HomeMy WebLinkAbout03-22-10 TC MinMINUTES OF THE
• • WESTLAKE, TEXAS
March 22, 2010
PRESENT: Mayor Laura Wheat and Council Members, Larry Corson, Carol Langdon, and
Rebecca Rollins.
OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town
Secretary Kelly Edwards, Assistant to the Town Manager Ginger
Awtry, Management Intern Christina Wagner -Powers, Public
Works Superintendent Jarrod Greenwood, Facilities and
Recreation Director Troy Meyer, Finance Director Debbie Piper,
Director of Human Resources and Administrative Services Todd
Wood, and Planning and Development Director Eddie Edwards.
Mayor Wheat called the meeting to order at 4:41 p.m.
2. DISCUSS AND
• • • AGENDA ITEMS FROM MARCH 22, 2010,
COUNCIL REGULAR MEETING AGENDA.
Council Member Corson asked to discuss item b regarding the contract with Graham
Associates. Discussion ensued regarding the service level with the firm and the cost of
the contract.
Council Member Corson asked to discuss item d regarding the amendments to the
Personnel manual. Discussion ensued regarding the amendments to the Nepotism
policy changes and the implementation of the changes as proposed.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Town Council Minutes
03/22/10
Page 1 of 5
a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment,
employment, evaluation, reassignment, duties, of a public officer or employee'.
Town Manager
Mayor Wheat recessed the workshop at 7:44 p.m. to convene the regular meeting.
Mayor Wheat reconvened the workshop meeting at 8:26 p.m.
PRESENTATION • ••a AND DISCUSSION OF THE STATUS • THE
• STRATEGIC PLAN.
Department Staff continued to provide an overview of each of the outcome strategies
listed in the plan beginning with page 16 of the plan.
Town Manger Brymer added reviewing the document with the Council provides direction
for staff, would allow the ability to change the priority on items and that the document
is a living document that should be reviewed at least as once a year.
There being no further business, Mayor Wheat adjourned the workshop at 9:05 p.m.
Mayor Wheat called the regular meeting to order at 7:45 p.m. with all Council Members
present.
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
• Ir irl� � 1, 1•
Presentation from Robert Early President and CEO of JPS Health Systems.
Mr. Robert Early introduced himself to the Council and provided an overview of JPS,
Tarrant County's hospital located in Fort Worth. Mr. Early announced the hospital
has received the rate of Level 1 Trauma Center in Tarrant County.
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03122/10
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Presentation of Government Finance Officers Association's "Certificate of
Achievement for Excellence in Financial Reporting".
Mayor Wheat and Town Manager Brymer presented the Certificate of Achievement
for Excellence in Financial Reporting for Fiscal Year ending 2008 to Debbie Piper,
Jaymi Ford and Sherry Whigham.
Proclamation supporting March for Meals Awareness Month in Tarrant County.
Mayor Wheat presented the proclamation to Barbara Lungden from Meals on
Wheels in Fort Worth. Ms. Lundgen provided an overview of the Meals on Wheels.
Proclamation supporting American Red Cross Month.
a. Consider approval of the Town Council meeting held on February 22, 2010.
b. Consider approval of Resolution 10-06, authorizing the Town Manager to enter
into a contract with Graham Associates for engineering design services related to
the construction of Stagecoach Hills waterline improvements.
c. Consider approval of Ordinance 634, Reappointing the Presiding Judge and
Alternate Judge for the Westlake Municipal Court.
d. Consider approval of Resolution 10-08, approving changes and additions to
the Town of Westlake Personnel Manual.
MOTION: Council Member Rollins made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 3-0.
5. CONSIDERATION OF RESOLUTION 10-07, ACCEPTANCE OF THE
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) PRESENTED BY
PATTILLO, BROWN & HILL, L.L.P., CERTIFIED PUBLIC ACCOUNTANTS, FOR
THE FISCAL YEAR ENDED SEPTEMBER 30, 2009.
Greg Shropshire provided an overview of the audit report and answered questions
regarding the annual audit report.
MOTION: Council Member Corson made a motion to approve Resolution
10-07. Council Member Rollins seconded the motion. The
motion carried by a vote of 3-0.
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03/22/10
Page 3 of 5
MOTION: Council Member Langdon made a motion to approve Ordinance
635. Council Member Corson seconded the motion. The motion
carried by a vote of 3-0.
So=
- TML Region 8 Meeting
March 25, 2010
Town own of Trophy Club - 6:00 pm
- Town Council Meeting
April 19, 2010
- Bandana Bonanza
May 1, 2010
- Election Day
May 8, 2010
- New Council orientation
May 12, 2010
- Town Council Meeting
strategic planning retreat to preview the municipal budget (early input), Town financial
forecast, and discuss progress and updates to the strategic plan
May 24, 2010
- Westlake Academy Graduation
May 23, 2010
- Decoration Day
May 31, 2010
- Budget Retreat
Presentation of FY 10-11 proposed municipal budget in retreat (note: this is a Friday and
would be from 9:00am-1:00pm)
Aug. 13,2010
- Council adoption of FY 10-11 municipal budget
Sept. 27, 2010
Mayor Wheat stated that the Council would not need to convene into Executive Session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Town Council Minutes
03122/10
Page 4 of 5
a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment,
employment, evaluation, reassignment, duties, of a public officer or employee:
Town Manager
1-L1. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
122. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Corson made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 3-0.
Mayor Wheat adjourned the meeting at 8:26 p.m.
APPROVED BY THE TOWN COUNCIL APRIL 19, 2010.
ATTEST:
U (
La a'Wheat, Mayor
Kelly dwarTown Secretary
Town Council Minutes
03122/10
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