HomeMy WebLinkAbout10-26-09 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL WORKSHOP & REGULAR MEETING
October 26, 2009
PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Rick
Rennhack, and Rebecca Rollins.
ABSENT: Carol Langdon
OTHERS PRESENT:
Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town
Secretary Kelly Edwards, Public Works Superintendent Jarrod
Greenwood, Facilities and Recreation Director Troy Meyer, Court
Administrator Amanda De Gan, Assistant to the Town Manager
Ginger Awtry, and Development Director Eddie Edwards.
Workshop Session,
I. CALL TO ORDER
Mayor Wheat called the workshop meeting to order at 4:33 p.m.
2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM OCTOBER 26,
2009, COUNCIL REGULAR MEETING AGENDA.
Council Member Corson asked to discuss item d of the consent agenda.
Town Manager Brymer and Public Works Superintendent Greenwood provided
clarification and history of the Ni line and the RAN Group, Inc. contract.
Mayor Wheat asked for clarification regarding the meter for the Ni line.
Public Works Superintendent Greenwood and Town Manager Brymer both provided
clarification and history to the council including the process for TRA to accept the line.
Town Council Minutes
October 5, 2009
Page 1 of 5
PRESENTATION AND BUDGET UPDATE REGARDING THE CONSTRUCTION OF
THE ARTS AND SCIENCES CENTER.
Mayor Wheat introduced Shelly Myers, the new Executive Director of the Westlake
Academy Foundation to the Council.
Facilities and Recreation Director Meyer provided a presentation updating the
construction, cost and funding of the Arts and Sciences Center.
Foundation President Leah Rennhack announced that the foundation received a gift to
reduce the outstanding pledges which is a fulfilled pledge of $100,000. Mrs. Rennhack
also stated there is approximately $11,000 that they have not raised and 36 percent
(36%) of Academy families have contributed 70 percent (70%) to the Blacksmith fund.
Discussion ensued regarding the application of a credit to construct additional items to
enhance the building or to use the credit to cover long term pledge commitments from
the Foundation.
4. PRESENTATION AND DISCUSSION OF A PROPOSED PROCESS TO BEGIN TO
ADDRESS THE STRATEGIC PLAN'S OUTCOME STRATEGY FOR ACHIEVING
FINANCIAL SUSTAINABILITY FOR THE TOWN OF WESTLAKE AND WESTLAKE
ACADEMY.
Town Manager Brymer provided a presentation outlining the process for pursuing
Financial Sustainability.
Discussion ensued regarding additional revenue sources, the application of Sales tax to
the budget and the growth of the Town and Academy.
The Council also discussed their responsibilities to the Town and Academy, topics for
the community meetings and alternatives to instituting an Ad Valorem tax.
Council will rank the guiding principles provided and workshop the topic at a future
meeting.
5. FUTURE AGENDA ITEMS
None
Town Council Minutes
October 26, 2009
Page 2 of 5
6. ADJOURNMENT
There being no further business, Mayor Wheat adjourned the workshop at 7:41 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular meeting to order at 8:21 p.m. with all Council Members
present.
2. CITIZEN PRESENTATIONS
There was no one present wishing to address the Council.
3. CONSENT AGENDA
a. Review and approve minutes of the Town Council Workshop and Regular meeting
held on October 5, 2009.
b. Consider a Resolution 09-49 appointing one member to the Public Arts Society.
c. Consider a Resolution 09-50 authorizing the Town Manager to enter into a
contract with RJN Group, Inc. for an engineering analysis, testing and inspection
of sanitary sewer line at a cost of approximately $60,000.
d. Consider a Resolution 09-51 to enter into an Interlocal Agreement with Tarrant
County to participate in the County Records Destruction and Recycling Program.
MOTION: Council Member Corson made a motion to approve the consent
agenda as amended during the workshop. Council Member
Rennhack seconded the motion. The motion carried by a vote of
4-0.
4. PRESENT PROCLAMATION IN RECOGNITION OF CHAMBER OF COMMERCE
WEEK.
Mayor Wheat read the proclamation aloud and presented a copy to Wendy LeSage from
the Northwest Metroport Chamber of Commerce.
Town Council Minutes
October 26, 2009
Page 3 of 5
5. FUTURE AGENDA ITEMS
- NONE
6. COUNCIL CALENDAR
7. EXECUTIVE SESSION
10. ADJOURNMENT
- Town Council Workshop and Regular meeting
o November 9, 2009
Vaquero Baja (fundraiser for the Academy)
o November 16, 2009, 3:30 p.m.
Westlake Tree Lighting - TBD
o December 3, 2009
- Town Council Workshop and Regular meeting
o December 14, 2009
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Sec. 551.074(a)(1) PERSONNEL MATTERS - to deliberate the appointment,
employment, evaluation, reassignment, duties, of a public officer or employee:
Town Manager
The Town Council convened into Executive Session at 8:26 p.m.
8. RECONVENE MEETING
The Town Council reconvened into Regular Session at 11:05 p.m.
9. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
MOTION: No action taken
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Brittan made a motion to adjourn the meeting.
Council Member Rollins seconded the motion. The motion carried
by a vote of 4-0.
Mayor Wheat adjourned the meeting at 11:05 p.m.
Town Council Minutes
October 26, 2009
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APPROVED BY THE TOWN COUNCIL DECEMBER 14, 2009.
ATTEST:
Kelly Edwa
Town Secretary
A
Laura Wheat, Mayor
Town Council Minutes
October 26, 2009
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