The URL can be used to link to this page

Home My WebLink About05-18-09 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP May 18, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan (arrived at 4:35 p.m.), Larry Corson (arrived at 6:45 p.m.) Carol Langdon, Don Redding, Rebecca Rollins and Council Member -elect Rick Rennhack. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Finance Director Debbie Piper, Public Works Superintendent Jarrod Greenwood, Facilities and Recreation Director Troy Meyer, Assistant to the Town Manager Ginger Awtry, and Management Intern Ben Nibarger. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 4:33 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM MAY 18, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the May 18, 2009, regular meeting. Town Manager Brymer updated the Council relative to Item # 9(e) on the regular meeting agenda (HB 2210). Mr. Brymer advised the Council that he retained Brown McCarroll, LLP to monitor the legislature with regard to HB 2110, which would effectively remove a municipality's ability to regulate surface aspects of oil/gas drilling and production by making mineral interests a property right and thus, create a potential takings issues for drilling permits that might not be approved. 3. HEAR AND DISCUSS REPORT FROM PUBLIC ART SOCIETY OF WESTLAKE PRESIDENT-ELECT REGARDING ACTIVITIES OF THE SOCIETY. Town of Westlake Town Council Workshop Minutes May 18, 2009 Page 2 of 4 President-elect David Rollins addressed the Council regarding the Public Art Society of Westlake, and expressed appreciation to out -going President Michelle Corson. Mr. Rollins shared the following with the Council: - Purpose of the Public Art Society of Westlake - Current membership is approximately 40 - Flamenco night was a success with approximately 60 guests in attendance - Current budget - Developed Public Art Master Plan last year - Developing website www.westlakearts.com - Supported Decoration Day with donation in support of musical appearance - Commissioned portrait of former Mayor, Scott Bradley by Keller artist Stephanie Schultz - Commissioned painting by Dennis Ferris and donated to Gallery Night - Field trip to office complex in Frisco to view outdoor art ideas and specifically from Texas artists. - Hosted a performance event at the home of Kelly Cox — Flamenco Night — used as fundraiser and membership drive. - Discussed establishing a 501(c)3 - Crow collection exhibit in the fall for fundraiser and membership drive. Mayor Wheat asked if any thought had been given to partnering with Westlake Academy on events. Mr. Rollins stated that the Society is interested in opportunities to partner with other groups. Additionally, Mr. Rollins asked for the Council's consideration in allocating $10,000 to the Public Art of Society of Westlake in the Town's 2009-2010 fiscal year budget. Town Manager Brymer advised the Council that a FM 1938 conceptual plan will be presented to the Council and possibilities exist for the incorporation of public art in the project. Town Manager Brymer advised Mr. Rollins to submit a letter of request for the 2009- 2010 FY budget for the $10,000 budget allocation. 4. PRESENTATION AND DISCUSSION OF PROPOSED FM 1938 STREETSCAPE ENHANCEMENTS. Public Works Superintendent Greenwood introduced the item to the Council. Mr. Greenwood advised that Schrickel Rollins and Associates (SRA) and Townscape, Inc. (landscape architect) were present to address questions regarding the project. Mr. Clint Loffard, SRA, presented the concept plan for the FM 1938 corridor enhancements. Town of Westlake Town Council Workshop Minutes May 18, 2009 Page 3 of A Mr. Jim Richards, Townscape, Inc., addressed the Council regarding corridor image and identity and reviewed the following: • Look at what is on the ground now • Site Observations and Impressions • TXDot median enhancements guidelines • Design Palette • Preliminary Landscape Concept design • Commercial Parkway concept • Public Art Opportunities • Ranch Savannah Concept (south of Dove Road) • Intersection ehancements • Solana Drive Concept • Intersection Concepts • Path light concept The project area is SH 114 across Solana and Dove and down to Randol Mill. Mr. Jim Richards, Townscape, Inc., presented the FM 1938 Master Plan to the Council. Representatives of SRA and Townscape, Inc. addressed questions from the Council. Public Works Superintendent Greenwood advised that a project budget is currently being developed. 5. DISCUSSION OF THE QUARTERLY FINANCIAL DASHBOARD FOR THE QUARTER ENDED MARCH 31, 2009, THE CAPITAL IMPROVEMENT PROJECTS UPDATE, AND THE MUNICIPAL AND ACADEMY BUDGET CALENDAR UPDATE. Finance Director Piper reviewed the quarterly financial dashboard for the quarter ended March 31, 2009, and reviewed the variances between the estimated and current budget. Discussion ensued regarding current development, permit fees, municipal court collection reduction, and the status of the ability to utilize red light cameras. 6. FUTURE AGENDA ITEMS. No items were presented for consideration. 