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Home My WebLink About06-28-10 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING June 28, 2010 PRESENT: Mayor Laura Wheat and Council Members, Tim Brittan, Clif Cox, Carol Langdon and Rick Rennhack. ABSENT: Larry Corson OTHERS PRESENT: Workshop Session 1. CALL TO ORDER Town Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Assistant to the Town Manager Ginger Awtry, Fire Chief, Richard Whitten Public Works Director Jarrod Greenwood, Finance Director Debbie Piper, and Planning and Development Director Eddie Edwards. Mayor Wheat called the meeting to order at 5:09 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM JUNE 28, 2010, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat asked to discuss the minutes from the May 24th meeting retreat. Revisions to the minutes were made as discussed. Mayor Wheat also asked to discuss items h, i, and j of the consent agenda. Discussion ensued regarding the number of parking spaces. Town Manager Brymer stated another option would be using the Town's reserve and establish a reimbursement process to have the Academy reimburse the town. Town Council Minutes 06/28/10 Page 1 of 7 3. EXECUTIVE SESSION The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 4. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:37 p.m. S. ADJOURNMENT There being no further business, Mayor Wheat adjourned the workshop at 7:57 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 7:57 p.m. Council Member Corson was absent. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS AND RECOGNITIONS: Mayor Wheat presented Rebecca Rollins with a gift of recognition for her service as a Council Member. Allan Werst, 4035 Aspen Lane, provided an update regarding the Poppy Sales and He thanked all of those who helped support the sales this year. He also thanked the Council for volunteering their time and to taking the opportunity to speak with residents regarding the implementation of taxes. He understands this will be a difficult process and volunteering to assist in discussion. Mr. Werst also would like to see the ability for residents to serve on the Board of Trustees and Town Council independently. Town Council Minutes 06/28/10 Page 2 of 7 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on April 19, 2010. b. Consider approval of the minutes from the meeting held on May 3, 2010. c. Consider approval of the minutes from the meeting held on May 17, 2010. d. Consider approval of the minutes from the meeting held on May 24, 2010 e. Consider approval of Ordinance 640, Amending Chapter 78, Article III, Town Owned Cemeteries, Section 78-60, renaming the Westlake Cemetery to I.O.O.F Westlake Cemetery. f. Consider approval of Resolution 10-12, Authorizing the Town Manager to enter into an agreement with Vaquero HOA for sanitary sewer services related to the discharge of effluent from Vaquero Golf Club's water treatment equipment. g. Consider approval of Resolution 10-13, Authorizing an agreement with Millican Well Service LLC to install a water well on the Westlake Civic Campus. h. Consider approval of Resolution 10-14, Awarding a bid to Gilco Contracting, Inc., for installing of the parking pavement and utilities for the parking lot expansion of the Arts and Sciences center located on the Westlake Civic Campus. i. Consider approval of Resolution 10-15, Awarding a bid to Hadden, for installing of the irrigation system and landscaping for the parking lot expansion of the Arts and Sciences center located on the Westlake Civic Campus. j. Consider approval of Resolution 10-16, Awarding a Bid to Cable Electric, Inc., for installing of the lighting package for the parking lot expansion of the Arts and Sciences center located on the Westlake Civic Campus. k. Consider approval of Resolution 10-17, Authorizing the Town Manager to enter into an Inter -local Agreement with Tarrant County for Dove Road pavement and drainage ditch repairs. I. Consideration and discussion Resolution 10-18, To enter into an agreement for the installation of water line improvements in Stagecoach Hills with Rodgers Construction Company and authorizing the Town Manager to execute the agreement. MOTION: Council Members Cox and Rennhack made a motion to remove items h through j form the consent agenda. Motion carried 4-0. MOTION: Council Member Brittan made a motion to approve items a through f and items k & I of the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Discussion ensued regarding the bid as advertised and not reducing the amount of parking spaces at the Academy. Town Manager Brymer proposed establishing parking user fees for the 2010-2011 year. Staff will present a budget amendment in August showing the use of $73,000 from the Town's General Fund to which the Academy will reimburse through user fees. Town Council Minutes 06/28/10 Page 3 of 7 MOTION: Council Member Langdon made a motion to approve item h, of the consent agenda. