the PD 1
zoning district to facilitate a new signage and way-finding program that will be a big part of the
proposed revitalization of Solana. This will provide an opportunity to take a much closer look at
a comprehensive signage section for this PD , but this ordinance will provide some relief for the
businesses desiring to update their signage in the meantime.
An additional amendment being proposed is the elimination of the requirement for all signs to
get Town Council approval. If a sign meets the requirements of the ordinances, staff should be
able to issue a permit for the installation. Situations in which the applicant desires to install
signage that is outside the limitations imposed by ordinances or that are not covered within the
ordinances should go to Town Council with Planning and Zoning recommendation.
RECOMMENDATION
The Planning and Zoning Commission unanimously voted to recommend approval of this
amendment as submitted.
ATTACHMENTS
1. Exhibit 1. Draft of proposed ordinance with changes highlighted.
Ordinance 745
Page 1 of 6
TOWN OF WESTLAKE
ORDINANCE NO. 745
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 70
TITLED “SIGNS” BY AMENDING SECTIONS 70-12, 70-18, AND 70-19; PROVIDING
FOR SIGN REGULATIONS WITHIN COMMERCIAL DISTRICTS; BY DESCRIBING
PROHIBITED SIGNS; BY DEFINING THE FUNCTIONS OF THE TOWN COUNCIL
RELATIVE TO THE ISSUANCE OF SIGN PERMITS; PROVIDING A PENALTY;
PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the public
health, safety and welfare of the residents and visitors of the Town of Westlake that signage be
regulated within the town limits; and
WHEREAS, upon the recommendation of the Planning and Zoning Commission, the
Town Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests of
the town and its citizens that the amendments (Exhibit “A”) to the Code of Ordinances should
be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 70 “SIGNS”, Sections 70-12, 70-18, and 70-19 of the Town
of Westlake Code of Ordinances, as amended, is hereby amended as follows:
See Exhibit “A”
SECTION 4: That all provisio ns of Ordinance 633, and the Code of Ordinances, not
hereby amended shall remain in full force and effect.
SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
Ordinance 745
Page 2 of 6
SECTION 6: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in t he Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Five Hundred ($500.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 7: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 8: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 26th DAY OF JANUARY 2015.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 745
Page 3 of 6
Exhibit “A”
Deletions are shown with strikethrough and additions are shown with underline.
• Sec. 70-12. - Signs and display cases within commercial districts.
(a)
Generally. All signs or display cases in the commercial districts require a sign permit. The town manager
or a designated representative may, sub ject to the standards set forth in this chapter, approve an
application for a sign or display case. All permits shall be for a specific location and the moving of such
signs or display cases shall require a new permit. The regulations in this section shall apply within the
commercial districts.
(b)
Prohibited signs and display cases. No sign or display case shall be permitted that:
(1)
Does not pertain to a commercial use on the site.
(Off-premises signs are prohibited by Sec. 70-18)
(2)
Is incompatible in design with the building and space allotted.
(3)
Is flashing, illuminated, phosphorescent, moving or primarily glossy.
(Signs illuminated by down lighting or low intensity internal lighting are in keeping with our
Dark Skies policies)
(4)
Contains lettering exceeding 12 inches in height.
(The size of the lettering is not typically regulated)
(5)
Projects or extends above the eave or parapet line, if attached to any structure.
(6)
Is for a business which does not have a certificate of occupancy on file with the town.
(7)
Exceeds 24 square feet in area.
(Sign size is regulated elsewhere, all sign that do not comply with the ordinances are illegal and
do not need to be listed under Prohibited Signs. This also causes a conflict when a sign receives
a variance for a size larger than listed in this section.)
(8)
Could create confusion to the public or to police and fire response calls in emergencies, or tends to
degrade the character of the town, affect the peace, health and welfare of the community or result in
a degradation of property values and/or an increase in the cost of municipal services.
(c)
Maximum allowable sign area. The maximum aggregate area of all signs shall not exceed the following
for buildings within the commercial district:
(1)
Ordinance 745
Page 4 of 6
A building with 40 feet or less frontage on a public way shall not exceed 16 square feet of exterior
signs and ten square feet of interior signs.
The maximum aggregate sign area of all signs on a building is four percent of the
aggregate area of all street facing building facades.
(2)
A building with frontage greater than 40 feet on a public way shall not exceed four square feet of
signs for each ten feet of frontage or major fraction thereof, up to a maximum of 24 square feet for
exterior and 20 square feet for interior signs.
The maximum aggregate sign area of all signs advertising any one business is the
lesser of (a) 180 square feet or (b) the greater of 20 square feet or four percent of the
street facing building facade occupied by such business. Each business that occupies
any portion of a street facing building facade shall be entitled, as a minimum, to one 20
square foot sign notwithstanding the aggregate limits set forth herein.
(3)
A building with frontage on more than one public way shall not exceed four square feet of signs for
each ten feet of frontage on any building face for both interior and exterior signs, up to a maximum
of 20 square feet unless the building elects not to place signs on one of the faces in which event the
provisions of subsection (c)(2) of this section will apply.
Signs must be architecturally consistent with the buildings to which they are attached.
(4)
A building designed in such a way as to have business locations within the interior of the str ucture
served by an interior mall or by other means of ingress and egress by the public shall be limited to
one sign at each entry identifying the building or mall name and a directory which may contain the
names of all businesses within the building. Individual businesses within the b uilding shall be
limited to one projecting sign not to exceed three square feet in area or one flat sign not to exceed
six square feet in area when approved by the town council. Interior business locations shall not be
entitled to individual signs on the exterior of the building adjacent to the public way or individual
signs within the mall or walkway area of the building other than as permitted in this subsection.
(5)
The town council may make special exemptions to the allowable areas in this subsection w here
hardship is incurred or where unusual design of a building requires special consideration.
(d)
Signs exempt from formal review:
(1)
Interior signs of 160 square inches or less when the aggregate area does not exceed that allowable
for interior signs.
(2)
Temporary signs as provided for in this chapter.
(3)
Political signs so long as they do not exceed the maximum square footage provisions of this
section. Thirty days after the election, which includes any run-off election, all political signs
pertaining to such election shall be removed or be subject to removal by the town. Candidates shall
be responsible for removal of their political signs. If the town removes the signs, it may assess the
candidate the actual costs of removal.
