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Home My WebLink About12-13-10 TC MinITTES OF THE TOWN OF WESTLAKE, TEXAS December 13, 2010 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon, John Miller and Rick Rennhack. OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Assistant to the Town Manager Ginger Awtry, Public Works Director Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards and Fire Chief Richard Whitten. i he Town Council met at 4:00 p.m., for a tour of the Delloitte University Campus 2501 Westlake Parkway, Westlake, TX 76262. =79' M Mayor Wheat called the meeting to order at 6:02 p.m. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM DECEMBER 13, 2010, COUNCIL REGULAR MEETING AGENDA. Council Member Langdon asked if we had a Junior Historical Board. Mayor Wheat asked for the November 1, 2010, minutes to reflect that she approached John Miller regarding the Council vacancy. Town Council Minutes 12/13110 Page 1 of 7 The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: 1. Rosevear and 5imonetti vs. Town of Westlake Z. Michael Eaton vs. Town of Westlake b. Section 551.087, Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. c. Section 551.072: Deliberation Regarding Real Property — to deliberate the purchase, exchange, lease, or value of real property: Vaquero / Discovery Land. d. Section 551.074(a)(1) Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. Kill 5. PRESEIITATIOev--AAD r' O!' OF THE PROPOSED WATER AM7 WASTEWATER RATES. This item was discussed during the regular meeting. 6. PRESEATATION AFID DISCUSSION OF FIVE YEAR CAPITAL IMPROVEMENT PLAN, THE FY 2010-11 CAPITAL PROJECTS BUDGET, AND POTENTIAL BOND ISSUANCE TO FUND SAME. This item was discussed during the regular meeting. 211111111140156 =I - Town Council Minutes 12/13/10 Page 2 of 7 Mayor Wheat adjourned the workshop at 7:32 p.m. II[% OM61,2 11141.3 Mayor Wheat called the regular meeting to order at 7:32 p.m., with all Council Members present. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. There was no one wishing to address the Council. a. Consider approval of the minutes from the meeting held on November 1, 2010. b. Consider approval of the minutes from the meeting held on November 8, 2010. c. Consider approval of Resolution 10-39, Establishing regular meeting dates and procedures. cl. Consider approval of Resolution 10-40, Authorizing the Town Manager to provide notice to Atmos Mid -Tex that the Town of Westlake elects to include all amounts collected in the definition of gross receipts. e. Consider approval of Resolution 10-41, Appointing one member to the Westlake Historical Preservation Society board. f. Consider approval of Resolution 10-42, Tarrant County Obesity Prevention. g. Consider approval of Ordinance 648, Amending Chapter 6, Alcoholic Beverages, Article II, Sale, Section 6-36, License or permit; fees. h. Consider approval of Ordinance 649, Amending Ordinance No. 408 for Solid Waste and Recycling services with Allied Waste Services. i. Consider approval of Ordinance 650, Amending Chapter 94 adding winter average and water and sewer wholesale rate pass-through provision. Town Council Minutes 12/13/10 Page 3 of 7 j. Consider approval of Ordinance 651, Amending water and waste rates. k. Consider approval of Ordinance 652, Providing for the adoption of the Town FY 2010-2011Five (5) Year Capital Improvement Plan. I. Consider approval of Resolution 10-45, Authorizing the Town Manager to negotiate and enter into an agreement with MCImetro Access Transmission Services LLC a wholly owned subsidiary of Verizon business, for the use of the town's telecommunication ductbank. Mayor Wheat asked the Council to pull items i -k of the consent agenda for discussion. Mayor Wheat then called for a motion to approve items a -h and I of the consent agenda. MOTION: Council Member Cox made a motion to approve items a -h and item I of the consent agenda. Council Member Miller seconded the motion. The motion carried by a vote of 5-0. After concluding items 5 and 6 of the agenda, Mayor Wheat asked for discussion regarding item 4i of the consent agenda. Discussion ensued regarding the fix cost rates and the Town's water conservation