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. MOTION: Council Member Langdon made a motion to approve item i of the consent agenda. Council Member Brittan seconded the motion. The motion carried by a vote of 4-0. MOTION: Council Member Brittan made a motion to approve item j of the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 5. CONSIDERATION AND DISCUSSION OF RESOLUTION 10-19, APPOINTING AND REAPPOINTING MEMBERS TO THE HISTORICAL PRESERVATION SOCIETY, PLANNING AND ZONING COMMISSION, PUBLIC ART SOCIETY, TEXAS STUDENT HOUSING AUTHORITY AND ENTITIES, AND WESTLAKE ACADEMY FOUNDATION. MOTION: Council Member Langdon made a motion to approve Resolution 10-19. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. 6. CONSIDERATION AND DISCUSSION OF ORDINANCE 641, ADOPTING THE OFFICIAL TOWN BOUNDARY MAP. Planning and Development Director Edwards provided an overview of the uses and reasons to update the Town boundary map. MOTION: Council Member Langdon made a motion to approve Ordinance 641. Council Member Brittan seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDERATION AND DISCUSSION OF RESOLUTION 10-20, RESOLUTION STATING A NOTICE OF INTENT TO IMPLEMENT A PROPERTY TAX; AND PROVIDING FOR EXEMPTIONS TO THE PROPERTY TAX; AND PROVIDING FOR A LIMITATION ON TAXES FOR THE DISABLED AND ELDERLY; PROVIDING FOR COLLECTION OF TAXES AND A COLLECTION FEE; PROVIDING FOR NOTICE TO BE SENT TO THE TARRANT AND DENTON CENTRAL APPRAISAL DISTRICTS. Town Manager Brymer provided a presentation and overview of the resolution and requirements to implement a property tax. Town Manager Brymer clarified that adopting this resolution does not establish a property tax but it is necessary to proceed with the implementation of a property tax for the 2011 year. Town Council Minutes 06/28/10 Page 4 of 7 9 4 10. Attorney Cathy Cunningham provided Council information for the process of public hearings and answered additional questions regarding requirements and exemptions. Town Attorney Lowry explained in further detail the process and requirements to implement a tax rate, the allowable exemptions and optional tax freeze for over 65 and disabled. The attorneys are still reviewing how the exemptions established in 2003 with TAD, DCAD after the council takes action to clarify the direction on freeze. The Town Council established the maximum allowable. Town Manager Brymer provided further clarification of how adopting the highest exemption could implement the revenue and how it could determine the rate that would need to be established. MOTION: Council Member Cox made a 20 with the maximum of Brittan seconded the motion. of 4-0. EXECUTIVE SESSION motion to approve Resolution 10- 20% exemption. Council Member The motion carried by a vote The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager RECONVENE MEETING Council did not convene into executive session. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY MOTION: Council Member Cox made a motion to increase the Town's contribution of the deferred comp plan to $20,000; to amend the portion of the current employment agreement that relates to vacation and sick leave to provide for 3 weeks of sick leave and 3 Town Council Minutes 06/28/10 Page 5 of 7 weeks of vacation per year to further provide that vacation can accrue and any unused vacation can be carried forward an in the event of your termination either voluntary or otherwise any unused accrued vacation will be due and payable upon your termination. Council Member Rennhack seconded the motion. The motion carried 4-0. 11. FUTURE AGENDA ITEMS - None 12. COUNCIL CALENDAR - Newly Elected Official Training (TML — Irving) July 23-24, 2010 - Council Budget Retreat August 13, 2010 (Friday 9:00 — 1:00) - Council Meeting August 30, 2010 - Arbor Day September 25, 2010 - Council Meeting (adoption of budget) Sept. 27, 2010 Action Items: • Present a proposal for parking user fees at the August Board of Trustees meeting. • Create a webpage to be used for tax implementation documents • Schedule workshop/meeting with residents interested in participating with the possible implementation of an Ad Valorem - property tax. Council will submit a list of residents names to the Town Manager. Town Council Minutes 06/28/10 Page 6 of 7 13. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 9:57 p.m. APPROVED BY THE TOWN COUNCIL AUGUST 30, 2010. AMENDED AND APPROVED BY THE TOWN COUNCIL JANUARY 23, 2012 ATTEST: '�Zj� � w ov Kelly Edwar s, Town Secretary Laura Wheat, Mayor Town Council Minutes 06/28/10 Page 7 of 7