(4)
Signs advertising civic events sponsored by the town, Westlake Academy or other local civic clubs
provided that no sign shall be allowed to remain posted longer than seven days before the event and
Ordinance 745
Page 5 of 6
be removed within 24 hours of the conclusion of the event. Location of these temporary signs must
be approved in advance by the town manager or his designee.
(e)
Sign area. In calculating the area of signs, the following shall apply:
(1)
All faces of a multifaced sign shall be included except for double-faced signs in which ca se only
one face shall be included.
(2)
For irregular shaped signs, the area shall be that of the smallest rectangle that will wholly contain
the sign.
(3)
That with the exception of signs which are allowed to be painted directly on a wall the area of a
sign shall include the board or other material of which the sign is a part, including framing, visual
or otherwise, but exclusive of the brackets from which the sign is hung.
(f)
Standards for display cases.
(1)
All display cases shall be in size and scale with their surroundings and shall be designed in keeping
with the existing architecture.
(2)
Display cases shall not exceed ten square feet in area or ten cubic feet in total volume.
(3)
Display cases shall contain but one sign no larger than necessar y to identify the owner of the case
and direct the public to the store where the merchandise displayed is sold. The sign shall not exceed
24 square inches.
(4)
Display cases shall be located on the same property as the business premises to which the display
case applies.
(5)
All display cases shall be maintained in accordance with the approval granted for their placement.
(6)
Merchandise displayed in the case shall be typical of products for sale in the business premise and
the case shall not be used to display wares of another business located elsewhere or of merchandise
not available in the store to which the display case has been permitted.
(g)
Special exceptions. The town council may consider resolutions which grant special exceptions to this
subsection where hardship is incurred or where unusual circumstances warrant special consideration.
(Ord. No. 633, § 2, 2-22-2010)
• Sec. 70-18. - Prohibited advertising devices.
The following types of signs and advertising devices are not permitted within the corporate limits of the
town:
(1)
Ordinance 745
Page 6 of 6
Advertising searchlights.
(2)
All off-premises commercial signs and billboards.
(3)
Any signs on a single or double pole structure that extend into the air more than eight feet as measured
from the top of the structure to the grade under the sign.
(Size and height limitations are listed elsewhere in the code and signs not conforming to the
regulations are not allowed even if not listed as prohibited.)
(4)
Sky signs.
(5)
Street banners or festoons.
(regulated elsewhere in the code.)
(6)
Off-premises banners.
(These are permitted for civic events)
(7)
Sandwich or "A-frame" signs.
(8)
Sidewalk or curb signs.
(9)
Tethered pilotless balloons or other gas-filled advertising devices.
(10)
Signs placed on vehicles and used as stationary advertising devices.
(11)
Mobile advertising.
(12)
Changeable copy sign.
• Sec. 70-19. - Functions of the town council.
Signs that do not comply with all of the applicable regulations contained within this chapter may seek
approval by the Town Council after receiving a recommendation from the Planning and Zoning Commission.
The town council may consider resolutions which grant special exceptions to this chapter where hardship is
incurred or where unusual circumstances warrant special consideration.
The town council will conduct a formal review of all applications for signs and display cases, grant or
deny such applications, and authorize the issuance of sign permits. In reviewing the applications, the council
will uphold the provisions intent of this chapter and will ensure that the signs will be compatible with the
property and use thereof, and will not create hazards, confusion, poor aesthetics, loss of business, clutter and
garishness, adversely affect the stability and value of property, or produce degeneration of property with
attendant deterioration of conditions affecting the peace, health and welfare of the town.
Page 1 of 4
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Town Council Meeting
Monday, January 26, 2015
TOPIC: Conduct a public Hearing and consider an application for rezoning of the
property addressed as 1480 Dove Road, fro m R-1 “Estate Residential” to
PD 6 (A ten lot , “one dwelling per acre density” single-family residential
Planned Development.) The property is approximately 10.18 acres and is
located on the north side of Dove Road, between the Glenwyck Farms and
Terra Bella subdivisions.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high -quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 5, 2015 Completion Date: January 26, 2015
Funding Amount: Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY )
The property is currently zoned R1 “Estate Residential” which requires a minimum lot size of
one acre. The property is located between Glenwyck Farms, which is zoned R 1, but was
developed as a “one dwelling per acre density” development with 80% of the lots smaller than
one acre, and Terra Bella, which is zoned PD 4 and was also developed as a “one dwelling per
acre density” development with 75% of the lots less than one-acre. Both neighboring
Page 2 of 4
developments do have some lots greater than one acre, and along with the open spaces, they
calculate out at approximately .8 and .5 dwellings per acre respectively.
By creating a Planned Development district for this property, the town may impose design
standards that exceed those contained in the Code of Ordinances, negotiate Economic
Development agreements with the developer that include contributions to Westlake Academy,
and include conditions or regulations to address unique situations or the concerns of adjacent
property owners.
The developer and has incorporated all of the design standards contained in the Granada PD
ordinance into an ordinance to regulate the proposed development. The developer, which will
also be the exclusive builder in the development, has increased the minimum home size by 1,000
sq. ft. over that required for Granada.
RECOMMENDATION
The Planning and Zoning Commission unanimously recommended denial of the rezoning request
as presented at the January 5, 2015 Planning and Zoning meeting. The applicant has requested
that the Town Council table the hearing to a future date and that they bring their plans to a Town
Council work shop for guidance.
ATTACHMENTS:
1. Vicinity Map
2. Concept Plan
3. Staff Report
4. Ordinance
Page 3 of 4
Vicinity Map
Page 4 of 4
1
TOWN OF WESTLAKE, TX
STAFF REPORT TO PLANNING & ZONING COMMISSION/TOWN COUNCIL
Zoning Change from R1 to PD 6
(a ten lot, one-acre density residential subdivision “Carlyle”)
and Concept plan
I. CASE INFORMATION
Case No. Z –10-01-14
Date: 01-05-2014
Request: Applicant is requesting approval of the following:
Zoning change _X__ From R1 (Single-family residential with minimum
lot size of one acre) to PD 6 (Single-family with one
lot per acre density)
Concept Plan _X__
Development Name: Carlyle
Location: Subject property is an approximate 10.18 acre lot generally located north of
Dove Road, between the Terra Bella and Glenwyck Farms. It is currently a single-
family residence addressed as 1480 Dove Road.
