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Home My WebLink About06-08-09 TC MinABSENT: None. MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP June 8, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Finance Director Debbie Piper, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Director of Administrative Services and Human Resources Todd Wood, Court Administrator Amanda DeGan, Planning and Development Director Eddie Edwards, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER, Mayor Wheat called the workshop to order at 6:08 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM JUNE 8, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the June 8, 2009, regular meeting. There were no questions or comments regarding the consent agenda items. 3. HEAR AND DISCUSS UPDATE ON DRAINAGE IMPROVEMENTS IN STAGECOACH HILLS. Public Works Superintendent Greenwood addressed the Council regarding the item and reviewed the project. Mr. Greenwood presented a PowerPoint presentation to the Council displaying an aerial showing the existing drainage conditions. Additionally, Mr. Greenwood presented and discussed the proposed drainage improvements. Town of Westlake Town Council Workshop Minutes June 8, 2009 Mr. Greenwood explained that the project scope was increased due to the drainage volumes, and only one bid was received in the amount of $110,599.82, and is comprised of a base bid and alternate bid. The base bid amount includes the minimum scope of the project, including bar ditch cleaning, drainage repairs and culvert installation to provide Stagecoach residents some drainage relief. The alternate bid amount includes some additional bar ditch cleaning, drainage repairs, culvert installation and culvert end treatments (head walls) to provide additional drainage relief. Mr. Greenwood responded to questions from the Council. Mr. Greenwood advised the Council that the project could be rebid in an attempt to attract additional bidders. Discussion ensued regarding municipal bid requirements. It was the consensus of the Council to direct staff to rebid the Stagecoach Drainage Improvement project. 4. FUTURE AGENDA ITEMS. No items were presented for consideration. 5. ADJOURNMENT. There being no further business, Mayor Wheat adjourned the workshop at 6:54 p.m. APPROVED BY THE TOWN COUNCIL ON JULY 13, 2009. ATTES' m utter, ' C, To Secretary Page 2 of 2 Laura Wheat, Mayor MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING June 8, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. ABSENT: None. OTHERS PRESENT: Town Attorney Stan Lowry, Town Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, Planning and Development Director Eddie Edwards, Public Works Superintendent Jarrod Greenwood, Finance Director Debbie Piper, Court Administrator Amanda DeGan, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS. There was no one present wishing to address the Council. 4. CONSENT AGENDA. Mayor Wheat introduced the item and advised that item 'f' be removed from the consent agenda and voted on separately. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on May 18, 2009. Town of Westlake Town Council Regular Meeting Minutes June 8, 2009 Page 2 of 4 b. Review and approve minutes of the Town Council Joint Workshop held on May 21, 2009. c. Review and approve minutes of the Town Council Special meeting held on May 28, 2009. d. Resolution No. 09 -27 - Consider a Resolution authorizing a contract with McCreary, Veselka, Bragg & Allen, P.C. (MVBA) to collect delinquent citations. e. Resolution No. 09 -28 - Consider a Resolution approving amendments to the Town of Westlake Personnel Manual. MOTION: Council Member Langdon made a motion to approve consent agenda items `a' through `e' as presented. Council Member Rollins seconded the motion. The motion carried by a vote of 5 -0. f. Consider a Resolution authorizing the Town Manager to enter into an agreement with B & R Utility Construction for Drainage Improvements in Stagecoach Hills. MOTION: Council Member Corson made a motion to reject the bid of B &R Utility Construction for the Stagecoach Hills Drainage Improvement project. Council Member Rennhack seconded the motion. The motion carried by a vote of 5 -0. 5. ELECT A MAYOR PRO TEM. Mayor Wheat introduced the item and asked for a motion. MOTION: Council Member Rollins made a motion to elect Council Member Larry Corson to serve as the Mayor Pro Tem. Council Member Brittan seconded the motion. The motion carried by a vote of 5 -0. 6. CONSIDER A RESOLUTION APPOINTING MEMBERS TO SERVE ON A WORK GROUP TASK FORCE RELATED TO THE TEXAS STUDENT HOUSING AUTHORITY. Mayor Wheat introduced the item and asked for nominations. MOTION: Council Member Brittan made a motion to appoint Council Member Corson and himself, along with community member Todd Robocheaux to serve on the Task Force, with the additional community member to be appointed by Council Members Brittan and Corson. Council Member Rollins seconded the motion. The motion carried by a vote of 5 -0. (Resolution No. 09 -30). Town of Westlake Town Council Regular Meeting Minutes June 8, 2009 Facilities and Recreation Director Meyer introduced the item to the Council. Page 3 of 4 7. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE APPROVING AN APPLICATION FOR A SPECIFIC USE PERMIT (SUP- 09 -01) FOR A PRIVATE WATER WELL TO BE LOCATED AT 1802 HIGH COUNTRY DRIVE IN THE VAQUERO RESIDENTIAL ADDITION. Planning and Development Director Edwards addressed questions from the Council regarding the request. The applicant and/or a representative were not present for the public hearings associated with SUP -09 -01 and SUP- 09 -02. Mayor Wheat opened the public hearings for SUP -09 -01 and SUP- 09 -02. There being no one requesting to speak, Mayor Wheat closed the public hearings and asked for a motion relative to SUP- 09 -01. MOTION: Council Member Brittan made a motion to adopt Ordinance No. 627, granting a Specific Use Permit (SUP- 09 -01) for a private water well to be located at 1802 high Country Drive. Council Member Corson seconded the motion. The motion carried by a vote of 5 -0. 8. CONDUCT A PUBLIC HEARING AND CONSIDER AN ORDINANCE REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT (SUP- 09 -02) FOR A PRIVATE WATER WELL TO BE LOCATED AT 1806 HIGH COUNTRY DRIVE IN THE VAQUERO RESIDENTIAL ADDITION. (This item was introduced with item 7 and the public hearings were held concurrently.) The applicant and/or a representative were not present for the public hearings associated with SUP -09 -01 and SUP- 09 -02. MOTION: Council Member Brittan made a motion to adopt Ordinance No. 628, granting a Specific Use Permit (SUP- 09 -02) for a private water well to be located at 1806 high Country Drive. Council Member Langdon seconded the motion. The motion carried by a vote of 5 -0. 9. FUTURE AGENDA ITEMS. There were no items presented for consideration. 10. COUNCIL CALENDAR. Mayor Wheat reviewed the Council calendar. To Council Mini- Retreat Town of Westlake Town Council Regular Meeting Minutes June 8, 2009 11. ADJOURNMENT. o June 22, 2009, Marriott Solana, 2:30 p.m. to 8 p.m. TML Legislative Wrap -up o June 26, 2009, Marriott Las Colinas, Irving TML Legislative Wrap -up o June 29, 2009, Austin TML Newly Elected City Official Orientation o July 24-25, 2009, Austin TML Newly Elected City Official Orientation o August 7 -8, 2009, Austin There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Brittan seconded the motion. The motion carried by a vote of 5 -0. Mayor Wheat adjourned the meeting at 7:15 p.m. APPROVED BY THE TOWN COUNCIL ON JULY 13, 2009. Laura Mayor Sutter, TRMC, Town Secretary Page 4 of 4