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HomeMy WebLinkAbout08-31-09 TC MinABSENT: Council Member Tim Brittan. MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP August 31, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Finance Director Debbie Piper, Public Works Superintendent Jarrod Greenwood, Director of Human Resources and Administrative Services Todd Wood, Court Administrator Amanda DeGan, Assistant to the Town Manager Ginger Awtry, Lt. Richard Whitten, Management Intern Ben Nibarger, and Planning and Development Director Eddie Edwards. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 5:01 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 31, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the August 31, 2009, regular meeting. Council Member Corson inquired August 31, 2009, regarding Mr. Sizemore's comments if the wording should be would or could. The Council agreed that the wording should be changed to "would be provided." Town of Westlake Town Council Workshop Minutes August 31, 2009 3. PRESENTATION AND DISCUSSION OF THE PROPOSED BUDGET FOR FISCAL YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010. Town Manager Brymer addressed the Council regarding the item providing a breakdown of all funds and explained how the revenue stream has trended and all fund balances are decreasing with a presentation. He stated Capital improvements such as streets have been push back one year with exception to the Water Well at the Academy. Tom Brymer reviewed the Fiscal Year 2008/2009 accomplishments. Mayor Wheat acknowledged and thanked all the effort and sacrifices made for those accomplishments. Town Manager Brymer recommended Service Level Agreements related to implementation of the Strategic Plan should be approved by the council amending the budget as necessary. Council members asked several additional question regarding Sales tax and a trend analysis, current TRA rates, the increase of TRA rates, one time impact fees, costs per student, the form venue that would engage citizens understanding of funding issues, establishing an Academy fund for debt services to be transparent so you could see the transfer of monies from the Town to the Academy, and if the Town and Academy budgets could be joined as one budget. Town Manager Brymer acknowledged Debbie and Jayme's efforts and long hours and also the Leadership Team members. Mayor Wheat asked the analysis requested be prepared for the September workshop meeting. Page 2 of 3 Town Manager Brymer advised the Council that the Fiscal Year 2009 -2010 could be reviewed again at the workshop meeting on September 21, 2009. Additionally, the Council will also consider adoption of the budget at the September 21, 2009, regular meeting. Town of Westlake Town Council Workshop Minutes August 31, 2009 4. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests ", an agenda item for a future Council meeting. The Council member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. None No items were presented for consideration. 5. ADJOURNMENT. There being no further business, Mayor Wheat adjourned the workshop at 6 :19 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 21, 2009. ATTEST: Kell . Edw. ,.., TRMC, Town Secretary adra Wheat, Mayor Page 3 of 3 MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING August 31, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: To Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kelly Edwards, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Finance Director Debbie Piper, Court Administrator Amanda DeGan, Assistant to the Town Manager Ginger Awtry, Lt. Richard Whitten. and Planning and Development Director Eddie Edwards. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7:22 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS. There was no one present wishing to address the Council. 4. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on August 10, 2009. Town of Westlake Town Council Regular Meeting Minutes August 31, 2009 MOTION: Council Member Corson made a motion to approve the consent agenda as amended during the workshop. Council Member Rick Rennhack seconded the motion. The motion carried by a vote of 4 -0. S. CONDUCT A PUBLIC HEARING REGARDING THE TOWN OF WESTLAKE PROPOSED FY 2009 -2010 BUDGET FOR THE PERIOD BEGINNING OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010. Page2of3 Town Manager Brymer provided a presentation summarizing the Fiscal Year 2009 -2010 Budget. Mayor Wheat opened the public hearing at this time. No one requesting to speak, Mayor Wheat closed the public hearing. Mayor stated that this item would be discussed during the September 21 workshop. Council Member Rennhack thanked Troy for his efforts with the Arts and Sciences building project. 6. CONSIDER A RESOLUTION APPOINTING CATHY LEE TO THE WESTLAKE ACADEMY FOUNDATION. MOTION: Council Member Rennhack made a motion to adopt Resolution No. 09-44 amending appointing Cathy Lee to the Westlake Academy Foundation. Council Member Larson seconded the motion. The motion carried by a vote of 4 -0. 7. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or Council meeting, under "Future Agenda Item Requests ", an agenda item for a future Council meeting. The Council Member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Council Member will explain the item, the need for Council discussion of the item, the item's relationship to the Council's strategic priorities, and the amount of estimated staff time necessary to prepare for Council discussion. If the requesting Council Member receives a second, the Town Manager will place the item on the Council agenda calendar allowing for adequate time for staff preparation on the agenda item. There were no items presented for consideration. Town of Westlake Town Council Regular Meeting Minutes August 31, 2009 S. COUNCIL CALENDAR. Town Council Workshop and Regular meeting o September 21, 2009 Town of Westlake Arbor Day Celebration o September 26, 2009, 4 p.m., Glenwyck Farms Park Town Council Workshop and Regular meeting o October 5, 2009 Texas Municipal League Annual Conference (Fort Worth) o October 20 -23, 2009 Town Council Workshop and Regular meeting o October 26, 2009 Town Council Workshop and Regular meeting o November 9, 2009 Vaquero Baja (fundraiser for the Academy) o November 16, 2009, 3:30 p.m. Town Council Workshop and Regular meeting December 14, 2009 Council discussion with Troy regarding the planning of Arbor Day. 9. ADJOURNMENT. There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Corson made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 4 -0. Mayor Wheat adjourned the meeting at 7:29 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 21, 2009. ATTEST: Kelly Edw.. , TRMC. To Secretary Page 3 of 3 ,/44.,t., 4 Laura Wheat, Mayor