Owner: Greg Kuelbs
Developer: Calais Homes
Zoning: Current: R-1 Proposed: PD 6 (10 lot residential on 10 acres)
Acres: 10.18 not including Dove Road right-of way dedications made when previously
platted in to a single lot)
Proposed Uses: Single-family residential. Approximately one (1) dwelling unit per
acre gross density with minimum lot size of 30,000 square foot.
II. STAFF REVIEW COMMENTS
2
1. General
This is a request for approval of a Zoning Change that if approved would allow
for the development of 10 residential lots on 10+ acres of land as opposed to the
5 or 6 one-acre lots that could be developed under the current zoning. The
permitted uses and design standards contained in the proposed ordinance for
this district were created with regulations specifically geared towards giving the
Town the ability to ensure that the development will meet the high standards that
Westlake has become known for. The District Development Standards for
straight zoning residential districts requires 80% Masonry exterior wall surface
and regulates setbacks for accessory structures. The Design guidelines in a PD
ordinance are open to whatever the town decides is necessary to assure the high
quality exterior design and materials typically found in other Town of Westlake
developments. The proposed ordinance includes all of the Design guidelines
that were put into the recently approved PD 1-3 “Granada” Planned
Development.
At build out the development will include approximately $20,000,000 in
improvements that will be added to the ad valorem tax base.
The proposed development will contain ten residential lots all slightly over
30,000 square feet. For comparison purposes the two subdivisions in
closest proximity to this site, Glenwyck farms and Terra Bella have lot
sizes starting at 35,409 and 40,010 square feet respectively. Eighty percent
of the lots in Glenwyck Farms are less than one acre and seventy-five
percent of the lots in Terra Bella are less than one acre..
The gross density of the development will be approximately one (1)
dwelling per acre compared to Glenwyck Farms at .8 dwellings per acre
and Terra Bella at .51 dwellings per acre.
The open space and trail connectivity along with higher development standards
incorporated into the Planned Development ordinance should keep the homes in
Carlyle relatively close to the same price points as those in Glenwyck Farms and
Terra Bella. The developer is anticipating the average home price to be close to
$2,000,000. .
2. Concept Plan
The Concept Plan shows 10 single family lots configured into a residential
development with a single cul-de-sac meandering up the middle of the property.
3
This addresses the concerns voiced by some homeowners on adjacent
properties about having a roadway running along their back property lines. The
development will include two publicly accessible and privately maintained open
spaces with water features and trail connections tying into the town trial system.
The staff has also worked with the applicant to establish variation in the front,
side and rear setbacks to avoid visual monotony within the development. The
preliminary plat will finalize some of these setbacks.
3. Setbacks/Building Lines
Proposed for PD 6 R1 zoning
district
Glenwyck
Farms
Terra Bella
Front 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Rear 40 ft. +- 40 ft. min. 40 ft. min. 40 ft. min.
Side 20 ft. +- 20ft. min. 20 ft. min. 20 ft. min.
4. Conformance with Comprehensive Plan
This application is consistent with the Town’s recently amended Comprehensive
Plan, its goal s and objectives, and its policies as it relates to land use and site
development. The Land Use Plan indicates this property should be Single-family
Residential use, and the Thoroughfare Plan shows Dove Road to be a Collector
road. The proposed development is also consistent with the proposed updated
Comprehensive Plan.
5. Building Design, Architecture, and Screening
The building design, architectural, and screening regulations contained in the
Planned Development ordinance and the Concept Plan were created with the
goal in mind of Carlyle appearing at build out as a high end custom home sub-
division similar to the high quality development achieved in both the Glenwyck
Farms and Terra Bella sub-divisions.
6. Landscaping and Landscape Screening
4
Common areas. The common areas at both ends of the subdivision will be a
combination of preserved natural landscaping in areas of dense tree growth, and
newly planted landscaping designed with staggered heights and clustering of
plants and trees to break up and soften the view from outside the development.
Some elements of the landscaping have not been shown on the Concept Plan
but will be included as development progresses and final determination of the
best locations can be field approved.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
7. Landscaping and Screening
Common areas. The common areas at the front and rear of the project will be a
combination of preserved natural landscaping and newly planted landscaping to
create small, park-like, areas. The developer will install and maintain these
areas but they will be publicly accessible. The perimeter walls will be of a design
similar to the types used for Glenwyck Farms and Terra Bella, masonry columns
with wrought iron fencing.
Home sites. Each home site will comply with the Roadway landscape Zone
requirements of having six trees per one-hundred linear feet of lot width at the
roadway. Additionally they will be required to have Flower beds around all of the
foundation and covering twenty percent of the front yards.
8. Parking
The ordinance requires three covered parking spaces per dwelling. Garages
may not face the street unless further back from the street than the side- facing
garage.
9. Fire Lanes
Because this sub-division will only have a single entrance it was assessed by the
Fire Marshal and determined if a second emergency access road would be
needed. It was determined that the roadway was within the length limitations to
allow a single point of access.
5
10. Access/Streets/Thoroughfare Plan
The primary entrance and exit for the sub-division will be off of Dove Road which
is classified as a Major Collector on the Thoroughfare plan. The internal roadway
will be privately owned and maintained by the HOA. .
11. Street/Highway Right-of-Way Dedication Requirements
No additional right-of-way dedication is required for this project.
12. Pedestrian Circulation
Pedestrian circulation and connectivity with the Town’s network of trails will be
accomplished with the Public Open Space trails. The applicant’s Concept Plan
indicates that the subject site, although gated to limit vehicular access, will be
accessible to pedestrians.
13. Lighting
Compliance with all Town of Westlake ordinances as well as the International
Dark Skies design guidelines is required for this PD. All lighting plans will be
submitted to and reviewed/approved by staff prior to installation.
14. Tree Mitigation
A tree mitigation plan will be submitted and will be reviewed by Town staff for
compliance with Town ordinances. Approval of this Concept Plan is not granting
approval of the tree mitigation plan.
15. Signage
The signage shown on the approved concept plan will be the only signage
allowed other than signs specifically permitted for residentially zoned properties
by other Town ordinances.