7. ADJOURNMENT. There being no further business, Mayor Wheat adjourned the workshop at 7:11 p.m. Town of Westlake Town Council Page 4 of 4 Workshop Minutes May 18, 2009 APPROVED BY THE TOWN COUNCIL ON JUNE 8, 2009. zd,� � Laura Wheat, Mayor ATTEST: 4KiS;utter, TRMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING May 18, 2009 PRESENT: Mayor Laura Wheat and Council Members Tim Brittan, Larry Corson, Carol Langdon, Don Redding, Rebecca Rollins and Council Member -elect Rick Rennhack. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Public Works Superintendent Jarrod Greenwood, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, and Assistant to the Town Manager Ginger Awtry 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 7:31 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. PRESENTATION OF PROCLAMATION BY MAYOR LAURA WHEAT IN RECOGNITION OF VFW BUDDY POPPY DAY. Mayor Laura Wheat read and presented a proclamation to Mr. Allan Werst in recognition of VFW Buddy Poppy Day. 4. CITIZEN PRESENTATIONS. Mrs. Sharon Sanden, President of the Westlake Historical Preservation Society, addressed the Council regarding the release of the Town's history book. Mrs. Sanden advised the Council that the book will be released at the May 25, 2009, Decoration Day event. With no objections from the Council, Mayor Wheat reordered the agenda to consider items 9 through 11 at this time. Town of Westlake Town Council Page 2 of 4 Regular Meeting Minutes May 18, 2009 9. CONSENT AGENDA. Mayor Wheat introduced the consent agenda as requested a motion. a. Review and approve minutes of the Town Council Workshop and Regular meeting held on April 27, 2009. b. Resolution No. 09-22 - Consider a Resolution authorizing the Town Manager to enter into a thirty-six month agreement and authorize subsequent renewals with Henry Brothers Electronics for related security system maintenance, service, repair, and inspections of equipment and applicable software. Resolution No. 09-23 - Consider a Resolution authorizing a contract with Royer & Schutts to provide and install the offices and classroom furniture for the Sam & Margaret Lee Arts & Sciences Center. d. Resolution No. 09-24 - Consider a Resolution approving the payment of AT&T invoice for relocation of telecommunication infrastructure related to the FM 1938 project. e. Resolution No. 09-25 - Consider a Resolution ratifying the action of the Town Manager to retain Brown McCarroll L.L.P. for legal services related to State legislative monitoring and advocacy focused on HB 2110. MOTION: Council Member Rollins made a motion to approve the consent agenda as presented. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. 10. FUTURE AGENDA ITEMS. No items were presented for consideration. 11. COUNCIL CALENDAR. Mayor Wheat reviewed the Council Calendar. - Town Council and Texas Student Housing Authority Joint Meeting o Thursday, May 21, 2009, 5:30 p.m., Town Hall - Decoration Day o Monday, May 25,2009, I.O.O.F. Cemetery - 2009 MasterWorks concert series o Friday, May 29, 2009, 12 noon, Solana Courtyard - Texas Student Housing Authority Board of Directors Meeting o Tuesday, May 26,2009,5:30 p.m., Town Hall offices - TML Legislative Wrap-up o June 26, 2009, Marriott Las Colinas, Irving - TML Legislative Wrap-up Town of Westlake Town Council Page 3 of 4 Regular Meeting Minutes May 18, 2009 o June 29, 2009, Austin - TML Newly Elected City Official Orientation o July 24-25, 2009, Austin - TML Newly Elected City Official Orientation o August 7-8, 2009, Austin 5. CONSIDER AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE LOCAL OPTION ELECTION HELD ON MAY 9, 2009, FOR CONSIDERATION OF TWO (2) LOCAL OPTION PROPOSITIONS. Town Secretary Sutter introduced the item to the Council. MOTION: Mayor Pro Tem Redding moved to to adopt Ordinance No. 625, canvassing and declaring the results of the May 9, 2009, Local Option Election allowing - the sale of mixed beverages by food and beverage certificate holders and the sale of all alcoholic beverages for off -premise consumption only. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 6. CONSIDER AN ORDINANCE CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON MAY 9, 2009, FOR THE ELECTION OF THREE (3) COUNCIL MEMBERS TO TERMS EXPIRING MAY 2011. Town Secretary Sutter introduced the item item to the Council. MOTION: Mayor Pro Tem Redding moved to adopt Ordinance No. 626, canvassing and declaring the results of the May 9, 2009, General election. Council Member Brittan seconded the motion. The motion carried by a vote of 5- 0. 7. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED OFFICIALS. Town Secretary Sutter administered the Oath of Office to Council Members -elect Corson, Langdon and Rennhack. 8. RECOGNITION OF OUTGOING COUNCIL MEMBER DON REDDING. Mayor Laura Wheat presented a bouquet of flowers to Mrs. Betty Redding and an engraved clock to out -going Mayor Pro Tem Redding in recognition of his ten (10) years of service to the Town by serving on the Board of Aldermen/Town Council and Board of Trustees. Mr. Redding addressed those in attendance and expressed his appreciation for the opportunity to serve. Town of Westlake Town Council Regular Meeting Minutes May 18, 2009 12. ADJOURNMENT. Page 4 of 4 There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION. Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:00 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 8, 2009. Laura Wheat, Mayor ATT S . KiSutter, TRMC, Town Secretary