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Home My WebLink About03-23-09 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL WORKSHOP March 23, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Don Redding and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, DPS Director Don Wilson, Finance Director Debbie Piper, and Facilities and Recreation Director Troy Meyer. 1. CALL TO ORDER. Mayor Wheat called the workshop to order at 4:30 p.m. 2. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 23, 2009, COUNCIL REGULAR MEETING AGENDA. Mayor Wheat introduced the item and opened the floor for questions related to the consent agenda items from the March 23, 2009, regular meeting agenda. There were no questions regarding the consent agenda items. 3. DISCUSSION OF POSSIBLE PUBLIC INFORMATIONICOMMUNICATION EFFORTS FOR THE MAY 9, 2009, LOCAL OPTION ALCOHOL ELECTION. Town Manager Brymer reviewed the draft fact sheet with the Council. Town Attorney Lowry advised the Council that the Town and/or the Town Council cannot take an official position on the propositions, but can speak individually. Council discussion ensued with regard to identifying the roadways where developments could be located that would sell or serve alcoholic beverages, the impact to economic Town of Westlake Town Council Workshop Minutes March 23, 2009 Page 2 of 3 development, private club permits, and any pending projects that would like to see this type of use, and the process for distributing the fact sheet to residents. It was the consensus of the Council to utilize direct mail and the Town's e-mail blast system to distribute the fact sheet. 4. DISCUSSION AND CONSIDERATION OF TOWN/WESTLAKE ACADEMY FINANCIAL POLICIES. Town Manager Brymer addressed the Council regarding the item and reviewed the proposed financial policies for the Town. Mr. Brymer advised the Council that while the Town has a current financial policy document, a financial policy has not been established for the Academy. Following the presentation of the Town's financial policies, Town Manager Brymer presented the proposed Westlake Academy Financial Policies. During the presentations, Town Manager Brymer and Finance Director Debbie Piper addressed questions from the Council regarding the proposed policies. Council discussion ensued regarding recommended changes to the policy. In closing, Town Manager Brymer advised the Council that changes will be made based on the Council's input and feedback. Mr. Brymer added that the policies will be in effect for the next budget cycle and would be adopted as a part of the budget document. 5. HEAR AND DISCUSS THE POTENTIAL REGULATED USE OF WIRELESS COMMUNICATION DEVICES. DPS Director Wilson addressed the Council regarding the item and presented a PowerPoint presentation outlining the definition of a wireless communication device, current legislative options, local ordinances, and proposed state law. Mr. Wilson added that signs have been posted at the Academy campus discouraging the use of hand held wireless devices and the school policy prohibits the use of wireless devices during student drop off and pick up times. Given the status of several bills before the legislature, Mr. Wilson recommended that no action be taken until the legislative session is complete and the status of the proposed bills is known. Council discussion ensued regarding the possibility of the passage of the bills before the legislature. Following the discussion, the Council recommended the Head of School include in an Town of Westlake Town Council Workshop Minutes March 23, 2009 Page 3 of 3 update to the Westlake Academy families that the Council will reconsider regulating the use of wireless communication devices in school zones at the conclusion of the legislative session. 6. FUTURE AGENDA ITEMS. No items were presented for consideration. 