16. Utilities (including on and off-site extensions and easement dedications)
Water and sewer utilities for this site are provided by the Town of Westlake. Off-
site water and sewer line extensions to serve the site are the responsibility of the
developer. All on-site electric utility lines, new or existing, will be placed
6
underground. All exclusive franchise utility easements shall be identified on the
preliminary plat and must be approved by the Town.
17. Storm water retention and detention
The drainage plans that will be submitted with the Preliminary Plat will detail how
they will be able to develop the sub-division and, through retention, detention,
and other design features, have the same or lower rate of flow after development
and build-out than is being experienced today or make provisions to handle the
increased flow without negatively impacting downstream properties. Town
engineers will confirm their calculations prior to permitting any infrastructure
improvement work permits
18. Park Land Dedication
The Park Land Dedication requirement for a residential development is one acre
of Park Land for every thirty dwelling units. The development being 10 lots will
be required to dedicate one-third of an acre for Park Land. The concept plan
shows 2.06 acres of open space of which the majority will be publicly accessible
and will be connected to the town’s trail system so the Open Space on the
Concept Plan qualifies to meet the Park Land Dedication requirements.
.
________________________________________________________________
III. STAFF RECOMMENDATIONS
Staff recommends approval of this Zoning Change and Concept Plan as submitted
with the following stipulations:
1. Developer Agreement A Developer Agreement shall be approved prior to the
commencement of construction activities related to the development of the sub-
division.
2. Tree Mitigation: Tree mitigation will be in compliance with Town ordinances and
addressed prior to acceptance of the sub-division and issuance of building
permits unless otherwise stipulated in a Developer’s Agreement.
3. Park Land Dedication: The Park Land Dedication requirement for a residential
development is one acre of Park Land for every thirty dwelling units. The
development being 10 lots will be required to dedicate one-third of an acre for
Park Land. The concept plan shows 2.06 acres of open space of which the
7
majority will be publicly accessible and will be connected to the town’s trail
system so the Open Space on the Concept Plan qualifies to meet the Park Land
Dedication requirements.
4. Sequencing of improvements: All infrastructure improvements both internal
and external to the project along with all landscaping and improvements located
within the open spaces and the right-of-way along Dove Road shall be completed
prior to acceptance of the sub-division.
Ordinance 746
Page 1 of 20
TOWN OF WESTLAKE
ORDINANCE NO. 746
AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF
THE TOWN OF WESTLAKE, TEXAS TO AMEND THE ZONING FOR AN
APPROXIMATELY 10.18 ACRE TRACT OF LAND KNOWN AS 1480 DOVE ROAD,
GENERALLY LOCATED IN TARRANT COUNTY, TEXAS; FROM THE USES
PERMITTED IN THE "R1 ESTATE RESIDENTIAL” DISTRICT TO PD 6, A SINGLE
FAMILY RESIDENTIAL DISTRICT WITH A DENSITY OF ONE DWELLLING UNIT
PER ACRE, ALONG WITH THE CUSTOMARY ACCESSORY USES; DEFINING
CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN;
REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES,
BUILDING DESIGN, MINIMUM FLOOR AREA, PARKING, LANDSCAPING,
DRAINAGE AND OTHER DEVELOPMENT STANDARDS AND; PROVING A
SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, on August 24, 1992, the Town Council adopted a Comprehensive Plan (the
"1992 Comprehensive Plan") for the Town; and
WHEREAS, on November 16, 1992, the Town Council (sometimes referred to as the
"Council") of the Town of Westlake, Texas (the "Town"), adopted a Comprehensive Zoning
Ordinance (the "Zoning Ordinance"); and
WHEREAS, the Zoning Ordinance has been amended by the Council after receiving
recommendations from the Planning and Zoning Commission (the "Commission"); and
WHEREAS, on September 15, 1997, based on the recommendations of t he Commission,
the Town Council amended the Zoning Ordinance and the subdivision regulations by the
adopting of a Unified Development Code (the "UDC") for the Town; and
WHEREAS, there is located within the corporate limits of the Town an approximately
10.18-acre tract of land (commonly known 1480 Dove Road, being the property located on the
north side of Dove Road between the Glenwyck Farms and Terra Bella subdivisions: and
WHEREAS, because of the size, location, and natural features of the property the Town's
need for public infrastructure, amenities, and services, the Town has a critical interest in the
development of the property and is encouraging such development to the highest possible
standards of quality consistent with the Town's long-term de velopment vision; and
WHEREAS, because further urban growth throughout the region, and other changed
conditions that affect the region, the Town believes there are unique and significant opportunities
for residential uses upon this property that will be consistent with the Town's long-term
development vision; and
Ordinance 746
Page 2 of 20
WHEREAS, the suitability of the Planning Area for such planned uses can be enhanced
through modifications to the development regulations governing the Planning Area, including
modifications to the zoning, subdivision and other standards otherwise applicable under the
UDC; and
WHEREAS, the economic development and land use planning objectives of the Town
will be furthered by the establishment of such planned development district; and
WHEREAS, the Commission and Council held public hearing s upon the application of
Calais Homes, to establish PD6 and amend the zoning regulations for the approximately 10.18-
acre tract of land to a "PD" Planned Development District with single-family residential uses on
January 5th and January 26 th of 2015, after written notice of such hearings having been sent to
owners of real property being within 200 feet of the property and notice being published in a
newspaper of general circulation in the Town, all in accordance with law; and
WHEREAS, the Council believes that the interests of the Town, the present and future
residents and citizens of the Town, and developers of land within the Town are best served by
adopting this Ordinance, which the Council has determined to be consistent with the 1992
Comprehensive Plan, the Thoroughfare Plan, and Open Space Plan, all as amended; and
WHEREAS, upon the recommendation (not recommended) of the Planning and Zoning
Commission, the Town Council of the Town of Westlake, Texas, is of the opinion that it is in the
best interests of the town and its citizens.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That the recitals set forth above are hereby incorporated herein, adopted
by the Town and declared to be true and correct.
SECTION 2: That the Comprehensive Zoning Ordinance of the Town of Westlake,
Texas, Ordinance No. 202, as amended, is hereby amended by this PD Ordinance, from R1 to
PD 6, the subject property described in Exhibit 1 attached hereto by reference for all purposes.
This Planning Area will be subject to the concept plan, development standards and other
regulations attached hereto as Exhibit 2.
