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HomeMy WebLinkAbout09-21-09 TC MinABSENT: None 1. CALL TO ORDER MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP & REGULAR MEETING September 21, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Finance Director Debbie Piper, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Director of Human Resources and Administrative Services Todd Wood, Court Administrator Amanda DeGan, Assistant to the Town Manager Ginger Awtry, Lt. Richard Whitten, and Planning and Development Director Eddie Edwards. Mayor Wheat called the workshop meeting to order at 4:34 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 21, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the September 21, 2009, regular meeting. Council Member Corson and Rennhack asked Facilities and Recreation Director Meyer for clarification on items regarding the agreement with Garden Design. DISCUSSION OF THE TOWN STRATEGIC PLAN RELATED TO FINANCIAL SUSTAINABILITY AND THE PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010. Page 1 of 5 Town Manager Brymer provided a presentation "Critical Challenges, Critical Choices" on managing a budget during turbulent times and options to achieve Fiscal Health & Wellness. Discussion ensued regarding how the Town receives income, the past history of the sales tax amounts collected and how they were projected, if there were any modifications made year to year base on the amount of sales tax collected, and options and current structure of the Town. Council Member Rennhack asked to see the history of the Towns expenditures from 2000 through the current year on the Sales Tax Analysis graph and how and why they have grown. Council Member Corson stated we should communicate the need of a property tax is going towards a vision not just an Academy. We will need to demonstrate the Academy and the town are both being run efficiently. That the Town is run in a highbred model that is a model for other small towns, in terms of out sourcing services therefore property tax at this point is a financial stewardship so we can get the vision of the town the majority of residents want to maintain. Town Manager Brymer stated his understanding is to use the framework as shown or some similar framework and work on a time table that could be use to provide an understanding that implementing an property tax is necessary and how to communicate it to the citizens. Mayor Wheat stated the communication should be on the forefront to communicate the process and the Council's thinking. She also stated the communication process should be proactive instead of reactive. Mayor Wheat recessed the workshop at 6:12 p.m. to begin the Board of Trustees Workshop. Mayor Wheat reconvened the workshop at 8:27 p.m. with all Council Members present. 4. PRESENTATION AND DISCUSSION REGARDING WESTLAKE'S TRAIL SYSTEM. Facilities and Recreation Director Meyer provided a presentation and overview of the Master Trail plan showing the proposed trails. Council would like to adopt the Master Trail plan presented at the next meeting. 5. FUTURE AGENDA ITEMS No items were presented for consideration. Page 2 of 5 6. ADJOURNMENT There being no further business, Mayor Wheat adjourned the workshop at 9 :13 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular meeting to order at 8 :06 p.m. with all Council Members present. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS Bryan Biddle asked to be provided a copy of the plan for the new waterline installation in Stage Coach Hills. 4. CONSENT AGENDA Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on August 31, 2009. b. Resolution No. 09 -47 - Consideration of a Resolution authorizing a one year maintenance agreement with Garden Design to provide Landscaping maintenance for the Sam & Margaret Lee Arts and Sciences Center. c. Ordinance No. 631 Consideration of an Ordinance amending Chapter 42, Article II Floodplain, Sections 42 -31 through 42-41; amending the Floodplain Ordinance to adopt the revised Flood Insurance Rate Maps and Flood Insurance Study. d. Resolution No. 09 -46 - Consideration of a plat amendment to the Cowgirl Ranch Estates plat. Being the five (5) residential lots located on the south side of Dove road just east of Randol Mill Road. MOTION: Council Member Langdon made a motion to approve the consent agenda as amended during the workshop. Council Member Rollins seconded the motion. The motion carried by a vote of 5 -0. Page 3 of 5 5. PRESENT PROCLAMATION IN RECOGNITION OF ARBOR DAY. Mayor Wheat read the proclamation declaring Arbor Day on September 26, 2009. Facilities and Recreation Director Troy Meyer gave about the event. Thanked residents Cinda Knight, Amy Robichaux and volunteer Stephanie Erb for all their assistance and coordination of the event. Get with Troy. New Guitar Hero, will be releasing 200 butterflies, hot air balloon rides, and will be serving beer and wine. There will be 60 bottles of Westlake custom blended wine for $15 a bottle. 6. CONSIDERATION OF A RESOLUTION ADOPTING THE REVISED BUDGET FOR THE TOWN OF WESTLAKE FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2009, AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2010. Mayor Wheat opened the floor for comments questions regarding the Town Manager approving expenditures up to $25,000. Council Member Corson asked if the $25,000 applied to approved budget funds. Town Manager Brymer responded, yes. Town Manager Brymer provided a presentation overview of the proposed budget. Council Member Corson asked Public Works Superintendent Greenwood about recognizing the TRA cost increase. Jarrod explained the rate becomes effective December 1 He recommended not to increase fees until January after the increase has been in place for one month. MOTION: Council Member Corson made a motion to adopt Resolution No. 09-45 adopting the revised budget for the Town of Westlake for the Fiscal Year ending September 30, 2009, and adopting the proposed budget for the Fiscal Year ending September 30, 2010. Council Member Brittan seconded the motion. The motion carried by a vote of 5 -0. 7. FUTURE AGENDA ITEMS Council Member Brittan asked that a Brainstorming/Workshop meeting be scheduled to discuss revenue sources and options for the FY 2010 -2011 budget. Page 4 of 5 8. COUNCIL CALENDAR 9. ADJOURNMENT Town of Westlake Arbor Day Celebration o September 26, 2009, 4 p.m., Glenwyck Farms Park Town Council Workshop and Regular meeting o October 5, 2009 - Texas Municipal League Annual Conference (Fort Worth) o October 20-23, 2009 Town Council Workshop and Regular meeting o October 26, 2009 Town Council Workshop and Regular meeting o November 9, 2009 - Vaquero Baja (fundraiser for the Academy) o November 16, 2009, 3:30 p.m. Westlake Tree Lighting - TBD o December 3, 2009 Town Council Workshop and Regular meeting o December 14, 2009 There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rollins made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:26 p.m. APPROVED BY THE TOWN COUNCIL OCTOBER 5, 2009. AJ IIST: Ke e.-44 1 E . CLUXOdY -- l Ed rds, Town Secretary Laura Wheat, Mayor Page 5 of 5