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HomeMy WebLinkAbout10-26-09 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP & REGULAR MEETING October 26, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Rick Rennhack, and Rebecca Rollins. ABSENT: Carol Langdon OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Court Administrator Amanda De Gan, Assistant to the Town Manager Ginger Awtry, and Development Director Eddie Edwards. Workshop Session, I. CALL TO ORDER Mayor Wheat called the workshop meeting to order at 4:33 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 26, 2009, COUNCIL REGULAR MEETING AGENDA. Council Member Corson asked to discuss item d of the consent agenda. Town Manager Brymer and Public Works Superintendent Greenwood provided clarification and history of the Ni line and the RAN Group, Inc. contract. Mayor Wheat asked for clarification regarding the meter for the Ni line. Public Works Superintendent Greenwood and Town Manager Brymer both provided clarification and history to the council including the process for TRA to accept the line. Town Council Minutes October 5, 2009 Page 1 of 5 PRESENTATION AND BUDGET UPDATE REGARDING THE CONSTRUCTION OF THE ARTS AND SCIENCES CENTER. Mayor Wheat introduced Shelly Myers, the new Executive Director of the Westlake Academy Foundation to the Council. Facilities and Recreation Director Meyer provided a presentation updating the construction, cost and funding of the Arts and Sciences Center. Foundation President Leah Rennhack announced that the foundation received a gift to reduce the outstanding pledges which is a fulfilled pledge of $100,000. Mrs. Rennhack also stated there is approximately $11,000 that they have not raised and 36 percent (36%) of Academy families have contributed 70 percent (70%) to the Blacksmith fund. Discussion ensued regarding the application of a credit to construct additional items to enhance the building or to use the credit to cover long term pledge commitments from the Foundation. 4. PRESENTATION AND DISCUSSION OF A PROPOSED PROCESS TO BEGIN TO ADDRESS THE STRATEGIC PLAN'S OUTCOME STRATEGY FOR ACHIEVING FINANCIAL SUSTAINABILITY FOR THE TOWN OF WESTLAKE AND WESTLAKE ACADEMY. Town Manager Brymer provided a presentation outlining the process for pursuing Financial Sustainability. Discussion ensued regarding additional revenue sources, the application of Sales tax to the budget and the growth of the Town and Academy. The Council also discussed their responsibilities to the Town and Academy, topics for the community meetings and alternatives to instituting an Ad Valorem tax. Council will rank the guiding principles provided and workshop the topic at a future meeting. 5. FUTURE AGENDA ITEMS None Town Council Minutes October 26, 2009 Page 2 of 5 6. ADJOURNMENT There being no further business, Mayor Wheat adjourned the workshop at 7:41 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 8:21 p.m. with all Council Members present. 2. CITIZEN PRESENTATIONS There was no one present wishing to address the Council. 3. CONSENT AGENDA a. Review and approve minutes of the Town Council Workshop and Regular meeting held on October 5, 2009. b. Consider a Resolution 09-49 appointing one member to the Public Arts Society. c. Consider a Resolution 09-50 authorizing the Town Manager to enter into a contract with RJN Group, Inc. for an engineering analysis, testing and inspection of sanitary sewer line at a cost of approximately $60,000. d. Consider a Resolution 09-51 to enter into an Interlocal Agreement with Tarrant County to participate in the County Records Destruction and Recycling Program. MOTION: Council Member Corson made a motion to approve the consent agenda as amended during the workshop. Council Member Rennhack seconded the motion. The motion carried by a vote of 4-0. 4. PRESENT PROCLAMATION IN RECOGNITION OF CHAMBER OF COMMERCE WEEK. Mayor Wheat read the proclamation aloud and presented a copy to Wendy LeSage from the Northwest Metroport Chamber of Commerce. Town Council Minutes October 26, 2009 Page 3 of 5 5. FUTURE AGENDA ITEMS - NONE 6. COUNCIL CALENDAR 7. EXECUTIVE SESSION 10. ADJOURNMENT - Town Council Workshop and Regular meeting o November 9, 2009 Vaquero Baja (fundraiser for the Academy) o November 16, 2009, 3:30 p.m. Westlake Tree Lighting - TBD o December 3, 2009 - Town Council Workshop and Regular meeting o December 14, 2009 The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager The Town Council convened into Executive Session at 8:26 p.m. 8. RECONVENE MEETING The Town Council reconvened into Regular Session at 11:05 p.m. 9. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY MOTION: No action taken There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Brittan made a motion to adjourn the meeting. Council Member Rollins seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 11:05 p.m. Town Council Minutes October 26, 2009 Page 4 of 5 APPROVED BY THE TOWN COUNCIL DECEMBER 14, 2009. ATTEST: Kelly Edwa Town Secretary A Laura Wheat, Mayor Town Council Minutes October 26, 2009 Page 5 of 5