SECTION 3: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs or sections of this Ordinance since the same would have been enacted by the Town
Council of the Town of Westlake without the incorporation in this Ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
Ordinance 746
Page 3 of 20
SECTION 4: That all provisions of this Ordinance not hereby amended shall remain in
full force and effect.
SECTION 5: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 6: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Five Hundred ($2,000.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 7: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 26th DAY OF JANUARY 2015.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
i
EXHIBIT 2
PD 6
ONE ACRE DENSITY
SINGLE FAMILY RESIDENTIAL
ARTICLE I. GENERAL PROVISIONS ................................................................................. 1
SECTION 1 SHORT TITLE .................................................................................................... 1
SECTION 2 PURPOSES ......................................................................................................... 1
SECTION 3 GENERAL DEFINITIONS.................................................................................. 1
Section 3.1 Usage ....................................................................................................... 1
Section 3.2 Words and Terms Defined ........................................................................ 1
SECTION 4 APPLICABILITY OF EXISTING REGULATIONS ........................................... 2
Section 4.1 Applicable Town Ordinances.................................................................... 2
Section 4.2 General Approval Criteria ........................................................................ 2
SECTION 5 CONCEPT PLAN, DEVELOPMENT PLANS, AND SITE PLANS. ................... 3
Section 5.1 PD Concept Plan Limits ........................................................................... 3
Section 5.2 PD Development Plans ............................................................................. 3
Section 5.3 PD Site Plans ............................................................................................ 3
SECTION 6 PARK LAND DEDICATION REQUIREMENTS . ............................................... 3
SECTION 7 TREE MITIGATION REQUIREMENTS………………………………………….3
SECTION 8 DUCT BANK REQUIREMENTS………………………………………………….3
ARTICLE II. USES ................................................................................................................. 4
SECTION 1 LAND USE SCHEDULE .................................................................................... 4
SECTION 2 ACCESSORY USES AND STRUCTURES......................................................... 5
ARTICLE III. DEVELOPMENT STANDARDS ................................................................... 5
SECTION 1 DENSITY ............................................................................................................ 5
SECTION 2 MINIMUM LOT SIZE ........................................................................................ 6
SECTION 3 MINIMUM LOT WIDTH .................................................................................... 6
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SECTION 4 MAXIMUM BUILDING HEIGHT ...................................................................... 6
Section 4.1 Maximum building height……………………………………………...…….6
Section 4.2 Exceptions to Height Limitations .............................................................. 6
SECTION 5 MINIMUM BUILDING SIZE ............................................................................. 6
SECTION 6 LOT COVERAGE .............................................................................................. 6
SECTION 7 FRONT YARD SETBACKS............................................................................... 6
SECTION 8 REAR YARD SETBACKS ................................................................................. 7
SECTION 9 SIDE YARD SETBACKS ................................................................................... 7
SECTION 10 SLOPE REQUIREMENTS ................................................................................. 7
SECTION 11 SIGNAGE REQURIEMENTS ........................................................................... 6
Section 11.1 Signs ........................................................................................................ 6
Section 11.2 Exceptions to sign regulations .................................................................. 6
SECTION 12 LANDSCAPE REQUIREMENTS ...................................................................... 6
Section 12.1 Landscape requirements for residential home sites .................................... 6
Section 12.2 Landscape requirements for Common areas .............................................. 6
SECTION 13 LIGHTING STANDARDS ................................................................................. 8
Section 13.1 Street lighting ........................................................................................... 8
Section 13.2 Outdoor lighting regulations ..................................................................... 8
SECTION 14 BUILDING DESIGN ELEMENTS ..................................................................... 9
Section 14.1 Architectural Control Committee ............................................................. 9
Section 14.2 Roofs ........................................................................................................ 9
Section 14.3 Exterior Walls ......................................................................................... 9
Section 14.4 Parking ................................................................................................... 10
Section 14.5 Exterior doors and windows .................................................................. 10
Section 14.6 Mechanical Equipment screening .......................................................... 10
Section 14.7 Accessory buildings ............................................................................... 10
Section 14.8 Driveways and sidewalks........................................................................ 10
Section 14.9 Fencing and gates ................................................................................... 10
SECTION 15 UTILITIES S
Section 15.1 Utilities offsite……………………………………………………………..10
Section 15.2 Franchise utilities ………………………………………………………….11
Section 15.3 Drainage ………………………………………………………………...…11
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ARTICLE IV. EXHIBITS .................................................................................................... 10
EXHIBIT 1 Legal Description of PD District
EXHIBIT 2 PD Concept Plans
1
ARTICLE I. GENERAL PROVISIONS
SECTION 1 SHORT TITLE
This ordinance shall be known and may be cited as the "Planned Development 7, Single-Family
Residential Planned Development Zoning District Ordinance.” or simply as the "PD 6
Ordinance".
SECTION 2 PURPOSES
This PD Ordinance is adopted to provide for a superior design of lots or buildings; to provide for
single-family residential development of the property similar to and compatible with the
neighboring residentially zoned properties.
SECTION 3 GENERAL DEFINITIONS
Section 3.1 Usage For purposes of this PD Ordinance, certain numbers, abbreviations, terms,
and words shall be used, interpreted and defined as set forth in this Section. Other terms and
words are defined elsewhere in this PD Ordinance. Unless the context clearly indicates to the
contrary, words used in the present tense include the future tense, and words used in the plural
include the singular. The word "shall" will be interpreted as mandatory, and the word "may" as
permissive.
Section 3.2 Words and Terms Defined
Applicable Town Ordinances means the UDC and all other ordinances, rules, and regulations
that are adopted by the Council and that are applicable to development within the PD District or
Planning Area.
Council means the Town Council of the Town of Westlake, Texas.
Commission means the Planning and Zoning Commission of the Town of Westlake, Texas.
Floor area ratio (FAR) means the ratio of floor area to lot area. Floor area means the total area of
all floors of all buildings on a lot or unified development site measured between the outer
perimeter walls of the buildings excluding (i) area in a building or in a separate structure
(whether below- or above-grade) used for the parking of motor vehicles, (ii) courts or balconies
open to the sky, and (iii) roof area used for recreation. Lot area means the gross site area
excluding only (a) public roadways shown on the PD Concept Plans, (b) public hike, bike, and
equestrian trails shown on the PD Concept Plans; and (c) the Town edge landscape zone.
