HomeMy WebLinkAbout06-22-09 TC MinABSENT: None.
1. CALL TO ORDER.
3. ADJOURNMENT.
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL SPECIAL MEETING
June 22, 2009
PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol
Langdon, Rick Rennhack, and Rebecca Rollins.
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kim Sutter,
Facilities and Recreation Director Troy Meyer, Public Works
Superintendent Jarrod Greenwood, Finance Director Debbie Piper,
Court Administrator Amanda DeGan, Assistant to the Town
Manager Ginger Awtry, Director of Human Resources and
Administrative Services Todd Wood, and Fire Lieutenant Richard
Whitten.
Mayor Wheat called the meeting to order at 8:47 p.m.
2. CONSIDER A RESOLUTION AUTHORIZING AN ANNUAL MEMBERSHIP
WITH THE TEXAS COMPTROLLER ACCOUNTS TO PROVIDE
PURCHASING THROUGH THE TEXAS CO -OP PROGRAM AND AUTHORIZE
SUBSEQUENT RENEWALS WITH THE TEXAS COMPTROLLER ACCOUNTS
TO PROVIDE PURCHASING THROUGH THE TEXAS CO -OP PROGRAM.
Mayor Wheat introduced the item and asked for a motion.
MOTION: Council Member Corson made a motion to approve Resolution 09 -29.
Council Member Rennhack seconded the motion. The motion carried by a
vote of 5 -0.
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
Town of Westlake Town Council
Special Meeting Minutes
June 22, 2009
Page 2 of 2
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Rollins seconded the motion. The motion carried by a
vote of 5 -0.
Mayor Wheat adjourned the meeting at 8 :48 p.m.
APPROVED BY THE TOWN COUNCIL ON JULY 13, 2009.
Sutt r, TRMC, Town Secretary
Laura What, Mayor
PRESENT:
ABSENT:
None.
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL RETREAT
June 22, 2009
Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol
Langdon, Rick Rennhack, and Rebecca Rollins (arrived at 2:59 p.m.)
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kim Sutter,
Facilities and Recreation Director Troy Meyer, Public Works
Superintendent Jarrod Greenwood, Finance Director Debbie Piper,
Court Administrator Amanda DeGan, Assistant to the Town
Manager Ginger Awtry, Director of Human Resources and
Administrative Services Todd Wood, and Fire Lieutenant Richard
Whitten.
1. CALL TO ORDER.
Mayor Wheat called the workshop to order at 2:40 p.m.
2. PRESENTATION AND DISCUSSION REGARDING DIRECTIONFINDERS
CITIZEN SURVEY PREPARED BY ETC INSTITUTE.
Mr. Chris Tathurn, ETC Institute, presented the results of the recent citizen survey to the
Council and responded to questions from the Council regarding the survey results.
Mr. Tathum advised the Council that overall responses indicated that a large majority of
Westlake residents are satisfied with the services provided by the Town. Additionally,
overall ratings are higher than the national averages.
In response to questions raised during the presentation, Mr. Tathum responded that ETC
will provide additional reports sorting the data by subdivision.
3. PRESENTATION AND DISCUSSION REGARDING TOWN'S STRATEGIC
PLAN.
Town of Westlake Town Council
Planning Retreat Minutes
June 22, 2009
Page 2 of 3
Town Manager Bryrner introduced the item and advised the Council that a draft strategic
plan was presented to the Council in February, and it was the consensus of the Council to
wait until the release of the results of the citizen survey before considering the plan
Town Manager Brymer commended staff or their efforts associated with developing the
draft strategic plan.
Town Manager Brymer reviewed the draft plan, including outcome strategies supporting
the three vision points — Inviting Neighborhoods, We are Leaders, and Hospitality.
Council discussion ensued and the Council directed staff to provide a modified Gantt
chart to review the timelines associated with each outcome strategy to ensure achievable
target dates, specifically as it relates to the Comprehensive Plan update.
The Council requested a full cost analysis to operate Westlake Academy and
identification of any budget shortfalls, so that a realistic fundraising goal can be
established, as the Academy is an integral component of the Town.
4. PRESENTATION AND DISCUSSION REGARDING CAPITAL
IMPROVEMENT PROJECTS (CIP).
Town Manager Brymer introduced the item and advised that staff has prepared a draft
Capital Improvement Plan for 2010 -2014 for the Council's consideration. Mr. Brymer
advised the Council that projects may be removed by the Council if the project is no
longer seen as a priority in terms of meeting the community's strategic plan.
Based on the discussion, Town Manager Brymer advised that the Capital Improvement
Plan will be discussed further at the next Town Council workshop to be held on July 13,
2009.
5. PRESENTATION AND DISCUSSION REGARDING TOWN'S FINANCIAL
FIVE -YEAR FORECAST.
Town Manager Brymer advised the Council that the five -year forecast documents have
been included in the meeting packet and addressed questions from the Council.
Discussion ensued regarding the five -year forecasts.
6. DISCUSSION OF COUNCIL POLICIES.
No discussion on this item.
7. TEAM BUILDING DISCUSSION AND SCENARIOS.
No discussion on this item.
Town of Westlake Town Council
Planning Retreat Minutes
June 22, 2009
8. ADJOURNMENT.
Mayor Wheat adjourned the retreat at 8:46 p.m.
APPROVED BY THE TOWN COUNCIL ON JULY 13, 2009.
Sutter, TRMC, Town Secre
r
eat, Laura Mayor
Page 3 of 3