values. MOTION: Council Member Cox made a motion to approve item 1 of the consent agenda. Council Member Miller seconded the motion. The motion carried by a vote of 5-0 Town Manager Brymer and Public Works Director Jarrod Greenwood provided an overview of the rate amendment. Discussion ensued regarding the rate structure, the methodology used, and how the rates were calculated to cover the cost of water and utility system capital expenditures. MOTION: Council Member Cox made a motion to approve item j of the consent agenda. Council Member Miller seconded the motion. The motion carried by a vote of 5-0 Mayor Wheat asked for discussion regarding item 4k of the consent agenda. Town Manager Brymer and Finance Director Piper provided an overview of the five (5) year Capital Improvement Plan. Finance Director Piper provided an overview of the summary sheet provided to the Council delineating a cost breakdown by project. Town Council Minutes 12113/10 Page 4 of 7 Discussion ensued regarding the ground storage and elevated tank maintenance, how issuing future debt is factored into the budget preparation, and the process of issuing Certificates of Obligation. Discussion also ensued regarding the impact to the I&S tax rate analysis excluding gas well revenue, refurbishing the ,Art room to accommodate additional seating for the cafeteria and how to prioritize the unfunded items on the CTP list. Town Manager Brymer stated once the CIP is adopted as presented staff will be moving forward with the required steps necessary to issue debt. Guidance from Council - move forward with the Notice of Intent to issue CO's. Council Brittan asked to spend time with Director Greenwood and Director Meyer how the funds will be allocated on projects around town. MOTION: Council Member Brittan made a motion to approve item k consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. *• •s• 4 A WAF-J'61II• ® i • A; -4 3FAL's A A . Planning and Development Director Edwards provided an overview of the QuickTrip site plan and new prototype structure. Director Edwards also provided an overview of the staff recommendations and Planning and Zoning contingencies. Jake Petres, QuickTrip, 1120 N Industrial Blvd., Euless, Texas stated they think the project should take approximately 20 weeks and they are excited to get started. r> •N: Council Member. .. - a motion.approve• •- •• the inclusion of - • - d • Councils- seconded the motion.• • carried a vote 0. 6. CONSIDERATION A! DISCUSSION OF 1 ! 10-44, APPROVING PLAN FOR PROPERTY ADDRESSED 2341 S.H. 377, LOT 2, BLOCK 1, OF TH-1 WESTLAKE CORNERS NORTH SUBDIVISION ZONED PD 3-11 FOR TH! CONSTRUCTION OF A LIQUOR STORE. Planning and Development Director Edwards provided an overview of the Centennial building site plan and structure. Director Edwards also provided an overview of the Town Council Minutes 12113/10 Page 5 of 7 Staff recommendations and Planning and Zoning contingencies. Director Edwards also stated that they have committed to use the same lighting fixtures as the other properties. John Dickerson, 8333 Douglas, Dallas, Texas, provided the history of Centennial and stated the owners are very excited to be in Westlake. MOTION: Council Member Brittan made a motion to approve Resolution 10-44 contingent upon the inclusion of staff recommendations. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. L The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071: Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: c. Section 551.072: Deliberation Regarding Real Property — to deliberate the purchase, exchange, lease, or value of real property: Vaquero / Discovery Land. d. Section 551.074(a)(1): Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager. Mayor Wheat reconvened the meeting at 11:16 p.m. - No action taken Town Council Minutes 12/13/10 Page 6 of 7 5 0 V STI M- - Town Offices Closed December 24th, 27" and 31St, 2010 - Town Offices Closed January 17, 2011 - Town Council Meeting January 24, 2011 - Town Council Meeting February 28, 2011 Fhere being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 11:16 p.m. ATTEST: Kelly Pdwakk, Town Secretary Laura Wheat, Mayor Town Council Minutes 12/13/10 Page 7 of 7