Masonry means brick, stone, cast stone, concrete, glass block, split -face concrete masonry unit,
or other masonry materials approved by the Town.
2
PD Concept Plan means any one or more of the drawings attached to this Ordinance and labeled
"PD Concept Plan" (all of which plans are deemed part of the PD Concept Plan and this PD
Ordinance).
PD District means the planned development zoning district or Planning Area established or
amended by this PD Ordinance.
PD Ordinance means this planned development zoning district ordinance, including the PD
Concept Plan.
Planning Area means an area within a Planned Development zoning district, the boundaries of
which have been approved by the Town, which may have Permitted Uses and Development
Regulations that are only applicable to the Planning Area.
Town means the Town of Westlake, Texas.
Town Manager means the Town Manager of the Town of Westlake or his/her designee.
UDC means the Town's Unified Development Code, or the development related chapters of the
Code of Ordinances as amended.
SECTION 4 APPLICABILITY OF EXISTING REGULATIONS
Section 4.1 Applicable Town Ordinances
Except to the extent provided by the PD Concept Plan and this PD Ordinance, development
within the PD 6 Planning Area shall also be governed by the Applicable Town Ordinances for
the R-1 Zoning District. In the event of any conflict between (i) the PD Concept Plan and this
PD Ordinance, and (ii) the Applicable Town Ordinances, the terms, provisions and intent of the
PD Concept Plan and this PD Ordinance shall control. Except as provided below, in the event of
any conflict between the UDC and the Applicable Town Ordinances, the terms, provisions and
intent of the UDC shall control.
Section 4.2 General Approval Criteria
To the extent, if any, that the Applicable Town Ordinances (and, in particular, the subdivision
regulations of the UDC) grant to the Council, the Commission, the Town Planner, or any other
Town employee or consultant, the authority to approve any aspect of development within the PD
District (including, but not limited to, preliminary or final plats or any aspect thereof or any
agreements or permits related thereto) based on conformity with the Town's Comprehensive
Plan, Open Space Plan or Thoroughfare Plan, Master Water and Sewer and Master Drainage
Plans (or with the objectives, goals or policies of such plans), then such authority shall be
exercised to the extent necessary to determine whether the aspect of development being
approved is consistent with the PD Concept Plan, this PD Ordinance, and the objectives, goals,
and policies of such plan and ordinance.
3
SECTION 5 CONCEPT PLAN, DEVELOPMENT PLANS, AND SITE PLANS.
Section 5.1 PD Concept Plan The PD Concept Plan attached to this PD Ordinance consists
of drawings generally labeled as follows: (1) "Concept Plan". (2) “ Open Space and Trail
improvements.” (3) “Perimeter Wall Plan.” Except as otherwise provided by this PD
Ordinance, each of these drawings is a part of this PD Ordinance, and all graphic depictions
contained on such drawings are considered "regulatory" standards.
A. PD Concept Plan limits The drawing labeled "Concept Plan" identifies the
general boundaries of the PD 6 zoning district . Any information shown on this drawing
that is outside the boundaries of the PD 6 Planning Area is not considered part of the PD
Concept Plan or this PD Ordinance and does not bind or otherwise affect development
within the PD 6 Planning Area other than for the purposes of alignment of improvement s
with existing off-site improvements.
Section 5.2 PD Development Plans A PD Development Plan is not typically required for
single-family residential developments.
Section 5.3 PD Site Plans A PD Site Plan is not typically required for single-family
residential developments.
SECTION 6 PARK LAND DEDICATION REQUIREMENTS
Park Land Dedication requirements shall be in accordance with Town ordinances and shall be
met prior to filing of Final Plats.
SECTION 7 TREE MITIGATION REQUIREMENTS
Tree Mitigation requirements shall be in accordance with Town ordinances and shall be met
prior to the filing of Final Plats.
SECTION 8 DUCT BANK REQUIREMENTS
The Developer shall install a Duct Bank system throughout the subdivision as required by Town
ordinances. The home builder shall tie into the Duct Bank prior to the Final Inspections or
Certificate of Occupancy approval.
4
ARTICLE II. USES
SECTION 1 LAND USE SCHEDULE
Buildings, structures, and land within the PD 6 zoning district shall be used only in accordance
with the uses permitted in the following "Land Use Schedule". The symbol "X" shall mean that
the use is permitted as a principal use by right. The symbol "S" shall mean that the principal use
is permitted only after first obtaining a "Specific Use Permit" as set forth in the UDC. The
symbol "A" shall mean that this use is specifically permitted as an accessory use to a main use
(this does not exclude other land uses which are generally considered accessory to the primary
use). A blank square shall mean that the u se is not allowed by right as a principal or accessory
use.
PD 6 – SINGLE FAMILY RESIDENTIAL
LAND USE SCHEDULE
PERMITTED USES
X=Permitted, A=Accessory Use,
S=SUP
RESIDENTIAL USES
Single Family Detached X
Single Family Zero Lot Line
Single Family Attached
Duplex
Home Occupation (1) X
Servants/Caretakers Quarters A
Temporary Accommodation for
Employees/Customers/Visitors
A
Swimming Pool (Private) A
Detached Garage (Private) A
Sport/Tennis Courts (Private unlit) A
Sport/Tennis Courts (Private lighted) S
INSTITUTIONAL and
GOVERNMENTAL USES
Emergency Ambulance Service X
Post Office (Governmental) X
Telephone, Electric, Cable, and Fiber
Optic Switching Station X
Electrical Substation S
Utility Distribution Lines2 X
Water and Sewage Pumping Station
(below grade) X
Water and Sewage Pumping Station
(above grade) X
Water Storage Tank and Pumping
System (Elevated or Above Grade)
X
5
PERMITTED USES
X=Permitted, A=Accessory Use,
S=SUP
Water, Sewer, Electric, and Gas Meters X
Electric Transformers X
Private Streets/Alleys/Drives X
Child Daycare (Private; 7 or more) S
Government Building X
Police Station X
Fire Station X
AMUSEMENT/RECREATION
Park or Playground (Public or Private) X
Satellite Dish S
Non-Commercial Radio Tower S
Recreation Center (Private) X
Hike, Bike, and Equestrian Trails
(Public or Private) X
Temporary Sales Office (3) X
NOTES:
1. As defined by Chapter one of the Town of Westlake Code of Ordinances.
2. Including water, sewer, electric, gas, cable, telephone, fiber optic, and other public and private utility
distribution lines.
