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Home My WebLink About11-17-14 TC Min AmendedMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING November 17, 2014 PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: Michael Barrett OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Director of HR & Administrative Services Todd Wood, Director of Information & Technology Jason Power, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 7:10 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE NOVEMBER 17, 2014, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 11/17/14 Page 1 of 5 3. DISCUSSION ITEMS a. Discussion and presentation regarding the Water and Waste Water Study and proposed rate increase. Director Greenwood provided a presentation and overview of the proposed increase. Discussion ensued regarding the City of Fort Worth's project to increase the service capacity to Westlake and the percentage of increase that is contributable to Westlake's usage. Discussion also ensued regarding effluent discharge that runs into Lake Grapevine, rates comparison of surround municipalities, N1 Sewer Line, funding the project using Utility Fund Balance, and the remaining number of operating days. b. Standing Item: Update and discussion regarding the Granada and Entrada Developments including the Entrada Public Improvement District (PID). Town Manager Brymer provided an update regarding the Granada subdivision infrastructure. Discussion ensued regarding the development agreements and residential permits. Town Manager Brymer then provided an update regarding the Planned Improvement District (PID) schedule, timeline for the delivery of the required documents for review and the proposed issuance of debt in January 2015. Mr. Beaty stated that they are negotiating with two builders Tresor Custom Homes and Veranda Designer Homes for the residential portions. He also said EB5 Financing, PID financing are moving forward and that MUD discussions will not prevent the developer from moving forward with Entrada. Town Manager Brymer also mentioned an amendment to the zoning ordinance allowing for a specific architectural design. c. Update on pending development submissions. Proposed development on the Kuelbs property (off of Dove Road) located East of GlenWyck. The developer may ask for rezoning from R -1 zoning to allow for a denser development and the proposed builder would be Calais Custom Homes. Town Council Minutes 11/17/14 Page 2 of 5 Southlake Meadows addition contains one street within the Town of Westlake. The developer may ask for rezoning from R -1 to allow for a higher density of home along that property. Discussion ensued regarding the creation of an ordinance requiring developers to conduct a neighborhood meeting as soon as a zoning change is filed with the Town. Town Attorney Lowry provided an overview of the parameters for such an ordinance stating the developer cannot force a neighborhood to meet and this would delay any fast -track process, but he believes there is a process that can be implemented. 4. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. COUNCIL RECAP / STAFF DIRECTION No additional direction. Town Council Minutes 11/17/14 Page 3 of 5 8. ADJOURNMENT Mayor Wheat adjourned the work session at 8:25 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:25 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mary Jean Moloney, Atmos, stated that she would be retiring and introduced Kelly Pacleb as her successor. 3. CONSENT AGENDA a. Consider approval of the minutes from the October 20, 2014 meeting. b. Consider approval of Resolution 14 -37, Adopting the 2015 Meeting Schedule for the Town Council and Board of Trustees. c. Consider approval of Resolution 14 -38, Authorizing and Approving the Purchase of a Fire Engine /Pumper from Hall Motors /Ferrara Fire Apparatus. d. Consider approval of Resolution 14 -39, Amending the Fire Station Site Plan. e. Consider approval of Resolution 14 -40, Amending an existing agreement for Water Service with the City of Fort Worth relating to construction of the Northside II 48 -inch water main and allocated capacity of wholesale purchase of treated water. MOTION: Council Member Rennhack made a motion to approve consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4 -0. 4. EXECUTIVE SESSION The Council convened into executive session at 8:27 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental Town Council Minutes 11/17/14 Page 4 of 5 body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 5. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:17 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. FUTURE AGENDA ITEMS 8. COUNCIL CALENDAR 9. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 4 -0. Mayor Wheat adjourned the meeting at 9:22 p.m. APPROVED BY THE TOWN COUNCIL ON DECEMBER 15, 2014. AMENDMENT APPROVED BY THE TOWN COUNCIL ON JANUARY 26, 2015 ATTEST: Laura heat, Mayor Kelly Edwards )Town Secretary Town Council Minutes 11/17/14 Page 5 of 5