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HomeMy WebLinkAbout01-08-15 TC Agenda Packet Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 2 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL EMERGENCY MEETING AGENDA January 08, 2015 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Emergency Session: 5 :00 p.m. EMERGENCY MEETING PURSUANT TO GOVERNMENT CODE SEC. 551.045 REGARDING PUBLIC HEALTH AND SAFETY Page 2 of 2 Emergency Session 1. CALL TO ORDER 2. DISCUSSION AND CONSIDERATION OF RESOLUTION 15-01, AUTHORIZING THE TOWN MANAGER TO AMEND THE BUDGET AND AUTHORIZING EXPENDITURES RELATED TO THE RECENT LOSS OF THE FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENTS STRUCTURE TO INCLUDE REPLACEMENT AND DISPOSAL OF THE DEPARTMENT’S RELATED ASSETS. 3. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, January 7, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Thursday, January 08, 2015 TOPIC: Consider approval the resolution authorizing the Town Manager to amend the budget and authorizing expenditures related to the recent loss of the fire and emergency medical services departments structure to include replacement and disposal of the department’s related assets and authorizes the Town Manager to sign on behalf of the Town of Westlake not to exceed a total of $200,000.00. STAFF CONTACT: Troy J. Meyer Director of Facilities Richard Whitten, Fire Chief Strategic Alignment Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective Mission: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesess with superior municipal and academic services that are accessible, efficient, cost- effective, & transparent. People, Facilities, & Technology Exemplary Service & Governance - We set the standard by delivering unparalleled municipal and educational services at the lowest cost. Improve Technology, Facilities & Equipment Strategic Initiative Outside the Scope of Identified Strategic Initiatives Time Line - Start Date: January 8, 2015 Completion Date: February 29, 2016 Funding Amount: $200,000 Status - Not Funded Source - General Fund EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY ) On December 31, 2015, Westlake Fire Department returned from an EMS call to find that the temporary living quarters located at 2900 Drove Road was on fire. With help of the surrounding community fire departments and their quick response in putting out the fire, the apparatus building was not damaged. Staff is working to get temporary living quarters set up at 2900 Dove Rd. by January 9, 2015 and replacing the current building and contents with the next 60 to 90 days. The Town’s insurance company (TML Risk Pool) will make a determination this week if the building is a total loss. If this determination is made, the Town will receive up to $60,250.00 to replace the building structure. Contents of the building and other expenses related to temporary housing would be reimbursed separately, based on actual costs incurred. By passing this resolution it would allow staff to make purchases without going through the bid process so that the fire department can get back into their normal operations as soon as possible. This project would be funded by the general fund until payment is received for the insurance claim. All proceeds from the insurance claim will be used to reduce the estimated $200,000 expenditure. The general fund would only be used if the proceeds from the insurance claim does not cover all of the estimated expenditures to complete the project. RECOMMENDATION AND ATTACHMENTS Town staff recommends approving resolution authorizing the town manager to amend the budget and authorize expenditures related to the recent loss of the fire and emergency medical services departments structure to include replacement and disposal of the department’s related assets and authorize the Town Manager to sign on behalf of the Town of Westlake not to exceed a total of $200,000.00. Resolution (Exhibit “A”) – will be provided at the meeting Resolution 15-01 Page 1 of 2 TOWN OF WESTLAKE RESOLUTION NO. 15-01 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS, AUTHORIZING THE TOWN MANAGER TO AMEND THE BUDGET AND AUTHORIZING EXPENDITURES RELATED TO THE RECENT LOSS OF THE FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENTS STRUCTURE TO INCLUDE REPLACEMENT AND DISPOSAL OF THE DEPARTMENT’S RELATED ASSETS WHEREAS, Section 551.045 of the Government Code authorizes the Town to conduct an Emergency Meeting due to an imminent threat to public health and safety; and WHEREAS, on December 31, 2014 fire station at 2900 Dove Road was damage by fire; and, WHEREAS, authorizing the Town Manager to expend such additional funds as may be reasonable necessary up to but not exceed $200,000.00 and, WHEREAS, the Town Council finds and concludes that an emergency exists that requires the immediate appropriation of funds to preserve the property of the Town, to protect the public health and safety of the Town's residents and to preserve the safety of the Town and its citizens; a nd WHEREAS, the Town Council finds that the passage of this Resolution is in the best interest of the citizens of Westlake. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council hereby approves and authorizes Town Manager to amend the budget attached as Exhibit “A”, related to temporary fire emergency and medical services facility and authorizes the Town Manager to sign on behalf of the Town of Westlake not to exceed a amount not to exceed $200,000.00. SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 15-01 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 8TH DAY OF JANUARY 2015. ATTEST: _____________________________ Laura L. Wheat , Mayor ____________________________ ______________________________ Kelly Edwards, Town Secretary Thomas E. Brymer , Town Manager APPROVED AS TO FORM: ____________________________ L. Stanton Lowry, Town Attorney Town of Westlake Item # 3 – Adjournment Back up material has not been provided for this item.