3. Limited to period of construction.
SECTION 2 ACCESSORY USES AND STRUCTURES
An accessory use or structure which is customarily incidental to the principal use or structure,
and is located on the same lot or tract of land, shall be permitted as an accessory use without
being separately listed as a permitted use.
ARTICLE III. DEVELOPMENT STANDARDS
SECTION 1 DENSITY
The Gross Density allowed shall be one (1) residential lot per acre of land. Gross Density is
defined in Chapter 1 of the Code of Ordinances as: Density, gross. The words "density, gross"
shall mean density in floor area ratio or dwelling units per acre, inclusive of roadway right -of-
way and dedicated public parks and open space
A maximum of 10 single-family residential lots may be allowed in this PD district..
6
SECTION 2 MINIMUM LOT SIZE
The minimum lot size shall be 30,000 square feet.
SECTION 3 MINIMUM LOT WIDTH
The minimum lot width shall be 90 feet measured at the building line.
SECTION 4 MAXIMUM BUILDING HEIGHT
Section 4.1 Maximum Building Height. The maximum height for all structures located on
residential lots shall be two and one-half stories or 28 feet measured to the mid-span of the
highest roof span.
Section 4.2 Exceptions to Height Limitations. The height limits imposed above shall not
apply to (a) chimneys and vent stacks, cupolas, or other architectural features that are not
intended for occupancy or storage; (b) flag poles and similar devices; or (c) structures shown on
the approved concept plan.
SECTION 5 MINIMUM BUILDING SIZE
The minimum building size shall be 4,000 square feet for single story houses and 5,000 square
feet for two story houses.
SECTION 6 LOT COVERAGE
The footprint of the main level of each residence shall not exceed 30% of the entire area of the
lot. Footprint shall not include porches, patios, or other unenclosed areas.
SECTION 7 FRONT YARD SETBACKS
The minimum front yard shall be 40 feet. The Town Manager or his/her designee may approve a
reduction of the required setback or may require an increase in the required setback by a
maximum of ten (10) feet to avoid monotony or to accommodate unique site conditions
including the preservation of old growth trees.
SECTION 8 REAR YARD SETBACKS
The minimum rear yard shall be 40 feet. The Town Manager or his/her designee may approve a
reduction of the required setback by a maximum of ten (10) feet to avoid monotony or to
accommodate unique site conditions including the preservation of old growth trees.
7
SECTION 9 SIDE YARD SETBACKS
The minimum side yard shall be 20 feet. The Town Manager or his/her designee may approve a
reduction of the required setback by a maximum of five (5) feet to accommodate unique site
conditions including the preservation of old growth trees.
SECTION 10 SLOPE REQUIREMENTS
The height of non-residential structures within the PD District shall be shown and approved as
part of the Concept Plan.
SECTION 11 SIGNAGE REQUIREMENTS
Section 11.1 Signs The UDC and the Westlake Code of Ordinance shall govern all signage
other than signage shown on the approved Concept Plan
Section 11.2 Exceptions to sign regulation. Signs shown on the approved Concept Plan are
exempt from regulation in the UDC.
SECTION 12 LANDSCAPE REQUIREMENTS
Section 12.1 Landscape requirements for residential home sites.
1. Shrubs or flower beds shall be located in flower beds along the foundation line of all
structures, except where paving is adjacent to the structure, and must extend away from
the foundation a minimum of five (5) feet. No more than seventy-five percent (75%) of
the landscaped area of a front yard may be covered by grass.
2. The landscape requirements of the Roadway Landscape Zones contained within the UDC
are applicable to all residential lots within this Planning Area.
Section 12.2 Landscape requirements for Common Areas
1. Landscaping shown in the common areas on the Concept Plan shall be installed and
maintained by the Developer or the Home Owners Association.
SECTION 13 LIGHTING STANDARDS
All exterior lighting shall be subdued and indirect and comply with Town ordinances as well as
follow Dark Skies Design Guidelines. Nuisance lighting and or glare must be avoided. THE
OBJECTIVE OF THE REGULATION OF OUTDOOR LIGHTING IS TO PRESERVE THE
NIGHT TIME DARK SKY BY MIMIMIZING THE AMOUNT OF EXTEROR LIGHTING.
TO UTILIZE LOW INTENSITY INDIRECT LIGHT SOURCES TO THE EXTENT
8
REQUIRED FOR SAFETY AND SUBTLE DRAMA, TO ACHIEVE OUTDOOR LIGHTING
OF PLANT MATERIALS WITH HIDDEN LIGHT SOURCES. THE TOWN OF WESTLAKE
SUPPORTS THE “DARK SKY” PHILOSOPHY AND HAS ADDITIONAL OUTDOOR
LIGHTING REGULATIONS IN THE CODE OF ORDINANCES.
Section 13.1 Street lighting. Street Lighting shall be located at all corners and intersections.
Lights shall be low pedestal type fixtures with fully shielded light sources as approved by the
Town.
Section 13.2 Outdoor lighting regulations. The Outdoor Lighting regulations contained in the
UDC are applicable to this Planning Area with the following additions:
1. Up-lighting shall be limited to lighting landscaping elements and shall be limited to 25
watt incandescent or equivalent lumens.
2. Building walls shall not be illuminated and light from landscape lighting may not
illuminate building walls higher than four (4) above grade.
3. Floodlights are prohibited. Except as allowed in the UDC.
4. All light sources must be fully shielded from view from adjacent property or right -of-
ways. Light sources of 25 watts incandescent or equivalent may be shielded with frosted
or opaque glass.
SECTION 14 BUILDING DESIGN ELEMENTS
Section 14.1 Architectural Control Committee. An Architectural Control Committee shall
be established that has approval authority over house designs prior to submittal for permitting.
The committee shall have three voting members with at least one member appointed by the
Town Manager and at least one member appointed by the developer. The member appointed by
the Town Manager may approve minor variances to any of the Building Design Elements if
he/she feels that the intent of the ordinance has been met .