7. EXECUTIVE SESSION. Mayor Wheat recessed the workshop at 6:43 p.m. to discuss the following item in executive session. A. Pursuant to Section 551.074(a)(1) of the Texas Government Code to deliberate the evaluation and duties of public officers: The Town Secretary Mayor Wheat convened the executive session at 6:53 p.m. The executive session adjourned at 7:50 p.m. 8. RECONVENE WORKSHOP. Mayor Wheat reconvened the workshop at 8:00 p.m. 9. ADJOURNMENT. There being no further business, Mayor Wheat adjourned the workshop at 8:00 p.m. APPROVED BY THE TOWN COUNCIL ON APRIL 13, 2009. n /Z' Laura Wheat, Mayor ATTEST: 4iStult�ter,'T'RMC, Town Secretary MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL REGULAR MEETING March 23, 2009 PRESENT: Mayor Laura Wheat and Council Members Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: Council Member Tim Brittan. OTHERS PRESENT: Town Manager Thomas Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter. 1. CALL TO ORDER. Mayor Wheat called the meeting to order at 8:00 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZEN PRESENTATIONS. There was no one present wishing to address the Council. 4. CONSENT AGENDA. Mayor Wheat introduced the consent and asked for a motion. a. Review and approve minutes of the Town Council Regular meeting held on March 9, 2009. b. Resolution No. 09-11 - Consider a Resolution to open an additional TexPool depository account to accommodate the Capital Projects Fund. c. Resolution No. 09-12 - Consider a Resolution authorizing a contract with Telecheck to provide credit card and electronic check clearance services. Town of Westlake Town Council Regular Meeting Minutes March 23, 2009 Page 2 of 4 d. Resolution No. 09-13 - Consider a Resolution authorizing a contract with ECI Video for the install of audio equipment for the Arts & Sciences Center. e. Resolution No. 09-14 - Consider a Resolution authorizing a contract with Premier Communication, LP for low voltage data cabling services for the Arts & Sciences Center. f. Resolution No. 09-15 - Consider a Resolution authorizing the Town Manager to enter into annual renewals service agreement with Humphrey & Associates Inc. for electrical maintenance and support agreement. MOTION: Council Member Langdon made a motion to approve the consent agenda as presented. Council Member Rollins seconded the motion. The motion carried by a vote of 4-0. 5. FUTURE AGENDA ITEMS. No items were presented for consideration. 6. COUNCIL CALENDAR. Mayor Wheat reviewed the Council calendar. - Oil and Gas Production Town o March 24, 2009, 10 a.m. to 3 p.m. - TML Legislative Status Report o April 17, 2009, Austin - General Election Day o May 9, 2009 - Decoration Day o Monday, May 25,2009, I.O.O.F. Cemetery - TML Legislative Wrap-up o June 26, 2009, Marriott Las Colinas, Irving - TML Legislative Wrap-up o June 29, 2009, Austin 7. EXECUTIVE SESSION: Mayor Wheat recessed the regular meeting at 8:02 p.m. to discuss the following items in executive session: A. Pursuant to Section 551.074(a)(1) of the Texas Government Code to deliberate the evaluation and duties of public officers: The Town Secretary B. Pursuant to Section 551.071(2) of the Texas Government Code to receive advice from Town Attorney on a matter in which the duty of the attorney to the Town of Westlake Town Council Regular Meeting Minutes March 23, 2009 Page 3 of 4 governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Interlocal cooperation agreement and memorandum of understanding. C. Pursuant to Section 551.071(2) of the Texas Government Code to receive advice from Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Contractual obligation of developers for FM 1938 improvements. D. Pursuant to Section 551.071(2) of the Texas Government Code to receive advice from Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: AT & T utility relocation. Mayor Wheat convened the executive session at 8:05 p.m. The executive session adjourned at 9:41 p.m. 8. RECONVENE MEETING. Mayor Wheat reconvened the meeting at 9:42 p.m. 9. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY. Mayor Wheat advised that the Council will take action on one item from the executive session. MOTION: Mayor Pro Tern Redding made a motion to increase the Town Secretary's annual salary to $80,200, effective April 1, 2009. Council Member Rollins seconded the motion. The motion carried by a vote of 4-0. 10. ADJOURNMENT. There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Rollins seconded the motion. The motion carried by a vote of 4- 0. Mayor Wheat adjourned the meeting at 9:44 p.m. Town of Westlake Town Council Regular Meeting Minutes March 23, 2009 APPROVED BY THE TOWN COUNCILO APRIL 13, 2009. Laura Wheat, Mayor A Town Secretary Page 4 of 4