Section 14.2 Roofs. Roofing materials shall be limited to concrete or clay t ile, slate,
architectural or laminated 35 year warrantied composite shingles, standing seam metal (as accent
roof projections not exceeding 200 sq. ft., or other materials with similar appearance if approved
by the Town. No more than two houses on adjacent lots, fronting on the same street, may have
the same type and color roof material. No more than two houses on adjacent lots may have the
same roof pitch unless one or both roofs have multiple pitches.
Roof slope for the main structure and garage shall have a minimum roof pitch of 8:12, unless
otherwise approved by the Architectural Control Committee. This minimum pitch shall be used
on all roofs except Tuscan and Mediterranean style homes which can have a minimum of 4:12
roof pitch.
Roof design shall include offsets and dormers to break up large expanses of roof area.
9
Section 14.3 Exterior Walls. Exterior walls shall have horizontal and vertical articulation or
architectural features on all elevations.
Acceptable exterior wall materials:
Brick - as an accent limited to 30% of the exterior wall.
Stone
Cast Stone
Stucco – ¾ inch thick minimum and limited to 30% Except Tuscan and Mediterranean style
homes may have up to 100%..
Note: Siding of any type is prohibited for use on walls or chimneys.
Exterior wall coverings materials shall make changes at inside corners only. Every elevation
shall have a minimum of two wall materials or textures. Single wall covering materials may be
approved if architectural features, wall offsets, and enhanced trim around openings are utilized to
limit continuous blank wall areas..
Walls shall not exceed thirty feet in length without an offset of two (2) feet or more unless the
wall area is broken up by architectural elements such as ornate masonry work, changes in
construction material, or openings for windows or doors that are trimmed and recessed a
minimum of three (3) inches.
Section 14.4 Parking. Every house must have a minimum of three enclosed parking spaces.
Section 14.5 Exterior doors and windows. All doors and windows other than those within
court yards shall be recessed a minimum of three inches.
Windows shall be wood and those visible from off-site shall have mullions or muntins.
Primary Entry Doors shall vary in design from house to house. If the same door is used on
houses within the same block, trim, accents or other architectural enhancements shall be used to
create a diverse appearance and maintain the appearance of a custom home neighborhood.
Garage doors shall be made of sectional wood or be wood clad. Aluminum or fiberglass doors
are prohibited.
Garage doors shall be recessed a minimum of six inches.
Front facing garage doors are allowed if located further back on the lot than the side-facing
garage portion, are in a motor court setting, and behind a gate that extends over the driveway.
Section 14.6 Mechanical equipment screening All mechanical equipment and pool
equipment shall be completely screened from view from adjacent properties or right -of-way.
Screening may include landscaping provided the plant sizes are sufficient to provide seventy-five
percent screening at building final.
10
Section 14.7 Accessory buildings Architectural design, wall coverings and roof materials for
accessory structures shall be similar to those used on the primary structure
Section 14.8 Driveways and sidewalks All driveways and sidewalks and parking areas shall
be made of concrete, stone or pavestone. Concrete shall have an exposed aggregate finish, salt
finish, or be stamped and stained. All paving shall be a minimum of one foot from any adjacent
property line.
Section 14.9 Fencing and gates. All fencing shall be masonry or decorative metal. Posts shall
have decorative caps.
SECTION 15 UTILITIES AND DRAINAGE
Section 15.1 Utilities offsite. Water and sewer utilities for this site are provided by the Town of
Westlake. Off-site water and sewer line extensions as well as drainage improvements needed to
serve the site are the responsibility of the developer.
Section 15.2 Franchise Utilities. All on-site electric utility lines, new or existing, shall be
placed underground. All above grade equipment approved by the Town to be placed above grade
shall be screened from view as approved by the Town. All exclusive franchise utility easements
shall be identified on the preliminary plat and must be approved by the Town.
Section 15.3 Drainage. The post development drainage run-off quantities leaving the site shall
not exceed pre-development drainage run-off quantities. This section is applicable to the
subdivision as a whole and to any portion of a buildable lot that drains on to or across another
buildable lot. Drainage inlets and outfalls shall be designed to appear natural and not
engineered.
Exception: Lot to lot drainage run-off is not limited if it is contained within underground piping.
ARTICLE IV. FIGURES
ARTICLE V. EXHIBITS
EXHIBIT 1-A Legal Description of PD District
EXHIBIT 1- B Boundary Map
EXHIBIT 2 Concept Plan
EXHIBIT 3 Wall and Landscape Plan
EXHIBIT 4 Entrance
11
EXHIBIT 1- A Legal Description of PD District
DOVE ADDITION-WESTLAKE
Block: 1 Lot: 1
Town of Westlake, Tarrant County, Texas
12
EXHIBIT 1-B Boundary Map
13
14
EXECUTIVE SESSION
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or fi nancial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 – Reconvene
Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1). Carlyle Development
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not
limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN)
for water and sewer service.
d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other legal
matters not related directly to litigation or settlement. Pending or contemplated litigation
and settlement offers include but are not limited to the following: Trophy Club Municipal
District Number 1
Town of Westlake
Item # 8 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- None
Town of Westlake
Item #9 - Future
Agenda Items
Northwest Metroport Chamber’s Annual Awards Banquet
Thursday, January 29, 2015; 7:00 p.m.
Texas Motor Speedway (See Ginger for tickets)
WA Senior Night for Varsity Boys/Girls Basketball
Friday, January 30, 2015; 6:30 (V girls)
WA Gym
Northeast Leadership Forum Annual Meeting & Award Luncheon
Friday, February 6, 2015; 11:30 – 1:00 p.m.
Hurst Conference Center (RSVP to Ginger)
Westlake Academy Board of Trustees Workshop & Meeting
Monday, February 9, 2015
Westlake Town Hall in Solana – Council Chambers
Town Council Workshop & Meeting
Monday, February 23, 2015
Westlake Town Hall in Solana – Council Chambers
Upcoming Dates to calendar:
WA Foundation’s Annual Gallery Night
Saturday, February 28, 2015; Watch for more details soon!
WA Spring Break – Offices closed
Week of March 9 - 13, 2015
WA Commencement Ceremony – Hilton Dallas/Southlake Town Square
Saturday, June 6, 2015; 2:00 p.m.
Town of Westlake
Item # 10 –
Council Calendar
Town of Westlake
Item # 11 –
Adjournment
Back up material has not
been provided for this item.